VII. 2. Election of Planning & Zoning Commission Officers for 2020/2021MEMO
To: Planning Commission Chair and Members
From: Jason Lindahl, AICP
Date: June 23, 2020
Subject: Election of Planning & Zoning Commission Officers for 2020/2021
Proposed Action - Conduct nominations and election of officers for 2020/2021.
Overview
According to its Bylaws, the Planning & Zoning Commission must elect a new Chairperson and Vice-
Chairperson annually. The process for nomination and election of officers is outlined below. The
newly elected officers will take their positions at the July 28, 2020, Planning & Zoning Commission
meeting.
Process to elect officers
● The current Chairperson will begin by asking the Commission for nominations for the
position of Chairperson.
● Nominations do not require a "second."
● After nominations are made, there should be a motion made to close the nominations.
● A second is necessary to close the nominations.
● The Commission needs to vote to close the nominations. Ayes/Nays are needed.
If only one nomination is made, the following motion could be used:
"Move to elect _____________ by unanimous consent to the position of Chairperson."
● A second to the motion is necessary.
● Ayes/Nays are needed.
If more than one nomination is made:
● The current Chairperson will request a show of hands for each nominee and record the
votes.
● Based upon the show of hands, a motion should be made by the Chairperson:
"Move that ________________ is elected to the position of Chairperson.
● A second to the motion is necessary.
● Ayes/Nays are needed.
This process should be repeated for Vice-Chairperson.