CR 08-045 Award of Bid - 2008 Seal Coat Project, City Project 08-01
CITY OF
~
HOPKINS
May 6,2008
Council Report 2008-045
Award of Bid - 2008 Seal Coat Project, City Project 08-01
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2008-030, Resolution for Award of Bid, Proiect 08-01, awarding the 2008
Seal Coat Proiect contract to Allied Blacktop Co.
Overview
The City's annual seal coat program provides for yearly maintenance of streets within the
City right-of-way. In addition to protecting the liability exposure of the City, this aooual
program increases the motorized safety for the users of the streets in Hopkins. The seal
coat program project contract is spilt into districts so that every street is inspected and
repair work is performed at least once every eight years. The 2006-2010 CIP includes a
project for yearly seal coat work at $70,000/year, funded from the general fund. This is
work to seal coat existing City streets with bituminous oil and aggregate to ext~nd the
service life of a paved street. The 2008 Seal Coat Project bid opening was held on April
29,2008. The low bid was from Allied Blacktop Co., in the amount of$83,639.62. Staff
recommends award of this contract.
Primary Issues to Consider
. Bid Tabulation, Engineer's Estimate, and Recommendations
Bidder Total Bid
Allied Blacktop Co. $83,639.62
Caldwell Asphalt Co. Inc. $106,808.91
Astech Corp. $113,407.93
Engineer's Estimate $90,000.00
Three bids were submitted by qualified contractors. The low bidder, Allied
Blacktop Co., has completed seal coat projects for the City of Hopkins in prior
years.
. Project Budget
The 2008 Seal Coat budget is $70,000. Project contract quanities will be reduced
to stay under the project budget.
Supporting Information
. Bid Tabulation
. Location Map
. Resolution 2008-030
~~~-
Joe Fawcett, Senior Engineering Technician
Financial Impact: $ 70,000.00 Budgeted: Y/N l
Related Documents (CIP, ERP, etc.): 2008 Budqet
Source: General Fund
Notes:
CITY OF HOPKINS
Bid Opening
For:
29-Apr-08
Project 08-01 2008
Seal Coat
11 :00 a.m.
City Hall
1.
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Bidder Bid Bond Addendum Bid Total
Pearson Bros. Inc. /~
Allied Blacktop Co. 590 1$ 83/;,39.62.. /
Astech Corp. 5% .ft ( ! 3, 4-D7. D; ~ / .
Bituminous Roadways,lnc.
Caldwell Asphalt Co. Inc. 5% - 4tlob,808.91 V"
Bitumonous Paving
Minnesota Roadways
Hardrives
MEDA Minority Contractors
2.
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13
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2008
SEAL
COAT
AREA
CD
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2008-030
RESOLUTION FOR AWARD OF BID
2008 SEAL COAT PROJECT
CITY PROJECT 08-01
BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota that the bid
of Allied Blacktop Co. is the lowest responsible bid for the 2008 Seal Coat project, City
Project 08-01, and the Mayor and City Manager are hereby authorized and directed to
enter into a contract with said bidder for and on behalf of the City.
Adopted by the City Council of the City of Hopkins this 6th day of May 2008.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk