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2021 – 2025 Capital Improvement & Equipment Replacement Plans CITY OF HOPKINS Memorandum To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Nick Bishop, Finance Director Date: October 13, 2020 Subject: 2021 – 2025 Capital Improvement & Equipment Replacement Plans _____________________________________________________________________ PURPOSE To provide input and guidance for the 2021 – 2025 Capital Improvement & Equipment Replacement Plans. INFORMATION Pages two through six provide a summary of the Park Improvement Fund, Capital Improvement Fund, Permanent Improvement Revolving Fund, Equipment Replacement fund and COVID-19 contingency planning for 2021. Projected cash flows are based on amounts in preliminary levy. The detailed Capital Improvement Plan information is on pages 8 to 55. The detailed Equipment Replacement Plan information is on pages numbered 56 to 123. Finance Department 2 Park Improvement Fund The main sources of revenue for park improvements are franchise fees and park dedication fees. Annually, the City receives approximately $305,000 in gas and electric franchise fees used for the purposes of park improvements. Park dedication fees are received from developers as land is platted for development. They can provide a significant source of revenue for the fund, but are also uncertain and outside the direct control of the City. There are no park dedication fees projected in 2021 or 2022. In 2021, the Park Improvement Fund has projected revenues of $305,592 and projected expenditures of $480,300. The projected expenditures include capital projects and debt service payments. Based on the preliminary tax levy adopted on September 15, 2020, the fund will now pay $150,000 towards the debt service on Burnes Park. The fund is projected to decrease its fund balance by $174,708 and end 2021 with a negative fund balance of $117,678. 2021 2022 Beginning Fund Balance 57,030 (117,678) Revenues & Other Financing Sources Franchise Fees 305,022 305,022 Park Dedication Fees - - Interest Earnings 570 - Total Revenue & Other Financing Sources 305,592 305,022 Expenditures & Other Financing Uses Current Expenditures 7,000 7,000 Capital Projects Maetzold Field - Pavilion 20,000 100,000 Shady Oak Beach - Picnic Shelter 30,000 60,000 Shady Oak Beach Improvements 3,300 8,200 Downtown Park Rehab 35,000 - Central Park Picnic Shelters Rehab 50,000 - Central Park East Play Equipment Replacemen 75,000 - Debt Service Transfers Cottageville Park Bonds 110,000 110,000 Burnes Park Bonds 150,000 - Total Expenditures and Other Financing Sources 480,300 285,200 Increase (Decrease) in Fund Balance (174,708) 19,822 Projected Ending Fund Balance (117,678) (97,856) Park Improvement Fund - Projected Cash Flows 3 Capital Improvement Fund This fund accounts for capital improvements at the Activity Center, City Hall/Police Station, Fire Station and Public Work Building. Its two funding sources are franchise fees from gas and electric utilities and a property tax levy. In 2021, the Capital Improvement Fund has projected revenues of $538,470 and projected expenditures of $535,000. The projected expenditures include debt service transfers for the City Hall renovation project and the Activity Center – Facility Improvement Project. Details of the project can be found on page 22. The fund is projected to increase its fund balance by $3,470 and end 2021 with a fund balance of $202,908. 2021 2022 Beginning Fund Balance 199,438 202,908 Revenues & Other Financing Sources Tax Levy 175,000 200,000 Franchise Fees 361,500 361,500 Interest Earnings 1,970 2,005 Total Revenue & Other Financing Sources 538,470 563,505 Expenditures & Other Financing Uses Current Expenditures Capital Projects Activity Center - Facility Improvements 175,000 - Activity Center - Replace Gynmasium Roof - 105,000 Public Works - Replace Overhead Doors - 18,000 Fire Station - Replace Boilers - 45,000 Activity Center - Gym Acoustic Panels - 15,000 Debt Service Transfers - City Hall 360,000 360,000 Total Expenditures and Other Financing Sources 535,000 543,000 Increase (Decrease) in Fund Balance 3,470 20,505 Projected Ending Fund Balance 202,908 223,413 Capital Improvement Fund - Projected Cash Flows 4 Permanent Improvement Revolving Fund The Permanent Improvement Revolving Fund is used to account for street improvements, which can include streets, walkways, trails, traffic signs, traffic signals, vehicular parking and street lighting. The primary funding sources are debt and special assessments. Previous projects have received grants or funding from other governmental entities. In, 2021, the Permanent Improvement Revolving Fund is projected to receive $4,102,500 of bond proceeds. The major expenditures of the fund are the second portion of the Interlachen Street Reconstruction project and a mill and overlay project in the Knollwood neighborhood. All the underlying utilities are replaced during each street reconstruction project and related costs and bond proceeds are recorded in those funds. Details on the residential street improvement and utility projects can be found on pages 42-43. 2021 2022 Beginning Fund Balance 212,103 220,174 Revenues & Other Financing Sources Special Assessments (Prepaid)- Interest Earnings 8,071 6,051 Bond Proceeds 4,102,500 1,595,000 Total Revenue & Other Financing Sources 4,110,571 1,601,051 Expenditures & Other Financing Uses Current Expenditures Capital Projects Interlachen Park Street Reconstruction 3,232,500 - 6th Ave South/7th Ave South - 1,150,000 Pedestrian & Bicycle Access Improvements 25,000 25,000 Street Rehabilitation (Mill & Overlay)725,000 400,000 Street Sign Management 20,000 20,000 Street Lighting Upgrades - - Trail Segments 100,000 - Total Expenditures and Other Financing Sources 4,102,500 1,595,000 Increase (Decrease) in Fund Balance 8,071 6,051 Projected Ending Fund Balance 220,174 226,225 Permanent Improvement Revolving - Projected Cash Flows 5 Equipment Replacement Fund This fund accounts for the purchase of machinery and equipment. The two sources of revenue are a tax levy and equipment charges. Equipment charges are billed to various City departments and are over 99% in the General Fund. Equipment replacement has also been accomplished through the issuance of equipment certificates (debt). In 2021, the Equipment Replacement Fund has projected revenues of $897,138 and projected expenditures of $580,398. The projected expenditures include projects for the Activity Center, Fire Department, Police Department, Public Works Department and Information Technology projects across the City. The fund is projected to increase its net position by $316,740 and end 2021 with a net position of $609,915 2021 2022 Beginning Fund Balance 293,175 609,915 Revenues & Other Financing Sources Tax Levy 250,000 250,000 Equipment Charges 631,845 669,755 Sale of Equipment 15,000 35,000 Interest Earnings 293 610 Total Revenue & Other Financing Sources 897,138 955,365 Expenditures & Other Financing Uses Current Expenditures 34,899 35,248 Capital Projects Community Services - Activity Center 82,624 17,000 Community Services - Information Technology 141,075 204,129 Fire Equipment - 28,000 Police Vehicles 271,800 332,100 Public Works: Parks/Forestry 50,000 - Public Works: Streets/Traffic - 328,400 Total Expenditures and Other Financing Sources 580,398 944,877 Increase (Decrease) in Fund Balance 316,740 10,488 Projected Ending Fund Balance 609,915 620,403 Equipment Replacement Fund - Projected Cash Flows 6 COVID-19 Contingency A draft version of the City’s 2021 General Fund Budget included an additional contingency amount of $150,000. It was meant to address the financial uncertainty surrounding COVID-19 in 2021. It could have been transferred to any of the City’s funds experiencing financial difficulty. This contingency was removed and is not included in the preliminary tax levy and budget adopted on September 15, 2020. Staff believes that funds from the Equipment Replacement Fund and Capital Improvement Fund could be used as one-time contingency amounts in 2021. The only other budgeted contingency amount in the preliminary levy is $50,000 of normal contingency, which is comparable to prior years. Any additional impacts from COVID-19 could cause the City to rely on existing reserves or further reductions. FUTURE ACTION: 2021 Budget Preparation Schedule The following table outlines the tentative schedule for discussions on important aspects of the City’s Budget. Meeting Date Meeting Type Subject Details October 6 (Completed) Regular Meeting Financial Management Plan (FMP) Update -Overview of the FMP, prior tax increases and debt October 13 Work Session Review Capital Improvement Plan (CIP) and Equipment Replacement Plan (ERP) -Park Dedication Fund -Capital Improvement Levy (City Buildings) -Permanent Improvement Revolving Fund (Street Projects) -Equipment Replacement Levy October 20 Regular Meeting Quarterly Financial Report November 4 (Wednesday) Regular Meeting Budget Review -TBD November 10 Work Session Review Special Revenue Budgets, Activity Center Budget, Enterprise Fund Budgets and Utility Rates -Chemical Assessment -Activity Center -Economic Development -Sewer -Parking -Storm Sewer -Communications -Refuse -Depot -Pavilion -Arts Center -Water November 17 Regular Meeting Approve CIP, ERP & Utility Rates November 30 (Monday) Regular Meeting Truth in Taxation Hearing -Overview of 2021 Budget and Tax Levy -Public Comment December 1 Regular Meeting Budget Review -Final Comments from Council on Budget December 15 Regular Meeting Approve Final Budget & Tax Levy -Last scheduled meeting to approve City of Hopkins Draft Capital Improvement Plan 2021 – 2025 DRAFT8 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP PROJECTS BY YEAR 2021 2025thru Project Name Department Project # Priority Project Cost 2021 19-CIP-AC045Activity Center - Facility Improvements n/a 175,000Comm Svcs - Activity Center 19-CIP-AR001Arts Center - Carpeting 2 22,000Comm Svcs - Arts Center 19-CIP-AR003Arts Center - Tile Flooring n/a 15,000Comm Svcs - Arts Center 19-CIP-AR005Arts Center - Key Card Exterior & Interior Access 2 20,000Comm Svcs - Arts Center 13-CIP-P063Maetzold Field - Pavilion n/a 20,000Public Works: Parks 13-CIP-P066Shady Oak Beach - Picnic Shelter 3 30,000Public Works: Parks 17-CIP-P004Downtown Park Rehab 3 35,000Public Works: Parks 20-CIP-P071Central Park Picnic Shelters Rehab n/a 50,000Public Works: Parks 20-CIP-P072Central Park East Play Equipment Replacement n/a 75,000Public Works: Parks 01-CIP-S101Residential Street Improvements and Utilities n/a 9,390,000Public Works: Streets/Traffic 13-CIP-S040Pedestrian & Bicycle Access Improvements n/a 25,000Public Works: Streets/Traffic 16-CIP-S041Street Rehabilitation Improvements n/a 725,000Public Works: Streets/Traffic 16-CIP-S042Street Sign Management n/a 20,000Public Works: Streets/Traffic 20-CIP-S001Central Business District Lighting Upgrades n/a 100,000Public Works: Streets/Traffic 20-CIP-S002City Street Lighting Upgrades n/a 110,000Public Works: Streets/Traffic 20-CIP-S006Trail Segment - Placeholder n/a 100,000Public Works: Streets/Traffic 01-CIP-U002Storm Drainage System Maintenance - Alley Repairs n/a 24,000Public Works: Utilities 18-CIP-U016Sewer Lining 2 50,000Public Works: Utilities 16-CIP-R003Shady Oak Beach Improvements 3 10,000Recreation 10,996,000Total for 2021 2022 08-CIP-AC018Activity Center - Replace Gymnasium Roof n/a 105,000Comm Svcs - Activity Center 19-CIP-AC048Activity Center - Gym Acoustical Panels n/a 15,000Comm Svcs - Activity Center 19-CIP-AR005Arts Center - Key Card Exterior & Interior Access 2 20,000Comm Svcs - Arts Center 19-CIP-AR006Arts Center - Fire Panel 2 30,000Comm Svcs - Arts Center 08-CIP-FD123Fire Station - Replace Boilers n/a 45,000Fire 08-CIP-B023Public Works - Replace Overhead Doors n/a 90,000Public Works: Bldg/Equip Serv 13-CIP-P063Maetzold Field - Pavilion n/a 100,000Public Works: Parks 13-CIP-P066Shady Oak Beach - Picnic Shelter 3 180,000Public Works: Parks 17-CIP-P004Downtown Park Rehab 3 200,000Public Works: Parks 01-CIP-S101Residential Street Improvements and Utilities n/a 2,375,000Public Works: Streets/Traffic 13-CIP-S040Pedestrian & Bicycle Access Improvements n/a 25,000Public Works: Streets/Traffic 16-CIP-S041Street Rehabilitation Improvements n/a 400,000Public Works: Streets/Traffic 16-CIP-S042Street Sign Management n/a 20,000Public Works: Streets/Traffic 20-CIP-S001Central Business District Lighting Upgrades n/a 40,000Public Works: Streets/Traffic 20-CIP-S002City Street Lighting Upgrades n/a 190,000Public Works: Streets/Traffic 01-CIP-U002Storm Drainage System Maintenance - Alley Repairs n/a 25,000Public Works: Utilities 18-CIP-U016Sewer Lining 2 52,500Public Works: Utilities 19-CIP-U017Trunk Water Main Rehabilitation 2 3,955,000Public Works: Utilities 16-CIP-R003Shady Oak Beach Improvements 3 25,000Recreation 7,892,500Total for 2022 Thursday, October 8, 2020DRAFT 9 Project Name Department Project # Priority Project Cost 2023 08-CIP-AC024Activity Center - Raspberry Room Roof Replacement n/a 80,000Comm Svcs - Activity Center 09-CIP-AC031Activity Center - Lower Roof Replacement n/a 80,000Comm Svcs - Activity Center 19-CIP-AR007Arts Center - Roof Replacement 2 150,000Comm Svcs - Arts Center 20-CIP-PV333Pavilion - Mezzanine Flooring Replacement 3 90,000Pavilion 13-CIP-P044Oakes Park - Tennis Courts n/a 130,000Public Works: Parks 16-CIP-P002Minnehaha Creek Overlook - Blake Rd/Lake St Pedest n/a 400,000Public Works: Parks 01-CIP-S101Residential Street Improvements and Utilities n/a 6,493,000Public Works: Streets/Traffic 13-CIP-S040Pedestrian & Bicycle Access Improvements n/a 25,000Public Works: Streets/Traffic 16-CIP-S041Street Rehabilitation Improvements n/a 425,000Public Works: Streets/Traffic 16-CIP-S042Street Sign Management n/a 20,000Public Works: Streets/Traffic 20-CIP-S002City Street Lighting Upgrades n/a 200,000Public Works: Streets/Traffic 01-CIP-U002Storm Drainage System Maintenance - Alley Repairs n/a 26,000Public Works: Utilities 18-CIP-U016Sewer Lining 2 55,000Public Works: Utilities 16-CIP-R003Shady Oak Beach Improvements 3 10,000Recreation 8,184,000Total for 2023 2024 08-CIP-B121Fire Station: Replace 25 Ton AHU n/a 82,000Fire 20-CIP-PV334Pavilion - Arena Exit Door Replacement 3 105,000Pavilion 01-CIP-S101Residential Street Improvements and Utilities n/a 6,500,000Public Works: Streets/Traffic 13-CIP-S040Pedestrian & Bicycle Access Improvements n/a 25,000Public Works: Streets/Traffic 16-CIP-S041Street Rehabilitation Improvements n/a 450,000Public Works: Streets/Traffic 16-CIP-S042Street Sign Management n/a 20,000Public Works: Streets/Traffic 20-CIP-S002City Street Lighting Upgrades n/a 90,000Public Works: Streets/Traffic 01-CIP-U002Storm Drainage System Maintenance - Alley Repairs n/a 27,000Public Works: Utilities 18-CIP-U016Sewer Lining 2 60,000Public Works: Utilities 16-CIP-R003Shady Oak Beach Improvements 3 10,000Recreation 7,369,000Total for 2024 2025 08-CIP-CH011City Hall- Site Landscaping Improvement n/a 100,000City Hall Administration 08-CIP-PD215City Hall Police Station Rooftop n/a 240,000Police 01-CIP-S101Residential Street Improvements and Utilities n/a 7,542,000Public Works: Streets/Traffic 01-CIP-S104County Road 3 n/a 2,300,000Public Works: Streets/Traffic 13-CIP-S040Pedestrian & Bicycle Access Improvements n/a 100,000Public Works: Streets/Traffic 16-CIP-S041Street Rehabilitation Improvements n/a 475,000Public Works: Streets/Traffic 16-CIP-S042Street Sign Management n/a 20,000Public Works: Streets/Traffic 20-CIP-S002City Street Lighting Upgrades n/a 225,000Public Works: Streets/Traffic 20-CIP-S005Minnetonka Mills/5th St N Signal Replacement 5 600,000Public Works: Streets/Traffic 16-CIP-R003Shady Oak Beach Improvements 3 10,000Recreation 11,612,000Total for 2025 GRAND TOTAL 46,053,500 Thursday, October 8, 2020DRAFT 10 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP DEPARTMENT SUMMARY 2021 2025thru Total2021 2022 2023 2024 2025Department City Hall Administration 100,000100,000 Comm Svcs - Activity Center 455,000175,000 120,000 160,000 Comm Svcs - Arts Center 257,00057,000 50,000 150,000 Fire 127,00045,000 82,000 Pavilion 195,00090,000 105,000 Police 240,000240,000 Public Works: Bldg/Equip Serv 90,00090,000 Public Works: Parks 1,220,000210,000 480,000 530,000 Public Works: Streets/Traffic 39,030,00010,470,000 3,050,000 7,163,000 7,085,000 11,262,000 Public Works: Utilities 4,274,50074,000 4,032,500 81,000 87,000 Recreation 65,00010,000 25,000 10,000 10,000 10,000 10,996,000 7,892,500 8,184,000 7,369,000 11,612,000 46,053,500TOTAL Thursday, October 8, 2020DRAFT11 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP PROJECTS BY DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025Department Project # Priority City Hall Administration 08-CIP-CH011 100,000100,000City Hall- Site Landscaping Improvement n/a 100,000100,000City Hall Administration Total Comm Svcs - Activity Center 08-CIP-AC018 105,000105,000Activity Center - Replace Gymnasium Roof n/a 08-CIP-AC024 80,00080,000Activity Center - Raspberry Room Roof Replacement n/a 09-CIP-AC031 80,00080,000Activity Center - Lower Roof Replacement n/a 19-CIP-AC045 175,000175,000Activity Center - Facility Improvements n/a 19-CIP-AC048 15,00015,000Activity Center - Gym Acoustical Panels n/a 455,000175,000 120,000 160,000Comm Svcs - Activity Center Total Comm Svcs - Arts Center 19-CIP-AR001 22,00022,000Arts Center - Carpeting 2 19-CIP-AR003 15,00015,000Arts Center - Tile Flooring n/a 19-CIP-AR005 40,00020,000 20,000Arts Center - Key Card Exterior & Interior Access 2 19-CIP-AR006 30,00030,000Arts Center - Fire Panel 2 19-CIP-AR007 150,000150,000Arts Center - Roof Replacement 2 257,00057,000 50,000 150,000Comm Svcs - Arts Center Total Fire 08-CIP-B121 82,00082,000Fire Station: Replace 25 Ton AHU n/a 08-CIP-FD123 45,00045,000Fire Station - Replace Boilers n/a 127,00045,000 82,000Fire Total Pavilion 20-CIP-PV333 90,00090,000Pavilion - Mezzanine Flooring Replacement 3 20-CIP-PV334 105,000105,000Pavilion - Arena Exit Door Replacement 3 195,00090,000 105,000Pavilion Total Police 08-CIP-PD215 240,000240,000City Hall Police Station Rooftop n/a 240,000240,000Police Total Public Works: Bldg/Equip Serv 08-CIP-B023 90,00090,000Public Works - Replace Overhead Doors n/a 90,00090,000Public Works: Bldg/Equip Serv Total Public Works: Parks 13-CIP-P044 130,000130,000Oakes Park - Tennis Courts n/a Thursday, October 8, 2020DRAFT12 Total2021 2022 2023 2024 2025Department Project # Priority 13-CIP-P063 120,00020,000 100,000Maetzold Field - Pavilion n/a 13-CIP-P066 210,00030,000 180,000Shady Oak Beach - Picnic Shelter 3 16-CIP-P002 400,000400,000Minnehaha Creek Overlook - Blake Rd/Lake St Pedest n/a 17-CIP-P004 235,00035,000 200,000Downtown Park Rehab 3 20-CIP-P071 50,00050,000Central Park Picnic Shelters Rehab n/a 20-CIP-P072 75,00075,000Central Park East Play Equipment Replacement n/a 1,220,000210,000 480,000 530,000Public Works: Parks Total Public Works: Streets/Traffic 01-CIP-S101 32,300,0009,390,000 2,375,000 6,493,000 6,500,000 7,542,000Residential Street Improvements and Utilities n/a 01-CIP-S104 2,300,0002,300,000County Road 3 n/a 13-CIP-S040 200,00025,000 25,000 25,000 25,000 100,000Pedestrian & Bicycle Access Improvements n/a 16-CIP-S041 2,475,000725,000 400,000 425,000 450,000 475,000Street Rehabilitation Improvements n/a 16-CIP-S042 100,00020,000 20,000 20,000 20,000 20,000Street Sign Management n/a 20-CIP-S001 140,000100,000 40,000Central Business District Lighting Upgrades n/a 20-CIP-S002 815,000110,000 190,000 200,000 90,000 225,000City Street Lighting Upgrades n/a 20-CIP-S005 600,000600,000Minnetonka Mills/5th St N Signal Replacement 5 20-CIP-S006 100,000100,000Trail Segment - Placeholder n/a 39,030,00010,470,000 3,050,000 7,163,000 7,085,000 11,262,000Public Works: Streets/Traffic Total Public Works: Utilities 01-CIP-U002 102,00024,000 25,000 26,000 27,000Storm Drainage System Maintenance - Alley Repairs n/a 18-CIP-U016 217,50050,000 52,500 55,000 60,000Sewer Lining 2 19-CIP-U017 3,955,0003,955,000Trunk Water Main Rehabilitation 2 4,274,50074,000 4,032,500 81,000 87,000Public Works: Utilities Total Recreation 16-CIP-R003 65,00010,000 25,000 10,000 10,000 10,000Shady Oak Beach Improvements 3 65,00010,000 25,000 10,000 10,000 10,000Recreation Total GRAND TOTAL 46,053,50010,996,000 7,892,500 8,184,000 7,369,000 11,612,000 Thursday, October 8, 2020DRAFT13 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP FUNDING SOURCE SUMMARY 2021 thru 2025 TotalSource2021 2022 2023 2024 2025 AC - Arts Center Fund 257,00057,000 50,000 150,000 CI - Capital Improvement Fund 940,000175,000 183,000 160,000 82,000 340,000 GU - Other Governmental Units 2,063,6006,700 136,800 6,700 306,700 1,606,700 MS - Municipal State Aid Streets 1,200,000500,000 700,000 PA - Pavilion Fund 195,00090,000 105,000 PDF- Park Dedication Fund 721,400213,300 168,200 333,300 3,300 3,300 PI - PIR/General Obligation Bonds 18,021,0004,152,000 2,975,000 3,040,000 3,559,000 4,295,000 RF - Refuse Fund 18,00018,000 SA - Special Assessment 4,702,0001,600,000 500,000 1,050,000 546,000 1,006,000 SF - Sanitary Sewer Fund 6,395,5001,757,000 965,500 1,418,000 728,000 1,527,000 SU - Storm Sewer Fund 3,602,000964,000 428,000 506,000 1,094,000 610,000 WF - Water Fund 7,938,0002,071,000 2,468,000 1,430,000 445,000 1,524,000 10,996,000 7,892,500 8,184,000 7,369,000 11,612,000 46,053,500GRAND TOTAL Thursday, October 8, 2020DRAFT 14 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP PROJECTS BY FUNDING SOURCE 2021 2025thru TotalSource Project # Priority 2021 2022 2023 2024 2025 AC - Arts Center Fund 19-CIP-AR001 22,00022,000Arts Center - Carpeting 2 19-CIP-AR003 15,00015,000Arts Center - Tile Flooring n/a 19-CIP-AR005 40,00020,000 20,000Arts Center - Key Card Exterior & Interior Access 2 19-CIP-AR006 30,00030,000Arts Center - Fire Panel 2 19-CIP-AR007 150,000150,000Arts Center - Roof Replacement 2 257,00057,000 50,000 150,000AC - Arts Center Fund Total CI - Capital Improvement Fund 08-CIP-AC018 105,000105,000Activity Center - Replace Gymnasium Roof n/a 08-CIP-AC024 80,00080,000Activity Center - Raspberry Room Roof Replacement n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 08-CIP-B121 82,00082,000Fire Station: Replace 25 Ton AHU n/a 08-CIP-CH011 100,000100,000City Hall- Site Landscaping Improvement n/a 08-CIP-FD123 45,00045,000Fire Station - Replace Boilers n/a 08-CIP-PD215 240,000240,000City Hall Police Station Rooftop n/a 09-CIP-AC031 80,00080,000Activity Center - Lower Roof Replacement n/a 19-CIP-AC045 175,000175,000Activity Center - Facility Improvements n/a 19-CIP-AC048 15,00015,000Activity Center - Gym Acoustical Panels n/a 940,000175,000 183,000 160,000 82,000 340,000CI - Capital Improvement Fund Total GU - Other Governmental Units 01-CIP-S101 300,000300,000Residential Street Improvements and Utilities n/a 01-CIP-S104 1,600,0001,600,000County Road 3 n/a 13-CIP-P066 120,000120,000Shady Oak Beach - Picnic Shelter 3 16-CIP-R003 43,6006,700 16,800 6,700 6,700 6,700Shady Oak Beach Improvements 3 2,063,6006,700 136,800 6,700 306,700 1,606,700GU - Other Governmental Units Total MS - Municipal State Aid Streets 01-CIP-S101 500,000500,000Residential Street Improvements and Utilities n/a 01-CIP-S104 700,000700,000County Road 3 n/a 1,200,000500,000 700,000MS - Municipal State Aid Streets Total PA - Pavilion Fund 20-CIP-PV333 90,00090,000Pavilion - Mezzanine Flooring Replacement 3 20-CIP-PV334 105,000105,000Pavilion - Arena Exit Door Replacement 3 195,00090,000 105,000PA - Pavilion Fund Total Thursday, October 8, 2020DRAFT 15 TotalSource Project # Priority 2021 2022 2023 2024 2025 PDF- Park Dedication Fund 13-CIP-P044 130,000130,000Oakes Park - Tennis Courts n/a 13-CIP-P063 120,00020,000 100,000Maetzold Field - Pavilion n/a 13-CIP-P066 90,00030,000 60,000Shady Oak Beach - Picnic Shelter 3 16-CIP-P002 200,000200,000Minnehaha Creek Overlook - Blake Rd/Lake St Pedest n/a 16-CIP-R003 21,4003,300 8,200 3,300 3,300 3,300Shady Oak Beach Improvements 3 17-CIP-P004 35,00035,000Downtown Park Rehab 3 20-CIP-P071 50,00050,000Central Park Picnic Shelters Rehab n/a 20-CIP-P072 75,00075,000Central Park East Play Equipment Replacement n/a 721,400213,300 168,200 333,300 3,300 3,300PDF- Park Dedication Fund Total PI - PIR/General Obligation Bonds 01-CIP-S101 11,751,0003,072,000 650,000 2,170,000 2,974,000 2,885,000Residential Street Improvements and Utilities n/a 13-CIP-S040 200,00025,000 25,000 25,000 25,000 100,000Pedestrian & Bicycle Access Improvements n/a 16-CIP-P002 200,000200,000Minnehaha Creek Overlook - Blake Rd/Lake St Pedest n/a 16-CIP-S041 2,475,000725,000 400,000 425,000 450,000 475,000Street Rehabilitation Improvements n/a 16-CIP-S042 100,00020,000 20,000 20,000 20,000 20,000Street Sign Management n/a 17-CIP-P004 200,000200,000Downtown Park Rehab 3 19-CIP-U017 1,450,0001,450,000Trunk Water Main Rehabilitation 2 20-CIP-S001 140,000100,000 40,000Central Business District Lighting Upgrades n/a 20-CIP-S002 815,000110,000 190,000 200,000 90,000 225,000City Street Lighting Upgrades n/a 20-CIP-S005 590,000590,000Minnetonka Mills/5th St N Signal Replacement 5 20-CIP-S006 100,000100,000Trail Segment - Placeholder n/a 18,021,0004,152,000 2,975,000 3,040,000 3,559,000 4,295,000PI - PIR/General Obligation Bonds Total RF - Refuse Fund 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 18,00018,000RF - Refuse Fund Total SA - Special Assessment 01-CIP-S101 4,702,0001,600,000 500,000 1,050,000 546,000 1,006,000Residential Street Improvements and Utilities n/a 4,702,0001,600,000 500,000 1,050,000 546,000 1,006,000SA - Special Assessment Total SF - Sanitary Sewer Fund 01-CIP-S101 5,765,0001,707,000 500,000 1,363,000 668,000 1,527,000Residential Street Improvements and Utilities n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 18-CIP-U016 217,50050,000 52,500 55,000 60,000Sewer Lining 2 19-CIP-U017 395,000395,000Trunk Water Main Rehabilitation 2 6,395,5001,757,000 965,500 1,418,000 728,000 1,527,000SF - Sanitary Sewer Fund Total SU - Storm Sewer Fund 01-CIP-S101 3,312,000940,000 225,000 480,000 1,067,000 600,000Residential Street Improvements and Utilities n/a 01-CIP-U002 102,00024,000 25,000 26,000 27,000Storm Drainage System Maintenance - Alley Repairs n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 19-CIP-U017 160,000160,000Trunk Water Main Rehabilitation 2 20-CIP-S005 10,00010,000Minnetonka Mills/5th St N Signal Replacement 5 Thursday, October 8, 2020DRAFT 16 TotalSource Project # Priority 2021 2022 2023 2024 2025 3,602,000964,000 428,000 506,000 1,094,000 610,000SU - Storm Sewer Fund Total WF - Water Fund 01-CIP-S101 5,970,0002,071,000 500,000 1,430,000 445,000 1,524,000Residential Street Improvements and Utilities n/a 08-CIP-B023 18,00018,000Public Works - Replace Overhead Doors n/a 19-CIP-U017 1,950,0001,950,000Trunk Water Main Rehabilitation 2 7,938,0002,071,000 2,468,000 1,430,000 445,000 1,524,000WF - Water Fund Total 46,053,50010,996,000 7,892,500 8,184,000 7,369,000 11,612,000GRAND TOTAL Thursday, October 8, 2020DRAFT 17 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Asst City Manager 2021 2025 thru Department City Hall Administration Description Site Landscaping Improvement Project #08-CIP-CH011 Priority n/a Justification Budget Impact/Other Useful LifeProject Name City Hall- Site Landscaping Improvement Category Bldgs: Administrative Offices Type Improvement Future Total Project Cost:$100,000 Total2021 2022 2023 2024 2025Expenditures 100,000100,000Construction/Maintenance 100,000 100,000Total Total2021 2022 2023 2024 2025Funding Sources 100,000100,000CI - Capital Improvement Fund 100,000 100,000Total Thursday, October 8, 2020DRAFT 18 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Comm Svcs - Activity Center Description Existing roof was installed in 1989 and is at the end of its projected useful life. Portion is cost share with Raspberry Ridge Condo Assn. Project #08-CIP-AC018 Priority n/a Justification Roof was installed in 1989 and is at the end of its 25 year useful life. Budget Impact/Other Move from 2021 to 2022. Useful Life 25 yearsProject Name Activity Center - Replace Gymnasium Roof Category Buildings: Activity Center Type Improvement Future Total Project Cost:$105,000 Total2021 2022 2023 2024 2025Expenditures 105,000105,000Construction/Maintenance 105,000 105,000Total Total2021 2022 2023 2024 2025Funding Sources 105,000105,000CI - Capital Improvement Fund 105,000 105,000Total Thursday, October 8, 2020DRAFT 19 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Comm Svcs - Activity Center Description Built up asphalt roofing system covering Raspberry Rooms, Craft Room and Hallways at the Activity Center Project #08-CIP-AC024 Priority n/a Justification Existing roof was replaced in 1992. Following inspection in 2018, move out to 2023. Budget Impact/Other Inspection, repair and upkeep of roofing systems prevent deterioration of interior building structure and damage to interior components of building. Variance from 20 year plan: Moved from 2018 to 2023 and all roof components will be done with one contract for better bids. Useful Life 25 yearsProject Name Activity Center - Raspberry Room Roof Replacement Category Buildings: Activity Center Type Improvement Future Total Project Cost:$80,000 Total2021 2022 2023 2024 2025Expenditures 80,00080,000Construction/Maintenance 80,000 80,000Total Total2021 2022 2023 2024 2025Funding Sources 80,00080,000CI - Capital Improvement Fund 80,000 80,000Total Thursday, October 8, 2020DRAFT 20 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Comm Svcs - Activity Center Description Built up Roof on Activity Center Raspberry Rooms and Hallway. Project #09-CIP-AC031 Priority n/a Justification Existing roof was installed in 1992. Budget Impact/Other Variance from 20 year plan: Moved from 2018 to 2023 and all roof components will be done with one contract for better bids. Useful Life 25 yearsProject Name Activity Center - Lower Roof Replacement Category Buildings: Activity Center Type Improvement Future Total Project Cost:$80,000 Total2021 2022 2023 2024 2025Expenditures 80,00080,000Construction/Maintenance 80,000 80,000Total Total2021 2022 2023 2024 2025Funding Sources 80,00080,000CI - Capital Improvement Fund 80,000 80,000Total Thursday, October 8, 2020DRAFT 21 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Asst City Manager 2021 2025 thru Department Comm Svcs - Activity Center Description Several projects have been proposed in previous CIPs. With the unknowns of the future of the Historical Society, we would like to combine several projects into one larger project and complete a facility needs assessment in 2020. Project dependent on status of Historical Society. Project #19-CIP-AC045 Priority n/a Justification The project would aim to update several areas of the facility that have not been updated since 1990 (some areas were renovated in 2012) and address a few larger concerns: use of former historical society area, eastside room configurations (increases maximum capacity of the gymnasium), office/reception enhancements. We will spend 2019 gathering data on current programming usage, 2020 developing a plan and 2021 would be construction. We would also suggest to correlate AV updates to the facility with the project. Budget Impact/Other Useful Life 30 yearsProject Name Activity Center - Facility Improvements Category Buildings: Activity Center Type Improvement Future Total Project Cost:$185,000 Total2021 2022 2023 2024 2025Expenditures 175,000175,000Construction 175,000 175,000Total Total2021 2022 2023 2024 2025Funding Sources 175,000175,000CI - Capital Improvement Fund 175,000 175,000Total Thursday, October 8, 2020DRAFT 22 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Activity Ctr Director 2021 2025 thru Department Comm Svcs - Activity Center Description Install additional acoustical panels in the gymnasium to enhance our guests hearing experiences when attending classes, lectures, health fairs, dinners, and recreational events. Project #19-CIP-AC048 Priority n/a Justification We added 1 row of acoustical panels on the gym walls in 2017. Even though the panels have helped in the sound issues in the gym, more assistance is needed. Another row of acoustical panels will help our older participants when trying to listen to instructors, speakers, individual conversation at health fairs and dinners, enjoying musical and recreational events. Budget Impact/Other Useful Life 30 yearsProject Name Activity Center - Gym Acoustical Panels Category Buildings: Activity Center Type Improvement Future Total Project Cost:$15,000 Total2021 2022 2023 2024 2025Expenditures 15,00015,000Construction 15,000 15,000Total Total2021 2022 2023 2024 2025Funding Sources 15,00015,000CI - Capital Improvement Fund 15,000 15,000Total Thursday, October 8, 2020DRAFT 23 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Asst City Manager 2021 2025 thru Department Comm Svcs - Arts Center Description 2019: Replace Arts Center's carpeting in spaces (Community room/Conference room/Green Room.) Expected life span: 8-10 years Estimate: $30,000 2020: Various rooms as needed Estimated life span: 8-10 years Estimate: $22,000 2021: Replace office carpet (Stages) Estimated life span: 8-10 years Estimate: $22,000 Project #19-CIP-AR001 Priority 2 Very Important Justification Based on wear, replace in areas needed in order to maintain overall appearance of the Center. Budget Impact/Other Presentability of Center - appealing to customers Useful Life 10 yearsProject Name Arts Center - Carpeting Category Buildings: Arts Center Type Improvement Future Total Project Cost:$74,000 Total2021 2022 2023 2024 2025Expenditures 22,00022,000Construction/Maintenance 22,000 22,000Total Total2021 2022 2023 2024 2025Funding Sources 22,00022,000AC - Arts Center Fund 22,000 22,000Total Thursday, October 8, 2020DRAFT 24 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Arts Center Director 2021 2025 thru Department Comm Svcs - Arts Center Description 2020: Re-seal floors - Kitchen & restrooms Estimated life span: 5years Estimate: $15,000 Annual maintenance done yearly at a cost of $2000 Project #19-CIP-AR003 Priority n/a Justification In order to keep tile flooring and grout looking clean and protected. Budget Impact/Other Presentability of Center - appealing to customers Useful Life 5 yearsProject Name Arts Center - Tile Flooring Category Buildings: Arts Center Type Improvement Future Total Project Cost:$15,000 Total2021 2022 2023 2024 2025Expenditures 15,00015,000Construction/Maintenance 15,000 15,000Total Total2021 2022 2023 2024 2025Funding Sources 15,00015,000AC - Arts Center Fund 15,000 15,000Total Thursday, October 8, 2020DRAFT 25 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Asst City Manager 2021 2025 thru Department Comm Svcs - Arts Center Description Retrofitting Center exterior HCA and Stages staff entrances with keycard access. The estimate for the work to equip HCA back entrance, Stages back entrance, and Green Room street entrance is $18,000 (2019.) Retrofitting interior doors over a series of 2-3 years and software upgrades is estimated at $20,000 each year (2020 - 2022) Project #19-CIP-AR005 Priority 2 Very Important Justification Installing keycard access would allow better control of who is allowed to enter the building as well as the ability to track who is in the building. Stages Theatre Company has many staff members, and many who are contracted, working as needed on a project. The contracted employees are given keys when needed, however, from a building management standpoint, it is difficult to track and make sure that people don't have access to the building that shouldn't. Long-term the goal is to key all interior office and room doors with the same system, primarily to be able to keep key situation under better control and to allow for a safe lock-down procedure if ever needed. Budget Impact/Other Useful LifeProject Name Arts Center - Key Card Exterior & Interior Access Category Buildings: Arts Center Type Improvement Future Total Project Cost:$78,000 Total2021 2022 2023 2024 2025Expenditures 40,00020,000 20,000Construction/Maintenance 20,000 20,000 40,000Total Total2021 2022 2023 2024 2025Funding Sources 40,00020,000 20,000AC - Arts Center Fund 20,000 20,000 40,000Total Thursday, October 8, 2020DRAFT 26 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Arts Center Director 2021 2025 thru Department Comm Svcs - Arts Center Description Replacing fire panel. Project #19-CIP-AR006 Priority 2 Very Important Justification Current system is outdated and obselete. Additional cost has occurred when needed to repair due to age. Budget Impact/Other Moved from 2020 to 2022 Useful LifeProject Name Arts Center - Fire Panel Category Buildings: Arts Center Type Improvement Future Total Project Cost:$30,000 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Construction 30,000 30,000Total Total2021 2022 2023 2024 2025Funding Sources 30,00030,000AC - Arts Center Fund 30,000 30,000Total Thursday, October 8, 2020DRAFT 27 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Arts Center Director 2021 2025 thru Department Comm Svcs - Arts Center Description Replacement of Roof Project #19-CIP-AR007 Priority 2 Very Important Justification Facility originally built in 1997. Budget Impact/Other Useful LifeProject Name Arts Center - Roof Replacement Category Buildings: Arts Center Type Improvement Future Total Project Cost:$150,000 Total2021 2022 2023 2024 2025Expenditures 150,000150,000Construction 150,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 150,000150,000AC - Arts Center Fund 150,000 150,000Total Thursday, October 8, 2020DRAFT 28 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Fire Description Replace 35 ton Air Handling Unit Project #08-CIP-B121 Priority n/a Justification Budget Impact/Other Useful LifeProject Name Fire Station: Replace 25 Ton AHU Category Buildings: Fire Facilities Type Improvement Future Total Project Cost:$82,000 Total2021 2022 2023 2024 2025Expenditures 82,00082,000Construction/Maintenance 82,000 82,000Total Total2021 2022 2023 2024 2025Funding Sources 82,00082,000CI - Capital Improvement Fund 82,000 82,000Total Thursday, October 8, 2020DRAFT 29 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Fire Description Replace boilers Project #08-CIP-FD123 Priority n/a Justification Budget Impact/Other Move from 2021 to 2022. Useful LifeProject Name Fire Station - Replace Boilers Category Buildings: Fire Facilities Type Improvement Future Total Project Cost:$45,000 Total2021 2022 2023 2024 2025Expenditures 45,00045,000Construction/Maintenance 45,000 45,000Total Total2021 2022 2023 2024 2025Funding Sources 45,00045,000CI - Capital Improvement Fund 45,000 45,000Total Thursday, October 8, 2020DRAFT 30 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Pavilion Manager 2021 2025 thru Department Pavilion Description Replace the mezzanine vinyl tile with rubber flooring. Project #20-CIP-PV333 Priority 3 Important Justification Current flooring has cracks, gouges, and severe wear areas. Rubber floor is easier maintain and is more durable and versitle than vinyl tile. Budget Impact/Other Useful Life 20 yearsProject Name Pavilion - Mezzanine Flooring Replacement Category Bldgs: Pavillion Type Improvement Future Total Project Cost:$90,000 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Construction/Maintenance 90,000 90,000Total Total2021 2022 2023 2024 2025Funding Sources 90,00090,000PA - Pavilion Fund 90,000 90,000Total Thursday, October 8, 2020DRAFT 31 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Pavilion Manager 2021 2025 thru Department Pavilion Description Replace the arena exit doors, frames, hinges, and closers. Project #20-CIP-PV334 Priority 3 Important Justification The frames and hardware are original, installed during the construction of the facility. Frames are rusting and hardware is failing. Budget Impact/Other Useful Life 15-20 yearsProject Name Pavilion - Arena Exit Door Replacement Category Bldgs: Pavillion Type Improvement Future Total Project Cost:$105,000 Total2021 2022 2023 2024 2025Expenditures 105,000105,000Construction/Maintenance 105,000 105,000Total Total2021 2022 2023 2024 2025Funding Sources 105,000105,000PA - Pavilion Fund 105,000 105,000Total Thursday, October 8, 2020DRAFT 32 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Police Description Project #08-CIP-PD215 Priority n/a Justification Budget Impact/Other Useful LifeProject Name City Hall Police Station Rooftop Category Buildings: Police Department Type Improvement Future Total Project Cost:$240,000 Total2021 2022 2023 2024 2025Expenditures 240,000240,000Construction/Maintenance 240,000 240,000Total Total2021 2022 2023 2024 2025Funding Sources 240,000240,000CI - Capital Improvement Fund 240,000 240,000Total Thursday, October 8, 2020DRAFT 33 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Facilities Director 2021 2025 thru Department Public Works: Bldg/Equip Ser Description Replace overhead doors Project #08-CIP-B023 Priority n/a Justification Budget Impact/Other Inspected in 2019, will move from 2020 to 2022. Useful LifeProject Name Public Works - Replace Overhead Doors Category Buildings: Public Works Type Improvement Future Total Project Cost:$90,000 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Construction/Maintenance 90,000 90,000Total Total2021 2022 2023 2024 2025Funding Sources 18,00018,000CI - Capital Improvement Fund 18,00018,000RF - Refuse Fund 18,00018,000SF - Sanitary Sewer Fund 18,00018,000SU - Storm Sewer Fund 18,00018,000WF - Water Fund 90,000 90,000Total Thursday, October 8, 2020DRAFT 34 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Parks Description Repair tennis courts - $20,000 2023 - Tennis Courts Reconstruct = $130,000 (2 courts) Project #13-CIP-P044 Priority n/a Justification Periodic repairs needed to ensure quality safe playing surface Budget Impact/Other Revised estimated costs to $130k (from $180k) Useful LifeProject Name Oakes Park - Tennis Courts Category Parks/Fores/Pav.: Comm. Facil. Type Improvement Future Total Project Cost:$150,000 Total2021 2022 2023 2024 2025Expenditures 130,000130,000Construction/Maintenance 130,000 130,000Total Total2021 2022 2023 2024 2025Funding Sources 130,000130,000PDF- Park Dedication Fund 130,000 130,000Total Thursday, October 8, 2020DRAFT 35 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Parks Description Warming House - Roofing, timber structure maintenance, restroom upgrades. Project #13-CIP-P063 Priority n/a Justification Budget Impact/Other 2019 - Moved project from 2020 to 2022 w/ $20k increase in expenditures Useful LifeProject Name Maetzold Field - Pavilion Category Parks/Fores/Pav.: Comm. Facil. Type Improvement Future Total Project Cost:$120,000 Total2021 2022 2023 2024 2025Expenditures 20,00020,000Planning/Design 100,000100,000Construction/Maintenance 20,000 100,000 120,000Total Total2021 2022 2023 2024 2025Funding Sources 120,00020,000 100,000PDF- Park Dedication Fund 20,000 100,000 120,000Total Thursday, October 8, 2020DRAFT 36 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Parks Description Replace/Rehab existing picnic shelter. Project #13-CIP-P066 Priority 3 Important Justification Existing picnic shelter is 30+ years old and deteriorated. Budget Impact/Other Useful LifeProject Name Shady Oak Beach - Picnic Shelter Category Parks/Fores/Pav.: Comm. Facil. Type Improvement Future Total Project Cost:$210,000 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Planning/Design 180,000180,000Construction 30,000 180,000 210,000Total Total2021 2022 2023 2024 2025Funding Sources 120,000120,000GU - Other Governmental Units 90,00030,000 60,000PDF- Park Dedication Fund 30,000 180,000 210,000Total Thursday, October 8, 2020DRAFT 37 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Parks Description Improvements to the area adjacent to Minnehaha Creek, Blake Road and Lake Street to include a creek overlook area, creek interpretation/education feature, pedestrian plaza area to match the Blake Road corridor improvements. Project #16-CIP-P002 Priority n/a Justification City is committed to upgrade this area via a cooperative agreement with the Minnehaha Creek Watershed District. The area needs to be upgraded commensurate with the Cottageville Park improvements, Blake Road corridor upgrades and upcoming Cold Storage site redevelopment. Budget Impact/Other Useful LifeProject Name Minnehaha Creek Overlook - Blake Rd/Lake St Pedest Category Parks/Fores/Pav.: Comm. Facil. Type Improvement Future Total Project Cost:$400,000 Total2021 2022 2023 2024 2025Expenditures 400,000400,000Construction/Maintenance 400,000 400,000Total Total2021 2022 2023 2024 2025Funding Sources 200,000200,000PDF- Park Dedication Fund 200,000200,000PI - PIR/General Obligation Bonds 400,000 400,000Total Thursday, October 8, 2020DRAFT 38 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Public Works: Parks Description A general upgrade of this urban-setting park to include: lighting, landscaping, signage. Plus, the addition of some play equipment for 2-5 yr olds. Project #17-CIP-P004 Priority 3 Important Justification This is a heavily used urban park serving the city's central business district which has a growing population due to redevelopments and increased housing. Park has not been upgraded for several decades, is used as a venue for entertainment and is in need of revitalization. Budget Impact/Other Useful Life 25 yearsProject Name Downtown Park Rehab Category PW - Parks Type Improvement Future Total Project Cost:$235,000 Total2021 2022 2023 2024 2025Expenditures 35,00035,000Planning/Design 200,000200,000Construction/Maintenance 35,000 200,000 235,000Total Total2021 2022 2023 2024 2025Funding Sources 35,00035,000PDF- Park Dedication Fund 200,000200,000PI - PIR/General Obligation Bonds 35,000 200,000 235,000Total Thursday, October 8, 2020DRAFT 39 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Parks Description Replace roofing & fascia boards, clean and stain wood columns, glu-lam beams and tongue/groove roof deck boards, replace concrete floor slab and turf restoration for both Central Park picnic shelters Project #20-CIP-P071 Priority n/a Justification The picnic shelter are 30+ years old, look drab, concrete floor slabs are heaved and cracked. Rehab will restore the appearance and function of these picnic shelters. Budget Impact/Other Useful Life 15 yearsProject Name Central Park Picnic Shelters Rehab Category Parks/Forestry Type Improvement Future Total Project Cost:$50,000 Total2021 2022 2023 2024 2025Expenditures 50,00050,000Construction/Maintenance 50,000 50,000Total Total2021 2022 2023 2024 2025Funding Sources 50,00050,000PDF- Park Dedication Fund 50,000 50,000Total Thursday, October 8, 2020DRAFT 40 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Public Works: Parks Description Replace existing play equipment with a new play set, including demolition, new EWF safety surfacing. Project #20-CIP-P072 Priority n/a Justification The existing play equipment is 30 years old and needs replacement. Budget Impact/Other Useful LifeProject Name Central Park East Play Equipment Replacement Category Parks/Forestry Type Improvement Future Total Project Cost:$75,000 Total2021 2022 2023 2024 2025Expenditures 75,00075,000Construction/Maintenance 75,000 75,000Total Total2021 2022 2023 2024 2025Funding Sources 75,00075,000PDF- Park Dedication Fund 75,000 75,000Total Thursday, October 8, 2020DRAFT 41 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Locations to be determined consistent with the street reconstruction program. Program includes reconstruction of deteriorated water main, sanitary sewer and storm sewer in conjunction with street improvement projects. Utility improvements are consistent with the Storm Water Management Plan, Water and Sewer Utility Master Plan, and televised inspections. 2020-2021: Interlachen Park Reconstruction Project 2022: 6th Ave South/7th Ave South 2023: Central Avenues Reconstruction 2024: 17th Avenue 2025-2027: Central Avenues Reconstruction (East) Project #01-CIP-S101 Priority n/a Justification In most cases where street reconstruction takes place, storm sewer facilities either need upgrading or need to be installed new. In most cases, water main and sanitary sewer need to be rehabilitated in conjunction with street reconstruction. The costs assume the city funding 100% of major storm sewer, water main, and sanitary sewer improvements. Budget Impact/Other Public Hearing - year prior to planned construction Plans and specifications - year prior to planned construction Bid - year of planned construction Consistent with the Storm Water Management Plan, Water and Sewer Utility Master Plan, and television inspections. Consistent with the City Council adopted Roadway Improvement Policy, Street Ratings, Pavement Management Program, Storm Water Management Plan, Water and Sewer Utility Master Plan, and televised inspections. Useful Life UnassignedProject Name Residential Street Improvements and Utilities Category Trans: Streets Type Improvement Future Total Project Cost:$65,284,000 Total2021 2022 2023 2024 2025Expenditures 32,300,0009,390,000 2,375,000 6,493,000 6,500,000 7,542,000Construction/Maintenance 9,390,000 2,375,000 6,493,000 6,500,000 7,542,000 32,300,000Total Total2021 2022 2023 2024 2025Funding Sources 300,000300,000GU - Other Governmental Units 500,000500,000MS - Municipal State Aid Streets 11,751,0003,072,000 650,000 2,170,000 2,974,000 2,885,000PI - PIR/General Obligation Bonds 4,702,0001,600,000 500,000 1,050,000 546,000 1,006,000SA - Special Assessment 5,765,0001,707,000 500,000 1,363,000 668,000 1,527,000SF - Sanitary Sewer Fund 3,312,000940,000 225,000 480,000 1,067,000 600,000SU - Storm Sewer Fund 5,970,0002,071,000 500,000 1,430,000 445,000 1,524,000WF - Water Fund 9,390,000 2,375,000 6,493,000 6,500,000 7,542,000 32,300,000Total Thursday, October 8, 2020DRAFT 42 Highway 7 Highway 169Highway 7 Highway 169Excelsior Blvd Minnetonka Blvd Shady Oak RdHopkins CrossroadsHopkins Crossroads1st St N 11th Ave SMainstreet 7th St S Smetana Rd 3rd St N 2nd St NE2nd St N 5th Ave NCambridge St 12th Ave N6th St S Lake St NE Boyce St15th Ave N14th Ave N9th Ave N11th Ave N2nd Ave S8th Ave N5th St S 10th Ave NFeltl Rd7th Ave N17th Ave N19th Ave N18th Ave N6th Ave NGoodrich St1st St S Nolan DrOakridge RdBirch PlAnn Ln 16th Ave N20th Ave NAshley RdManitoba Rd Meadowbrook RdBlake Rd SHolly RdAtwater StPowell Rd3rd St S Preston LnTyler Ave NLoring Rd Lincoln Dr5th Ave SHarrison Ave SMonroe Ave SDivision St Hawthorne RdW e s t b r o o k e W a y Cotta g e L n Oxford St 13th Ave NSpruce RdAlthea LnHomedale Rd8th Ave SLake St Ext Sandra Ln 21st Ave NVan Buren Ave S17th Ave SK-Tel Dr Hiawatha Ave Feltl CtPark Ln2nd St S Merilane Adams AveHill St 12th Ave S13th Ave SMill Rd19th Ave S8th St S18th Ave S9th Ave S7th Ave SValley WayEdgemoor DrFai r w a y D r Milwauk e e St 6th Ave SBridle L n Campbell DrAnnaway DrOak Ridge Tr Washington Ave N Wayside Rd W Minnetonka M i l l s R d Cottage Downs Oakvale Rd S 37th St W 5th St N Oakvale Rd N East Saint A l b a n s R d Opportunity Ct4th St N Herman TerVan Buren Ave NOakglen DrMonroe Ave NBradford R d Texas AveHazel Ln7th St W Saint L o ui s St John StOakton Dr 20th Ave S47th St W Wilshire Walk Fletcher Pl Burnes DrSweet Briar LnLake St W Griffit St10th Ave SOak Dr L n Highway 7 Frontage Rd Smetana Dr16th Ave S15th Ave SIndependence Ave SGettysburg Ave SPompano DrCrawford RdJackson Ave SRobinwood Ter Saint Johns Rd Oakton RdgRobinwood Ln Cre e k L n Cedar Pointe Dr SEast Park Valley DrDeer Ridge Ln Ho l l y h o c k L nAutumnwood LnCedar CrossingWest Park Valley DrDrillane RdHedberg DrGethsemane RdWebster Pl Honeywood LnWoodhil l C t Oak Dr L a n e Madison Ave SJefferson Ave SAbbie Ln Meadowbrook LnAq u i l a A v e S Landmark Trail N 34th Circle WPierce AveOld Settlers Trail Arthur StLandmark Tr S Dearborn CtNine M i le Cove E N Van Buren TrailTrailwood SOak Ridge PlaceEdgebro o k Dr Nine Mile Cove SOak Park Ln 14th Ave SPioneer Rd Robinwood Ter Althea Ln5th St S 6th Ave S7th St S 2nd St S16th Ave N2nd St N 13th Ave S12th Ave S4th St N Smetana Dr15th Ave S5th Ave S8th Ave S2nd St S 3rd St N 9th Ave SHighway 7 Frontage Rd Tyler Ave N7th Ave S6th St S Legend 2020 Reconstruct 2020 Mill and Overlay 2021 Reconstruct 2021 Mill and Overlay 2022 Reconstruct 2022 Mill and Overlay 2023 Reconstruct 2023 Mill and Overlay 2024 Reconstruct 2024 Mill and Overlay 2025-2027, Construction City Parking Mill and Overlay ST. LOUIS PARK ST. LOUIS PARKEDINAMINNETONKAMINNETONKA EDINA MINNETONKA MINNETONKATHE CITY OF HOPKINS, MINNESOTA HENNEPIN COUNTY 2020 - 2027 Capital Improvement Projects Revised 7/15/2020 DRAFT43 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description County Road 3 from Shady Oak Road to Meadowbrook Road. Lighting, landscaping, street, etc. improvements along Excelsior Boulevard from the east to west city limits. GO Bond payments to be financed by a combination of existing TIF revenue, Municipal State Aid road funds, additional TIF revenue created by economic development, grant funds, and, as a last resort, general city revenue Project has been delayed pending county funding for remaining 4th segement. Project #01-CIP-S104 Priority n/a Justification Deficiencies in terms of roadway condition, traffic/pedestrian movement, safety and aesthetics appear in remaining segment of County Road 3. - Segment 4 from Blake Road to Meadowbrook Road; upgrade roadway, implement beautification program. Budget Impact/Other GO bond payments to be financed by a combination of existing TIF revenue, Municipal State Aid road funds, additional TIF revenue created by economic development, grant funds, and, as a last resort, general city revenue. Segment 4: Planning and acquisition - Not in County Funding Plan, when funded city will complete our portion. Consistent with Hennepin County CIP and City Council action. Useful Life UnassignedProject Name County Road 3 Category Trans: Streets Type Improvement Future Total Project Cost:$2,300,000 Total2021 2022 2023 2024 2025Expenditures 2,300,0002,300,000Construction/Maintenance 2,300,000 2,300,000Total Total2021 2022 2023 2024 2025Funding Sources 1,600,0001,600,000GU - Other Governmental Units 700,000700,000MS - Municipal State Aid Streets 2,300,000 2,300,000Total Thursday, October 8, 2020DRAFT 44 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Public Works: Streets/Traffic Description Painting bike lanes, constructing trails and sidewalks, safety improvements and other general pedestrian and bicycle improvements to the system. 2020: ADA Upgrades in the Central Business District 2021: Upgrade of the 11th Avenue South pedestrian crossings in the Westbrooke Area to pedestrian activated RRFB. Project #13-CIP-S040 Priority n/a Justification Council adopted plan to increase pedestrian and bicycle access and safety, these improvements begin to implement that plan. The existing overhead flushers provide very little benefit. Pedestrian activated rectangular rapid flushing beacons (RRFB) have shown to provide very high compliance for motorists and increases pedestrian safety and comfort. Budget Impact/Other Useful Life 20 yearsProject Name Pedestrian & Bicycle Access Improvements Category Trans: Streets Type Improvement Future Total Project Cost:$375,000 Total2021 2022 2023 2024 2025Expenditures 200,00025,000 25,000 25,000 25,000 100,000Construction/Maintenance 25,000 25,000 25,000 25,000 100,000 200,000Total Total2021 2022 2023 2024 2025Funding Sources 200,00025,000 25,000 25,000 25,000 100,000PI - PIR/General Obligation Bonds 25,000 25,000 25,000 25,000 100,000 200,000Total Thursday, October 8, 2020DRAFT 45 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Location to be determined based on Pavement Management Program. Program includes mill and overlay of deteriorated pavements to extend the useful life of the street. Streets for this method of rehabilitation have usually been rehabilitated or reconstructed within the last 20 years. 2020: 1st St N, North CBD Avenues 2021: Knollwood Neighborhood 2022: 1st St. N, Lot 700, Maetzold Field Lot 2023: 2nd Ave S. 2024: 1st St. S, South CBD Avenues Project #16-CIP-S041 Priority n/a Justification Properly timed mill and overlay projects can significantly extend the life of a street and delay the need for reconstruction. Mill and overlay projects also require less disturbance and are shorter in duration than reconstruction, which results in less impact of the traveling public. Budget Impact/Other Annual pavement rehabilitation category. Useful LifeProject Name Street Rehabilitation Improvements Category Trans: Streets Type Improvement Future Total Project Cost:$3,975,000 Total2021 2022 2023 2024 2025Expenditures 2,475,000725,000 400,000 425,000 450,000 475,000Construction/Maintenance 725,000 400,000 425,000 450,000 475,000 2,475,000Total Total2021 2022 2023 2024 2025Funding Sources 2,475,000725,000 400,000 425,000 450,000 475,000PI - PIR/General Obligation Bonds 725,000 400,000 425,000 450,000 475,000 2,475,000Total Thursday, October 8, 2020DRAFT 46 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Replacement of aged regulatory and warning signs that have lost minimum retroreflectivity and replacement of posts, when needed. Project #16-CIP-S042 Priority n/a Justification The city is required to have a sign management program which includes a sign replacement strategy to ensure regulatory and warning signs provide adequate retroreflectivity. Sign replacement cycle is 8 years. Estimated costs assume sign replacements by contract. Parking signs will be replaced as needed due to age, fading, etc. Sign inventory data base will be updated to reflect install date/sign age. Budget Impact/Other Useful LifeProject Name Street Sign Management Category Trans: Streets Type Improvement Future Total Project Cost:$200,000 Total2021 2022 2023 2024 2025Expenditures 100,00020,000 20,000 20,000 20,000 20,000Construction/Maintenance 20,000 20,000 20,000 20,000 20,000 100,000Total Total2021 2022 2023 2024 2025Funding Sources 100,00020,000 20,000 20,000 20,000 20,000PI - PIR/General Obligation Bonds 20,000 20,000 20,000 20,000 20,000 100,000Total Thursday, October 8, 2020DRAFT 47 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Public Works: Streets/Traffic Description Upgrade existing lighting in the Central Business District to newer LED fixtures, replace light poles and electrical service feed cabinets, as needed. 2020: Mainstreet East of 5th Ave - 20 fixtures 10th, 11th and 12th Ave N & S of Mainstreet - 52 fixtures Parking Lots 500 and 600 - 15 fixtures 2021: 7th, 8th and 9th Ave N & S of Mainstreet - 28 fixtures Parking Lots 700 and 750 - 8 fixtures Project #20-CIP-S001 Priority n/a Justification There is a need to continue the upgrade of lighting in the Central Business District. The Mainstreet lights were all upgraded to LED fixtures in 2015. An upgrade to LED fixtures will provide energy savings, maintenance savings and create a more uniform lighting appearance throughout the downtown area. Budget Impact/Other Useful LifeProject Name Central Business District Lighting Upgrades Category Trans: Street Lights Type Improvement Future Total Project Cost:$140,000 Total2021 2022 2023 2024 2025Expenditures 140,000100,000 40,000Construction 100,000 40,000 140,000Total Total2021 2022 2023 2024 2025Funding Sources 140,000100,000 40,000PI - PIR/General Obligation Bonds 100,000 40,000 140,000Total Thursday, October 8, 2020DRAFT 48 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Street lighting upgrades are needed to replace deteriorated poles, electrical feedpoints and old, energy inefficent fixtures. 2021: Feltl Court street lighting: replace 10 lights, poles and electrical feedpoint. 2022: 11th Ave S, south of 7th St S, replace 18 poles and fixtures and one electrical feedpoint. 2023: Hobby Acres neighborhood streets, replace 17th poles and fixtures to match Xcel Energy upgraded poles/lights and three electrical feedpoints. 2024: Westbrooke Way street lighting, upgrade 22 lights, poles and wiring via new Xcel Energy agreement to replace expired 30-year agreement 2025: Excelsior Boulevard street lighting, upgrade lighting to LED fixtures via Xcel Energy upgrade program. Project #20-CIP-S002 Priority n/a Justification A replacement plan is needed as these lighting and electrical feed systems are reaching the end of their useful life, with out-dated electrical cabinets, poles and bases and old, energy inefficent light fixtures. Budget Impact/Other Useful LifeProject Name City Street Lighting Upgrades Category Trans: Street Lights Type Improvement Future Total Project Cost:$815,000 Total2021 2022 2023 2024 2025Expenditures 815,000110,000 190,000 200,000 90,000 225,000Construction 110,000 190,000 200,000 90,000 225,000 815,000Total Total2021 2022 2023 2024 2025Funding Sources 815,000110,000 190,000 200,000 90,000 225,000PI - PIR/General Obligation Bonds 110,000 190,000 200,000 90,000 225,000 815,000Total Thursday, October 8, 2020DRAFT 49 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Public Works: Streets/Traffic Description Replacement and upgrading of traffic signal infrastructure including poles, mast arms, cabinets and controls, signal heads, pedestrian heads, and push ?? The work will also include upgrading the pedestrian ramps and crossings to meet ADA standards. 2024: Removal and replacement of signal and ADA upgrades Project #20-CIP-S005 Priority 5 Future Consideration Justification The existing signal is old and reaching the end of it's service life. Pedestrian crossing and ADA improvements should be completed as there are increased levels of both pedestrian and vehicular traffic through the intersection since the development of the Excelsior Crossings office park and improvements to Burnes Park. Budget Impact/Other Useful LifeProject Name Minnetonka Mills/5th St N Signal Replacement Category Trans: Sign/Signals Type Improvement Future Total Project Cost:$600,000 Total2021 2022 2023 2024 2025Expenditures 600,000600,000Construction/Maintenance 600,000 600,000Total Total2021 2022 2023 2024 2025Funding Sources 590,000590,000PI - PIR/General Obligation Bonds 10,00010,000SU - Storm Sewer Fund 600,000 600,000Total Thursday, October 8, 2020DRAFT 50 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact 2021 2025 thru Department Public Works: Streets/Traffic Description Per Nate 6/12/2019 - Will let finance know updated information by 6/21/19 Project #20-CIP-S006 Priority n/a Justification Budget Impact/Other Useful LifeProject Name Trail Segment - Placeholder Category Unassigned Type Unassigned Future Total Project Cost:$100,000 Total2021 2022 2023 2024 2025Expenditures 100,000100,000Construction/Maintenance 100,000 100,000Total Total2021 2022 2023 2024 2025Funding Sources 100,000100,000PI - PIR/General Obligation Bonds 100,000 100,000Total Thursday, October 8, 2020DRAFT 51 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Utilities Description Annual concrete repairs and patching of existing alleys. Project #01-CIP-U002 Priority n/a Justification Annual alley pavement concrete slab repairs are needed. Budget Impact/Other Consistent with the Storm Water Management Plan. Useful Life UnassignedProject Name Storm Drainage System Maintenance - Alley Repairs Category Utilities: Municipal Sanitary Se Type Improvement Future Total Project Cost:$336,000 Total2021 2022 2023 2024 2025Expenditures 102,00024,000 25,000 26,000 27,000Construction/Maintenance 24,000 25,000 26,000 27,000 102,000Total Total2021 2022 2023 2024 2025Funding Sources 102,00024,000 25,000 26,000 27,000SU - Storm Sewer Fund 24,000 25,000 26,000 27,000 102,000Total Thursday, October 8, 2020DRAFT 52 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Utilities Description This will help us line our sanitary sewers to eliminate infiltration root intrusion and avoid expensive repairs and sewer backups. Project #18-CIP-U016 Priority 2 Very Important Justification We have an old collection system that needs immediate attention. Continuously cleaning the sewer does not stop roots or infiltration from going into the pipes, we need a more permanent fix. The majority of our sanitary sewer pipe is made out of clay pipe and has reached its life expectancy. Budget Impact/Other Useful LifeProject Name Sewer Lining Category Utilities: Municipal Sanitary Se Type Improvement Future Total Project Cost:$367,500 Total2021 2022 2023 2024 2025Expenditures 217,50050,000 52,500 55,000 60,000Construction/Maintenance 50,000 52,500 55,000 60,000 217,500Total Total2021 2022 2023 2024 2025Funding Sources 217,50050,000 52,500 55,000 60,000SF - Sanitary Sewer Fund 50,000 52,500 55,000 60,000 217,500Total Thursday, October 8, 2020DRAFT 53 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact Public Works Director 2021 2025 thru Department Public Works: Utilities Description Program includes rehabilitatation of trunk water mains around the city. Staff has conducted some non-destructive condition assessment testing of various trunk lines around the city. The testing determines a level of deterioration based on a calculated reduction of thickness of the pipe wall. Review of how critical the line is, break records, pipe age, and soil conditions are also considered in determining projects. 2022: Replacement of trunk main along North TH 7 Service Drive from Oakridge Road to west of Hopkins Crossroad and trunk main from Water Treatment Plant to North Service Drive. Project #19-CIP-U017 Priority 2 Very Important Justification Trunk water mains are large diameter, high capacity lines that are critical to supply water to and from the water treatment plant, water towers, and distribution lines around the city and cannot easily be taken out of service. Public Works staff has been managing the trunk main system as a standalone asset, as these mains cannot always be included for rehabilitation with street reconstruction projects. Much of the city's trunk system was constructed over 50 years ago and is approaching the end of it's service life. Budget Impact/Other Useful LifeProject Name Trunk Water Main Rehabilitation Category Utilities: Municipal Water Syst Type Improvement Future Total Project Cost:$3,955,000 Total2021 2022 2023 2024 2025Expenditures 3,955,0003,955,000Construction/Maintenance 3,955,000 3,955,000Total Total2021 2022 2023 2024 2025Funding Sources 1,450,0001,450,000PI - PIR/General Obligation Bonds 395,000395,000SF - Sanitary Sewer Fund 160,000160,000SU - Storm Sewer Fund 1,950,0001,950,000WF - Water Fund 3,955,000 3,955,000Total Thursday, October 8, 2020DRAFT 54 CAPITAL IMPROVEMENT PLAN City of Hopkins, MN - CIP Contact PW Director 2021 2025 thru Department Recreation Description The joint recreation agreement in place between the cities of Hopkins and Minnetonka provides for the sharing of operational and maintenance expenses for Shady Oak Beach. These expenses are split 33% city of Hopkins and 67% city of Minnetonka. Shady Oak Beach is operated from June - August annually; however the park is available for use year round. 2021: Dock maintenance ($10,000) 2022: Miscellaneous building components, i.e. installation of energy efficient lighting in restrooms/gate area, patio tables and chairs ($15,000); inflatables replacement ($10,000) 2023: Miscellaneous building maintenance ($10,000) 2024: Inflatable replacement ($10,000) 2025: Miscellaneous building maintenance ($10,000) Project #16-CIP-R003 Priority 3 Important Justification Since last undergoing a renovation in 1998, Shady Oak Beach contiues to be a primary park destination for residents of Hopkins and Minnetonka. Scheduled items are intended to keep the park in excellent appearence, establish a gateway to the park, and to provide park users with a quality recreational experience. 2020: Water play inflatable amenities 2021: Dock maintenance and replacement of picnic shelter 2022: Miscellaneous building components 2023: Miscellaneous building maintenance 2024: Miscellaneous building components Budget Impact/Other Useful Life 10-20 yearsProject Name Shady Oak Beach Improvements Category PW - Parks Type Improvement Future Total Project Cost:$350,000 Total2021 2022 2023 2024 2025Expenditures 65,00010,000 25,000 10,000 10,000 10,000Construction/Maintenance 10,000 25,000 10,000 10,000 10,000 65,000Total Total2021 2022 2023 2024 2025Funding Sources 43,6006,700 16,800 6,700 6,700 6,700GU - Other Governmental Units 21,4003,300 8,200 3,300 3,300 3,300PDF- Park Dedication Fund 10,000 25,000 10,000 10,000 10,000 65,000Total Thursday, October 8, 2020DRAFT 55 City of Hopkins Draft Equipment Replacement Plan 2021 – 2025 56DRAFT EQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP PROJECTS BY YEAR 2021 2025thru Project Name Department Project #Priority Project Cost 2021 01-ERP-0037Activity Center Security System Upgrade 1 20,000Comm Svcs - Activity Center 01-ERP-0041Activity Center A/V Replacement & Upgrade 3 62,624Comm Svcs - Activity Center 01-ERP-0003CH - Network Server n/a 22,000Comm Svcs - IT 01-ERP-0006Computers n/a 33,075Comm Svcs - IT 01-ERP-0017IT - Office 365 n/a 33,000Comm Svcs - IT 01-ERP-0020IT - Patching Automation Software 1 10,000Comm Svcs - IT 01-ERP-0022IT - Windows 10 Enterprise Upgrade n/a 21,000Comm Svcs - IT 01-ERP-0211PD - Network Server n/a 22,000Comm Svcs - IT 01-ERP-0200Marked Patrol Vehicles (7)n/a 161,100Police 01-ERP-0201Sergeant's Vehicle n/a 57,000Police 01-ERP-0202PSO / Parking Enforcement Vehicle n/a 53,700Police 01-ERP-0808Riding Mowers (2)1 50,000Public Works: Parks/Forestry 01-ERP-0900Refuse Truck (RAP-R) (2)n/a 270,300Refuse 815,799Total for 2021 2022 01-ERP-0038Activity Center Kitchen Storage 5 17,000Comm Svcs - Activity Center 01-ERP-1105Art Center Jaycee Studio Audio Visual n/a 13,500Comm Svcs - Arts Center 01-ERP-0003CH - Network Server n/a 25,000Comm Svcs - IT 01-ERP-0006Computers n/a 34,729Comm Svcs - IT 01-ERP-0009Network Infrastructure Upgrade n/a 23,400Comm Svcs - IT 01-ERP-0017IT - Office 365 n/a 44,000Comm Svcs - IT 01-ERP-0020IT - Patching Automation Software 1 10,000Comm Svcs - IT 01-ERP-0022IT - Windows 10 Enterprise Upgrade n/a 42,000Comm Svcs - IT 01-ERP-0211PD - Network Server n/a 25,000Comm Svcs - IT 01-ERP-0126Fire - Fire Helmets n/a 16,000Fire 01-ERP-0129Fire - EOC Upgrade n/a 12,000Fire 01-ERP-0401HRA Copier n/a 16,500HRA 01-ERP-0200Marked Patrol Vehicles (7)n/a 110,000Police 01-ERP-0203PSO - Utility 4x4 n/a 72,100Police 01-ERP-0221Records Management System n/a 150,000Police 01-ERP-03031 Ton Dump Truck (2)n/a 53,400Public Works: Streets/Traffic 01-ERP-0305Single Axle Dump Truck (2)n/a 225,000Public Works: Streets/Traffic 01-ERP-0309Skid Loader (2)n/a 50,000Public Works: Streets/Traffic 01-ERP-0555Generator (2)n/a 43,000Sewer 01-ERP-0560Sewer Televising Camera and Van n/a 180,000Sewer 1,162,629Total for 2022 2023 01-ERP-0038Activity Center Kitchen Storage 5 12,000Comm Svcs - Activity Center 01-ERP-0003CH - Network Server n/a 26,250Comm Svcs - IT 01-ERP-0004Telephone System n/a 89,600Comm Svcs - IT 01-ERP-0006Computers n/a 36,465Comm Svcs - IT Thursday, October 8, 2020 57DRAFT Project Name Department Project #Priority Project Cost 01-ERP-0015Backup Server n/a 72,120Comm Svcs - IT 01-ERP-0017IT - Office 365 n/a 44,000Comm Svcs - IT 01-ERP-0020IT - Patching Automation Software 1 10,000Comm Svcs - IT 01-ERP-0022IT - Windows 10 Enterprise Upgrade n/a 42,000Comm Svcs - IT 01-ERP-0211PD - Network Server n/a 26,250Comm Svcs - IT 01-ERP-0105Quick Attack Pumper/Rescue (Rescue 8)n/a 725,000Fire 01-ERP-0109Extrication Tool (1)n/a 32,000Fire 01-ERP-0127Fire - Lucus Device n/a 18,000Fire 01-ERP-04004x4 3/4 Ton Truck n/a 41,100HRA 01-ERP-0200Marked Patrol Vehicles (7)n/a 117,400Police 01-ERP-0214Tactical Ballistic Vests / Helmets - SWAT 3 76,512Police 01-ERP-0215Police - Portable Radios n/a 290,000Police 01-ERP-0217Taser Replacement n/a 90,000Police 01-ERP-0218Building Video Server n/a 22,000Police 01-ERP-08001/2 Ton Pickup Truck n/a 35,400Public Works: Parks/Forestry 01-ERP-0804Log Truck n/a 163,600Public Works: Parks/Forestry 01-ERP-03004x4 1/2 Ton Pickup with Plow n/a 28,900Public Works: Streets/Traffic 01-ERP-03041 Ton Traffic Boom Truck n/a 136,400Public Works: Streets/Traffic 2,134,997Total for 2023 2024 01-ERP-1107Art Center Theater Projection Screen 2 6,700Comm Svcs - Arts Center 01-ERP-0003CH - Network Server n/a 27,037Comm Svcs - IT 01-ERP-0006Computers n/a 37,559Comm Svcs - IT 01-ERP-0012Core Network Switch n/a 20,000Comm Svcs - IT 01-ERP-0017IT - Office 365 n/a 45,320Comm Svcs - IT 01-ERP-0020IT - Patching Automation Software 1 10,000Comm Svcs - IT 01-ERP-0022IT - Windows 10 Enterprise Upgrade n/a 63,000Comm Svcs - IT 01-ERP-0211PD - Network Server n/a 27,038Comm Svcs - IT 01-ERP-1003Pavilion - Floor Scrubber n/a 11,600Pavilion 01-ERP-0200Marked Patrol Vehicles (7)n/a 117,400Police 01-ERP-0212Squad Car Camera Systems/ Body Worn Camera n/a 160,000Police 01-ERP-0220Squad Computers n/a 90,000Police 01-ERP-0700Engineering Van n/a 28,900Public Works: Engineering 01-ERP-0814Trailer Flatbed n/a 10,000Public Works: Parks/Forestry 01-ERP-03031 Ton Dump Truck (2)n/a 49,500Public Works: Streets/Traffic 01-ERP-0308Front End Loaders (2)n/a 268,600Public Works: Streets/Traffic 01-ERP-0318Asphalt Hot Mix Heating Box - Trailer n/a 22,100Public Works: Streets/Traffic 994,754Total for 2024 2025 01-ERP-1109Art Center Floor Scrubber n/a 10,800Comm Svcs - Arts Center 01-ERP-0003CH - Network Server n/a 27,849Comm Svcs - IT 01-ERP-0005Financial Software - Various Depts.n/a 315,000Comm Svcs - IT 01-ERP-0006Computers n/a 38,686Comm Svcs - IT 01-ERP-0014Distribution Network Switches n/a 57,000Comm Svcs - IT 01-ERP-0017IT - Office 365 n/a 46,680Comm Svcs - IT 01-ERP-0020IT - Patching Automation Software 1 10,300Comm Svcs - IT 01-ERP-0211PD - Network Server n/a 27,849Comm Svcs - IT 01-ERP-0052Electronic Inspections Processing 2 16,231Community Services 01-ERP-0108Self Contained Breathing Apparatus (SCBA) (45)n/a 250,000Fire 01-ERP-0112Thermal Imaging Camera (2)n/a 16,180Fire 01-ERP-0125Fire Radios - Portable and Mobile Devices n/a 386,000Fire 01-ERP-0131Fire - Station Alerting System n/a 55,000Fire 01-ERP-0200Marked Patrol Vehicles (7)n/a 117,400Police Thursday, October 8, 2020 58DRAFT Project Name Department Project #Priority Project Cost 01-ERP-0201Sergeant's Vehicle n/a 64,154Police 01-ERP-0900Refuse Truck (RAP-R) (2)n/a 275,200Refuse 1,714,329Total for 2025 GRAND TOTAL 6,822,508 Thursday, October 8, 2020 59DRAFT EQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP DEPARTMENT SUMMARY 2021 2025thru Total20212022202320242025Department Comm Svcs - Activity Center 111,62482,624 17,000 12,000 Comm Svcs - Arts Center 31,00013,500 6,700 10,800 Comm Svcs - IT 1,445,207141,075 204,129 346,685 229,954 523,364 Community Services 16,23116,231 Fire 1,510,18028,000 775,000 707,180 HRA 57,60016,500 41,100 Pavilion 11,60011,600 Police 1,748,766271,800 332,100 595,912 367,400 181,554 Public Works: Engineering 28,90028,900 Public Works: Parks/Forestry 259,00050,000 199,000 10,000 Public Works: Streets/Traffic 833,900328,400 165,300 340,200 Refuse 545,500270,300 275,200 Sewer 223,000223,000 815,799 1,162,629 2,134,997 994,754 1,714,329 6,822,508TOTAL Thursday, October 8, 202060DRAFT EQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP PROJECTS BY DEPARTMENT 2021 2025thru Total20212022202320242025DepartmentProject #Priority Comm Svcs - Activity Center 01-ERP-0037 20,00020,000Activity Center Security System Upgrade 1 01-ERP-0038 29,00017,000 12,000Activity Center Kitchen Storage 5 01-ERP-0041 62,62462,624Activity Center A/V Replacement & Upgrade 3 111,62482,624 17,000 12,000Comm Svcs - Activity Center Total Comm Svcs - Arts Center 01-ERP-1105 13,50013,500Art Center Jaycee Studio Audio Visual n/a 01-ERP-1107 6,7006,700Art Center Theater Projection Screen 2 01-ERP-1109 10,80010,800Art Center Floor Scrubber n/a 31,00013,500 6,700 10,800Comm Svcs - Arts Center Total Comm Svcs - IT 01-ERP-0003 128,13622,000 25,000 26,250 27,037 27,849CH - Network Server n/a 01-ERP-0004 89,60089,600Telephone System n/a 01-ERP-0005 315,000315,000Financial Software - Various Depts.n/a 01-ERP-0006 180,51433,075 34,729 36,465 37,559 38,686Computersn/a 01-ERP-0009 23,40023,400Network Infrastructure Upgrade n/a 01-ERP-0012 20,00020,000Core Network Switch n/a 01-ERP-0014 57,00057,000Distribution Network Switches n/a 01-ERP-0015 72,12072,120Backup Server n/a 01-ERP-0017 213,00033,000 44,000 44,000 45,320 46,680IT - Office 365 n/a 01-ERP-0020 50,30010,000 10,000 10,000 10,000 10,300IT - Patching Automation Software 1 01-ERP-0022 168,00021,000 42,000 42,000 63,000IT - Windows 10 Enterprise Upgrade n/a 01-ERP-0211 128,13722,000 25,000 26,250 27,038 27,849PD - Network Server n/a 1,445,207141,075 204,129 346,685 229,954 523,364Comm Svcs - IT Total Community Services 01-ERP-0052 16,23116,231Electronic Inspections Processing 2 16,23116,231Community Services Total Fire 01-ERP-0105 725,000725,000Quick Attack Pumper/Rescue (Rescue 8)n/a 01-ERP-0108 250,000250,000Self Contained Breathing Apparatus (SCBA) (45)n/a 01-ERP-0109 32,00032,000Extrication Tool (1)n/a 01-ERP-0112 16,18016,180Thermal Imaging Camera (2)n/a 01-ERP-0125 386,000386,000Fire Radios - Portable and Mobile Devices n/a 01-ERP-0126 16,00016,000Fire - Fire Helmets n/a 01-ERP-0127 18,00018,000Fire - Lucus Device n/a 01-ERP-0129 12,00012,000Fire - EOC Upgrade n/a 01-ERP-0131 55,00055,000Fire - Station Alerting System n/a 1,510,18028,000 775,000 707,180Fire Total Thursday, October 8, 202061DRAFT Total20212022202320242025DepartmentProject #Priority HRA 01-ERP-0400 41,10041,1004x4 3/4 Ton Truck n/a 01-ERP-0401 16,50016,500HRA Copier n/a 57,60016,500 41,100HRA Total Pavilion 01-ERP-1003 11,60011,600Pavilion - Floor Scrubber n/a 11,60011,600Pavilion Total Police 01-ERP-0200 623,300161,100 110,000 117,400 117,400 117,400Marked Patrol Vehicles (7)n/a 01-ERP-0201 121,15457,000 64,154Sergeant's Vehicle n/a 01-ERP-0202 53,70053,700PSO / Parking Enforcement Vehicle n/a 01-ERP-0203 72,10072,100PSO - Utility 4x4 n/a 01-ERP-0212 160,000160,000Squad Car Camera Systems/ Body Worn Camera n/a 01-ERP-0214 76,51276,512Tactical Ballistic Vests / Helmets - SWAT 3 01-ERP-0215 290,000290,000Police - Portable Radios n/a 01-ERP-0217 90,00090,000Taser Replacement n/a 01-ERP-0218 22,00022,000Building Video Server n/a 01-ERP-0220 90,00090,000Squad Computers n/a 01-ERP-0221 150,000150,000Records Management System n/a 1,748,766271,800 332,100 595,912 367,400 181,554Police Total Public Works: Engineering 01-ERP-0700 28,90028,900Engineering Van n/a 28,90028,900Public Works: Engineering Total Public Works: Parks/Forestry 01-ERP-0800 35,40035,4001/2 Ton Pickup Truck n/a 01-ERP-0804 163,600163,600Log Truck n/a 01-ERP-0808 50,00050,000Riding Mowers (2)1 01-ERP-0814 10,00010,000Trailer Flatbed n/a 259,00050,000 199,000 10,000Public Works: Parks/Forestry Total Public Works: Streets/Traffic 01-ERP-0300 28,90028,9004x4 1/2 Ton Pickup with Plow n/a 01-ERP-0303 102,90053,400 49,5001 Ton Dump Truck (2)n/a 01-ERP-0304 136,400136,4001 Ton Traffic Boom Truck n/a 01-ERP-0305 225,000225,000Single Axle Dump Truck (2)n/a 01-ERP-0308 268,600268,600Front End Loaders (2)n/a 01-ERP-0309 50,00050,000Skid Loader (2)n/a 01-ERP-0318 22,10022,100Asphalt Hot Mix Heating Box - Trailer n/a 833,900328,400 165,300 340,200Public Works: Streets/Traffic Total Refuse 01-ERP-0900 545,500270,300 275,200Refuse Truck (RAP-R) (2)n/a 545,500270,300 275,200Refuse Total Sewer Thursday, October 8, 202062DRAFT Total20212022202320242025DepartmentProject #Priority 01-ERP-0555 43,00043,000Generator (2)n/a 01-ERP-0560 180,000180,000Sewer Televising Camera and Van n/a 223,000223,000Sewer Total GRAND TOTAL 6,822,508815,799 1,162,629 2,134,997 994,754 1,714,329 Thursday, October 8, 202063DRAFT EQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP FUNDING SOURCE SUMMARY 2021 thru 2025 TotalSource20212022202320242025 AC - Arts Center Fund 31,00013,500 6,700 10,800 Equipment Replacement Fund 5,850,408545,499 909,629 1,998,497 968,454 1,428,329 HRA - Housing and Redevelopment Authority 57,60016,500 41,100 PA - Pavilion Fund 11,60011,600 PKG - Parking Fund 8,0008,000 RF - Refuse Fund 627,300270,300 81,800 275,200 SF - Sanitary Sewer Fund 229,800223,000 6,800 WF - Water Fund 6,8006,800 815,799 1,162,629 2,134,997 994,754 1,714,329 6,822,508GRAND TOTAL Thursday, October 8, 2020 64DRAFT EQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP PROJECTS BY FUNDING SOURCE 2021 2025thru TotalSourceProject #Priority 2021 2022 2023 2024 2025 AC - Arts Center Fund 01-ERP-1105 13,50013,500Art Center Jaycee Studio Audio Visual n/a 01-ERP-1107 6,7006,700Art Center Theater Projection Screen 2 01-ERP-1109 10,80010,800Art Center Floor Scrubber n/a 31,00013,500 6,700 10,800AC - Arts Center Fund Total Equipment Replacement Fund 01-ERP-0003 128,13622,000 25,000 26,250 27,037 27,849CH - Network Server n/a 01-ERP-0004 76,00076,000Telephone System n/a 01-ERP-0005 315,000315,000Financial Software - Various Depts.n/a 01-ERP-0006 180,51433,075 34,729 36,465 37,559 38,686Computersn/a 01-ERP-0009 23,40023,400Network Infrastructure Upgrade n/a 01-ERP-0012 20,00020,000Core Network Switch n/a 01-ERP-0014 57,00057,000Distribution Network Switches n/a 01-ERP-0015 72,12072,120Backup Server n/a 01-ERP-0017 213,00033,000 44,000 44,000 45,320 46,680IT - Office 365 n/a 01-ERP-0020 50,30010,000 10,000 10,000 10,000 10,300IT - Patching Automation Software 1 01-ERP-0022 168,00021,000 42,000 42,000 63,000IT - Windows 10 Enterprise Upgrade n/a 01-ERP-0037 20,00020,000Activity Center Security System Upgrade 1 01-ERP-0038 29,00017,000 12,000Activity Center Kitchen Storage 5 01-ERP-0041 62,62462,624Activity Center A/V Replacement & Upgrade 3 01-ERP-0052 16,23116,231Electronic Inspections Processing 2 01-ERP-0105 725,000725,000Quick Attack Pumper/Rescue (Rescue 8)n/a 01-ERP-0108 250,000250,000Self Contained Breathing Apparatus (SCBA) (45)n/a 01-ERP-0109 32,00032,000Extrication Tool (1)n/a 01-ERP-0112 16,18016,180Thermal Imaging Camera (2)n/a 01-ERP-0125 386,000386,000Fire Radios - Portable and Mobile Devices n/a 01-ERP-0126 16,00016,000Fire - Fire Helmets n/a 01-ERP-0127 18,00018,000Fire - Lucus Device n/a 01-ERP-0129 12,00012,000Fire - EOC Upgrade n/a 01-ERP-0131 55,00055,000Fire - Station Alerting System n/a 01-ERP-0200 623,300161,100 110,000 117,400 117,400 117,400Marked Patrol Vehicles (7)n/a 01-ERP-0201 121,15457,000 64,154Sergeant's Vehicle n/a 01-ERP-0202 53,70053,700PSO / Parking Enforcement Vehicle n/a 01-ERP-0203 72,10072,100PSO - Utility 4x4 n/a 01-ERP-0211 128,13722,000 25,000 26,250 27,038 27,849PD - Network Server n/a 01-ERP-0212 152,000152,000Squad Car Camera Systems/ Body Worn Camera n/a 01-ERP-0214 76,51276,512Tactical Ballistic Vests / Helmets - SWAT 3 01-ERP-0215 290,000290,000Police - Portable Radios n/a 01-ERP-0217 90,00090,000Taser Replacement n/a 01-ERP-0218 22,00022,000Building Video Server n/a 01-ERP-0220 90,00090,000Squad Computers n/a 01-ERP-0221 150,000150,000Records Management System n/a 01-ERP-0300 28,90028,9004x4 1/2 Ton Pickup with Plow n/a Thursday, October 8, 2020 65DRAFT TotalSourceProject #Priority 2021 2022 2023 2024 2025 01-ERP-0303 102,90053,400 49,5001 Ton Dump Truck (2)n/a 01-ERP-0304 136,400136,4001 Ton Traffic Boom Truck n/a 01-ERP-0305 225,000225,000Single Axle Dump Truck (2)n/a 01-ERP-0308 268,600268,600Front End Loaders (2)n/a 01-ERP-0309 50,00050,000Skid Loader (2)n/a 01-ERP-0318 22,10022,100Asphalt Hot Mix Heating Box - Trailer n/a 01-ERP-0700 28,90028,900Engineering Van n/a 01-ERP-0800 35,40035,4001/2 Ton Pickup Truck n/a 01-ERP-0804 81,80081,800Log Truck n/a 01-ERP-0808 50,00050,000Riding Mowers (2)1 01-ERP-0814 10,00010,000Trailer Flatbed n/a 5,850,408545,499 909,629 1,998,497 968,454 1,428,329Equipment Replacement Fund Total HRA - Housing and Redevelopment A 01-ERP-0400 41,10041,1004x4 3/4 Ton Truck n/a 01-ERP-0401 16,50016,500HRA Copier n/a 57,60016,500 41,100HRA - Housing and Redevelopment Authority Total PA - Pavilion Fund 01-ERP-1003 11,60011,600Pavilion - Floor Scrubber n/a 11,60011,600PA - Pavilion Fund Total PKG - Parking Fund 01-ERP-0212 8,0008,000Squad Car Camera Systems/ Body Worn Camera n/a 8,0008,000PKG - Parking Fund Total RF - Refuse Fund 01-ERP-0804 81,80081,800Log Truck n/a 01-ERP-0900 545,500270,300 275,200Refuse Truck (RAP-R) (2)n/a 627,300270,300 81,800 275,200RF - Refuse Fund Total SF - Sanitary Sewer Fund 01-ERP-0004 6,8006,800Telephone System n/a 01-ERP-0555 43,00043,000Generator (2)n/a 01-ERP-0560 180,000180,000Sewer Televising Camera and Van n/a 229,800223,000 6,800SF - Sanitary Sewer Fund Total WF - Water Fund 01-ERP-0004 6,8006,800Telephone System n/a 6,8006,800WF - Water Fund Total 6,822,508815,799 1,162,629 2,134,997 994,754 1,714,329GRAND TOTAL Thursday, October 8, 2020 66DRAFT DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Activity Ctr Director 2021 2025 thru Department Comm Svcs - Activity Center Description Upgrade the present security system, which was installed in 2008. Project #01-ERP-0037 Priority 1 Urgent Justification We monitor the Activity Center to insure the safety of our participants and staff. Staff works numerous hours while alone within the building. We rely on security cameras to deter harm to participants or staff, or damage to the building itself. Cameras can help identify the perpetrator if something should happen. Recommendation to complete security upgrades after capital improvements in the facility. Budget Impact/Other Useful Life 15-18 yearsProject Name Activity Center Security System Upgrade Category Equipment Type Equipment Future Total Project Cost:$51,160 Total2021 2022 2023 2024 2025Expenditures 20,00020,000Equipment 20,000 20,000Total Total2021 2022 2023 2024 2025Funding Sources 20,00020,000Equipment Replacement Fund 20,000 20,000Total Thursday, October 8, 2020 67 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Activity Ctr Director 2021 2025 thru Department Comm Svcs - Activity Center Description Purchase of stainless steel enclosed cabinets for the kitchen over a 2-year span. Project #01-ERP-0038 Priority 5 Future Consideration Justification The Activity Center kitchen presently has open type shelving cages, purchased in 1991. Shelving should be replaced with shelving conducive to water as some shelves are used for storing silverware and coffee cups directly from the dishwasher. The present shelving is rusting. Enclosed units are needed to secure items we use for our own kitchen operation from facility use renters, as well as proper storage of equipment from the dirt, dust, and grim associated with everyday use of the kitchen. Budget Impact/Other Useful Life 30 yearsProject Name Activity Center Kitchen Storage Category Equipment Type Equipment Future Total Project Cost:$29,000 Total2021 2022 2023 2024 2025Expenditures 29,00017,000 12,000Equipment 17,000 12,000 29,000Total Total2021 2022 2023 2024 2025Funding Sources 29,00017,000 12,000Equipment Replacement Fund 17,000 12,000 29,000Total Thursday, October 8, 2020 68 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Activity Ctr Director 2021 2025 thru Department Comm Svcs - Activity Center Description Continue this replacement project that began in 2016 to replace and upgrade the audio and visual system within the Hopkins Activity Center, area by area, throughout the next 4 years. Note: The gym has already been replaced and upgraded. Project #01-ERP-0041 Priority 3 Important Justification The present sound system in this facility was installed in 1980. It was primarily used as a paging system. This replacement and upgrading project began in 2016. We continue to replace and upgrade the audio/visual system to allow better hearing for our participants as well amplification devices for speakers, presenters, leaders, and instructors. We add equipment to use the technology now available for visual enhancements using our present televisions in various areas that are used in presentations, classroom instruction, and recreational activities. We are recommending delaying the project to corelate with the potential improvements at the Activity Center. We would like to complete upgrades at once time to ensure all equipment is compatible. We have upgraded sound and visual in the gymnasium and it has made significant difference in our participant’s ability to hear and see in the programs they participate in. In addition, those who have rented from us and have used our upgraded equipment say how much it has enhanced their events. Budget Impact/Other Useful Life 15-20 yearsProject Name Activity Center A/V Replacement & Upgrade Category Equipment Type Improvement Future Total Project Cost:$160,192 Total2021 2022 2023 2024 2025Expenditures 62,62462,624Equipment 62,624 62,624Total Total2021 2022 2023 2024 2025Funding Sources 62,62462,624Equipment Replacement Fund 62,624 62,624Total Thursday, October 8, 2020 69 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Arts Center Director 2021 2025 thru Department Comm Svcs - Arts Center Description Install a projector in a ceiling mount. Wire speakers into the ceiling. Wire input for computer on front wall. Add two microphones. Mount supporting hardware in rack that fits into closet. Originally scheduled for the Community Room this project was moved to the Jaycee Studio as they found a greater need for this equipment in that room. Project #01-ERP-1105 Priority n/a Justification An increasing number of users of this room require media support. Current means of providing this include the use of an oversized A/V cart, cords stretch across the floor and a large speaker on a stick. We can streamline the appearance and functionality by making these appropriate changes. These changes also address safety concerns. They will help attract safety concerns. They will help attract and retain rental customers as well as appropriately support our own activities. Budget Impact/Other Move this item from 2014 to 2015. Useful Life 7 yearsProject Name Art Center Jaycee Studio Audio Visual Category Equipment Type Equipment Future Total Project Cost:$61,515 Total2021 2022 2023 2024 2025Expenditures 13,50013,500Equipment 13,500 13,500Total Total2021 2022 2023 2024 2025Funding Sources 13,50013,500AC - Arts Center Fund 13,500 13,500Total Thursday, October 8, 2020 70 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Arts Center Director 2021 2025 thru Department Comm Svcs - Arts Center Description Replace original retractable projection screen in the theater with wider format screen to mesh with current technology. Project #01-ERP-1107 Priority 2 Very Important Justification This is an item being requested more frequently from renters as they find the dimensions of the current screen do not match up with the presentations they bring in. Budget Impact/Other Variance from 20-year plan: New item Useful Life 10 yearsProject Name Art Center Theater Projection Screen Category Equipment Type Equipment Future Total Project Cost:$32,794 Total2021 2022 2023 2024 2025Expenditures 6,7006,700Equipment 6,700 6,700Total Total2021 2022 2023 2024 2025Funding Sources 6,7006,700AC - Arts Center Fund 6,700 6,700Total Thursday, October 8, 2020 71 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Arts Center Co-Director 2021 2025 thru Department Comm Svcs - Arts Center Description 26-inch auto scrubber Project #01-ERP-1109 Priority n/a Justification Current scrubber has reached its lifetime and no longer spins fast enough to be effective. Budget Impact/Other Variance from 20 year plan - New item Estimate salvage/resale value on replaced item: $-0- Useful Life 10 yearsProject Name Art Center Floor Scrubber Category Equipment Type Equipment Future Total Project Cost:$33,316 Total2021 2022 2023 2024 2025Expenditures 10,80010,800Equipment 10,800 10,800Total Total2021 2022 2023 2024 2025Funding Sources 10,80010,800AC - Arts Center Fund 10,800 10,800Total Thursday, October 8, 2020 72 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description The network server is the hub of the network. New computers are faster and more reliable. Project #01-ERP-0003 Priority n/a Justification Networking allows user to share information that is stored in a single location, the network server. This is more efficient because the information does not have to be stored on many different computers. It also makes for better accuracy because as the information changes or is updated, every user is working with the same data. Budget Impact/Other Changes reflect anticipated need for increased storage. Useful Life 1 yearProject Name CH - Network Server Category Equipment Type Equipment Future Total Project Cost:$1,113,900 Total2021 2022 2023 2024 2025Expenditures 128,13622,000 25,000 26,250 27,037 27,849Equipment 22,000 25,000 26,250 27,037 27,849 128,136Total Total2021 2022 2023 2024 2025Funding Sources 128,13622,000 25,000 26,250 27,037 27,849Equipment Replacement Fund 22,000 25,000 26,250 27,037 27,849 128,136Total Thursday, October 8, 2020 73 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Includes the PBX, the voice mail systems, and all telephone instruments. Currently there are over 200 extensions served by this system. Also includes software for the PBX and voice mail systems. Project #01-ERP-0004 Priority n/a Justification Making, receiving and routing telephone calls, storing voice mail messages, and providing telephone based information services (snow line, etc.) Budget Impact/Other Variance from 20 year plan - Upgrade to controller in 2009 delays complete replacement to 2015. Estimate salvage/resale value on replaced item: $ Useful Life 8 yearsProject Name Telephone System Category Equipment Type Equipment Future Total Project Cost:$490,131 Total2021 2022 2023 2024 2025Expenditures 89,60089,600Equipment 89,600 89,600Total Total2021 2022 2023 2024 2025Funding Sources 76,00076,000Equipment Replacement Fund 6,8006,800SF - Sanitary Sewer Fund 6,8006,800WF - Water Fund 89,600 89,600Total Thursday, October 8, 2020 74 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Finance Director 2021 2025 thru Department Comm Svcs - IT Description Finance software upgrade. Software currently used by Finance, City Clerk, Inspections and Public Works. This includes software for all finance applications including general ledger, payroll, accounts payable, accounts receivable, fixed assets, utility billing; Business Licenses, Building Permits, GIS Mapping, Purchasing, etc. Project #01-ERP-0005 Priority n/a Justification Current software vendor is unable to keep up with technology and internet security standards. Staff is often frustrated with how the software works and are often unable to get reports they need from the system. Budget Impact/Other Variance from 20 year plan - replacement needed in 2014 Estimate salvage/resale value on replaced item: $-0- Useful Life 7 yearsProject Name Financial Software - Various Depts.Category Equipment Type Equipment Future Total Project Cost:$1,573,219 Total2021 2022 2023 2024 2025Expenditures 315,000315,000Equipment 315,000 315,000Total Total2021 2022 2023 2024 2025Funding Sources 315,000315,000Equipment Replacement Fund 315,000 315,000Total Thursday, October 8, 2020 75 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Finance Director/IT 2021 2025 thru Department Comm Svcs - IT Description Personal computer purchases and upgrades for the entire City staff. Coordinating personal computer purchases from individual departments to one fund. Project #01-ERP-0006 Priority n/a Justification Tools enabling staff to perform job responsibilities efficiently and effectively. Budget Impact/Other Increase in expenditure a result of supporting more computers than when the original allotment was put in place. Useful Life 3-5 yearsProject Name Computers Category Equipment Type Equipment Future Total Project Cost:$1,852,679 Total2021 2022 2023 2024 2025Expenditures 180,51433,075 34,729 36,465 37,559 38,686Equipment 33,075 34,729 36,465 37,559 38,686 180,514Total Total2021 2022 2023 2024 2025Funding Sources 180,51433,075 34,729 36,465 37,559 38,686Equipment Replacement Fund 33,075 34,729 36,465 37,559 38,686 180,514Total Thursday, October 8, 2020 76 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Finance Director/IT 2021 2025 thru Department Comm Svcs - IT Description Install new and additional network wiring and equipment. Project #01-ERP-0009 Priority n/a Justification Improve capacity, coverage and reliability. Installation will coincide with office space update. Budget Impact/Other Variance from 20 year plan - new item to replace substandard network wiring. Estimate salvage/resale value on replaced item: $ Useful Life 15 yearsProject Name Network Infrastructure Upgrade Category Equipment Type Equipment Future Total Project Cost:$74,856 Total2021 2022 2023 2024 2025Expenditures 23,40023,400Equipment 23,400 23,400Total Total2021 2022 2023 2024 2025Funding Sources 23,40023,400Equipment Replacement Fund 23,400 23,400Total Thursday, October 8, 2020 77 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Finance Director/IT 2021 2025 thru Department Comm Svcs - IT Description Provides layer 3 IP presence for the network, core switching connectivity, backbone on which all network communication is built and facilitates fiber optic network connection to fire department. 2 - Cisco 3560E-24PD managed switch - $3,000 each 2 - Cisco X2-10GB-LR fiber optic transceiver - $1200 each cost listed is for equipment only and does not include tax, shipping and other related costs Project #01-ERP-0012 Priority n/a Justification Current two switches are obsolete, end of life and no longer supported by manufacturer. Past lost of service resulted in significant network outage that was immediately noticed by many employees. Budget Impact/Other Variance from 20 year plan - Not currently in ERP but critical to network communication infrastructure. This is outside the budget for city hall server network budget as the "Lisa" service is scheduled for replacement due to end of life, out of PCI compliance and obsolete. 2015 - change amount from $12,000 to $17,000 - more expensive than originally thought based on 2015 replacement. Estimate salvage/resale value on replace item: - $-0- Useful Life 6 yearsProject Name Core Network Switch Category Equipment Type Equipment Future Total Project Cost:$133,878 Total2021 2022 2023 2024 2025Expenditures 20,00020,000Equipment 20,000 20,000Total Total2021 2022 2023 2024 2025Funding Sources 20,00020,000Equipment Replacement Fund 20,000 20,000Total Thursday, October 8, 2020 78 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description We have 25 distribution network switches in our enterprise environment along with fiber optic transceivers and direct attach sfp cables to connect them. Distribution switches connect to the core switches and bring the data to the actual endpoints such as desktops, servers, telephones, and copiers. Project #01-ERP-0014 Priority n/a Justification Replacement of these switches with current technology is vital to the function of the network as well as the safety of the data being passed through the switch. Budget Impact/Other 2016 - New item in ERP Useful Life 5 yearsProject Name Distribution Network Switches Category Equipment Type Equipment Future Total Project Cost:$338,486 Total2021 2022 2023 2024 2025Expenditures 57,00057,000Equipment 57,000 57,000Total Total2021 2022 2023 2024 2025Funding Sources 57,00057,000Equipment Replacement Fund 57,000 57,000Total Thursday, October 8, 2020 79 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Group of Dell servers to run Dell Rapid Recovery software to backup city computers and servers, along with Windows and VMWare licsensing required to run the servers. Project #01-ERP-0015 Priority n/a Justification Backup servers are essential to keep the electronic data for the city safe. We have overgrown our current system and are not able to backup everything that needs to be backed up in a timely manor. Additinally restores on the curent system take hours to days. If we needed to restore a critical server from backup, we would be looking at an unacceptable amount of downtime. Budget Impact/Other Useful Life 3 yearsProject Name Backup Server Category Equipment Type Equipment Future Total Project Cost:$801,110 Total2021 2022 2023 2024 2025Expenditures 72,12072,120Equipment 72,120 72,120Total Total2021 2022 2023 2024 2025Funding Sources 72,12072,120Equipment Replacement Fund 72,120 72,120Total Thursday, October 8, 2020 80 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Transition from the legacy model of Microsoft Office to Office 365. This project would transition 25 percent of our users and devices per year. Project #01-ERP-0017 Priority n/a Justification As we become a more mobile workforce embracing new mobile and remote technology we need to move away from the traditonal office that can only be installed on a Windows computer and transition to the version of Office that can be used in the cloud and as a mobile app. Unfortunately, as is becoming common with most enterprise softwre, you can no longer just purchase it out right, you must rent it from the software author. The cost for Office 365 will now be a yearly ongoing cost. Office 365 is common at other cities, corporations, and educational environments. Budget Impact/Other Useful Life 1 yearProject Name IT - Office 365 Category Equipment Type Equipment Future Total Project Cost:$2,420,118 Total2021 2022 2023 2024 2025Expenditures 213,00033,000 44,000 44,000 45,320 46,680Equipment 33,000 44,000 44,000 45,320 46,680 213,000Total Total2021 2022 2023 2024 2025Funding Sources 213,00033,000 44,000 44,000 45,320 46,680Equipment Replacement Fund 33,000 44,000 44,000 45,320 46,680 213,000Total Thursday, October 8, 2020 81 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Software to automate the delivery of critical and maintenance patches to our enterprise endpoints and yearly maintenance of the software going forward. Project #01-ERP-0020 Priority 1 Urgent Justification Microsoft software has to be patched the second Tuesday of every month. Adobe software has to be patched every time a critical vulnerability is discovered, which can be twice in a week in a bad week. Other applications have to be patched as new releases are produced from vendors. Currently our staff must touch every endpoint for the majority of the software installs. We are using up an inordinate amount of staff time to patch all of our endpoints only to have to restart the cycle 3 weeks later. Automation of this process would free up staff time to work on other projects and problems for the city. Approx. two full weeks of 1FTE per month or 960 hours per year saved. Budget Impact/Other Useful Life 1 yearProject Name IT - Patching Automation Software Category Equipment Type Equipment Future Total Project Cost:$287,617 Total2021 2022 2023 2024 2025Expenditures 50,30010,000 10,000 10,000 10,000 10,300Equipment 10,000 10,000 10,000 10,000 10,300 50,300Total Total2021 2022 2023 2024 2025Funding Sources 50,30010,000 10,000 10,000 10,000 10,300Equipment Replacement Fund 10,000 10,000 10,000 10,000 10,300 50,300Total Thursday, October 8, 2020 82 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Upgrade Windows 10 Pro software to Windows 10 Enterprise. Required to renew every 3 years. This plan would bring the PD into compliance in 2020 then upgrade 60 city computers a year until all city computers are upgraded. Each batch of 60 computers needs to be renewed every 3 years. It is estimated that it will take 3 years to fully upgrade the city to Windows 10 Enterprise. Project #01-ERP-0022 Priority n/a Justification The BCA has mandated that we move to Enterprise edition for our Windows computers in the PD. Microsoft is changing the way they deliver Windows. It is becoming like Office, where you will no longer own Windows outright, you will have to rent it from them. We have to switch to Enterprise in the PD for compliance reasons, but it is strongly suggested that we plan on switching to Enterprise for all city computers as well. There may come a time where we are forced to switch to Enterprise edition for the city. It would be ideal to plan ahead and budget money for a gradual upgrade for the city so it doesn't come as a surprise. Budget Impact/Other Useful Life 1 yearProject Name IT - Windows 10 Enterprise Upgrade Category Unassigned Type Equipment Future Total Project Cost:$189,000 Total2021 2022 2023 2024 2025Expenditures 168,00021,000 42,000 42,000 63,000Equipment 21,000 42,000 42,000 63,000 168,000Total Total2021 2022 2023 2024 2025Funding Sources 168,00021,000 42,000 42,000 63,000Equipment Replacement Fund 21,000 42,000 42,000 63,000 168,000Total Thursday, October 8, 2020 83 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact IT Director 2021 2025 thru Department Comm Svcs - IT Description Computer servers store information and system programs for Police Department. Project #01-ERP-0211 Priority n/a Justification Annual replacement cycle allows development of system storage program. Use of newer servers for heavy use programs while older servers usedfor data storage Budget Impact/Other Useful Life 1 yearProject Name PD - Network Server Category Equipment Type Equipment Future Total Project Cost:$1,118,901 Total2021 2022 2023 2024 2025Expenditures 128,13722,000 25,000 26,250 27,038 27,849Equipment 22,000 25,000 26,250 27,038 27,849 128,137Total Total2021 2022 2023 2024 2025Funding Sources 128,13722,000 25,000 26,250 27,038 27,849Equipment Replacement Fund 22,000 25,000 26,250 27,038 27,849 128,137Total Thursday, October 8, 2020 84 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Asst City Manager 2021 2025 thru Department Community Services Description Included in this request are equipment needed to move to an electronic plan review and inspections process. Revu -Bluebeam electronic plan review software - 2020 - $1,100 (useful life 8-10 years) Ipads - 2020 - $5,400 (useful life 5-6 years) Rental Inspection software - 2020 - $7,500 (useful life 7-10 years) Project #01-ERP-0052 Priority 2 Very Important Justification As more and more contractors and architects ask to submit plan electronically, Blubeam software will enable inspectors to perform electronic plan reviews which will make the plan review process more efficient and enhance customer service. As the inspection and construction industry becomes more paperless, iPads will enable inspectors to use mobile technology to keep up with the requests of engineers, architect, contractors, landlords and residents. Ipads are a key piece that will enable staff to view electronic plans in the field. Going paperless will eventually eliminate our need for paper plan scanning and sorting which is very time consuming and costs $1,500 - $2,000 per year. The software company currently used by Rental Inspectors has recently gone out of business and support for the software is going to be on a very limited basis after 2020. Because rental inspections effect such a large part of the city and the department, I believe getting a new software in place before the existing software stops functioning is essential to the rental inspection program. Budget Impact/Other Useful Life 5-7 yearsProject Name Electronic Inspections Processing Category Equipment Type Equipment Future Total Project Cost:$96,150 Total2021 2022 2023 2024 2025Expenditures 16,23116,231Equipment 16,231 16,231Total Total2021 2022 2023 2024 2025Funding Sources 16,23116,231Equipment Replacement Fund 16,231 16,231Total Thursday, October 8, 2020 85 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Quick attack pumper/rescue. Current vehicle: 2012 Rescue (#104) Project #01-ERP-0105 Priority n/a Justification This truck is used for day to day operation. We would move to a bigger vehicle due to the use of the vehicle for response. The current vehicle is undersized for the type of truck it is on. We are spending $20,000.00 per maintanance cost per year. Would replace Rescue 8 (lite rescue) and use as a utility vehicle. This truck could be used for daytime and nighttime medicals and small fires. This will reduce having all personnel respond to small fires. It will also let us drop one engine in 2022 but still keep ISO rating. Budget Impact/Other Variance from 20 year plan - Useful life change to 10 years. Reoccurs every 10 years. Useful Life 10 yearsProject Name Quick Attack Pumper/Rescue (Rescue 8)Category Vehicles Type Equipment Future Total Project Cost:$1,653,063 Total2021 2022 2023 2024 2025Expenditures 725,000725,000Equipment 725,000 725,000Total Total2021 2022 2023 2024 2025Funding Sources 725,000725,000Equipment Replacement Fund 725,000 725,000Total Thursday, October 8, 2020 86 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Breathing apparatus for interior firefighting for firefighters. Project #01-ERP-0108 Priority n/a Justification The breathing apparatus was taken out of the ERP in 2006 because we thought we were getting a grant. Grant was not successful. The SCBA's (45) need to be replaced because they are at the end of their life and cannot be hydro tested any longer. Budget Impact/Other Variance from 20 year plan - Move back to 2025. Purchased SCBA's in 2015 with grant funds. Estimate salvage/resale value on replaced item: $ Useful Life 10 yearsProject Name Self Contained Breathing Apparatus (SCBA) (45)Category Equipment Type Equipment Future Total Project Cost:$752,000 Total2021 2022 2023 2024 2025Expenditures 250,000250,000Equipment 250,000 250,000Total Total2021 2022 2023 2024 2025Funding Sources 250,000250,000Equipment Replacement Fund 250,000 250,000Total Thursday, October 8, 2020 87 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Hydraulic rescue and extrication tool with spreader, cutters and hydraulic ram. Project #01-ERP-0109 Priority n/a Justification All vehicle and industrial rescue situations which will require patient disentanglement or entrapment. This tool will be added to the purchase of the quick attack pumper. The tool will be scaled down to a smaller tool, possibly reducing cost. Budget Impact/Other Estimate salvage/resale value on replaced item: $1,000 Purchased: 2007 Useful Life 10 yearsProject Name Extrication Tool (1)Category Equipment Type Equipment Future Total Project Cost:$180,800 Total2021 2022 2023 2024 2025Expenditures 32,00032,000Equipment 32,000 32,000Total Total2021 2022 2023 2024 2025Funding Sources 32,00032,000Equipment Replacement Fund 32,000 32,000Total Thursday, October 8, 2020 88 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Used by our fire companies to locate victims trapped in a smoke filled building. It helps us determine where fire and heat may be hidden allowing for faster extinguishment. Note: purchased 2013 & 2017 Project #01-ERP-0112 Priority n/a Justification Current camera is ten years old and has been through many hot fires and needs to be replaced. Current camera was purchased with donation money. Budget Impact/Other Variance from 20 year plan - department owns 2 cameras. Reoccuring expenditure. Estimate salvage/resale value on replaced item: $-0- Useful Life 10 yearsProject Name Thermal Imaging Camera (2)Category Equipment Type Equipment Future Total Project Cost:$144,885 Total2021 2022 2023 2024 2025Expenditures 16,18016,180Equipment 16,180 16,180Total Total2021 2022 2023 2024 2025Funding Sources 16,18016,180Equipment Replacement Fund 16,180 16,180Total Thursday, October 8, 2020 89 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Portable and mobile radios used by the police departments to allow the department to communicate on one frequency. Fire has 50 portable and 13 mobile radios along with 50 pagers. Cost in ERP includes portable radios (30), portable radio's encrypted (20), mobile radio's (13), pagers (50), chargers single (60), charger base (3) plus other needed equipment. Details of all items are on file with Fire and Finance Depts. Project #01-ERP-0125 Priority n/a Justification Provides radios so that the police, fire and public works can communicate on a common radio frequency during an emergency and multiple county interoperability. Budget Impact/Other In 2016 the Fire radios were separated from Police for better accountability. Project was adjusted for current pricing. 2025 - 356,500 FD 2025 - 29,500 PW Useful Life 5-7 yearsProject Name Fire Radios - Portable and Mobile Devices Category Equipment Type Equipment Future Total Project Cost:$2,335,328 Total2021 2022 2023 2024 2025Expenditures 386,000386,000Equipment 386,000 386,000Total Total2021 2022 2023 2024 2025Funding Sources 386,000386,000Equipment Replacement Fund 386,000 386,000Total Thursday, October 8, 2020 90 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Fire Helmets for firefighters. Helmets are used for safety of personnel at Fire and other Emergency incidents. In 2017, the NFPA and OSHA Standard changed to recommending helmet change every 10 years. Project #01-ERP-0126 Priority n/a Justification Safety of Firefighters. Current helmets useful life will be up in 2022. Budget Impact/Other Reoccuring every 10 years. Useful Life 10 yearsProject Name Fire - Fire Helmets Category Equipment Type Equipment Future Total Project Cost:$58,191 Total2021 2022 2023 2024 2025Expenditures 16,00016,000Equipment 16,000 16,000Total Total2021 2022 2023 2024 2025Funding Sources 16,00016,000Equipment Replacement Fund 16,000 16,000Total Thursday, October 8, 2020 91 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Lucus device is used to assist CPR during full arrest. The current device was purchased in 2016 and with changed in technology, it is recommended to update every 5 years. Project #01-ERP-0127 Priority n/a Justification To continue to serve citizens of Hopkins during medical incidents. Budget Impact/Other Reoccurs every 5 years. Useful Life 5 yearsProject Name Fire - Lucus Device Category Equipment Type Equipment Future Total Project Cost:$98,686 Total2021 2022 2023 2024 2025Expenditures 18,00018,000Equipment 18,000 18,000Total Total2021 2022 2023 2024 2025Funding Sources 18,00018,000Equipment Replacement Fund 18,000 18,000Total Thursday, October 8, 2020 92 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description Upgrade EOC Project #01-ERP-0129 Priority n/a Justification The EOC has not been upgraded since the station opened in 2004. The upgrade would consist of upgrading Technology IE: TV and Video conferencing. Budget Impact/Other Useful Life 20 yearsProject Name Fire - EOC Upgrade Category Equipment Type Equipment Future Total Project Cost:$12,000 Total2021 2022 2023 2024 2025Expenditures 12,00012,000Equipment 12,000 12,000Total Total2021 2022 2023 2024 2025Funding Sources 12,00012,000Equipment Replacement Fund 12,000 12,000Total Thursday, October 8, 2020 93 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Fire Chief 2021 2025 thru Department Fire Description This sytem would alert members thogh out the station when there is a call. This system will integrate with the new paging system that Hennepin County is adopting. Project #01-ERP-0131 Priority n/a Justification Help with quicker response to in coming calls. Will prepare the staion for future 24 hour shifts. Budget Impact/Other Useful LifeProject Name Fire - Station Alerting System Category Buildings: Fire Facilities Type Equipment Future Total Project Cost:$55,000 Total2021 2022 2023 2024 2025Expenditures 55,00055,000Equipment 55,000 55,000Total Total2021 2022 2023 2024 2025Funding Sources 55,00055,000Equipment Replacement Fund 55,000 55,000Total Thursday, October 8, 2020 94 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Unassigned 2021 2025 thru Department HRA Description 4 wheel drive 3/4 ton truck to be used by Public Housing maintenance staff. Includes snow plow. Current vehicle: 2015 Chevrolet Pickup Project #01-ERP-0400 Priority n/a Justification Transportation for Public Housing Superintendent and snow plowing at various HRA properties around the city. Budget Impact/Other Variance from 20 year plan - none Estimate salvage/resale value on replaced item: $1,800 Useful Life 8 yearsProject Name 4x4 3/4 Ton Truck Category Vehicles Type Equipment Future Total Project Cost:$214,398 Total2021 2022 2023 2024 2025Expenditures 41,10041,100Vehicles 41,100 41,100Total Total2021 2022 2023 2024 2025Funding Sources 41,10041,100HRA - Housing and Redevelopment Authority 41,100 41,100Total Thursday, October 8, 2020 95 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Finance Director 2021 2025 thru Department HRA Description Color copy machine to service the needs of the HRA. High volume product copier to do a variety of copying tasks. Current equipment: Imagistics ZB35 Project #01-ERP-0401 Priority n/a Justification Daily use to make copies of correspondence, forms and rental documents. Periodically produce documents such as resident newsletters and marketing. Machine will duplex, sort, collate and staple copies. Budget Impact/Other Variance from 20 year plan - New item. Estimate salvage/resale value on replace item: $ - 0 - Useful Life 8 yearsProject Name HRA Copier Category Equipment Type Equipment Future Total Project Cost:$76,876 Total2021 2022 2023 2024 2025Expenditures 16,50016,500Equipment 16,500 16,500Total Total2021 2022 2023 2024 2025Funding Sources 16,50016,500HRA - Housing and Redevelopment Authority 16,500 16,500Total Thursday, October 8, 2020 96 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Pavilion Manager 2021 2025 thru Department Pavilion Description 26" to 28" battery operated walk behind floor scrubber. Floor scrubber is used to clean the arenas concrete floor and tiled surfaces throughout the building. 2014 cost = $8,651.94 Asset ID #5172 Project #01-ERP-1003 Priority n/a Justification Replace the existing floor scrubber with new model. Current floor scrubber was purchased in 2014 and is scheduled to be replaced in 2024. Budget Impact/Other Variance from 20 year plan - New item Estimate salvage/resale value on replaced item: $ Useful Life 10 yearsProject Name Pavilion - Floor Scrubber Category Equipment Type Equipment Future Total Project Cost:$48,167 Total2021 2022 2023 2024 2025Expenditures 11,60011,600Equipment 11,600 11,600Total Total2021 2022 2023 2024 2025Funding Sources 11,60011,600PA - Pavilion Fund 11,600 11,600Total Thursday, October 8, 2020 97 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Marked patrol vehicles used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties. Fleet consists of 7 marked patrol vehicles Project #01-ERP-0200 Priority n/a Justification Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for routine and emergency operations. Vehicles contain secure seating for prisoner transport. Budget Impact/Other In 2019, no vehicles were purchased. Planned reallocation to body camera project. Useful Life 3 yearsProject Name Marked Patrol Vehicles (7)Category Vehicles Type Equipment Future Total Project Cost:$3,287,200 Total2021 2022 2023 2024 2025Expenditures 623,300161,100 110,000 117,400 117,400 117,400Vehicles 161,100 110,000 117,400 117,400 117,400 623,300Total Total2021 2022 2023 2024 2025Funding Sources 623,300161,100 110,000 117,400 117,400 117,400Equipment Replacement Fund 161,100 110,000 117,400 117,400 117,400 623,300Total Thursday, October 8, 2020 98 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Marked patrol vehicle used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties. 4 year rotation. Current vehicle: Ford Utility Project #01-ERP-0201 Priority n/a Justification Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for routine and emergency operations. Vehicles contain secure seating for prisoner transport. Budget Impact/Other Useful Life 4 yearsProject Name Sergeant's Vehicle Category Vehicles Type Equipment Future Total Project Cost:$596,642 Total2021 2022 2023 2024 2025Expenditures 121,15457,000 64,154Vehicles 57,000 64,154 121,154Total Total2021 2022 2023 2024 2025Funding Sources 121,15457,000 64,154Equipment Replacement Fund 57,000 64,154 121,154Total Thursday, October 8, 2020 99 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Marked patrol vehicle used by Parking Enforcement Officer to respond to calls for service, enforce parking laws, and perfom duties as assigned. Current Vehicle: (1) 2016 Ford Utility Project #01-ERP-0202 Priority n/a Justification Use by parking enforcement officers in the course of their duties enforcing parking regulations in the downtown area. Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for routine and emergency operations. Vehicles contain secure seating for prisoner transport. Budget Impact/Other 2016 - Change in replacement schedule due to full time use of vehicle and change of position responsibilities. Next replacement scheduled for 2021 from 2026 Useful Life 5 yearsProject Name PSO / Parking Enforcement Vehicle Category Vehicles Type Equipment Future Total Project Cost:$412,572 Total2021 2022 2023 2024 2025Expenditures 53,70053,700Vehicles 53,700 53,700Total Total2021 2022 2023 2024 2025Funding Sources 53,70053,700Equipment Replacement Fund 53,700 53,700Total Thursday, October 8, 2020 100 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Four wheel drive marked patrol vehicle used by PSOs to respond to calls for service, handle animal complaints, and perform other duties associated with department operations. Current vehicle: 2018 Ford F150 (#212) Project #01-ERP-0203 Priority n/a Justification Vehicle is normally used by public service officers for a wide variety of uses such as transporting animals, prisoners and equipment. The 4 wheel drive vehicle is also used at times as a patrol vehicle, particularly in the winter in extreme snow conditions. Budget Impact/Other 2016 - Variance from 20 year plan - Change in replacement schedule due to full time use of vehicle. Changing useful life from 6 years to 4 years Useful Life 4 yearsProject Name PSO - Utility 4x4 Category Vehicles Type Equipment Future Total Project Cost:$795,189 Total2021 2022 2023 2024 2025Expenditures 72,10072,100Vehicles 72,100 72,100Total Total2021 2022 2023 2024 2025Funding Sources 72,10072,100Equipment Replacement Fund 72,100 72,100Total Thursday, October 8, 2020 101 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Squad car camera systems are used to document events inside and outside of the patrol vehicles. The cameras utilize a forward facing camera and a prisoner transport area camaera. Body cameras capture interactions between the officers and the public for transparency. Body cameras also capture evidence used in future court proceedings. Project #01-ERP-0212 Priority n/a Justification The police vehicle cameras are a necessary component of the patrol vehicles. Evidentiary information is collected from the cameras and often used in court. Cameras also provide a snapshot of an officers interaction with the public so we are able to maintain transparency and public trust with our operations. Budget Impact/Other Integrated camera system - 11 Squad car cameras and 24 body cameras Squad cameras 6,000/each. Body cameras 1,200/each. Annual costs/maintenance = $17,325 (Body Cameras 3 year warranty, Squad Cameras 5 year warranty) Useful Life 5 yearsProject Name Squad Car Camera Systems/ Body Worn Camera Category Equipment Type Equipment Future Total Project Cost:$866,921 Total2021 2022 2023 2024 2025Expenditures 160,000160,000Equipment 160,000 160,000Total Total2021 2022 2023 2024 2025Funding Sources 152,000152,000Equipment Replacement Fund 8,0008,000PKG - Parking Fund 160,000 160,000Total Thursday, October 8, 2020 102 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description 12 Tactical Ballistical Vests worn by members of the Hopkins Police Department SWAT (Special Weapons and Tactics) team. These vests offer a higher level of protection for officers involved in high risk situations; this protection offers a higher level of ballistic protection compared to regular duty vests. SWAT team members also require ballistic helmets on the same rotational cycle. Equipment breakdown: 12 vests @ $4,215 = $50,580. 12 ballistic helmets @ $642 = $7,716. 2 New protective shields @ $2,864 = $5,729. 12 Radio headsets @ $1,042 = $12,500. Project #01-ERP-0214 Priority 3 Important Justification Variance - Change in vendor equipment pricing and SWAT team staffing levels. Current price is reflective of a twelve person (fully staffed) SWAT team with current vendor pricing. Budget Impact/Other 5 year replacement schedule Useful Life 5 yearsProject Name Tactical Ballistic Vests / Helmets - SWAT Category Equipment Type Equipment Future Total Project Cost:$623,626 Total2021 2022 2023 2024 2025Expenditures 76,51276,512Equipment 76,512 76,512Total Total2021 2022 2023 2024 2025Funding Sources 76,51276,512Equipment Replacement Fund 76,512 76,512Total Thursday, October 8, 2020 103 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief 2021 2025 thru Department Police Description Portable radios used by the police departments to allow the department to communicate on one frequency. Estimated Replacement Cost Portable - $4,500 x 50 = $225,000 Plus chargers, shoulder mic's and batteries - $11,300 TOTAL = $236,300 In 2016 we will need to replace the portables as the current model will no longer be supported by Hennepin County. Project #01-ERP-0215 Priority n/a Justification Provides radios so that the police, fire and public works can communicate on a common radio frequency during an emergency and multiple county interoperability. Budget Impact/Other Radio's have a 7-10 year life expectancy. Portables need replacement due to manufacturer issues and county requirements. Increase in cost from $3,800 to $4,500 per radior. Mobile radios were removed and now will be included with the vehicles as they are replaced. Estimate salvage/resale value on replaced item: $0 Useful Life 5-7 yearsProject Name Police - Portable Radios Category Equipment Type Equipment Future Total Project Cost:$1,906,203 Total2021 2022 2023 2024 2025Expenditures 290,000290,000Equipment 290,000 290,000Total Total2021 2022 2023 2024 2025Funding Sources 290,000290,000Equipment Replacement Fund 290,000 290,000Total Thursday, October 8, 2020 104 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Captain 2021 2025 thru Department Police Description Tasers can prevent officers and the public from injuries.Taser technology continues to develop and are worn/ carried 24/7. Tasers have a useful life expectancy of approximately 5 years. Project #01-ERP-0217 Priority n/a Justification Tasers are a crtical tool for Law Enforcement for control purposes during use of force encounters. Budget Impact/Other 35- X2 Tasers, each officer has their own taser. Total overall cost of Tasers in 2020 was $81,130 ($2,1318 x 35) Useful Life 4 yearsProject Name Taser Replacement Category Equipment Type Equipment Future Total Project Cost:$721,905 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Equipment 90,000 90,000Total Total2021 2022 2023 2024 2025Funding Sources 90,00090,000Equipment Replacement Fund 90,000 90,000Total Thursday, October 8, 2020 105 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief/IT 2021 2025 thru Department Police Description Building Video Server hardware and associated software is used to store video recorded by the cameras in and around the police department including interview rooms as well as booking. We record approximately 6 TB of video every 2-3 weeks. Large amounts of storage are required for 30 days of archival storage on the server itself. Project #01-ERP-0218 Priority n/a Justification Maintenance agreement with software vendor needs to be renewed every three years. Computer hardware should be refreshed around the same time to minimize drive failure and take advantage of new storage technology. Budget Impact/Other Variance from 20 year plan - Change in replacement schedule and estimated cost. Current equipment was purchased with DTF funding. Beginning in 2020 it will be funded with ERP funds. Estimate salvage/resale value on replaced item: $-0- Useful Life 4 yearsProject Name Building Video Server Category Equipment Type Equipment Future Total Project Cost:$93,000 Total2021 2022 2023 2024 2025Expenditures 22,00022,000Equipment 22,000 22,000Total Total2021 2022 2023 2024 2025Funding Sources 22,00022,000Equipment Replacement Fund 22,000 22,000Total Thursday, October 8, 2020 106 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief/IT 2021 2025 thru Department Police Description Mobile Data Computers are used in the squad cars to receive calls for service from dispatch, query information from criminal justice databases, and facilitate communication between squad cars. Replacement in 2019 for 12 computers. To be replaced in 2024. Project #01-ERP-0220 Priority n/a Justification Mobile Data Computers have a limited life expectancy. The computers facilitate the basic response to emergency calls for service to which police officers respond. Vital information is forwarded to officers via the mobile data computers. Officers complete investigative reports, issue traffic related warnings and citations, and process arrest incidents from the mobile data computers. As technology evolves the officers must be able to access information using up to date computers that can process the large amount of data and applications. Mobile data computers are currently used to host the squad car video camera system and have the potential to be integrated with a possible body worn camera. Budget Impact/Other Change in replacement year to accurately reflect life expectancy in relation to when the computers were purchased. Useful Life 5 yearsProject Name Squad Computers Category Equipment Type Equipment Future Total Project Cost:$561,242 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Equipment 90,000 90,000Total Total2021 2022 2023 2024 2025Funding Sources 90,00090,000Equipment Replacement Fund 90,000 90,000Total Thursday, October 8, 2020 107 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Police Chief/IT 2021 2025 thru Department Police Description LETG - Records Management System was purchased at the end of 2012. This maintains all police records and reports. Project #01-ERP-0221 Priority n/a Justification A new RMS system may be needed by 2022. Budget Impact/Other Current cost to maintain system is $29,368 anually. Useful LifeProject Name Records Management System Category Equipment Type Equipment Future Total Project Cost:$150,000 Total2021 2022 2023 2024 2025Expenditures 150,000150,000Equipment 150,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 150,000150,000Equipment Replacement Fund 150,000 150,000Total Thursday, October 8, 2020 108 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Engineering Description Van used by Engineering Department for survey equipment and on job site work. Cost to paint the old Police Dept. Chevy Tahoe Current vehicle: 2000 Chevrolet Suburban (#700) Project #01-ERP-0700 Priority n/a Justification Transportation to and from job site, hauling of surveying and traffic counting equipment. Budget Impact/Other Variance from 20 year plan - Replace with surplus Police Tahoe in 2014. Leave $2,000 for modifications.. Estimate salvage/resale value on replaced item: $2,500 Useful Life 10 yearsProject Name Engineering Van Category Vehicles Type Equipment Future Total Project Cost:$85,700 Total2021 2022 2023 2024 2025Expenditures 28,90028,900Vehicles 28,900 28,900Total Total2021 2022 2023 2024 2025Funding Sources 28,90028,900Equipment Replacement Fund 28,900 28,900Total Thursday, October 8, 2020 109 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Parks/Forestry Description Pickup used by Park Division of Public Works. Project #01-ERP-0800 Priority n/a Justification Budget Impact/Other Estimate salvage/resale value on replaced item: $ Useful Life 10 yearsProject Name 1/2 Ton Pickup Truck Category Vehicles Type Equipment Future Total Project Cost:$173,369 Total2021 2022 2023 2024 2025Expenditures 35,40035,400Vehicles 35,400 35,400Total Total2021 2022 2023 2024 2025Funding Sources 35,40035,400Equipment Replacement Fund 35,400 35,400Total Thursday, October 8, 2020 110 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Parks/Forestry Description Truck is used for hauling brush and logs in the Forestry department. Current vehicle: 2007 International LP4600 Log Truck (#811) Project #01-ERP-0804 Priority n/a Justification Budget Impact/Other Variance from 20 year plan - 50% Equipment Replacement/50% Refuse - increase amount to $105,000 to reflect actual cost. Estimated useful life reduced from 20 to 15 years. Useful Life 15 yearsProject Name Log Truck Category Vehicles Type Equipment Future Total Project Cost:$523,484 Total2021 2022 2023 2024 2025Expenditures 163,600163,600Vehicles 163,600 163,600Total Total2021 2022 2023 2024 2025Funding Sources 81,80081,800Equipment Replacement Fund 81,80081,800RF - Refuse Fund 163,600 163,600Total Thursday, October 8, 2020 111 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Parks/Forestry Description Riding mowers used by Parks Division of Public Works. Current equipment: 2004 Toro Zero Turn (#826), 2006 Jacobson Rotary Mower (#823) Project #01-ERP-0808 Priority 1 Urgent Justification Mowing city parks and right of ways. Move replacement of #826 to 2021 - Ran 10 years past useful life Move replacement of #823 to 2021 Both replacements of current vehicles were held off in 2020 due to the COVID-19 Pandemic. Budget Impact/Other 2021 - Replace 2004 Zero Turn #826 at $15,000 2021 - Replace 2006 Jacobson #823 at $35,000 The Jacobson will be replaced with 7500-D Zmaster Toro Zero Turn Useful Life 6 yearsProject Name Riding Mowers (2)Category Equipment Type Equipment Future Total Project Cost:$323,930 Total2021 2022 2023 2024 2025Expenditures 50,00050,000Equipment 50,000 50,000Total Total2021 2022 2023 2024 2025Funding Sources 50,00050,000Equipment Replacement Fund 50,000 50,000Total Thursday, October 8, 2020 112 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Parks/Forestry Description Used to haul multiple riding mowers Current trailor: Unit #845, 1997 Remackle Trailer, overhauled/refurbished in 2016 Project #01-ERP-0814 Priority n/a Justification Allows one truck to pull two riding mowers to parks Budget Impact/Other Variance from 20 year plan - extend life 4 years due to overhaul/refurbishment. Estimate salvage/resale value on replaced item: $ 2016-Increased estimated replacement cost from $2,200 to $10,000 Useful Life 15 yearsProject Name Trailer Flatbed Category Equipment Type Equipment Future Total Project Cost:$26,980 Total2021 2022 2023 2024 2025Expenditures 10,00010,000Equipment 10,000 10,000Total Total2021 2022 2023 2024 2025Funding Sources 10,00010,000Equipment Replacement Fund 10,000 10,000Total Thursday, October 8, 2020 113 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Pickup used by various divisions of Public Works. Current vehicle: 2013 Ford F-150 (#301) Project #01-ERP-0300 Priority n/a Justification Light hauling and transportation for supervisors. Maintenance garage service vehicle. Budget Impact/Other Variance from 20 year plan - Move up from 2015 to 2013. Replace with 1/2 ton 4x4 pickup. Reduce amount from 33,600 to 21,500.. Estimate salvage/resale value on replaced item: $1,500 Useful Life 10 yearsProject Name 4x4 1/2 Ton Pickup with Plow Category Vehicles Type Equipment Future Total Project Cost:$114,200 Total2021 2022 2023 2024 2025Expenditures 28,90028,900Vehicles 28,900 28,900Total Total2021 2022 2023 2024 2025Funding Sources 28,90028,900Equipment Replacement Fund 28,900 28,900Total Thursday, October 8, 2020 114 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Truck is used in the Street Division of Public Works. Current vehicles: 2000 Ford F450 (#805) & 2011 Ford F350 (#308) Project #01-ERP-0303 Priority n/a Justification Vehicle used by various departments for street and park maintenance and light hauling. Budget Impact/Other Variance from 20 year plan - move back from 2009 to 2010. Estimated useful life reduced from 12 to 8 years. Estimate salvage/resale value on replaced item: $3,500 Useful Life 10 yearsProject Name 1 Ton Dump Truck (2)Category Vehicles Type Equipment Future Total Project Cost:$281,600 Total2021 2022 2023 2024 2025Expenditures 102,90053,400 49,500Vehicles 53,400 49,500 102,900Total Total2021 2022 2023 2024 2025Funding Sources 102,90053,400 49,500Equipment Replacement Fund 53,400 49,500 102,900Total Thursday, October 8, 2020 115 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Boom truck used in Street and Traffic Divisions of Public Works. Current vehicle: 2012 Ford F450 (#309) Project #01-ERP-0304 Priority n/a Justification Vehicle used by Traffic Department for signal and light pole maintenance. Budget Impact/Other Variance from 20 year plan - Increase amount to reflect actual. Estimate salvage/resale value on replaced item: $8,000 Useful life moved from 17 years to 12 years. Useful Life 12 yearsProject Name 1 Ton Traffic Boom Truck Category Vehicles Type Equipment Future Total Project Cost:$218,900 Total2021 2022 2023 2024 2025Expenditures 136,400136,400Vehicles 136,400 136,400Total Total2021 2022 2023 2024 2025Funding Sources 136,400136,400Equipment Replacement Fund 136,400 136,400Total Thursday, October 8, 2020 116 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Single axle dump truck used by various division of Public Works. Current vehicles: 2005 Freightliner M2 106 (#312) and 2011 Freightliner MZ-1068 (#311) Project #01-ERP-0305 Priority n/a Justification Vehicle used for heavy hauling, snow plowing and sanding. Moved single axel dump truck due in 2018 to a tandem axel dump truck in 2018. Done to increase snow hauling and other material hauling capacity. Budget Impact/Other Variance from 20 year plan - Move 1 truck from single axle to tandem axel to increase hauling capacity for snow and road materials. Estimate salvage/resale value on replaced item: $4,500 each We will then have 2 single axel (change from 3) dump trucks and 2 (change from 1) tandem axel dump trucks. Estimated useful life reduced from 17 to 15 years. Useful Life 15 yearsProject Name Single Axle Dump Truck (2)Category Vehicles Type Equipment Future Total Project Cost:$643,000 Total2021 2022 2023 2024 2025Expenditures 225,000225,000Vehicles 225,000 225,000Total Total2021 2022 2023 2024 2025Funding Sources 225,000225,000Equipment Replacement Fund 225,000 225,000Total Thursday, October 8, 2020 117 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Current equipment: 2005 Caterpillar 938G (#322) Project #01-ERP-0308 Priority n/a Justification Budget Impact/Other Variance from 20 year plan - None Estimate salvage/resale value on replaced item: $ Useful Life 15-18 yearsProject Name Front End Loaders (2)Category Equipment Type Equipment Future Total Project Cost:$848,600 Total2021 2022 2023 2024 2025Expenditures 268,600268,600Equipment 268,600 268,600Total Total2021 2022 2023 2024 2025Funding Sources 268,600268,600Equipment Replacement Fund 268,600 268,600Total Thursday, October 8, 2020 118 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description Loading trucks, landscape work, snow removal, material handling. Current equipment: 2011 Bobcat S650 Skid-Steer Loader (#325) Project #01-ERP-0309 Priority n/a Justification Budget Impact/Other Estimate salvage/resale value on replaced item: $ Useful Life 10 yearsProject Name Skid Loader (2)Category Equipment Type Equipment Future Total Project Cost:$258,900 Total2021 2022 2023 2024 2025Expenditures 50,00050,000Equipment 50,000 50,000Total Total2021 2022 2023 2024 2025Funding Sources 50,00050,000Equipment Replacement Fund 50,000 50,000Total Thursday, October 8, 2020 119 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Public Works: Streets/Traffic Description A trailer that hauls up to 2.5 tons of hot asphalt and heats the mix to keep it workable. Project #01-ERP-0318 Priority n/a Justification Current asphalt hot mix heating box insert sits in the back of a truck and is too small, 1 ton capacity. Sits too high to be handled easily. The trailer will hold more mix, reducing the trips to the asphalt plant, and will work better ergonomically. Budget Impact/Other Variance from 20 year plan - New item. 2016 - Upgrading from mounted unit to trailer Estimate salvage/resale value on replaced item: $-0-. Useful Life 12 yearsProject Name Asphalt Hot Mix Heating Box - Trailer Category Equipment Type Equipment Future Total Project Cost:$84,109 Total2021 2022 2023 2024 2025Expenditures 22,10022,100Equipment 22,100 22,100Total Total2021 2022 2023 2024 2025Funding Sources 22,10022,100Equipment Replacement Fund 22,100 22,100Total Thursday, October 8, 2020 120 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Refuse Description Refuse truck used by Refuse Utility Division of Public Works. Current vehicle: 2011 Freightliner Rapid Rail (#900) Project #01-ERP-0900 Priority n/a Justification Residential waste pick up. Budget Impact/Other Variance from 20 year plan - increase cost to reflect actual Estimate salvage/resale value on replaced item: $18,000 Useful Life 8 yearsProject Name Refuse Truck (RAP-R) (2)Category Vehicles Type Equipment Future Total Project Cost:$1,462,600 Total2021 2022 2023 2024 2025Expenditures 545,500270,300 275,200Vehicles 270,300 275,200 545,500Total Total2021 2022 2023 2024 2025Funding Sources 545,500270,300 275,200RF - Refuse Fund 270,300 275,200 545,500Total Thursday, October 8, 2020 121 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Sewer Description Portable generator used by Water/Sewer Divisions of Public Works. Current equipment: 2022 Generator (#535), "PW Generator " 2010 Caterpillar C15 (#537) Project #01-ERP-0555 Priority n/a Justification Emergency back up generator for lift stations and pumps, off site power for lights and welding. Budget Impact/Other Estimated useful life reduced from 25 to 20 years. Estimate salvage/resale value on replaced item: $2,500 Useful Life 20 yearsProject Name Generator (2)Category Equipment Type Equipment Future Total Project Cost:$79,000 Total2021 2022 2023 2024 2025Expenditures 43,00043,000Equipment 43,000 43,000Total Total2021 2022 2023 2024 2025Funding Sources 43,00043,000SF - Sanitary Sewer Fund 43,000 43,000Total Thursday, October 8, 2020 122 DRAFTEQUIPMENT REPLACEMENT PLAN City of Hopkins, MN - ERP Contact Public Works Director 2021 2025 thru Department Sewer Description Sewer inspection Crawler (Televising Camera) with Ford Transit Van used by Utility crews to televise sanitary and storm sewers annually. Project #01-ERP-0560 Priority n/a Justification Better effectiviness, efficiency and cost. Currently the televising for our sanitary lines go out for bids, RFP's for 2020's work averaged over $33,000. The payback would be 6 years and with the camera's useful life as 12-15 years, we would benefit 6-9 years of induring no costs other than maintenance before needing to replace. We're at the mercy of the contractor for a timley completion of televising, the best scenario is to televise immediately after jetting to make sure the sanitary lines are clean of debris or damage. With this we can react immediately to resolve any issues we may find. Budget Impact/Other Estimate salveage/resale value at the end of useful life is $30,000. Useful Life 12 yearsProject Name Sewer Televising Camera and Van Category Utilities: Municipal Sanitary Se Type Equipment Future Total Project Cost:$180,000 Total2021 2022 2023 2024 2025Expenditures 180,000180,000Equipment 180,000 180,000Total Total2021 2022 2023 2024 2025Funding Sources 180,000180,000SF - Sanitary Sewer Fund 180,000 180,000Total Thursday, October 8, 2020 123 2021 –2025 Capital Improvement Plan Council Work Session October 13, 2020 Overview 5 year plan, updated annually Integrated with Financial Management Plan Overview Funds Included in FMP: Park Dedication Capital Improvement Permanent Improvement Revolving Arts Center Pavilion Directly Funded Water Sanitary Sewer Storm Sewer Refuse Park Dedication Funding Sources Franchise Fees, $305,022 in 2021 Dedication Fees, nothing projected in 2021 Bond Proceeds, nothing planned in 2021 Park Dedication $480,300 of payments in 2021 Capital Projects of $213,300 Maetzold Field Pavilion -$20,000 Shady Oak Picnic Shelter -$30,000 Shady Oak Beach Improvements -$3,300 Downtown Park Rehab -$35,000 Central Park Picnic Shelter Rehab -$50,000 Central Park East Play Equipment -$75,000 Park Dedication Bond Payments of $260,000 Cottageville, Valley & Oakes Park -$110,000 Burnes Park Bonds -$150,000 Skate Park Contribution of $7,000 End 2021 with negative $117,678 fund balance Park Dedication Central Park East Play Equipment $75,000 Over 30 years old Park Dedication Central Park Picnic Shelters $50,000 Rehab of both shelters Both are over 30 years old Park Dedication Shady Oak Beach Picnic Shelter Existing shelter is 30+ years old and deteriorated $30,000 of design work in 2021 $180,000 of construction in 2022 Costs are shared 33% Hopkins, 67% Minnetonka Park Dedication Downtown Park Rehab Heavily used urban park which has not been updated in several decades, growing population in area due to redevelopment $35,000 of design work in 2021 $200,000 of construction in 2022 Capital Improvement Funding Sources Tax Levy, $175,000 in 2021 Franchise Fees, $361,500 in 2021 Bond Proceeds, none planned Capital Improvement Activity Center Remodel -$175,000 Historical Society Area Eastside room configuration Office/reception enhancements Capital Improvements Bond Payments of $360,000 City hall Projected to end 2021 with $202,908 fund balance Permanent Improvement Funding Sources Bond Proceeds, $4.1 Million in 2021 Paid by tax levy, special assessments o Utility portions recorded in Water, Sewer & Storm Sewer Funds Grant funding received in prior years Permanent Improvement Capital Projects $4,102,500 Second ½ of Interlachen Street Project $3.2 million Mill and Overlay in Knollwood Neighborhood - $725,000 Pedestrian & Bicycle Access, Street Rehabilitation and Sign Management -$145K Permanent Improvement Capital Projects $4,102,500 (continued) Pedestrian & Bicycles Access Improvements - $25,000 Street Sign Maintenance -$20,000 Trail Segments -$100,000 Permanent Improvement Other Projects Central Business District Lighting -$100,000 City Street Lighting Upgrade -$110,000 Permanent Improvement Major Projects in 2022 6th Ave South/7th Ave South -$2,375,000 Tax Levy -$650,000 (PIR Portion) Special Assessments -$500,000 (PIR Portion) Sanitary Sewer -$500,000 Storm Sewer -$225,000 Water -$500,000 Permanent Improvement Major Projects in 2022 (Continued) Trunk Water Main Rehabilitation PIR/Tax Levy -$1,450,000 Sanitary Sewer -$395,000 Storm Sewer Fund -$160,000 Water Fund $1,950,000 Mill & Overlay -$400,000 1st St. N, Lot 700, 10 Ave N, 2nd Ave S 2021 –2025 Equipment Replacement Plan Council Work Session October 13, 2020 Overview 5 year plan, updated annually Equipment Replacement Fund included in Financial Management Plan Overview Arts Center, HRA/Dow Towers, and Enterprise Funds are included Directly Funded Overview Funding Sources User Department Charges $631,845 in 2021, a 9% increase o 99.88% in General Fund o 0.06% in Economic Development and Communications Funds $250,000 Tax Levy in 2021 Overview Funding Sources Equipment Certificates $225,000 issued in 2020 $278,400 of eligible equipment in 2022 o Useful life of at least 10 years o $225,000 -Single Axle Dump Truck o $53,400 -1 Ton Dump Truck Proposed 2021 Projects 2021 projects total $545,499 Activity Center -$82,624 Information Technology -$141,075 Forestry -$50,000 Police -$271,800 Proposed 2021 Decreases 2021 decreases total $482,468 Project removed or delayed -$532,468 Project added or advanced -$50,000 Proposed 2021 Decreases Information Technology Financial Software -$307,468 (Cancelled) Public Works: Streets/Traffic Single Axle Dump Truck -$225,000 (Delayed to 2022) Proposed 2021 Increases Public Works: Parks -$50,000 Replace two riding mowers Ran 8 and 10 years past useful lives Proposed 2021 Ending balance in Equipment Replacement Fund of $609,915 COVID-19 Contingency Local Government Aid (LGA) Budgeted and certified amount of $853,671 City’s LGA has been reduced before Potential for mandatory closures at revenue generating facilities Activity Center, Arts Center, Depot, Pavilion Delayed property tax payments Next Steps Meeting Date Meeting Type Subject Details October 6 (Prior) Regular Meeting Financial Management Plan (FMP) Update -Overview of the FMP, prior tax increases and debt October 13 (Tonight) Work Session Review Capital Improvement Plan (CIP) and Equipment Replacement Plan (ERP) -Equipment Replacement Levy -Park Dedication Fund -Capital Improvement Levy (City Buildings) -Permanent Improvement Revolving Fund (Street Projects) October 20 Regular Meeting Quarterly Financial Report Next Steps Meeting Date Meeting Type Subject Details November 4 (Wednesday) Regular Meeting Budget Review -TBD November 10 Work Session Review Special Revenue Budgets,Activity Center Budget, Enterprise Fund Budgets and Utility Rates -Chemical Assessment -Economic Development -Parking -Communications -Depot -Arts Center -Activity Center -Water -Sewer -Storm Sewer -Refuse -Pavilion November 17 Regular Meeting Approve CIP, ERP & Utility Rates November 30 (Monday) Regular Meeting Truth in Taxation Hearing -Overview of 2021 Budget & Tax Levy -Public Comment Next Steps Meeting Date Meeting Type Subject Details December 1 Regular Meeting Budget Review -Final Comments from Council on Budget December 15 Regular Meeting Approve Final Budget & Tax Levy -Last scheduled meeting to approve