05-06-2008A regular meeting of the Hopkins City Council was held on May 6, 2008, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Youakim, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum,
Specken, and City Attorney Jerry Steiner.
CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:33 p.m.
II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS
There were none.
III. PROCLAMATION
1 . City Arbor Day Proclamation
Mayor Maxwell read the proclamation, proclaiming May as Arbor Month in Hopkins.
IV. REPORTS - COMMITTEESICOMMISSIONS
1 . Zoning and Planning Commission
Commissioner Linda Flynn reported on the April 22, 2008 Zoning and Planning
Commission meeting. The Commissioners reviewed the Comprehensive Plan and
discussed the upcoming open house which will be held on Wednesday, May 21
from 5 to 7 p.m. at the Center for the Arts. The Commission also discussed an
ordinance that would allow animal day care. Commissioner Flynn said that the
Commission will be holding a public hearing about a proposed bed and breakfast
ordinance. The hearing is tentatively scheduled for May 27.
Council members asked about whether animals would stay overnight with the
proposed animal day care ordinance. Commissioner Flynn said that they would not.
V. CONSENT AGENDA
1 . Minutes of the April 15, 2008 City Council Meeting
2. Minutes of the April 15, 2008 City Council Work Session
3. Minutes of the April 22, 2008 City Council Work Session
4. Second Reading for Ordinance 2008-999, Authorizing Background Investigation
for Volunteers (Memo)
5. Approve Traffic Study for Cambridge St (CR2008-047)
May 6, 2008 City Council Meeting Minutes Page 1
6. Authorize Publication of Draft 2008 AUAR (CR2008-046)
7. Ratify Checks for the Month of April
8. Miscellaneous License for Approval (Report)
Council Member Rowan had a question about the traffic study for Cambridge St. He said
that has been a long time since the initial request by residents to do something about
traffic. He requested that staff report back to the Council about the meetings which were
held about traffic in this area.
Mayor Maxwell asked about the schedule for the AUAR. Kersten Elverum said that the
draft report is ready for review. She said that there will be a public hearing regarding the
AUAR at the May 27 Zoning and Planning Commission meeting. The AUAR will be in
front of the City Council on June 17. Information about the AUAR and the various
meetings will be placed on the City's website.
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1 . Approve Resolution Authorizing Joint Powers Agreement for Breathing
Apparatus (CR2008-044)
The Hopkins Fire Department has been invited to join the Cities of Edina, Minnetonka,
Eden Prairie and Bloomington to enter into a Joint Powers Agreement for the purpose of
leasing breathing apparatus.
Using the Joint Powers Agreement will allow the departments to complete a request for
proposal to lease equipment. In the past the department has purchased the equipment.
This will save the Department approximately $10,000 to $12,000. Leasing will also
ensure that this equipment is up-to-date. Also cities responding to a major event will have
the same equipment. Bid documents will likely go out in June. The City's equipment will
be changed over in the fall. Council Members requested that staff report back on both
any savings as well as their satisfaction with the new program.
Council Member Rowan moved and Council Member Brausen seconded a motion to adopt
Resolution 2008-029, a resolution authorizing the execution of a Joint Powers Agreement
with the west metro area cities for the purpose of leasing breathing apparatus. A poll of
the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
May 6, 2008 City Council Meeting Minutes Page 2
2. Award Bid - 2008 Seal Coat Project, City Project 08-01 (CR2008-045)
The City's annual seal coat program provides for yearly maintenance of streets in the City
right-of-way. The 2006-2010 CIP includes $70,000 per year, funded by the General
Fund. Three bids were submitted. The low bid was from Allied Blacktop Co. for
$83,639.62. Mr. Stadler said that the area around Super Valu will be removed from this
year's schedule in order to keep the project within budget.
Council Member Brausen moved and Council Member Halverson seconded a motion to
adopt Resolution 2008-030, Resolution for Award of Bid, Project 08-01, awarding the
2008 Seal Coat Project to Allied Blacktop Co. A poll of the vote was as follows: Council
Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:00 p.m.
Respectfully Submitted,
James Genellie, Assistant City Manager
ATTEST:
Eugene . M ell, Mayor
May 6, 2008 City Council Meeting Minutes Page 3
COUNCIL MEMBERS '`~