FIXHOPKINS HRA REGULAR MEETING
June 3, 2008
7:20 p.m.
I. CALL TO ORDER
II. OPEN AGENDA - PUBLIC CONVENTS
(Public must fill out a Speaker Request form. There is a three-
minute limit for each person.)
III. CONSENT AGENDA
1. Approve minutes of the May 6, 2008, regular meeting
2. Approve disbursements through May 31, 2008
Recommendation: approve consent agenda
Board Action:
IV. NEW BUSINESS
HRA Report 2008-07 Award of contract for Dow Towers lobby and
first floor hallway renovation
Recommendation: approve awarding of bid
Board Action:
V. ADJOURNMENT
Board Action:
JUNE
JULY
S
M
T
W
T
F
S
S
M
T
W
T
F
S
MAXWELL
1
2
3
4
5
6
7
1
2
3
4
5
BRAUSEN
8
9
10
11
12
13
14
6
7
8
9
10
11
12
HALVERSON
15
16
17
18
19
20
21
13
14
15
16
17
18
19
ROWAN
22
23
24
25
26
27
28
20
21
22
23
24
25
26
YOUAKIM
29
30
27
28
29
30
31
GETSCHOW
ELVERUM
HOPKINS HRA REGULAR MEETING
June 3, 2008
7:20 p.m.
I. CALL TO ORDER
II. OPEN AGENDA - PUBLIC CONVENTS
(Public must fill out a Speaker Request form. There is a three-
minute limit for each person.)
III. CONSENT AGENDA
1. Approve minutes of the May 6, 2008, regular meeting
2. Approve disbursements through May 31, 2008
Recommendation: approve consent agenda
Board Action:
IV. NEW BUSINESS
HRA Report 2008-07 Award of contract for Dow Towers lobby and
first floor hallway renovation
Recommendation: approve awarding of bid
Board Action:
V. ADJOURNMENT
Board Action:
MINUTES OF REGULAR HOPKINS HRA MEETING
May 6, 2008
A regular meeting of the Hopkins Housing and Redevelopment
Authority was held May 6, 2008, at Hopkins City Hall. Present were
Chairman Eugene Maxwell, Commissioners Rick Brausen, Kristi
Halverson, Bruce Rowan and Cheryl Youakim. Also present were
Executive Director Rick Getschow, Assistant Executive Director
Kersten Elverum and City Attorney Jerry Steiner.
I. CALL TO ORDER
The meeting was called to order at 7:15 p.m.
II. OPEN AGENDA — PUBLIC COMMENTS
No one from the public came forward to speak.
III.CONSENT AGENDA
1. Approve minutes of the April 1, 2008, regular meeting
2. Approve disbursements through April 30, 2008
Commissioner Rowan moved, Commissioner Halverson seconded, to
approve the consent agenda. The motion was approved
unanimously.
IV. NEW BUSINESS
1. ITEM 2008-06 'Termination of purchase agreement—Hopkins
Park Plaza and authorization of purchase offers on 525
Mainstreet and Hopkins Park Plaza
Ms. Elverum provided an overview of this item. She stated that
in November 2006 the Hopkins HRA entered into a purchase
agreement for the Hopkins Park Plaza and that the terms were
based on a condominium project proposed by GPS Development.
Ms. Elverum recommended that the purchase agreement be
terminated and offers be made to -the Park Plaza of $5.5
million and to 525 Mainstreet for $484,000-110 percent of the
appraised value.
4
MINUTES OF REGULAR HOPKINS HRA MEETING, May 6, 2008
Jerry Steiner suggested the motion be revised to reflect the
HRA's inability to terminate the agreement. Mr. Steiner
recommended that the HRA communicate that the HRA would not be
performing under the agreement.
Commissioner Youakim moved, Commissioner Brausen seconded, not
to proceed with the purchase agreement according to the terms
of the agreement between the Hopkins HRA and Hopkins Park
Plaza, LLC. The motion was approved unanimously.
Commissioner Brausen moved, Commissioner Halverson seconded,
to authorize offers of $484,000 to purchase 525 Mainstreet and
$5.5 million to purchase the Hopkins Park Plaza. The motion
was approved unanimously.
V. ADJOURNMENT
Commissioner Brausen moved, Commissioner Youakim seconded, to
adjourn the meeting. The motion was approved unanimously. The
meeting adjourned at 7:26 p.m.
Eugene J. Maxwell, Chairman
Richard B. Getschow, Executive Director
5/02/2008 12:50 PM A / P CHECK REGISTER PAGE: 1
PACKET: 00681 HRA 5-2-06
VENDOR SET: 01
'BANK HRA HRA WELLS FARGO
VENDOR NAME / I.D. DESC
03165 CENTERPOINT ENERGY
03316 CITY OF HOPKINS
26951 COMCAST
08004. HANCE HARDWARE, INC
27200 HD SUPPLY FACILITIES MAINTENANCE
13172 METRO ELEVATOR, INC
13336 MIDWEST MAINTENANCE & MECHANICAL INC
13303 MINNESOTA SHREDDING LLC
14040 C. NABER & ASSOCIATES
26965 OCE IMAGISTICS INC
17806 QWEST
18564 ROOT-O-MATIC
19581 SOUTHWEST LOCK & KEY
19825 SUNDBERG CO
25080 XCEL ENERGY
TOTAL ERRORS: 0
CHECK CHECK
TYPE DATE
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
R 5/02/2008
DISCOUNT AMOUNT
CHECK
CHECK
NO#
AMOUNT
011217
3,789.23
011218
14,071.70
011219
79.95
011220
91.70
011221
296.87
011222
570.00
011223
50.00
011224
236.10
011225
100.00
011226
105.39
011227
72.64
011228
142.40
011229
193.93
011230
62.12
011231
2,012.03
* * T 0 T A L S *
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
15
0.00
21,874.06
21,874.06
HANDWRITTEN CHECKS:
0_
.0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
15
0.00
21,874.06
21,874.06
5/02/2008 12:50 PM A / P CHECK REGISTER PAGE: 2
PACKET: 00681 HRA 5-2-08
VENDOR SET: 01
BANK HRA HRA WELLS FARGO
VENDOR NAME / I.D. DESC
CHECK CHECK CHECK
TYPE DATE DISCOUNT AMOUNT NO#
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-------------------------------------------
001 5/2008 21,874.06CR
ALL
21,874.06CR
CHECK
AMOUNT
5/27/2008 11:07 AM A / P CHECK REGISTER
PACKET: 00711 HRA 5-27-08
VENDOR SET: 01
'BANK HRA HRA WELLS FARGO
TOTAL ERRORS: 0
PAGE: 1
CHECK
CHECK
CHECK
CHECK
VENDOR
NAME / I.D. DESC
TYPE
DATE
27274
CITY OF HOPKINS
R
5/27/2008
26951
COMCAST
R
5/27/2008
07182
GENERAL ELECTRIC CO
R
5/27/2008
07681
W. W. GRAINGER, INC
R
5/27/2008
07711
GREAT GLACIER INC
R
5/2'7/2008
08644
HOME DEPOT CREDIT SERVICES
R
5/27/2008
13336
MIDWEST MAINTENANCE & MECHANICAL INC
R
5/27/2008
13368
MINNESOTA CONWAY
R
5/27/2008
14040
C. NABER & ASSOCIATES
R
5/27/2008
14160
NEXTEL WEST CORP.
R
5/27/2008
26965
OCE IMAGISTICS INC
R
5/27/2008
16453
PLUNKETTS
R
5/27/2008
17806
QWEST
R
5/27/2008
18564
ROOT-O-MATIC
R
5/27/2008
18817
RUTLEDGE CONSTRUCTION CO
R
5/27/2008
19723
STUDIO FIVE ARCHITECTS
R
5/27/2008
22000
VAIL PLACE
R
5/27/2006
23008
WASTE MANAGEMENT - SAVAGE
R
5/27/2008
TOTAL ERRORS: 0
PAGE: 1
CHECK
CHECK
DISCOUNT AMOUNT NON
AMOUNT
011232
2,716.24
011233
79.95
011234
854.00
011235
321.72
011236
34.27
011237
177.66
011238
57.00
011239
103.35
011240
190.00
011241
65.71
011242
0.16
011243
583.03
011244
106.42
011245
141.60
011246
16,159.91
011247
4,743.53
011248
5,254.98
011249
587.54
* * T 0 T A L S * *
NOH
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
18
0.00
32,177.07
32,177.07
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
REGISTER TOTALS:
18
0.00
32,177.07
32,177.07
5/27/2008 11:07 AM A / P CHECK REGISTER PAGE: 2
s
PACKET: 00711 HRA 5-27-08
VENDOR SET: 01
BANK HRA HRA WELLS FARGO
CHECK CHECK CHECK CHECK
VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
** POSTING PERIOD RECAP **
FUND PERIOD AMOUNT
-------------------------------------------
001 5/2008 32,177.07CR
-------------------------------------------
-------------------------------------------
ALL 32,177.07CR
F1
y
May 28, 2008 0 P K I N s HRA Report 2008-07
AWARD OF CONTRACT FOR LOBBY AND FIRST FLOOR
RENOVATION PROJECT
Proposed Action
Staff recommends approval of_the following motion: Authorize execution of the contract with
Crossroad Construction Inc. for the Lobby and First Floor Renovation at Dow Towers.
Overview.
The Hopkins HRA has been annually awarded Capital Improvement Funds from the Department
of Housing and Urban Development. The funds are to be used to improve or modernize various
facilities a- Dow Towers. The HRA has advertised for bids for the lobby and first floor
modernization and improvements at Dow Towers. Four bids were received at the bid opening on
May'
43, 2008; please review the bid tabulation form for the results. Upon further review of the
bids and the required paperwork from the bidders, the HRA determined three complete bids were
received. One bid received was incomplete. In addition, the apparent low bidder withdrew their
bid later on May 13, 2008.
Staff reviewed the requirements and discussed the bidding concerns with Jason Hutchinson, the
HRA Legal Representative. Mr. Hutchinson has advised us to move on to the next apparent low
bidder; .Crossroad Construction, for this project.
Staff is recommendingthe contract be awarded to Crossroad Construction. They were the next
low bidder -after, considering the withdrawal from Jansen Builders Inc. We feel confident in their
ability to -perform the modernization work, and their bid was only slightly above our estimates
for the project. This project was included in our Five Year Capital Fund Plan and is budgeted for
utilizing the Capital Improvement Funds the HRA is allocated each year.
PrimaryIssues to Consider
Stacy'Unowsky, Public Housing Manager
HRA Report 2008-07 - Page 2
Analysis
What is the scope of work?
The scope of work includes modernization and improvements to the lobby and first floor at Dow
Towers. With the completion of the project the lobby and first floor will be welcoming,
comfortable and accessible to all residents and visitors.
Is the bid from Crossroad Construction Company a responsible bid?
Crossroad has completed and submitted all the components as required in their bid. The HRA
staff is confident that Crossroad Construction Company is a responsible bidder.
Alternatives
The HRA has the following alternatives to consider:
1. Approve the action as recommended by staff. This will allow the HRA to enter into a
contract with Crossroad Construction Company for $60,635.
2. Continue for additional information.
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CONTRACT FORM
Contract No. Dow Towers First Floor Project
THIS AGREEMENT made on June 3, 2008, by and between Crossroad Construction Inc. hereinafter
called the "Contractor" and the Housing and Redevelopment Authority of Hopkins, Minnesota hereinafter
called the "Authority".
WITNESSETH, that the Contractor and the Authority for the consideration stated herein agrees as
follows:
ARTICLE 1. Statement of Work. The Contractor shall furnish all labor, materials, tools and
equipment and shall perform all work required in the base bid in the
CONTRACT DOCUMENTS FOR
LOBBY AND FIRST FLOOR HALLWAY
RENOVATION AT
DOW TOWERS, HOPKINS, MINNESOTA
which are incorporated herein by reference and made a part hereof.
ARTICLE 2. Time of Completion. The Contractor shall commence work under This Contract on a
date specified in the written Notice to Proceed issued by the Authority, and shall fully complete all work
thereunder within 90 days after the effective date thereof.
ARTICLE 3. Contract Price.
The contract price shall be Sixty Thousand Six Hundred Thirty Five DOLLARS. $60,635.00.
ARTICLE 4. Payment. Payment shall be made as set forth in the Contract Documents referred to
above, specifically the "General Conditions" of the specifications.
ARTICLE 5. Contract Documents. Contract Documents shall consist of the following component
parts .
I. This Instrument.
2. General Conditions.
3. Invitation to Bid.
4. Instructions to Bidders.
5. Summary of Work and Special Requirements.
6. Detailed Specifications and drawings in the Project Manual.
7. Contractor's Bid as Accepted by the Authority.
8. Addendums (if any)
This Instrument together with the documents enumerated in this Article form the Contract and they are as
fully a part of the Contract as if hereto attached or herein repeated. In the event that any provision in one
of the component parts of this Contract conflicts with any provision of any other component part, the
provision in the component part first enumerated in Article 3 shall govern, except as otherwise
specifically stated.
00500-1
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the date and year
first above written.
HOUSING and REDEVELOPMENT AUTHORITY OF HOPKINS
In presence of :
CROSSROAD CONSTRUCTION INC.
In presence of :
Utz
Title: Executive Director
Uzz
Title:
00500-2