IV.7. Second Reading of Ordinance 2021-1165; Lenz
CITY OF HOPKINS
Memorandum
To: Honorable Mayor and Council Members
From: Ari Lenz, Assistant City Manager
Copy: Mike Mornson, City Manager
Date: May 18, 2021
Subject: Second Reading of Ordinance 2021-1165
_____________________________________________________________________
Staff recommends that the Council approve the following motion: Move to adopt for
second reading Ordinance 2021-1165 An Ordinance Amending Chapter 2, Article IV of
the Hopkins City Code Regarding Boards, Commissions, Committees and Similar
Bodies.
No changes have been made to the ordinance since the May 4 first reading.
Attachment:
Ordinance 2021-1165
CITY OF HOPKINS
COUNTY OF HENNEPIN
ORDINANCE 2021-1165
ORDINANCE AMENDING CHAPTER 2, ARTICLE IV OF THE HOPKINS CITY CODE
REGARDING BOARDS, COMMISSIONS, COMMITTEES AND SIMILAR BODIES
WHEREAS, Hopkins needs volunteers in order to succeed. The various boards
and commissions of the City of Hopkins perform a vital role in the life of our community;
and
WHEREAS, A key council goal has been to increase representation throughout
our organization, with a focus on Board and Commission members. It is vital to bring
different perspectives to the table in order to make informed and inclusive decisions for
the benefit of our entire community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HOPKINS
HEREBY ORDAINS AS FOLLOWS:
SECTION 1. Section 2-68 of the Hopkins City Code is hereby amended to add the
double underlined language and delete the stricken language as follows:
Sec. 2-68. - Planning and zoning commission.
(a) Establishment of the planning and zoning commission. The planning and zoning
commission is created and continued.
(b) Members; qualifications. The commission shall consist of seven persons of
which no less than six shall have been a resident of the city for one year or more on the
date of appointment and up to two ex-officio non-voting youth members. At the sole
discretion of the city council, one member may be a manager, owner or have
substantial ownership stake in a business that is located within the corporate limits of
the city. The commission shall also have one staff liaison to be appointed b y the city
manager. Each member except the staff liaison and ex-officio youth members shall
have the right to vote on all matters before the commission. Members who discontinue
legal residency in the city or fail to maintain the requirements eligible to se rve as a
business representative shall automatically be deemed to have resigned from the
commission as of the date of such discontinuance.
(c) Terms. Member terms of office shall be for two years. Three members of the
commission shall be appointed on Ju ly 1 of each odd-numbered year and four shall
be appointed on July 1 of each even -numbered year. Members appointed to
complete a current term of office shall be considered to have served a term of office
if the appointment is to an office which is less tha n half completed. If the
appointment is to an office which is more than half completed the appointment will
not be considered a term of office. Members shall serve no more than two
consecutive terms of office. The youth member(s) shall be 14 to 18 years o ld at the
time of selection, serve a one-year term, and shall be eligible for reappointment if in
good standing at the end of each term.
(d) Compensation. The commission shall serve without compensation other than such
compensation as its members may receive for other services performed for the city.
(e) Appointment. The appointments shall be made by the mayor with the approval of
the council the city council and any member of the commission may be removed by
a majority vote of the council for miscondu ct or neglect of duties.
(f) Officers. The commission shall elect a chairperson from among its members and
such other officers as its bylaws may provide. The chairperson shall not be the
business representative unless that member is also a resident of t he city. The
administrative assistant of the community development department shall act as
secretary of the commission and the city attorney shall act as legal counsel for the
commission.
(g) Bylaws. The commission shall adopt bylaws governing its procedures.
(h) Duties. The commission is the board of adjustment and appeals as provided in city
zoning regulations and has the powers and duties assigned to it by the zoning code
and by law.
(i) Advisory body. The commission is advisory to the city council.
SECTION 2. Section 2-69 of the Hopkins City Code is hereby amended to add the
double underlined language and delete the stricken language as follows:
Sec. 2-69. – Park Board.
(a) Established; members. There is created and continued a park board for the city,
consisting of six seven members to be appointed as follows: one staff liaison to be
appointed by the city manager for a term of one year; and five seven members at-
large, each to serve for no more than two consecutive terms of two years. Three
Four of the at-large members of the board shall be appointed on July 1 of each
odd-numbered year and the other two three at-large members, shall be appointed
on July 1 of each even-numbered year. The commission shall also have one staff
liaison to be appointed by the city manager. The membership also includes up to
two ex-officio non-voting youth members. All appointments, except those otherwise
hereinabove provided, shall be made by the mayor with the approval of the council
city council. A member of the board may be removed by the mayor with the
approval of the council city council for misconduct or neglect of duties. Each
member except the staff liaison member and ex-officio youth members shall have
the right to vote on all matters before the board.
(b) Compensation; term. Members of the board serve without compensation and their
respective terms of office shall expire at the end of the time for which they are
appointed, not to exceed their term of office for which they have been elected to the
respective governing bodies. A member who is appointed to fill a vacancy to a term
which is less than half completed shall be deemed to have served a full term of
office. If the appointment is to a term which is more than half completed, the
appointment shall not be deemed to constitute a term of office for the purpose of
calculating the maximum length of service allowed herein will not be considered a
term of office.
(c) Officers, rules and meetings. Immediately following appointment of and acceptance
of such appointment by all members of the board, the board shall meet
and/organize by electing such officers as may be necessary, and adopt such rules,
by-laws and regulations for the conduct of its work as it deems necessary and
advisable. The board shall meet at least once each quarter. Three members
present at a regular or special meeting of the board shall constitute a quorum.
(d) Secretary. The director of public works may, with the approval of the manager,
serve as the executive officer of the board and may act as its secretary, in a
relationship similar to that of the superintendent of schools to the board of
education.
(e) Program, facilities and operation. The board shall advise the council in conducting a
public recreation program for the city and its immediate vicinity and to that end shall
advise in the providing, conducting and supervising of recreation areas, facilities,
services and programs for public recreation in its broadest sense, in cluding
playgrounds, parks, playfields, swimming pools, beaches, camps, indoor recreation
centers and any and all other recreation facilities and activities either within or
without the corporate limits of the city upon property under the custody and
management of the city or on other public or private property with the consent of
the owners of such property. The board shall advise the council in the operation of
parks and recreation areas and facilities now owned or hereafter acquired by the
city and may advise the city to enter into agreements of a cooperative nature with
other public and private agencies, organizations or individuals when, in the
judgment of the board, such procedure would prove advantageous.
(f) Reports and recommendations. The board shall, annually on or before September
1, render a full report to the council covering its operation for the preceding 12
months, together with its recommendations and an estimate of the funds required
for its work for the ensuing year. The board shall also render such other regular or
special reports, advisory recommendations, or make such investigations as it
deems advisable or as may be requested by the council.
SECTION 3. In accordance with Section 3.03 of the City Charter and Minn. Stat. §
412.191, subd. 4, due to the significant length of this Ordinance, City staff shall have
the following summary printed in the official City newspaper in lieu of the complete
ordinance:
On May 18, 2021, the Hopkins City Council adopted Ordinance 2021 -1165 that
amends Chapter 2 of the Hopkins City Code. The purpose of amending the City
Code is to increase the number of Park Board Members from 6 to 8 and to clarify
terms for Park Board and Planning and Zoning Commissioners.
A printed copy of the ordinance is available for inspection during regular
business hours at Hopkins City Hall and is available online at the City’s web site
located at www.hopkinsmn.com.
SECTION 5. The effective date of this ordinance shall be the date of publication.
First Reading: May 4, 2021
Second Reading: May 18, 2021
Date of Publication: May 27, 2021
Date Ordinance Takes Effect: May 27, 2021
By:
____________________________
Jason Gadd, Mayor
ATTEST:
______________________________
Amy Domeier, City Clerk