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CR 04-050 2004 Street Improvements Bids - City Project #03-10
/' ' 'i t .~ ' C\IY OF I,' ,',JJCiIIL I A 'l6 2004' !i~ " ,,' ,pn , :1, /-f 0 P K \ N S I Council Report 2004-050 , ' , "1 I.. ACCEPT BIDS, DECLARE COSTTOHE ASSE~SEDAND ORDER ASSESSMENT HEARING 2004 STREET AND:UTILITY IMPROVEMENT PROJl!:CT CITYPROJECTNo~ 03~10' Proposed Action ' ' '" ", ." ," Staff rec6~mends approval ,of the followingm()tion: adopt Resolution 2004-022. accepting bid , for2004Street & Utility ImprovemenfProiect. Resolution 200::t-:023. OeclatingCost To Be Assessed. arid Ordering Preparation of Proposed Assessment. Resolution 2004':024. Resolution for Hearing on Proposed Assessments. 2004 Street and Utility Improvements. CityProiect03-1 O. This action continlles an assessable project for street upgrading. . , I . Overview c . ,'. " - , '. . " . , ' The bid opening for 'the 2004 Street and Utility hnprovementproject was held on March24, . 2004. The lowbidwas$365,843,SO,which is 26% belo~the final engineer's estimate. In all 10 bids were operied indicating a very competitive 'market in construction currently.W e attribute, " " much of the projected saving to thiscornpetltive climate; also the finalengineer's estimate was based on the higher priced storm sewe~ optioriof r'einforced concrete pipe, the low bid is based on ,'. .' the high~ensitYp'ol,yethYlene pipe alternative. Asse,ssm, " ynt ,c~l, cu~ations will be prepared based on the low bId submItted by Northwest Asphalt Inc, ,We areproJectmgtheassessment rate to be '$20.13 per front foot or $4.72 less than indicated inthe,:pending'assessment notices, Staff is now recommending acceptance of the bids and ordering anasse~smenthearingforthe project on May '4,2004fo1l6wed,byawardofbidnolaterthanJun~ L2004." ' ",'" ',' \ ,." -"" , Primary Issues To 'Consider . Results of bid opening , . ' Project costs andassessmentihterestrate . Bid A1tem~tes . Schedule . Recorirmendatibri Supportin2: ,Information" , ' . Abstract of Bids ! . Resolution: 2004- ,2004'.,023,2004;.024 , '.1: .' .. v'...Jo..- , JOM erson,P .E. , ' , . Assistant Ci~y Engineer I ' Financial Impact: $ 493.889.13 Budgeted Y/N Y Source:' S.A. PIR. Utility Funds RelatedDocuments (CIP, ERP, etc.):, eIP. Feasibility Study Notes: ,,;ð l" t. . . .':,l '0' ',,' ~ . Council Report 2004-050 Page 2 . Analvsis of Issues , . Results ,of Bid Opening Northwest Asphalt ,$365,843:80 Richard Knutson $383,654.25 G.L. Contracting , $385,163,60 Eureka Construction .' $395,335,00 . Kusske Construction $409,692.00 Park Construction j', $419,834.34 S.R. Weidema $427,984.60 Bituminous Roadways $439,262.60' Dave Perkins Contracting $454,826;00 Fdedges Contracting '$492,669.69 : i .. All bids were submitted with required bid security ni~de by qualified contractors. Northwest Asphalt isa reputable and responsible cbntractor and has completed similar" projects within the metro area.' ; , . Project costs and aSsessment interest rate .. ' , Based on the lowbid;30% overhead costs (ehgineering,admin,lega6,anda~%. . .. construction contingency the total estimiltedproject cost is $493,889,13. The assessable amount is calculated' based on 70% of theassessaple roadway costs of $250,654.30, The total amountto be assessed on this projectis $175,458.01. ." , " , : ,- ',' ' .. Staff recommends applying an ~ual interest rate of 7% to this assessment. This interest rate was set in,20()2 arid is scheduled to 'be reviewed every? years. The anticipated assessment rate is $20.13,whic:h is well below the $24,85 cap amount '. esthllatedin the feasibility study. I Ind~dedin the bid but hot in the assessed amountisacurb repair on 8th Avenue North between 1 st and 2nd Street North. This work is'best done by a contractor aildwith this project going out for bid staff capitalized on the opportunity to receive pricing for this work. . Bid Alternates , This project was bid with twoialternatives for pipe materials over 654 feet of36 inch storm sewer. The alternatives were reinfor,ced concrete pipe (RCP) and high density , polyethylene pipe (HDPE), The,low bidder had a saving of $15,696.00 for using HDPE 'pipe. Use ofHDPE pipe is largely accepted in ,this type of application and the geotechnical reports indicate favorable pipe :bedding conditions exist on the site. The plans specify RCP for the areas where HDPE pipe installation is not recommended, such as areas of . minimal cover and poor pipe bedding, , I :1 " ! i E:\Engineering- Supervisor\Council Reports\2004 \CR2004-~50 "I C f Schedule : '. . Accept Bids and Order Assessment Hearing April 6, 2004 Assessment Hearing May 4, 2004 A ward Contract June 1; 2004 Construction Begins ", June 2004 .. Construction Ends ' , September 2004 . Recommendation , " , , Staff recomrilends the council acCept bids based on the low bid alternative (HDPE), , dec1aretheamount to be assessed and sefthe date for the public hearing. ~ ' ' , . cO I' . E:\Engineering-Supervisor\Cou~cil Reports\2004 \CR2004-050 ;' ~ . ~\~~''i6. ~$,~\~'?I$, 'i6. ~~'a~~\$'~'iQ'6l"" ~;, '. " ,.." ~1~\g'i6.8.g$.g 'ci~,;~~$~'~~~~~~~~\~~~~\\ ~~~~\i~~\\7!~~l~ "I' ~~;l." ...$$. C") '~",.",+('\ td.t.6~:,\;~",9,10~"-.'. ~~....~~. ,4"~<' $'" 1 0 .c": .' >" ."~o ", .-- -" .~ \ ":.i",.li dO. .... . ..-' ~ '" '" ~ :;; II> 1I>1i> ..:,.,'1> ." " .1\ _: 0 o~>lS' · "'""\<\\ M". _ . .' o, ..."" - ..~. .",,' <,.", ':",Y"",. : 000.000 .... ~. ...."" d ",,~\\'u;": -il~<;i.\Il~~\'Z <g. N~~\~ll?\ ." 000 ....,.-.... .... ...... ",.- .' _ ii':'.: oOOO>lo.,'~"'M,..~'o~~~,_""~.il.$""."fl!\l:"I\' l\)~: · ~., .,g,. 0.... O.,.~M M """~O..., '"" ...".. .~ · ...", '.' d "....0._ ~..~~. ". .., ., . 0 ' .,":;': .~t'"'''' ",,"-' 1 . .~'l; , . ,IsIS .S... ~:~~ 0 . 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'HENNEPIN COUNTY, MINNESOTA- RESOLUTION 2004-022 RESOLUTION, ACCEPTING BID, WHEREAS, pursuant to an advertisement for bids for theirhp~ovementof 1st Street North from 17th Avenue North to 21st Avenue North, bids were receiyed,opehed and tabulated according to law, and the Iollowingbids were receiveq complying with the advertisement: " Northwest Asphalt $365,843 .80 ,Richard Knutson $383,654.25 G.L. Contracting, ' $385,163.60' ' Eureka Construction $395;335.00 Kusske Construction '$409,692.00 Park Construction $419,834.34 "S:R. Weidema ,$4f7,984.60 " "Bituminous Roadways $439,262.60" , Dave Perkins Contracting , $454,826.00 , .. FriedgesContracting , $492~669.69 , .. '., .. ANn~HE~AS, it appear~ that Northwest Asphalt, Inc;ofShakopee~Minhesota is the lowest , responsIble bIdder, . . . - NOW TH;EREFORE, BE IT RESOLVED bytheCitYCounCilO(I-IOPkins,Mirut~sbta, that: I. The mayor arid city manager are ,hereby authorized,and directed to ente,r ,a contiactwith Northwest Asphalt, Inc:of Shakop~e,'Minnesota iri the name ,of the ,city of Hopkins for the improvement of 1st Street North.from 17th Avenue North to 21 st, Avenue North according to the plans and speCifications' therefore approved 'bythe city foul1cil and oil fi~e in the office of the city Clerk. ' , . "" ' 2. The city clerk is hereby authorized and directed to retUrl} forthwith to all bidders the deposits made with their bids, except that the: deposits of the successful bidder and th€?, nextlowest bid- ' der shall be retaine~ until a contract pas been' signed. ' , , Adopted by the City Council this 6th day of April, 2004. I.',: , Eugene J . Maxwell, Mayor 1 t' , ' :.,' ' Terry Obermaier, CityCletk ' " -I i-" , 't CITY OF HOPKINS . HENNEPIN COUNTY,' MINNESOTA " I RESOLUTION 2004-023 ,,','" RESOLUTIONDECLARlN:G ~OS, T,' TO BE,ASSES,SED,AND ORDERING , PREPARATION OF PROPOSED ASSESSMENT' ' WHEREAS, costs have been determi~ed for the improvement of 1 st StreetNo11h between f 7th Avenue North and 21 stAvenue Nortl1and the bid price for such itnproveIl1ent is $365,843.80, and the expense's incurred or to be incurred in the making of such improvement amount to $128,045.33so that the total cost of the improvement will be $493;889.13. ' " "I ':",' 'NOW, THEREFORE, BE IT RESOLVED by the City Coun;dl ofHop,kin~"Minnesota,that: ,,' ' ' I. The portion of the cost of such improvement to be paid by the city is hereby declared to be $318,431.12 arid the portion of the co sf to be assessed against benefited property own- " ers is declared to be $ $175,458,.01. " " '2. Assessments' shall be payable ih equal annual installrilentsextending 'over a ,period oflO years, the first of the installments to be payable on orbeforethefirstMondayin January, " '.' " 2005, and shalLbear interest at the rate of 7 percent per: annum fronl1:he date of the adop- ' , tion of the assessment resolution. ' ,c, '< , _ " , , 3. The, dty clerk, with the assistance of the dty engineer, shall forthwithcalculate the proper ' amountto, be sp~dally assesse4 for such improvement against every assessable lot, piece or parcel of lai1dwithin the district affected, without regard to cash valtiation, as provided ' by law, and he shall file a copy of~uch proposed assessment in his office forpublic in- " spection. , 4. The clerk shall upon the completion of suchpfoposed assessment, notify the coUncil thereof.' , ' " .' Adopted by the City Council this 6th day of April, 2004. . - \' ,EugeneJ. Maxwell, Mayor " Terry Obetmaier, City Clerk ,. I'i " ~ j -:-" ,," ,/ ,i . CITY OF HOPKINS. . HENNEPIN COUNTY, MINNESOTA' RESOLUTION 2004~024 RESOLUTION FORHF:ARING ON PROPOSED ASSESSMENT , ' WHEREAS, by a resolution passed by. the council on April 6, 2004 the city clerk was directed to prepare' a proposed assessment of the cost of improving ,1 sf Street North between! 7ili,A venue North 'and 21 st A venue North, , ' .' ' , i , ' , AND WHEREAS, the clerk has been directed to complete the proposed assessment and put it on file in her office for public inspection, , ' NOW, THEREFORE, BE IT RESOLVED by the City Council Hopkins, Minnesota, that: 1. A hearing shall be held on the 4th dayofMay,2004 inthe city hall at 7:30 p.m. to passupon such proposed assessment and at such time and place all persons owning property affected by such improvement will be give~ an opportunity to be heard With reference to such as- se~sment. " ! , 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment . to be published once in the official newspaper atleast two weeks priorto the hearing, and she shall state inthe notice the totalcostof the improvement.' She shall also cause mailed , notice to be given to the owner of each parcel described in the assessment roll not less than . two weeks prior to the hearings. 3. . The owner of any property so assessed may, at any time prior to certification of the assess;. ment tothe county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the assessment clerk, exceptthatno interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay to the assessment clerk the entire amount of the assess- ment remaining unpaid, with interest accrued to December' 31 of the year in which such payment is made. Such payment niust be made before November 15 or interest will be charged through December31 ofth~'succeedingyear. Adopted by the council this 6th of April, 2003. . Eugene J. Maxwell, Mayor . , Terry Obermaier, City Clerk .\'