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CR 04-194 City Project 03-10 CITY OF . ~ HOPKINS December 16, 2004 Council Report 2004-194 Accept Feasibility Report Order Public Hearing 2005 Street Improvement Project City Project 03-10 Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2004-093, Resolution Orderinq Public Hearinq, 2005 Street Improvement proiect. Proiect 03-10. This action continues an assessable project for street improvements. Overview. Council at its October 4 meeting approved amending the CIP designating the presidential avenues north area for street improvements in 2005. This area had originally been slated for improvements in 2007. Council also authorized Bolton & . Menk, Inc. to prepare a feasibility report for the planned 2004 street improvements. The report is complete and is now submitted to City Council for review and continued action. Primary Issues to Consider. . Scope of improvements . Public Input . Project costs and assessments . Project budget . Project Schedule . Staff recommendation Supportinq information. . Analysis of Issues . Feasibility Study . Reso ution 2 04-093 Steven J. Stadler, ublic Works Director Financial Impact: $ 1,157,181 Budgeted: Y/N Y Source: Utilities, PIR, SA . Related Documents (CIP, ERP, etc,): CIP Notes: PIR: $452,411; Utilitv Funds: $112,924; Special Assessment: $591 ,846 . Council Report 2004-194 Page 2 Analysis of Issues . Scope of Improvements Pavements: Pavement conditions, pavement thicknesses and underlying soils dictate reconstruction of all asphalt pavements with the exception of the narrow access drive between Madison Avenues North and South. Current street widths will be maintained. A majority of the existing concrete curb and gutter is in good condition and will not be replaced. Asphalt curb in the Madison Avenue/Madison Circle area will be replaced with concrete curb and gutter. Concrete curb and gutter will be added to the west side of Monroe Avenue North where currently no curb exists. The new pavement section will be 4" of asphalt pavement over a 6" Class 5 base course and compacted subgrade. New concrete driveway aprons are proposed for each driveway. e Drainage: Several Monroe Place residents requested drainage improvements. We'll improve Monroe Place drainage by lowering the street 6" - 9" and installing new curb and gutter. Minor drainage improvements (street grades and structures) are included in the Madison Ave/Madison Circle area. Stormwater flow from the Monroe Avenue/2nd Street NE intersection area will be improved with pipe and structure modifications and also regrading the ditch running west of Monroe Avenue, Utilities: Spot sanitary sewer pIpe repairs are proposed. A pre-project video camera inspection of the sanitary sewer will reveal any other defects requiring correction. A fire hydrant will be relocated in Shadyside Circle. Regarding water service replacements, City staff will mail detailed water service history in the area, specific information on the trial water service replacement incentive program and a request form to each resident. No water main improvements are proposed. City staff has not heard yet whether Centerpoint Energy will repair or upgrade natural gas piping in the area. . Public Input Three mailings have been sent thus far on this project. One of them was a survey form requesting comments from residents/property owners. Many forms were returned - the feasibility report summarizes comments submitted, A public information meeting was held on Wednesday, December 15 - approximately 20 people attended. The feasibility report summarizes comments and questions raised at the meeting. . . Council Report 2004-194 Page 3 . Project costs and assessments The total estimated project cost is $1,157,181, These costs are split as follows: Street improvements: $1,044,257 Water Utility: $14,713 (not including city contribution towards water service replacements) Sanitary Sewer: $21,623 Storm Sewer: $76,588 The proposed assessments are divided into four areas: 1) Madison Avenue/Madison Circle/Monroe Ave; 2) Jackson Avenue/Sunnyside Lane; 3) Van Buren Avenue/Shadyside Circle; and 4) Regency development properties. The assessment cap for this project is proposed at $55.83/front foot. The cap applies only to single- family residential properties (single unit or duplex). This rate is based on three ~revious similar street reconstruction projects including the reconstruction of 14th and 16t Avenues in 2002. The assessment rates for those avenues were $49. 32/ff and . $43 ' 37/ff, respectively. The actual assessment rates based on the 70% assessment policy (without applying the cap) for the areas are: Madison/Monroe Avenue area: $112.22/ff Jackson Avenue/Sunnyside Lane: $59.56/ff Van Buren Ave/Shadyside Circle: $63.24/ff The fact that there would be a street assessment to Regency development homeowners within 5 years was included in the declaration document provided to each prospective buyer. The total assessable street cost associated with Regency development frontage is $90,668.75. The Regency development assessment is proposed to be per front foot for units directly fronting the avenues and per unit for interior units. There are 14 units that front directly on Jackson Avenue or Van Buren Avenue. These units have 36' of frontage and would be assessed at the rates shown above, i.e., $S9.56/ff or $2,144.16 per unit fronting Jackson Avenue, $63.24/ff or $2,276.64 per unit fronting Van Buren Avenue, The interior units rate is based on the remaining frontage & cost after subtracting the direct frontage units above. This equates to an assessment of $1,968.69 for each of the 30 interior units, The estimated total project assessed amount = $591,845.92 . ---....---... ------- - --- . Council Report 2004-194 Page 4 . Project Budget The current CIP budget for this project is $1,000,000. PIR: $365,000 Special Assessment: $585,000 Utilities: $50,000 . Project Schedule Present Feasibility Report and Order Public Hearing... . .. . .. . .. .. . ., . ,Dec 21 Pu bJic Hearing... . .. . . . .. . .. . .. . . .. . . . . .. . .. . .. . . . .. . .. . .. . .. . .. . .. . . .. .. . . .. , . . ..Jan uary 18 . Approve Plans and Order Bids............................................. ..March 15 Bid Opening and Order Assessment Hearing.......................... ..April 19 Assessment Hearing... . .. . .. . . . .. . . .. .. . .. . .. . ... . .. ... . .. . .. . .. . .. ... . . . .. . .. . . May 17 I 2005 Award Bid.......................................... ,....,....., ,....,.............. .June, 2005 Construction..................................................,...... ,.......... ...June - October, 2005 . Staff Recommendation Staff recommends accepting the feasibility study and ordering a public hearing for January 18, 2005. .