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Memo - Feasibility Report . Public Warks Department Memorandum To: Honorable Mayor and Members of the City Council Copy: Jim Genellie, Acting City Manager ~ From: Steven J. Stadler, Public Works Director Date: December 17, 2004 Subject: Feasibility Report - 2005 Street Improvement project As of today, the report is still being finalized and reproduced. The report will be delivered on Monday, December 20,2005. . . . - ---- . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2004-093 RESOLUTION ORDERING PUBLIC HEARING, 2005 STREET IMPROVEMENT PROJECT, PROJECT NO. 03-10 WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with reference to the aforesaid improvement, and WHEREAS, the City Engineer has caused to be prepared the aforesaid repOli for improvements to Madison Avenue North, Madison Circle North and South, Jackson Avenue North, Sunnyside Lane, Van Buren Avenue and Shadyside Circle, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Milmesota: 1. The City Council will consider the aforesaid improvements in accordance with . the report and the assessment of abutting property for all or a portion of the cost of the street improvements pursuant to Milmesota Statutes Chapter 429 at an estimated total cost of $1,157,181 2. A public hearing will be held in the Council chambers of the City Hall at 1010 First Street South on Tuesday, January 18,2005, to consider said improvements. The hearing time is 7:30 p.m. The City Clerk shall give mailed and published notice of said hearing and improvements as required by law. Adopted by the City Council of the City of Hopkins this 21 sl day of December, 2004. Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . CITY OF ~ . kOPK1NS December 17, 2004 Council Report 2004-195 Adopt Resolution Amending Legislative Policy #8-B, Roadway Improvements Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2004-094, resolution amendinQ LeQislative Policv #8-B, Roadwav Improvements to institute a trial policv wherein the city will pay 1/3 the cost of private water service replacements for sinQle-familv residential properties on the 2005 street improvement proiect. Overview. City staff would like to change the current legislative policy to allow the City to partner with property owners in regards to replacement of water services during a street improvement construction project. This proposed policy change was discussed at the November 30 City Council worksession. New proposed language is proposed for Legislative Policy 8-B, Roadway . Improvements. The revision is limited to apply only to the 2005 Street Improvement project, per City Attorney recommendation. Primary Issues to Consider. . Details of proposed revision SupportinQ information. . Resolution 2004-094 Steven J. Stadler, Public Works Director Financial Impact: $ 40,000 maximum Budgeted: Y/N N Source: Water Utility Fund Related Documents (CIP, ERP, etc.): Notes: . .. . - __n__ . Council Report 2004-195 Page 2 Primary Issues to Consider. . Details of proposed revision As you know, the water services are owned and maintained by the property owners from the building/home to the city water distribution main in the street. The City doesn't want to own the service or be responsible for repair/replacement of failed services. Rather, staff wants to provide a monetary incentive for owners to replace the service as a part of a street improvement project. The goal being to improve the longevity and quality of the street improvement by decreasing the likelihood of a water service failure before the street is due for major rehab work again. The difficulty in getting services replaced during street work is that the services are privately owned and property owners are reluctant to add additional cost on top of a street improvement assessment. The policy change proposal is as follows: . Upon a request by the property owner, the City would pay one-third the cost to replace the water service to the curb box, usually to the property line. . The property owner's share could be added to the assessment amount. The estimated total cost is $600 - $800/service. The additional City cost on the 2005 street improvement project due to this policy change would be: $300 - $400/water service replacement (maximum cost = $30,000 - $40,000, based on 100 water service replacements). e -- ----.-- ----- ---- . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2004-094 RESOLUTION TO AMEND LEGISLATIVE POLICY #8B, ROADWAY IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, WHEREAS, the City Council desires to assist single-family residential property owners with the cost of replacement of their privately-owned water services during street reconstruction projects; and WHEREAS, the current legislative policy #8B should be amended to provide for the city to pay a 1/3 contribution toward the cost of the aforementioned water service replacements on the 2005 Street Improvement project, #03-10; and WHEREAS, this policy change is being done on a trial basis to help determine the potential success based on property owner participation and city cost before considering . applying the policy change to other future projects; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota, that the City of Hopkins hereby amends Legislative Policy #8B, Roadway Improvements as shown on the attached revised policy document. Adopted by the City Council of the City of Hopkins this 21 st day of December, 2004. Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . - -- -- ------ . 10. ASSESSMENT POLICIES 10,01 When assessments are levied for roadway improvements, the assessment will be calculated in accordance with the formulas set forth in the section on Assessment Formulas, using either the adjusted front foot method or per lot unit method. The adjusted front foot method will be used for assessment purposes unless the per lot/unit method is requested by petition by at least 55% of the assessed property owners and/or it is determined that the affected lots have received equal benefits. The City Council shall have final authority on the type of formula to be used. 10.02 The total project cost for streets constructed or reconstructed in any given project shall be equal to the actual construction cost, plus associated costs such as legal, bonds, administrative and engineering, 10.03 When the city CONSTRUCTS A NEW LOCAL OR MAJOR STREET, 100% of the total project cost, including all utilities, will be recovered by assessing the benefiting property for actual benefit received. A new street shall be defined as a roadway including curb and gutter which had not previously existed. 10.04 When the city RECONSTRUCTS AN EXISTING LOCAL OR MAJOR STREET, 70% of the total project cost will be recovered by assessing the benefiting property for benefit received. The remaining 30% shall be absorbed by the city. A reconstructed street shall be defined as a roadway which existed previously. The addition of curb and gutter when it did not previously exist is still considered reconstruction. . 10.05 When the city CONSTRUCTS OR RECONSTRUCTS AN ALLEY, 80% of the total project cost will be recovered by assessing the benefiting property for benefit received. The remaining 20% shall be absorbed by the city. 10.06 When major street construction or reconstruction is partially financed by State Aid Funds to improve the design and capacity, the adjoining properties will be charged an assessment based on the cost of an average street construction. The remainder to be paid by State Aid Funds or General Funds, 10.07 The following assessment policies will apply for existing single family property when a major street is improved: 1. Existing single family residential property abutting two or four lane divided median roads will be assessed using the adjusted front footage method, based on 1/4 of the cost of a standard local street as if built at the time of the assessment. 2, Existing single family residential property abutting two or four lane undivided roads will be assessed using the adjusted front footage method, based on 1/2 of the cost of a standard local street as if built at the time of the assessment. 10.08 Lots which are split subsequent to a roadway improvement project shall be assessed as if in existence at the time the assessment was adopted, using the formula used at the time of assessment plus interest as per current City policy from date of assessment. 10,09 The following items are to be assessable as part of a reconstruction project cost: 1. Remove concrete curb and gutter . 2, Remove concrete pavement 3, Remove/replace concrete steps . 4, Construct and reinforce concrete steps 5. Remove concrete driveway pavement 6, Remove/construct apron 6" thick concrete pavement (residential) 7. Remove/construct apron 8" thick concrete pavement (commercial) 8. Common excavation 9. Core excavation 10, Construct concrete C & G Design B-618 or surmountable 11. Saw joint in concrete 12. Adjust manholes 13, Adjust catch basin 14, Adjust gate valves 15. Retaining wall 16, Electric conduit 17. Construct 4' x 8" thick valley cone gutter 18. Surfacing aggr. Cl. 2 100% crushed 19. Cultured sod with 4" thick topsoil in place 20. Clearing 21. Grubbing 22. Aggregate backfill 23. Replacement of driveway aprons 24. Construct concrete pedestrian ramps 25. Full-depth asphalt milling and overlay . 26, Pavement reclamation 10,10 The following items would not be included in a reconstruction project cost. The items will be billed directly or assessed to the benefited property: 1. Sewer and water service line repairs 2. Random 6-8" concrete pavement 3. Random concrete sidewalk 4. Random sod 10.11 The following items will be paid at city expense when part of a reconstruction project: 1. Remove, replace or relocate hydrants 2. Install hydrants and/or gate valves 3. Sanitary sewer and water mains repair and replacement 4. Storm sewer reconstmction or construction 5. Applicable only to single-family residential property (sin2:le or duplex) affected by the 2005 street improvement proiect: The city will pavone third the cost of private water service replacement from the water distribution main to and including the curb stop (normally at/near the property line). This policy applies only when the property owner has requested the water service replacement prior to proiect bidding and the replacement is included as a bid item in the proiect construction documents. .