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Agenda HOPKINS CITY COUNCIL FINAL AGENDA . August 4,2004 7:30 pm THIS FINAL AGENDA 15 SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 5:30 pm - Interview search consultants 7:25 pm - HRA Meeting 7:30 pm - City Council Meeting Work Session at conclusion of City Council meeting !. CALL TO ORDER !!. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. OATH OF OFFICE 1. Police Department, Elizabeth White 2. Human Rights Commission, Lisa Butts IV. REPORTS . 1. Zoning and Planning Commission V. CONSENT AGENDA 1. Minutes of July 20,2004 City Council Meeting 2. Ratify prior month's disbursements 3. Approve miscellaneous licenses 4. Second reading amendments to Sections 710 and 715 of City Code; (CR2004-128) - Stadler 5. Approve final CI P; (CR2004-127) - Genellie 6. Approve final ERP; (CR2004-126) - Genellie 7. Approve temporary 3.2 beer license for 81. Joseph's Fall Festival; (CR2004-124)- Obermaier 8, Approve bid for used refuse truck; (CR2004-125) - Stadler 9, Appointment of election judges; (CR2004-123) - Obermaier Vote: Brausen Thompson _ Rowan _ Johnson _ Maxwell_ VI. PUBLIC HEARING 1. Charter Amendment; (CR2004-122) - Genellie Vote: Brausen Thompson _ Rowan Johnson Maxwell - . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) VII. NEW BUSINESS . 1. Approve contract for City Manager search consultant; (Memo) - Genellie Vote: Brausen ~ Thompson ~ Rowan Johnson ~ Maxwell - 2. CUP for sign at Oak Ridge Place; (CR2004-115) - Anderson Vote: Brausen _ Thompson_ Rowan Johnson - Maxwell - 3. Rezoning, former Hopkins House; (CR2004-116) - Anderson Vote: Brausen _ Thompson _ Rowan _ Johnson ~ Maxwell_ 4. Camp plan amendment, former Hopkins House; (CR2004-117) - Anderson Vote: Brausen ~ Thompson_ Rowan - Johnson ~ Maxwell ~ 5. Preliminary/final plat, former Hopkins House; (CR2004-119) - Anderson Vote: Brausen ~ Thompson_ Rowan ~ Johnson Maxwell - 6. CUP, former Hopkins House; (CR2004-118) - Anderson . Vote: Brausen Thompson ~ Rowan ~ Johnson ~ Maxwell_ 7. Engineering services agreement, CSAH 3 streetscape, 9th Avenue to Highway 169; (CR2004-129) - Stadler Vote: Brausen Thompson _ Rowan Johnson Maxwell - - - 8. First reading establishing site plan review process; (CR2004-121) - Anderson Vote: Brausen Thompson _ Rowan ~ Johnson ~ Maxwell_ 9. Zoning amendment, flood plain Ordinance; (CR2004-120) - Anderson Vote: Brausen Thompson _ Rowan _ Johnson _ Maxwell_ VII. ADJOURNMENT . ----- I . A regular meeting of the Hopkins City Council was held on July 20, 2004, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Thompson, and Johnson. Also, present were staff members Genellie, Stadler, Lauseng, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:35 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. IlL OA TH OF OFFICE The City Clerk administered the oath of office to Karen Jensen, Charter Commission. IV. REPORTS . 1 . Depot Coffee House Accomplishments Three Depot Coffee House Board Members, Jon Kent, Andrew Bredeson, and Maddie Jones, reported that the board has expanded to the Wayzata School System and is seeking members from 8t, Louis Park. The Board went on a retreat and looked at team building, goal setting and frequently asked questions. They have changed the policy to allow grades 9 through 12 from age 14 to 18 on Friday nights. At the end of the school year, the Depot hosted an outdoor event with bands, a moonwalk, and a car smash, They received help from the Marketing Class to advertise the event. They held their first annual garage sale with items donated from Hopkins residents and raised about $1000. They will again receive a $ 50,000 grant for 2005 for the third year. V. CONSENT AGENDA 1. Minutes of July 6, 2004 City Council Meeting 2. Minutes of July 13, 2004 City Council Work Session 3. Appointment to Human Rights Commission, Lisa Butts 4. Second Reading, Ordinance Amending Truth-in-Housing Evaluator's Requirements (Memo) . 5. Settlement Agreement, Nine Mile Cove Development (CR2004-112) 6. Award Contract, Minnetonka Boulevard Water Main Replacement (CR2004- 113) July 20, 2004 City Council Meeting Minutes Page 1 I 7. Approve Municipal Recycling Grant Agreement (CR2004-114) . In answer to Mayor Maxwell's question, County Attorney stated that the contractor and designer are released from any further claims at the Nine Mile Cove development. Mr. Stadler responded that the City has taken care of the water mains. The City will still have work to do on some catch basins, Council Member Thompson moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. NEW BUSINESS 1. Approve Final Plans, Co Rd 73 and 5 Intersection and Corridor Improvements (CR2004-11 0) In December 1999, the City Council approved Hennepin County's preliminary plans, layout 1 F. The County has completed final construction plans. The plans include all of the elements of the design approved through the CSAH 73/5 intersection task force, The final plans were presented to the task force and the Bellgrove . Neighborhood. The estimated project cost is $3,730,000. The City's cost is estimated at $552,000. The CIP budget for this project was $600,000. There is support for the proposed improvements with a few exceptions. The Construction Cooperative Agreement that would normally accompany the final plans for approval is not ready yet and will be presented at the August 4th meeting, Mr. Stadler discussed two concerns brought up by residents. The first being the raised median going north of Minnetonka Blvd. Which will allow a right in/right out only at Manitoba Rd, The other concern was the wooden fences that are to be erected at the corners. Craig Twine, Hennepin County, reviewed the design plans and answered questions, The Council discussed the speed limit with Mr. Twine, Mr. Twine stated that the County does not have any control over the speed limit. The intersection at Manitoba Rd was discussed. Because of safety issues, the raised median Will remain, Ed Anderson, 10706 Minnetonka Blvd, stated that as a member of the task force, this . design was the best compromise, Mr. Anderson stated that City and County staff have been wonderful to work with. This plan is a good result. There was consensus July 20, 2004 City Council Meeting Minutes Page 2 I . on this plan from the Task Force and generally from the neighborhood, although there were some concerns from the neighborhood. Charles Heubach, 11118 Minnetonka Blvd., raised the issues of the fences and additional noise that is created with the concrete intersection as opposed to a blacktop intersection. Mr. Heubach stated that he would still like to see a noise study done. The fences, he stated, will only be attractions for signs. He would like to see the fences removed from the plans, The Council discussed the noise and the fences and concurred that the fences would be removed from the plan. The County has no objections to stating that there will be no changes to Minnetonka Blvd. for ten years. Council Members thanked the task force and staff that have worked on the project. Council Member Johnson moved and Council Member Thompson seconded a motion to adopt Resolution 2004-51, Resolution Approving Final Roadway Construction Plans for the Construction of a New Signalized Intersection at Hopkins Crossroads and . Minnetonka Blvd and Minnetonka Blvd Improvements and included in the resolution statements 2, a and b from resolution 99-116. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye, The motion carried unanimously. 2. First Reading, Amendments to Sections 710 and 715 of the City Code (CR2004-111 ) These changes to the City Code would allow a program for citywide replacement of commercial water meters. Reasons for the replacement program are: 1) Technology is more current for reading both high and low flows; 2) allows for a radio-read system, completing the complete citywide system; and 3) to ensure that commercial users are metered with the same accuracy as residential users. Steve Stadler reviewed the changes. Mr. Stadler stated that the benefits are difficult to quantify. The older meters are not accurate. The changes would begin in 2004 and continue through 2007. Council members discussed the life expectancy of water meters (15 to 20 years) and . phasing in the installation on properties that have several meters. July 20, 2004 City Council Meeting Minutes Page 3 t Sandy Miller, President of the Meadow Creek Association stated that homeowners . that live in condos and townhome are being treated differently than those in single- family homes. The Meadow Creek Association would need at least four years to accomplish the change over to new meters. Patricia Butler, Westbrooke Patio Homes, stated that they have replaced several meters in the past few years, but there are still many more to replace. Ms. Butler asked if the meters could be retrofitted with the transponders. Mr. Lauseng answered that they could, Ms. Butler stated that they would still need four years to complete the changes. Tom Buehner, 612 Oak Park Lane, stated that he was angry that condo and town home owners were being treated differently than single-family homeowners. He stated that their association owns two buildings with 1 Y2 -inch meters. Single family homeowners had theirs replaced, why not these? Doug Strand ness, Meadow Creek Condos, stated that they seem to have a lot of "leaks" and asked if there was any way the new meters could be monitored to see where the leaks were located, Mr. Lauseng answered that the technology has not reached the point where a continuous monitor would be available, Mr. Stadler answered that would be something the City would encourage. . The Council discussed the time frame and indicated that they would like to see anyone with fifteen or more meters to replace, have four years to replace them, The Council discussed the difference in treatment of single-family homeowners and condo and town home homeowners. Mr. Steiner, City Attorney, stated that the City treats the different classifications of homeowners differently in other ordinances. Mr, Genellie stated that the City does not differentiate between the types of homeowners; rather, the City differentiates between the sizes of the meters. Council Member Thompson moved and Council Member Brausen seconded a motion to adopt for first reading Ordinance 2004-929, amending City Code Sections 710 and 715. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously, 3. Facilities Project Update (Memo) Work is nearly completed on the Police Dispatch Center. Carpet will be installed on July 21. The new radio system contractors are working in the area. Final asphalt paving is completed at the Public Works Building on the west and north . sides, Final grading and landscaping for the Pavilion will begin in the next few weeks. July 20, 2004 City Council Meeting Minutes Page 4 1 . Final punch list items at Public Works and the Fire Station continue. There is still a balance of $722,054 in the contingency budget. No action was required. Council Member Johnson thanked the Raspberry Festival volunteers, Police Department, Fire Department, and all City staff for their work on the Raspberry Festival. VIII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:40 p.m. Respectfully Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS . ATTEST: Eugene J. Maxwell, Mayor . July 20, 2004 City Council Meeting Minutes Page 5 -- -- -. . License Applications for Approval License # 45174 Lic Type Fee: Dick's Sanitation In the City of Hopki Each Refuse Vehicle $100.00 Refuse Collector $15.00 Total Fee $115.00 . . c .':'''::T:";"':';i ;!'~-..;~:. :;': ,- -.', : 1; '~.:' :: '" " -:~i;:;'-, r.~--;.,:-;,:;';.~.;;~.'~;:~:: :~_':l.~,::~;,~;.~~I~ I .0 ~;'~,.. ~::. 'p. ~,.~.,~ I :,-;I'-~~':';]'i'~=:~:t.~":....\"~:;;:;::!~~~~..: .~,".~ . Thursday, July 29, 2004 Page I of I