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CR 2004-125 Use Rear Loader Refuse Truck CITY OF ~ July 29, 2004 HOPKINS Co unci I Report 2004-125 . APPROVE PURCHASE OF ONE (1) USED REAR LOADER REFUSE TRUCK Proposed Action Staff recommends adoption of the following motion: Move to approve the purchase of a 1995 Freiqhtliner with a 2000 Leach Packer body from ABM Equipment for the price of $49.975. Overview Currently the City utilizes a rear loader type of refuse truck for the collection of yard waste and bulk pick up items. It is also used as a backup for the automated refuse collection truck. The current unit is a 1977 Ford with a Pac-Mar packer. This unit was in the Equipment Replacement Fund scheduled to be replaced in 1996 with a budget amount of $56,300. At that time it was decided to retain the existing truck and wait to see what the future held for the City's Yard Waste Program. Subsequently the truck was omitted from the ERP and has never been reinstated back into its 12-year schedule, In April of 2004 we solicited bids for a used rear loader refuse truck as part of the bid for the new Automated Refuse Truck. We received three bids: 1: A 2002 Sterling with Leach Packer for $79,750 2: A 2004 Sterling with Heil Packer for $97,550 3: A 2003 Sterling with Heil Packer for $94,550 . The lowest bid was $23,000 more than we had projected and the bid unit would have needed a can tipper installed on the unit at an additional cost of $5,000. Due to the high bids we decided to look at numerous used units that local vendors located for us. The result of this search is the 1995 Freightliner that we are proposing to purchase. Staff's recommendation for the purchase of the 1995 Freightliner and 2000 Leach Packer is based on the specifications and options supplied with this unit that will fit the needs of the City's Refuse Department. Primary Issues to Consider . Is the purchase within the City's purchasing policy? . How will purchase be funded? Supportina Information . Detailed Background . Analysis of issues 1#Zlote . Used Truck Bids (from April) Norb Kerber Equipment and Maintenance Superintendent · Financial Impact: $49,975 Budgeted: Y/N Source: Refuse Utility Fund Related Documents (CIP, ERP, etc.): Notes: -.---- COtmeil Report 2004-125 Page 2 . Detailed Background: Currently the Sanitation Division of Public Works utilizes three refuse trucks to pick up the City's refuse. Two of the trucks are Rapid Rail automated side loaders used to pick up the 30, 60, or 90-gallon containers. The third truck is a rear loading refuse truck used for yard waste, bulk Items and a backup for the automated truck. The current unit is a 1977 Ford with a Pac- Mor packer. This truck is 27 years old and is in poor condition. Because of the limited use of this vehicle during the year staff feels that purchasing a new cab-chassis and packer is not worth the estimated $120,000 expenditure. For this reason we decided to purchase a good used refuse truck. Analysis of Issues: Is the purchase within the City's purchasinQ policy? In April the City solicited formal Bids for a used refuse truck. We received three Bids and all were in excess of our budget amount. Since that time Staff has viewed several used vehicles and the proposed purchase is from one of the venders that supplied a bid in April. How will purchase be funded? The proposed purchase for the used 1995 Freightliner will be funded from the Refuse Utility Fund. As mentioned previously this unit was dropped from the schedule several years ago. The . current unit has served the city for 27 years and is in need of replacement. . E) . " o No 071604-466 Equipment & .Supply Inc. 952.~938.545' . ID QUOTATION 333 2nd STREET N.E. FAX 1-952-938-0159 . CJORflER ... .HOPKINS. MN,55343.8337 - .. ',... WATJ3 1-8.00~22~-545,1 Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries To: City of Hopkins , .". _ __.., u ._... ,_.. Date: ,July 16, 2004 _ Street:",. --1010 1st Street .' , .' ~,~_. ',.;' ,,'...,:. ..'.,:" " ,-, T~r:m$~: -m'_ ,:. '.~-~,-- --'. ,.,'-" ,-: -. '..',"'-.~' :-,': ~-. -~'--. City/State: Hopkins, :MN 55343 Territory: 1. Connelly For. Public Works - Sanitation Dept P.O. No. Address; Attn: Noro Kerber Phone Number: 952-939-1378 Expected Chassis Arrival Date: Fax Number: 952.,.939-1381 1 1995 Freigbtliner FL-70 Chassis, single axle with: '" AJ1X.. air axle - *' Auto trans ' . .. - - _no ...,. ,.. " -,--" .--.... .. ..- . -- .... lI< Diesel lI; R.H. stand up drive 1 2000 Leach Alph~ Rear loader with all std equipment . * 20 yd capacity II< Hot sbiftPTO and pump 1II Hyd kick bar ... Two(2) hyd cart tippers ....~ .' . _" '" ." .,.. ~.' ~ .. ... . 4 ._ . .. . - .". . . II AS IS" TOTAL PRICE $ 49,975.00 -'. . --,...-------" -.....,. --"". ' .. -.. "'FOB' LINCOLN NEBRASKA: , , ;_ . .___..."__ __ ___._..._______ _u___......._ '__' Re-conditioning Items Qptional Price~ 1. Check hyd. pressures only With two month packer warranty $ 52~975.00 This price valid 2-3 business days Delivery Late August 2004 '" I ABOVE PRICE DOES NOT lNCLUDE ANY APPLI TAXES . ACCEPTED, .... ~ CUSTOMER vrv-... r BY ..,~.,.'''''"'''''''_.P!''''~'.'' ", '"~"....., '" ~.." wi" .~". -~.."... .... ,,-" "~~ . . 784 r ' --..-...- ~'-'-'--' -.-.---.. .."- .----.------Bringing-yeu-the-best-names.if.l-the..busiIJess, .- I ..'.... ___ ..._.__..__. ..~ __... .........____._ .............. . ...___ .......0.- ._.,,_.......-.... Refuse Truck Specs Page 4 . USED REFUSE TRUCK CAB & CHASSIS MAKE 2004,Sterling MODEL Acterra M8S00 REFUSE BODY MAKE Heil MOD EL PTlOOO F.O.B. 60 Days MN $ 97,550.00 Delivery Date Delivery Date 60 days after Award. Included axle Body & Chassis spec attached m c. a I..)(! ~ J-( Ii ~ (.I if ~ T f/}9v ( . .. . - -. -. - Refuse Truck Specs Page 4 . USED REFUSE TRUCK CAB & CHASSIS MAKE' 2002'-'Stefliryg MODEL L-B5l3 REFUSE BODY MAKE Leach' MODEL Aipha 20 c_y_ F.O.S. Hopkins {PlJbl i (" Wrks:,Deptyty1N $ 79 , 750 . 00 Delivery Date + Sales Tax Delivery Date -' ~~. 7-15 days after Award. *See attached detail spec sheet on entire unit. For: New Rear Vision Camera System installed with Flat color monitor add $ 1,450.00 * Inresponse to your request for service location information (bid page 2) ABM Equipment & Supply, is the authorized Leach Packer distributor incbhis area, located in Hopkins, MN. . In addition,~our staff of 30-35 service and parts technicians' will provide veroy responsible handling of any Leach Equipment problems. In the event of a service delay we can usually provide a Loaner Packer for our valued Leach customers. ... 1l!2M. IE t <J/~ Mp It: I':tS .. '. Refuse Truck Specs Pag.:::; 4 . USED REFUSE TRUCK CAB & CHASSJS MAKE 2003 Sterl ing MODEL M8500 REFUSE BODY MAKE Heil MODEL 20 yd 4000 F.G.S, 60 days MN $ 94,550.00 Delivery Date Delivery Date 60 ,days after Award. Includes Axle Specs attached , )y? c.. t2. v ee-if E l' v 'r:? ;:51 f'i4u ( . .