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AgendaHOPKINS CITY COUNCIL FINAL. AGENDA February 17, 2004 7:30 m THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING • Schedule: 7:30 pm -- City Council Meeting Work Session at conclusion of .City Council meeting I. CALL TO ORDER fl. OPEN AGENDA -PUBLIC COMMENTSlCONCERNS - (Public must fill out a Speaker Request Form. Three minute limit for each person) Ill. PRESENTATION 1. Update from Henn, Co Commissioner, Linda Kobliclc IV. CONSENT AGENDA - 1. Minutes of February 3, 2004 City Council Meeting 2. Minutes ofi February 3, 2004 City Council Work Session 8. Approve appointment to Charter commission; (Memo) - Genellie 4. Henn Co hazard mitigation plan; (GR2004-019) - Klocek 5, Contract award, audio-video equipment installation, City facilities improvement project; (CR2004-024) - Stadler - Vote: Brausen Thompson Rowan Johnson Maxwell • VI. PUBLIC HEARING 1: CDBG program; {CR2004-023) - Efverum Vote; Brausen ,Thompson Rowan Johnson Maxwell VII. NEW BUSINESS 7. Approve final plans and order bids, 2004 Street and Utility improvements; (CR2004-022) - J. Anderson QUESTIONS OR COMMENTS? CALL THE iRA7ZLE LINE - 939-1421 (The Razzie Line is the City of Hopkins voice message system) Vote: Brausen r____ Thompson Rowan Johnson Maxwell 2. Shady Oak Road Update (Memo) -Stadler Vote: Brausen Thompson Rowan Johnson Maxwell 3. 2003 budget adjustments and carryovers; (CR2004-025) -Yager Vote: Brausen Thompson Rowan Johnson Maxwell Vili. -ADJOURNMENT, A regular meeting of the Hopkins City Council was held on February 3, 2004,;in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Thompson, and Johnson. Counci! Member Rowan was absent. Also, present were staff members Mielke, Genellie, Kerrigan, J. Anderson, N. Anderson, Reid, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA -PUBLIC COMMENTS AND CONCERNS Jeff Beck, 22 5t" Ave S, had questions concerning the .past improvements that were made at Westbrovke Patio Homes and the Valley Park Condos. III. REPORTS -COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission . Jeff Paul reported that a meeting was held on Tuesday, January 27t". The Commiss~on discussed the Eisenhower amended CUP request.- They will meet all conditions. The Commission recommended approval. The Commission also reviewed concepts for the Cornerstone Group. The Cornerstone Group is proposing a mix of retail, town homes, and lofts across the street from the Marketplace lofts. IV. CONSENT AGENDA 1. Minutes of January 20, 2004 City Council Meeting Minutes 2. Ratify Prior Month's Disbursements. 3. Approve Met Council Grant for .Hop-A-Ride (CR2004-14) 4. Renew HCRRA Lease Agreement (CR2004-18y 5. Miscellaneous Licenses Issued Rebecca Ramsden came forward. Ms. Ramsden and her husband Ramie own the new Cold Stone Creamery ice cream store. They will open on Friday, the 6t". Their grand opening will be on Valentine's Day. .Mayor Maxwell welcomed them to the community. • FeE~ruary 3, 2004 City Council Meeting Minutes Page 1 Council Member Brausen moved and Council Member Thompson seconded a motion to approve the Consent Agenda. A pol! of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. OLD BUSINESS 1. Amend CUP for Eisenhower Sign (CR2004-17} Last fall, a conditional use permit was approved for a monument sign at Eisenhower. Since that approval, the zoning code was amended to allow automatic changing signs in the institutional zoning district. The School District would now like to add the automatic changing sign to the monument sign. The Zoning and Planning Commission recommended approval. Council Member Thompson moved and Council Member Brausen seconded a motion to adapt Resolution 2004-7, approving to amend the conditional use permit for the monument sign and add an automatic changing sign area at Eisenhower Community Center. A poll of the vote was as fiollows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Concept Review, Halley Condo Protect (CR2004-15} The applicant, Halley's Gustom Homes, inc. is proposing to construct 21 for-sale, two bedroom condos north of the Hopkins Methodist Ghurch located on Highway 7. The Methodist Church is located on the south side ofi the site. A parking lot is located on the north side of the site. The church does not need the additional parking. The building would be three stories high and have underground and surface parking. The condo price range would be from 5300,000 to 5500,000. The building will be for residents over 55. Nelson Berg was present to represent the Church, Michael Halley reviewed the elevations and concept. Tom Goodwin, Sr. Planner for Schell and Madson, answered questions about the design, parking and drainage. The Council and applicants discussed the parking requirements, the width of the access rights-of-way, the City's pump house, trees between the site and the golf course, set backs from the Golf Course, and green spaces. February 3, 2004 City Council Meeting Minutes Page 2 Mayor Maxwell stated that he would like more research on other sites available for this type of project, not being sure that this is a direction he would .like to ga if there are more parcels like this one in the City: Mr. Halley responded that the only other possibility was the old Synagogue. The Council discussed parking. for the church site and parking agreements with the new development and the school, as well as the current membership numbers at the church. Council Member Brausen, Thompson, and Johnson indicated that they liked the project far this site. Jim Benshoof, Benshoof and Associates, came forward and stated that he had been retained by the -City to do traffic reports for the. project and that the process is . underway, but at this time did not have enough information to report.- The project will require rezoning, completion of the traffic study, and an amendment to the Comprehensive Plan. No action was taken. 2. Cance t Review CornerstonelHo kins Honda ~CR2004-16} . . p P Hopkins Honda has purchased the former Knox site with the plans to relocate Hopkins Honda to that site. The relocation will remove Hopkins Honda from Mainstreet. The site on 5th and Mainstreet will become a smaller franchise. The area occupied by Honda on 6th And 7th Aves will be available for redevelopment. Cornerstone Group is proposing to redevelop the Hopkins Honda area on. the north side of Mainstreet. The odd shape of the lots made it difficult to design. The Group is proposing 26 one and two bedroom units and 6500 square feet of retail along Mainstreet. Colleen Carey, owner of the Cornerstone Group, reviewed the just completed Marketplace Lofts project. They are just completing agreements for additional retail which will leave about 3,000 square feet to lease. There are three residential units. left to sell. They consider this as phase II of the Marketplace Lofts project. Ms. Carey and Wayne Olson, project manager for Cornerstone, reviewed the elevations and site plan. • February 3,2004 City Council Meeting Minutes Page 3 The Council discussed traffic issues for 7th Ave, the use of the Rail Road Authority land that borders the site, the idea of residential use on Mainstreet, the balance of retail and residential in this type of a project and the timeline far the project. Overall the Council Members encouraged the project with further discussions of the design, 3. Authorize Final Payment, 2003 Street and Utility Improvements {CR2004- 10? The original construction contract is 5888,835.77. Supplement agreement No. 1 is in the amount of $15,941.40. The total project contract amount is 5904, 777.17, Due to savings realized by varying site conditions and assessment of liquidated damages to the street contractor, the final street construction project cast is 5877,047.21. The Railroad crossing final cost is approximately 5139,000, street lighting costs $81,800, and overhead costs of 5200,000 leave a total project cost of 51,297,847.21. This cost is slightly less that the amount in the feasibility study. Additional engineering services costs were the result of survey and acquisition of Rights-of-way for the project as well as the redesign of 2"d St N, reimbursable expenses and extended inspection and contract administration period due to construction delays. Construction dela s were caused b Qwest's dela in com letin their art of the Y Y Y p 9 p project. Council Members asked if the City could recover some of the additional costs from Qwest in that their delay caused those additional casts. City Attorney Jerry Steiner stated that it might not be cost effective. Council Members stated that a letter should be sent to Qwest asking for the funds. Mr. Mielke said that this is the second project where the City has had to pay overages because of delays by Qwest. Staff wilt have discussion with the attorneys and will determine if action can be taken. Council Member Johnson moved and Council Member Thompson seconded a motion to adopt Resolution 2004-3, accepting work and ordering final payment, 2003 Street and Utility Improvements, City Project 02-10 and authorize staff to approve payment to Bolton and Menk, Inc. in excess of engineering services contract. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Re ort on Police Car S ecifications (Memof p p February 3, 2004 City Council Meeting Minutes Page 4 Darin the Bud et rocess ues i g g p , q .tons came up about the cost of police vehECles and the operation of those vehicles. Staff was directed to study the options. Chief .Reid explained the certification .process of police vehicles. He outlined the needs of the department. for space in the vehicles, the amount of equipment and. weight of the equipment that is carried in the vehicles, the electrical needs for equipment in and on the vehicle, and the need to idle the vehicles when not in use to maintain temperatures of the equipment in the vehicles. Chief Reid also addressed the .maintenance issues of midsize cars as apposed to full size vehicles that are equipped with. the police packages and the resale value of the midsize vehicles as wel! as the resale value of the full size vehicles with the police packages. No action was taken. VII.. ADJOURNMENT There being no further business, Council Member Thompson moved and Council Member Brausen seconded a motion to adjourn the meeting. -The meeting was adjourned by unanimous consent at p.m. Res ectfull Submitted p Y , Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor February 3, 2004 City Council Meeting Minutes Page 5 S . Filename: 2004-02-03.DOC Directory: C:1Documents and SettingsltgobermaierlMy DocumentslMinutes Template: C:1Documents and SettingsltgobermaierlApplication Data1M icrosoftlTem pl ateslNorm al.dot Title: A regular meeting of the Hopkins City Council was held on , in the Council Chambers of the Hopkins City Hall Subject: Author: Terry Obermaier Keywords: Comments: Creation Date: 2/3/2004 1:29 PM Change Number: 8 Last Saved On: 2/4/2004 2:46 PM Last Saved By: tgobermaier Totaf Editing Time: 479 Minutes Last Printed On: 2/12/2004 12:16 PM As of Last Complete Printing Number of Pages: 5 Number of Words: 1,386 aapprox.} Number of Characters: 7,901 (approx.} t ~~ J February 3, 2004 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING February 3, 2004 Mayor Maxwell called the meeting to order at 9:45 pm at the conclusion of the regular City Council meeting at City Hall, Council members present were Mayor Maxwell and Council members Johnson, Thompson, and Brausen. Absent was Council member Rowan. Citypersonnel present were City Manager Steve Mielke. Unlicensed Vehicles Council member Thompson asked for a status report on the vehicles he had reported as unlicensed at Transportation Electronics. Mielke indicated that he would ask the staff for a status report and provide that to the City Council. City Squad Cars Council member Thompson asked for a background on the number of squads the city has, and the usage of those vehicles. Mielke indicated that previous reports had been done on this topic and that he would provide that information to the Council in an update. Snow Emergency Council member Johnson asked about the snow event of January 29 and specifically why a snow emergency had not been called for that evening. Mielke stated that while he was not an the job during that period, it was his understanding that the snow event did not work well with our snow emergency policy, and that oftentimes the timing of the end of the snow is not conducive to calling a snow emergency. He further stated that the snow emergency policy could be confusing if it is necessary to do plowing during the day in order to remove the snow. In the j udgment of the Public Works Department, they will determine whether or not a snow emergency is justified not only on the amount of snow, but on the conditions of the street at the time that it is necessary to call the emergency. If the snow is such that they need to plow before 2-S in the morning, they will oftentimes skip the emergency and simply plow. Other times the snow emergency is not called because the snow does not stop coming down until it is too late to call the emergency. He said that even though there may have been two inches of snow, tho policy states that the snow emergency maybe called, rather than will be called. Johnson stated that can be very confusing for the public, when we sometimes tow and sometimes don't. Mielke acknowledged that in fact, that can be confusing and it is a concern. There is na perfect system for the snow removal process. Plowing in the East End Neighborhood Council member Thompson asked about the snow plowing activities in the new alleys in the Presidential or east end neighborhood. Mielke indicated he would request information from public works and send out an update. State of the City Mayor Maxwell discussed the State of the City and requested that invitations be sent out for this event, which is to beheld at tl~e Hopkins Pavilion. He further requested an update from the City Manager on the items that each Council member will discuss. Nine Mile CovelTaurus Development City Manager Mielke provided an update to the City Council on the Nine Miie Cove/Tautus development lawsuit, indicating that mediation was to be held on Friday, February 6. Mielke stated that the February 3,' 2004 Page 2 City Attorney's office anticipated a settlement was likely in the amount that had been recommended at a Council briefing held prior to the instigation of the lawsuit. Local Government Aid City Manager Mielke indicated that he had put on the Council table an update and background information on the local government aid program as requested by Council member Thompson. Proposed Bus Terminal City Manager Mielke informed the Council that District 274 was preparing a proposal to place a bus terminal on the Eisenhower Community Center property. He said the staff has not yet seen the proposal but when it is received he will send out an update to the Council. Goals Session City Manager Mielke indicated that he would be sending information to the Council asking for feedback on the agenda for the goals session with the department heads, to be held on January 21. SuperValu North Annex City Manager Mielke indicated that discussions with SuperValu were continuing forthe North Annex property, and that a meeting had been scheduled for Wednesday, February 4 to discuss the status of the property, development process, and to determine the next steps in the process. There being no ftirther items, a motion was made by Council member Brausen, seconded by Council member Thompson to adjourn the meeting. The motion passed unanimously. The meeting was ad}Darned at i 0:25 pm. Steve Mielke, Secretary CITY COUNCIL ATTEST: Eugene J. Maxwell, Mayor •