CR 2004-008 License Agreement Hennepin County Digitized Data
G\TY OF
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January 20, 2004 HOPKINS Council Report 2004-008
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License Agreement Hennepin County Digitized Data
Proposed Action
Staff recommends adoption of the following motion: "Move that Council adopt
Resolution No. 2004-002, authorizinq the City to enter into an aqreement with
Hennepin County for the use of its qeoqraphical diqitized data."
Overview
Currently the City is actively involved in the retrieval and storage of City records
in a digitized mode. Hennepin County has developed electronic forms of certain
databases including an electronic geographical digitized database, which the City
can use to meet its communication goals. The County requires the City to renew
its license agreement for the use of proprietary information. The agreement
provides Hennepin County copyright protection of its material and ensures that
users do not inappropriately use or sell the data.
e SupportinQ Information
. License agreement
. Resolution 2004-002
~n:;fM-
Assistant City Engineer
Financial Impact: $ 0.00 Budgeted: Y/N NA Source: NA
Related Documents (eIP, ERP, etc.): NA Notes:
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Henne,in Ceunty Taxpayer Services Department
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Survey Division, Suite A-703 612-348-3131, Phone
Hennepin County Government Center www.co.hennep,il1.mn.us
MinnElapolis, Minhesota 55487-0073 > ; 0" '.
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December10,~ 2003 . .' ."
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Steven J. Stadler, P.W. Dire or
City of Hopkins/Public W s
11100 Excelsior Blvd. Agreement # A021165
Hopkins MN 55343-3435
Hennepin County desires to extend the above referenced EPDB Conditional Use License
Agreement through December 31,2004. If yon as a Government Unit. ConsultantlThird
Party or Private Corporation, desire to extend the above-reference Agreement, the
following requirements nmst be satisfied as they pertain to your entity. Please return the
required information to Hennepin County, Attention: Robert Moulder (at the address
stated at the top of this page).
A.) GOVERNMENTAL UNIT MUST FURNISH TO THE COUNTY A COpy OF
THE ACTION OF USER'S GOVERNING BODY AUTHORIZING THIS
. AGREEMENT EXTENSION. HOWEVER, IF AN OFFICIAL OF USER IS
AUTHORIZED BY STATUTE OR CHARTER TO APPROVE AN
AGREEMENT OF THIS NATURE THEN THIS ORIGINAL LETTER SIGNED
BY SUCH OFFICIAL AUTHORIZING THE EXTENSION MUST BE
RETURNED TO THE COUNTY. NOTE: SUCH OFFICIAL MUST ATTACH TO THIS
LETTER A COpy OF THEIR STATUTORY OR CHARTER AUTHORITY TO APPROVE THE
AGREEMENTS.
B.) CONSULTANT/THIRD PARTY MUST PROVIDE THE COUNTY A COPY
OF AFFIRMATION BY GOVERNMENTAL UNIT THAT YOU WILL
CONTINUE AS CONSULTANT AS STATED IN AGREEMENT NO.
THROUGH THE YEAR 2004. IN ADDITION,
CONSULTANT/THIRD PARTY MUST SIGN THE ATTACHED SIGNATURE
PAGE AND ACKOWLEDGE:MENT AND RETURN ORIGINALS OF BOTH
TO THE COUNTY.
C.) PRIVATE CORPORATION MUST SIGN THE ATTACHED SIGNATURE
PAGE AND ACKNOWLEDGEMENT AND RETURN ORIGINALS OF BOTH
TO THE COUNTY.
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An Equal Opportunity Employer Recycled Paper
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. As authorized by the Agreement and noting the above requirements, which pertain to you specifically,
please indicate below your intention to extend or not to extend this agreement tbrough the year 2004.
Please n;turn the originals oftbis page and the acknowledgement page and a copy ofaffumation as
ConsultaD.tlThird Party, as reqUired, to the attention ofRoberfMoulder at the address shovm at the top of
page 1 as soon as possible.
I Please check (X) appropriate box. I
It IS our intention to extend this agreement through the year 2004.
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It is NOT our intention to extend this agreement through the year 2004.
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We no longer require this information.
Signature: Date:
Authorized Signature
Title:
If you have any questions about this notice, please call Robert Moulder at 612-348-2618 for assistance.
Sincerely,
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. .Jatti~i tic;-
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lSandraL. Vargas l
County Administrator
Attachment
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. CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2004-002
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF HOPKINS AND
HENNEPIN COUNTY AND ITS TAXPAYER SERVICES DEPARTMENT FOR
ELECTRONIC DIGITIZED DATA
WHEREAS, the City of Hopkins wishes to maintain a Geographic Information System
database, and
WHEREAS, a current electronic geographical digitized database is needed to maintain
such a system, and
WHEREAS, Hennepin County Department of Taxpayer Services has the necessary
electronic geographical digitized database, and
WHEREAS, Hennepin County has a proprietary interest in the electronic geographical
digitized database, and
. WHEREAS, Hennepin County and the City of Hopkins have entered into a previous
license agreement regarding the County's proprietary interest, Agreement #Al 2109 dated
February 16, 1999 and subsequently renewed this agreement through 2003, and
WHEREAS, Hennepin County proposes have this agreement extend through December
31,2004, unless terminated sooner.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the Mayor and City Manager are hereby. authorized to sign and execute an
agreement with Hennepin County for the use of its geographical digitized data through
December 31, 2004, unless terminated sooner.
Adopted by the City Council of the City of Hopkins, Minnesota, this 20th day of January 2004.
Eugene J. Maxwell, Mayor
ATTEST:
. Terry Obermaier, City Clerk