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CR 2004-006 Year 2004 Meeting Calender• December 23, 2003 Proposed Action Staff recommends adoption of the following motion: Move to adopt the year 2004 meeting calendar. Approval of this motion will set the calendar for Council regular and work session meeting dates. Overview Primary Issues to Consider CITY OF HOPKINS YEAR 2004 MEETING CALENDAR Council Report 2004 -006 The adoption of an annual meeting calendar was done for the first time in 1998. It has been helpful in looking forward at potential conflicts with Council nights and resolving them well in advance. Staff has reviewed with the City Council; year 2004 meeting dates and has looked at a variety of potential conflicts. Based upon this review, staff is recommending adoption of a meeting calendar for year 2004. • Does this schedule outline all of the meetings of the Council? The calendar attempts to identify all of the regularly scheduled meetings. There will be other meetings of the Council as needs arise throughout the year. Supporting Documents • Proposed year 2004 meeting calendar Steven C. Mielke • City Manager • • Council Report 2000 -07 Page 2 Staff Analysis of Issues The Council has traditionally met in regular session on the first and third Tuesday of each month. For the past several years the Council have also met in work session settings on the second, fourth and fifth Tuesday's of each month. The attached schedule assumes the same meeting schedule. There are several conflicts that require the Council's attention. In each case, the staff has suggested an alternative date. • Caucus Night Tuesday March 2 is the evening of party caucuses. No meetings can be scheduled after 6 pm. Staff recommends the meeting be moved to Wednesday March 3. • National Night Out Tuesday August 3 is the evening of National Night Out (NNO). Traditionally the Council has chosen to move the meeting to an alternative date so the Council can participate in the NNO events. Staff recommends Wednesday August 4. • Primary Election This year's primary election falls on the evening of a work session. Staff recommends the meeting be moved to Wednesday September 15. • General Election The State and Federal Elections will fall on Tuesday November 2. This is a regular meeting night and as such the Council cannot meet until after the polls close at 8 pm. Staff recommends the meeting time change to 8:15 pm. • Christmas /New Years Week Due to the holidays, the Council has historically chosen not to meet during this week. Staff recommends there be no work session this week. • • January S M T W T FS 123 4 5 7 8 9 10 11 12 (13) 14 15 16 17 18 (f§"X 21 22 23 24 25 26 28 29 30 31 February SMT WT F S 1 2 (3) 4 5 6 7 8 9 (10)11 12 13 14 15 (:6'X 18 19 20 21 22 23 (24) 25 (2) 27 28 29 March S M T W T F S 3 T imeN d ay 21 22 (219 24 25 26 27 28 29 Op) 31 14 15 (16) 17 18 19 20 7 8 10 11 12 13 1 2 (3) 4 5 6 6:30 PEI Ffr ,: infieeting 7:30 P City Council Meeting 10 nyesdap 6:30 P City Co Worksession April S M T W T F S 123 4 5 @) 7 8 9 10 11 12(13)14 15 16 17 18 19 (20) 21 22 23 24 25 26 (27) 28 29 30 May SMTWTFS 2 3 g c) 6 7 8 9 10 OD 12 13 14 15 16 17 (1) 19 20 21 22 23 24 (25) 26 27 28 29 30D J une s MT WT S C 2 3 4 5 6 7 9 10 11 12 13 14(j)16 17 18 19 20 21 (...2) 23 24 25 26 27 28 (29)30 Hopkm City Coluncil February 0 2004 Meeting Calendar January Tresday 7:00 PL Oath of • !ice 7:15 PM HRA Meeting 7:30 PM City Council Meeting 13 Tuesday 6:30 PM City Council WorEzsession 19 Mond* Martin Luther King, Jr. - Offices Closed 20 Tesday 7:30 PI City Council Meeting 27 Tuesday 6:30 2] City Council tTorEzsession 16 Honday President's Day - Offices Closed 17 Tuesday 7:30 PM City Council Meeting 2< 6:3i PL & City C. uncil Worksession 26 7nu,Nfiry 7:30 AM - 9:00 AM State of the City - City Hall arch 3 Wednesday 6:31, PEJ 11A Pur2eeting 7:30 PM City Council Meeting T,5,37,esday 6:30 City Council Worksession 16 Tuesday 7:30 PE City Council Pdleeting March 23 Thestkp 6:30 P City Council W.rksession 30 Theseiry 6:30 PM City Council rksess (tfl • April Thesday Passover Begins 6:30 PM HRA ilgeeting 7:30 PM City Council Meeting 13 refesdevy 6:30 PM City Council bilforksession 20 Thesday 7:30 P City Council Meeting 27 Tuesday 6:30 PDS] City Council Thesecy 6:30 PM H A [ eating 7:30 P City Ci uncil Meeting Worksessi*n May Pivednesday Cinco de Mayo 11 Thizesday 6:30 PM City Cots cil Worksessi*n 18 Imesday 7:30 P City Council Meeting 25 Tuesday 6:30 P City Council Iftforksession 31 Itiowley Memorial Day - Offices Closed June 1 iiiie!-z 6:30 lqi,JH Meetin 7:30 M City C ee tieesLay 6:30 Prig City Co ncil Ififorksession • Dates & times may change. Check with City Hall for any changes. July T W T F S 12 (4) (5) (c)) 7 8 9 10 11 12 03) 14 15 16 17 18 19 (26) 21 22 23 24 25 26 (27) 28 29 30 31 August S M T W T F S 1 2 5 6 7 8 9 (T0)11 12 13 14 15 16 (1 7) 18 19 20 21 22 23 (24) 25 26 27 28 29 30 (31) September S MTWTF S 1 2 34 5 (7) 8 9 10 11 12 13 (1 4)0 5X16) 17 18 19 20 (21) 22 23 24 (25') 26 27 38) 29 30 October SMTWT F S 2 3 4 (5) 6 7 8 9 10 11 (12) 13 14 15 16 17 18 (39) 20 21 22 23 24 25 (26) 27 28 29 30 31 November M T W F __S 1 (2 34 5 6 7 8 9 10 (j1)12 13 14 15 0 17 18 19 20 21 22 (13 24 0_ 27 28 29 (3o) December S MT WT S 12 34 5 6 (7) (8) 9 10 11 12 13 (j4) 15 16 17 18 19 20 OD 22 23 (24X25) 26 27 (28)29 303i) January S M T W T F S rne 11 12 (li;) 14 15 16 17 18 05;(0) 21 22 23 24 25 26 (7) 28 29 30 31 4 5 ((-) 7 8 9 10 7:30 PM City Council Elfleeting 15 Tuesday 22 Tuesday 6:30 PM City Council Worksession February SMTWTFS 1 2 (3) 4 567 8 9 (i0) 11 12 13 14 15 6)0) 18 19 20 21 22 23 C2 25 (26) 27 28 29 March s M_T W F S i 2 (3) 4 5 6 7 8 10 11 12 13 14 15 (16) 17 18 19 20 21 22 (23) 24 25 26 27 28 29 OD 31 April SMTWTFS 123 4 5 (6) 7 8 9 10 11 12 (13) 14 15 16 17 18 19 (2 21 22 23 24 25 26 (27) 28 29 30 May S' M T WT F S 2 3 4 (5) 6 7 8 9 10 0 1) 12 13 14 15 16 17 08)19 20 21 22 23 24 (2 26 27 28 29 30 C3 I) June S M T W T F S 0) 2 3 4 5 6 7 (8) 9 10 11 12 13 14 (15) 16 17 18 19 20 21 (4) 23 24 25 26 27 28 09)30 Hopki s Cit C uncil 2004 Meeting Calendar July SUITeiay Independence Day August 3 Tuesday National Night Out 29 Tileivdity 6:30 PM City Council Worksession 5 Monday Independence Day Holiday - Offices Closed 6 2esday 6:30 PM H A LC] eetin 7:30 PI City Council Meeting 13 71 6:30 PM City Council Worksession 20 Tuesday 7:30 ,*11,9 City Council Meeting 7',-/:e:day 6:30 PM City Council Worksession "rmesday 6:30 PM City Council Worksession 41!. 4 'Wednesday 6:30 P[ H Meeting 7:30 P[ City Council Meeting Tmesday 6:30 PM City Council Worksession 17 Tpleii'day 7:30 PE City Council Meeting 24 riresclay 6:30 PM City Council lindoultsession September ItWorzda Labor Day - Offices Closed 7 Tuesday 6:30 PEN HRA Meeting 7:30 PEW City Council Meeting 14 Tuesday Primary Election 15 Weillesday 6:30 PM City Council Worksession 16 Tbieluseloy Rosh HaShanah 21 7Iiesday 7:30 ,•Til City Council Meeting 25 ,S,welay Yom Kippur 28 niesdey 6:30 PI City Council Worksession October 5 Tlien:(,:Tay 6:30 PM HA En 7:30 PM City Co 12 ruestiqp 6:30 P City Council Worksession rirmesday 7:30 PM City Co ncil Meeting 26 Tuesday 6:30 P115] City Council Viforhsession November Tmesday 3:00 En it"' A Meeting 3:15 P City Council Meeting Election Day „In Thesday 6:30 PM City C tfiforksession 11 Thurgelep Veterans Day etin mil Meeting 4 Dates & times may change. Check with City Hall for any changes. July W T s 123 (4) (5) @ 7 8 9 10 11 12 (13) 14 15 16 17 18 19 0_0) 21 22 23 24 25 26 (27) 28 29 30 31 August S M T W T F S 1 2 © (4) 5 6 7 8 9 (16) 11 12 13 14 15 16 (1 7) 18 19 20 21 22 23 (4) 25 26 27 28 29 30(1i) September M T WJ F 1234 5 (6) (7) 8 9 10 11 12 13 0 4)(15)(16) 17 18 19 20 (21)22 23 24 (25) 26 27 (8) 29 30 October S MT W F S 12 3 4 (5) 6 7 8 9 10 11 (ii21) 13 14 15 16 17 18 (1 9) 20 21 22 23 24 25 (26) 27 28 29 30 31 November SMTWT J FS 1 2 3 4 5 6 7 8 9 10 co) 12 13 14 15 (1 17 18 19 20 21 22 () 24 (25)0 6) 27 28 29 (0) December SMTWT FS 1 234 5 6 10 (8) 9 10 11 12 13 (i) 15 16 17 18 19 20 (21) 22 23 04)0.5) 26 27 (28) 29 30 January S M T W T F S - 1 2 3 4, 5 7 8 9 10 11 12 (I 3) 14 15 16 17 18 (j9X20) 21 22 23 24 25 26 (27) 28 29 30 31 March S M T_W T F S 1 2 X 4 5 6 7 8 10 11 12 13 14 15 0 6) 17 18 19 20 21 22 (23) 24 25 26 27 28 29 (30) 31 April S MT WT F S 1 2 3 4 5 7 8 9 10 11 12 (1' 14 15 16 17 18 19 (20) 21 22 23 24 25 26 (27) 28 29 30 May S M T W T F S 2 3 (4) (5) 6 7 8 910(,1)12 13 1415 16 17 (180 19 20 21 22 23 2 4 (25) 26 27 28 29 30 ( 1) June S M T W T F S (1 2 3 4 5 6 7 $) 9 10 11 12 13 14 (15) 16 17 18 19 20 21 (22) 23 24 25 26 27 28 (29) 30 Ho C .unci - +Kins 2004 Meetin g Calendar November 16 Tuesday 7:30 PEW City Council [ eetin 23 TmeA, : ay 6:30 PIN City Council Worksession 25 Thursday Thanksgiving - Offices Closed 26 Frida Thanksgiving Friday - Offices Closed 30 Tuesday 6:30 Piln City Council Worksession December 7 Tuesday 6:30 P M HRA Meeting 7:30 PIM City Council Meeting 8 b te eAiti day Hanukkah begins d r1-, Y4q 6:30 PEW City Council Worksession 21 Tuesday 7:30 PEW City Council Meeting 24 Fr Ie iy Christmas Eve - City Hall Closed 25 Segurcifieg Christmas - Offices Closed 28 Tune: d ay 6:30 PM City Council obsession 31 Frkey New Year's Eve Offices Closed Dates & times may change. Check with City Hall for any changes. July S M T W T F S 1 2 3 (4) (5) 6 7 8 9 10 11 12(13)14 15 16 17 18 19 (20) 21 22 23 24 25 26 (27) 28 29 30 31 August S M T W T F S 1 2 (3) (4) 5 6 7 8 900)11 12 13 14 15 16(17)18 19 20 21 22 23 (34) 25 26 27 28 29 30 (31) September S M T W T. S 1 2 3 4 5 (6) C7) 8 9 10 11 12 13(1405X1)17 18 19 20 (21) 22 23 24 OS) 26 27 (28) 29 30 October S MT WT F S 1 2 3 4 (5) 6 7 8 9 10 11 02-) 13 14 15 16 17 18 (1,9) 20 21 22 23 24 25 (26) 27 28 29 30 31 November S M T W T F S 1 r 2 `3 4 5 6 7 8 9 10 (1 1) 12 13 14 15 (16) 17 18 19 20 21 22 (23) 24 (25X26) 27 28 29 (300 December S M T W T F S 1 2 3 4 5 6 (7) ® 9 10 11 12 13 (14) 15 16 17 18 19 20 (21p 22 23 (24X25) 26 27 (28) 29 30 (31)