Agenda
HOPKINS CITY COUNCIL
FINAL AGENDA
. July 6,2004
7:30 m
THIS FINAL. AGENDA ISSUBJECTTO CHANGE .
UNTILTHE START OF THE CITY COUNCIL MEETING
Schedule: 7:25 pm~HRA Meeting
7:30 pm -City Council Meeting . ' . ..' '.
Work Session at conclusion of the regular City Council meeting
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1. CALL TO ORDER
OPEN AGENDA - PUBLIC COMMENTS/CONCERNS i"
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(Publicmustfill outa Speaker Request Form. Three minute limit for, each person) .
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III. PRESENTATION
1. Raspberry Festival Buttons
IV. REPORTS
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.1. " Zoning and Planning.
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. IV. CONSENT AGENDA
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1, Minutes of June 15, 2004 City Council Meeting
2. . Minutes of June' 22,2004 City Council Work Session
.3. Minutes of June 29, 2004 City Council Work Session
'. 4. Ratify prio(month's disbursements ' "
5. Miscellaneous license applications .' .. ',: ..,... '.
". 6. : Appointment to Chemical Health Commission, Bob Cavan; (Memo)- Maxwell
.7. Approvf3 sub recipient agreement with Luther Companies-Met CounCil grant;
(CR2004.:.r04) - Elverum :
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8. Approve contract, Met Council tax base revitalization account; (CR2004-1 05) .'-
Elverum
9. Renew CUP for Metro Water; (Memo) -Anderson
1 O.Resolutionapproving Henn Co Mutual Aid Agreement; (CR2004-1 02) ~ Beckering
Vote: ,Brausen Thompson Rowan Johnson, 'Maxwell
V. OLD BUSINESS
'.1. Hopkins Pavilion addition r~vised agreements; (CR2001-109) - Olson
Vote: Brausen Thompson Rowan 'Johnson Maxwell
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QUESTIONS OR COMMENTS? CALLTHE RAZZLE LINE -939.1421
(The Razzle Line is theCityofHopkins voice message system)
VI. NEW BUSINESS'
. 1. First reading, Ordinance amending Truth-in-Housing evaluator's requirements;
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Vote: ,Brauseri ' Thompson Rowan Johnson ' Maxwell
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2, CUP forOakridge'CountryClub building; ,(CR2004~108)';Anderson
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Vote: Brausen Thompson, " Rowan " Johnson Maxwell -
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3. CUP for DairY Queen; (CR2004-107) ..Anderson
Vote: Brausen, Thompson Rowan, Johnson Maxwell -
'4. Order public hearing on Charter amendment for Board of Equalization;
, (CR2004-106) - Genellie
Vote: ,Brausen Thompson Rowan Johnson' Maxwell .
'. 5. Approve closed door meeting to'discussstrategyfor labor negotiations; "
Genellie , . ' ' '
Vote: Brausen ' '. ~'
Thompson Rowan . Johnson Maxwell
Vii. ADJOURNMENT
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. A regular meeting of the Hopkins City Council was held .on June J5" 2004, in. the
Council Chambers of the Hopkins City HaiL
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Present were Mayor Maxwell and Council Members Brausen, John~on, and Rowan.
Als(), present were staff members Mielke, Genellie,Stadler,:Kerrigan, Stracbota, Kurtz,
N. Anderson, and City Attorney Jerry Steiner.
L CALL TO ORDER
Mayor Maxwell called the meeting to.order at 7 :48 p.m.
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. Mayor Maxwell asked'the Council and Steve Mielke to move to the. front of theroom.
The Mayor read.a proclamation proclaiming Tuesday, June 15,2004, as Steve.Mielke
Day in Hopkins~ Today was Mr. Mielke's last day as City Mana'ger in Hopkins. Mr.
Mielke. has accepted a position in Lakeville. Mayor Maxwell thanked Mr. Mielke for all
he has accomplished in Hopkins. Council Member Rowan said. "Even though we will feel
Mr. Mielke'sabsence,ke,enly, we would always feel his presence because of his
accomplishments".. Coul1cilMember Johnson recalled the Visioning process. One of the
goals that came from that process wastoUcelebrate our accomplishments". Ms.
Johnson said "We do that tonight" . Council Member Brausen commented on Mr.
Mielke's skills asa leader and consensus builder, stating thatthis has been an asset to
.. the community; Mayof'Maxwell welcomed Mr. Mielke's family. Mr. ,Mielke'recapped
seventeenNears in Hopkins. Accomplishments were achieved.. because the City Council
and Staff worked together. The ability of the City Councils and staff to work together
made Hopkins a good place to work. Mr. Mielke. thanked the Council and staff and his
fam ily for the'supp()rt they have given over the years. .
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II. OPEN AGENDA - PUBLIC COMMENTS AND .CONCERNS
There were none
III. REPORTS - COMMITTEES/COMMISSIONS
,l. Chemical Health Commission
B'ert Schmidt reported that a meeting was held on June 7th and there were not enough
members present for a quorum. The Commission had invited liquor licensees to attend'
andcomment.on proposed changes to the liquor ordinance. Six businesses were
represented. There was not much controversy. Ajoint work session will be held.to
discuss the changes with the Council.
'IV. CONSENT AGENDA
. 1. . Minutes of June 1, 2004 City Council Meeting
2... Minutes of June 8, 2004 City Council Work Session
3. Miscellaneous License 'Applications.
June 15, 2004 City Council Meeting Minutes Page 1
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4. Approve Temporary 3.2 Beer Permit for Jaycees Raspberry Days (2004-97) .
5. Second Reading, Rezoning of Former Knox Property to PUD (Memo)
6. Second Reading, Rezoning of Luther Company Mainstreet Property Between
6th and 8th Aves to PUD (Memo)
7. Award Bid for 2004 Storm Sewer Improvements (CR2004-94)
8. Contract for Services with Stages Theatre Company (CR2004-92)
9. Award Contract, Sanitary Sewer Lift Station #7 Rehab (CR2004-98)
10. Approve Liquor License Renewals (CR2004-1 01)
The City Clerk pointed out that item ten had been added to the consent agenda and that
a report had been put on the table earlier in the day.
Council Member Brausen moved and Council Member Rowan seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Johnson; aye; Mayor
Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Hopkins Pavilion Addition Agreements (CR2004'-96)
Phase II of the joint development of the Pavilion will move forward with the approval of .
the agreements. The City will lease the land and loan the capital for the project to the
HYHA. The HYHA will contract to have the addition built and repay the City. When the
lease reached the end of its terms, the land and addition is then turned over to the City.
Completion of this step will allow construction to begin on a locker room, storage, and
training room addition to the Hopkins Pavilion.
City Attorney Jeremy Steiner reviewed the changes that had been made to the Ground
Lease Agreement. July 1, 2004 is the lease start date. After the initial ten years are
completed, there is a provision for the City to continue to lease the property year to year
for ten years.
Council Member Brausen moved and Council Member Johnson seconded a motion to
approve the Ground Lease Agreement and Construction Disbursing Agreement with
Hopkins Youth Hockey Association and the Lease Guaranty Agreement with the Hopkins
Hockey Boosters for the construction of an addition to the Hopkins Pavilion with the
changes as outlined by the City Attorney. A poll of the vote waS as follows: Council
Member Brausen, aye; Council Member Rowan, aye; Council Member Johnson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
2. Adoption of the 2004/2005 Goals (2004'-100)
For several months, the City Council has been working on goals and objectives for the .
City. This resolution publicly states those items that the Council wishes to accomplish
above and beyond the normal programs and services provided by the City of Hopkins.
June 15, 2004 City Council Meeting Minutes Page 2
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Mr. Mielke reviewed the stated goals.
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Council Member Brausen requested that each boarda~d comlTlissionmemberreceivea
copy of the resolution.
Council Member Rowan moved, and Council Member Johnson seconded amotion to
approve Resolution ,2004-'47, adopting goals and objectives for the City of Hopkins for
the years 2004 and 2005. A poll of the votewaS,BS follows: Council Member Brausen,
aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye.
The'motion carried unanimously.
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,3. Authorization to;~urchase Furniture,P6lice Department Remodel Project
(CR20004.;93)
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lntereum has inventoried existing workstation components and file storage and has
developed a furniture plan incorporating existing furniture' and supplementing with the
)purchase of new and used qomponents to furnish the new space. The total cost of the
contract is $108,082.5 hThe items are being purchased off the State Bid Contract.
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. Council Member Johnson moved, and Council Member Brau,sen seconded a motion to
authorize.thepurchase and installation of police dep~rtmentfurnitLJreperthe quote from:
Intereum(formerly FSllnc.).A poll of the vote wa~as follows:, Council Meniber'
Brausen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor
Maxwell, aye. The motion carried unanimously. ' "
3. Approve Plans and Order Bids, Minnetonka Blvd VVaterMain Project (CR2004-,
99)
The City Council approved this projectdesign work on May 18,2004. The engineering
consultant has completed thedesigh plans. Mr. Stadler reviewed the location and
project changes. A portion of Minnetonka Blvd, will have to be closed for about one
month. It was previously stated that the stre,et would not have to be closed. The
Council discussed the closing and the time frame.
Engineering Consultant Kevin Kawlesski, WSB and Associates, reviewed the plans and
specifications for the project. The bid opening will be held on July 15th and brought to
the Council for approval on July 20th. The project will be funded by the water utility
fund.
Council Member Brausen moved and Council Member Rowan seconded a motion to
. approve final construction plans to replace the existing water main in Minnetonka Blvd
and authorize bids. A poll of the vote was as follows: Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
, June 15. 2004 City Council Meeting Minutes Page 3
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4. Appoint Acting City Manager .
City Manager Steve Mielke has accepted a position in the City of Lakeville. In the
interim, an acting City Manager needs to be appointed. Mr. Genellie has acted as the
City Manager in the past.
The City's personnel policy and past practice provide for a temporary increase in salary
for individuals who are temporarily working in a higher classification. The proposed
salary increase is $800 per month.
Council Member Johnson moved and Council Member Rowan seconded a motion to
appoint James A. Genellie as Acting City Manager with an increase in salary beginning
June 16, 2004 and ending when a new City Manager takes office. A poll of the vote
was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VIII. ADJOURNMENT
There being no further business, City Manager Steve Mielke moved and Council Member
Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:54 p.m. .
Respectfully Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
Eugene J. Maxwell, Mayor .
June 15, 2004 City Council Meeting Minutes Page 4
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. June 22, 2004
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. CITY COUNCIL .WORK SESSION -Jtine22, 2004
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A work session of the Hopkins City Council was called toorder by Mayor Gene Maxwell
at 6:30p.m. on June 22, 2004, at the City Hall. Council members Brausen, Rowan and
Thompson were present.' City personnel present were: Acting City Manager Jim Genellie;Police
Chief Craig Reid and Katherine Magda! of the police department; ChairmanBqri: Schmidt, Barbara
Mackintosh and Bob Cavan of Chemical Health Commission;.Economic Development Director
, Jim Kerrigan; Housing Coordinator Kersten Elverum; City Attorney Jeremy Steirier; and Chief
.', Don Beckering . and Assistant Chief Dale SpeckeD. of the fire department. '.
Joint Meeting with Chemical Healtb .Commission - Liquor Ordinance
Ms. Magdal introduced the incoming member of the Conimission, Bob Cavan of MOM.
''she said 'the 'Conuhission met ,with 7 liquor'licensee representatives ,to discuss the proposed
changes. All who had failed compliance checks were there except for one. The general feeling of
that meetingwas agreement with the changes and liking the BestPractices Program. Mi:'. Schmidt
said the general feeling of the commission.is that the mandatory checking orall identification
should be part of Best Practices, not the ordinance. There was general discussion onthis issue.
. Mayor Maxwell felt it would take the pressure' off the sales clerks if it were in the ordinance;
'Chief Reid noted in that case, if a clerk does not check someone they know or who is elderly, he
would still need to cite the clerk. Retirement buses bring large numbers6felderly at one time, and
some of them do not have driver's licenses; this.could be a problem. Mayor Maxwell suggested a
dollar fine for not checkingID's of elderly. Mr. Thompson said he does riot want to put something
in anordinarice that won't be really enforced, adding the sinallfine made sense. Mr; Cavan said
even so, the store owner would fire the clerk for non-compliance if itis in .the ordinance. Mr.
Schmidt says clerks often ask for an ID but do not really look at it as they. see so many.
Ms. Magdal said the ordinance would require training seminars for at least one person per
store. Owners seemed interested in the idea when they realized this could lower insurance costs.
The ordinance would not set number of hours or sessions.
Chief Reid said a major change is the criminal process against the sales clerk and thecivil
process against the store owner would now run concurrently. Violations would go under the
. ordinance rather than a violation policy. Fines.,and suspensions are .seton a grid, not up to the
person hearing the matters. Best Practices Program owners would get lesser punishments.
Training sessions would inform employees they are personally responSible for checking and would
face criminal charges if they don't. Ms. Magdal noted suspensions would start on .the day of
offense and run consecutively.
Answering Council questions, Chief Reid and Ms ~', Magdal said if mandatory checking goes
into the ordinance the Besf Practices Program would be changed. Scanning machines cost about
$1200 and identify fake, but not stolen, ID's. Some are hooking theirs to their cash registers,
which keeps a record. Chief Reid hopes .to have training sessions' every other month as there can
. . . be a large turnoverin bars and restauraI?-ts. Mr. Cavan noted his store usually keep,s employees an
average offour years.
Discussion of disposition of fines was held. Ms. Magdal said the usual amount spent on
compliance checks is about $1500 per year. Chief Reid says in the pasnhis was largely. covered by
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June 22, 2004 .-
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grants but future grants are unlikely. Mr. Rowan said he would not like fines to pay for training so
that training would be sure to be done. Chief Reid says he has it in his budget now. Mr.
Thompson suggested that fines over a certain amount go either to Chemical Health or the general
fund. Mayor Maxwell suggested $2000.
General Consensus was that Chief Reid would draft a possible fme schedule for failure to
check ID' s. The decision as to whether mandatory checking should be in the Best Practices
Program or the ordinance will beheld off until more checking can be done. A nominal fine for not
checking ID's is okay. The police chief as administrator rather than the city manager is a good
idea, as is the suspension starting the same day. The Best Practices Program is a good idea. The
changes for times between violations is okay.
Chief Reid will have a draft by July 13 to the city attorney. First reading will be Sept. 7.
Mr. Schmidt felt Chemical Health probably does not need to look at it again unless the Council
feels it should.
Discussion of Residential Redevelopment Project
Mr. Kerrigan said Mr. Beard had approached him with a concept for. redevelopment of the
Hopkins Arches, Rainbow Foods and Kunz Oil properties. The redevelopment would require a
new TIF district. This raises three issues: Is redevelopment here a Council priority? Would the
city want to use eminent domain? Is housing an appropriate usage?
None of the present owners want to sell so eminent domain would probably be required. .
Hopkins has never done this for redevelopment projects. It can be very costly. The best way to
protect the city would be to have the developer put money in escrow equal to the estimated amount
of awards and legal costs; condemnation costs are usually twice the market value, which is over
$12 million. Attorney Steiner said a further problem here is that this requires a developer with
"deep pockets." The city would have to sell bonds. A major risk is the city would have to do
quick take condemnation, which would pass title to the city. Then the owners would get to
negotiate the price afterward.
Mr. Brausen noted he had asked Mr. Beard if he had ever approached the owners of that
property; he did not intend it to become an issue. Mayor Maxwell said this would take away some
of Hopkins' employment base, which would not be good. Attorney Steiner said the market can't
determine the land use plan.
General Consensus was the Council is not interested in using eminent domain, nor is it
interested in putting housing on those properties currently zoned industrial.
Pre-Budget, Fire Department
Chief Beckering briefly summarized the activities of the fire department: fire suppression,
emergency medical services, fire prevention and emergency preparedness. There were 52 fire calls
in 2003, and 329 runs for all causes. Medical services are done I only as backup to the police, but
are increasing. He feels the education programs with kindergarten, third and fifth grades are so
important the department has done fund raising to keep them going. Emergency preparedness is
overseen by Home Land Security ,and standards need to keep being met.
Issues impacting the fire department include: 1. reduction of fire prevention dollars; 2. .
reduction from 41 to 36 members (which makes multiple calls difficult and is causing burnout in
volunteers); 3. fire engine 3 has not held out (this puts more strain on other engines as it cannot be
a lead engine for fires; it has had to be dropped to 750 gpm from 1500 gpm but is really 0 as it
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. failed recertification. IfISOcomes in to evaluate; the city could drop to adass 5 city which would
impact insurance costs for businesses and homeowners):.. .' '. ...'. . ,
, ' Concerns thatrieed to be faced in thefutureare:Lrecruitment ,and retention of. fire
fighters (we will be losing 3tllis year and 3 next year); 2: lack: of daytime responders (many work
out of the community); 3. loss of key personnel (Chief Beckering leaves January 2006; fire
marshal George Magdal :leaves in October 2005;, and Dave Klocek will beli~aving); 4. loss of fire
ptevention/inspectionpersonnel; andS.' increasing demand on a part-time chief(he has worked
well over his paid hours; withth~ demands of emergency 'preparedness it has really,become a full-
time job).
The city has 4 options to remedy the problems: 1. stay as it is ("",hich will increase
retention problems and mean relying more and inoreonneighboring cities); 2. use workers in
other departments, such' as public works, who will also workas daytime volunteers (some cities do
this, hut it could cause scheduling problems', union negotiation problems, etc.); 3. contract with
neighboring cities for daytime response ($lOO..:ZOO,OOO/year); 4: hire a full;.time fire chief/fire
. marshal/emergency preparedness director and full-time day responders. He detailed the costi of'
Option 4 as: year 1- $10-15,000 for Fire Marshal position; year2 ...; additional $30-45,000 with
the majority of costs recouped in revenue generated. Chief Reid said this could be combined with.
.theCSO traffic position arid ,would give 2 responders . for medical emergencies, the fire chief and
. .' the combination person; year 3.;;. additional $30,000'-$45,000 for another p~rson, but would save
on cleaning and mainte~ce costs for station and equipment; year 4 - additional $30,00n..$45~OOO .
as OSHA levels would have higher standards. The decisions as to what option to implement must'
be made by January 1, 2005, to allow timeto dtawup a plan and timelinein the first quarter and
get approvaHnthe.secondquarter for implementation in tl:1e last two quarters..
Answering Council questions, Chief Beckering said for the long-:-term good of Hopkins,
Option 4 is best due to the loss of key personneUn the next few years . He' feels it is essential to
hire a full-time chief, even if the other parts of Option 4 cimnot be implemented. They have .'
adjusted the ERP moving Engine 3 to 2005, duty chief carlo 2006 and refurbishing the ladder to
2007. Mr. Specken added replacement of the ladder would be $750,000, but itshould really not
need replacement. With the $300,000 refurbishing it should last another 20 years; ChiefBeckering
said dropping the ladder truck would affect the ISO for insurance rates for everyone. Evening
volunteers are not a problem, the shortage is adaytimeissue. . , .
Mr. Brausen said he is concemed.aboutbumout'ofvolunteers. He had thought bf using
Public Works people, but agreed union negotiations could be difficult. He is concerned about over'-
taxing the community . Mr. Rowan said his big concern is people issues .
Other
Acting City Manager Jim Genellieasked about scheduling employee meetings on
replacement of the City Manager. It was agreed to. meet with the fire department employees June
24 at 6:30 p.m.; on June 28 at 6:30p;m. with past mayors and city officials; on July 1 at 7:30
a.m. with Public Works employees and at 8:00a.m. with Public Works supervisors. Mr. Genellie
should work out the other times and send out schedules to all Council members.
. Mr. Genellie then asked if there would be a city picnic. After a short discussion it was
agreed to have the picnic with a top expenditure of $500.
Mr. Rowan asked the mayor about the "no smoking" meeting. Mayor Maxwell said they
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June 22,2004 .
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talked about the Minneapolis ordinance. Bloomington is passing a tough one. Minnetonka has not
talked about it, nor has Hennepin County. St. Louis Park is considering air quality testing. Some
felt the County should take the lead and pass an ordinance. He !old them that Hopkins would
probably pass a resolution to support a County ordinance.
Mr. Thompson asked about the incident on 5th Ave, N. Wednesday.. Mr. GeneUie said there
had been a meeting Monday with the neighbors, which the man involved attended. The police
department will be sending a report on the meeting. The biggest concern expressed there was
what is happerting in Burnes Park. Staff encouraged them to talk to the Park Board about changing
park hours.
Mr. Thompson said he is still waiting for information onmarketing, etc. of North Annex.
Mr. Brausen asked about recycling containers. Mr. Genellie said they had been ordered.
Mayor Maxwell asked about the cost of cUtting diseased Outchellll trees. Would the city
haul them out? W ouldthere be funds for those who have no money? Mr. Genellie said his concern
is that some "fly-by-night" person will come so the city needs to get information out. He wi11100k
into the situation.
Mr. Rowan mentioned he would miss the next work session.
Mr. Brausen moved adjournment. Mr. Thompson seconded. On a 4-0 vote, the meeting
adjourned at 9:50 p.m. .
Kasey Kester, Secretary
COUNCIL MEMBERS:
ATTEST:
Eugene J. Maxwell, Mayor .
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. June 29, 2004
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. .. MINUTES' ,
CITY COUNCIL WORK SESSION - Jtine29, 2004
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A wQrk sessiQnofthe Hopkins City CQuncil'was.called to Qrder by Mayor Gene Maxwell
at 6:30 p.m; on June 29,' 2004~ at the CityHalL.:Councilmembers Brausen, Johnson and
ThQmpsQn were present City persQnnelpresent were: Acting City Manager Jim Genellie; Police
Chief Craig Reid and Captain James Liddy; Chief Don Beckering; Public Works Director Steve .
Stadler;~ and Finance DirectQr LQriYager.
ERP.DisctIssion , .
Finance DirectQr Yager said she is continuing to. increase the charges to. the general fund
fo.r equipment replacement incrementally by 2% each year tQ.a maximum Qf 10%; this year the'
increase is $10,280. This will allQw the purchase' Qf expensiveitems.inthefutiIrewithouthaving
'to.. issue capitaLnotes. The transfer of $649,215 to. thePavi1i()n fQr mezzanine costs will start.
getting transferred back in this year. All anticipated changes have been incorporated into. the cash
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The ERPwasthengonethrQughby . line items.' Ms. Yager commented that computer
, changes are decided by a committee that works with Mike Noe. Annual lease CQst for the large
.. City Hall copier has gone down. Answering MayorMaxwell, she said leasing computers from
DellwQuld be mo.re expensive in the long run. Chief Reid pOInmented that when he looked into.
thatQptionfQr thepQlice Department the 10ng-termcQst ofleasing wQuldbe fQur times purchase
. price; The refrigeratQrat the Activity Center was gQtten second-hlind in 19~0 and must be replaced
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Chief Beckeringsaid the Luveme pumper is no longer certified. It had been mQvedback in
the past ERP, mdis not lasting that extra time; Thus it wasmQved to. 2005 and the chief duty
vehicle andStuphen Aerial refurbishing moved back each ayear. The extracatiQn tOQl is theJaws
of Life; the present Qne is too. Qld;new.Qnes are 15 PQunds lighter, which makes a big difference
at an accident scene. Answering MaYQr Maxwell, he said grant money is not likely as the
....go.vernment.classifies it as a tool rather than' equipment. .
Chief Reid said the patro.lcars are on a regular3-year rotation. Th~ bestofthQse are kept
as reservecars'ortransferred to. the fir~ department. CaptainLiddyaddedohe vehicle is Qn a 4'-
year rotatiQn. There was aquestiQn'onthe $89,400 fQr2007; Ms. Yager will check whatit.entails.
Chief Reid'said the parking enforcement vehicle will netXi to'be mQved'up in the plan; last year
maintenance was $3,000. Mayor Max~elldirectedhimtQcheck outreplacement costs fQr next
.year. Answering questions, he added Qne citizen is still nQt satisfied with his chQice Qf patrol
vehicles, but he has no dQubts abQut FQrd for nQw. Dodge will enter the market. again in 2006 and .
he will check with other cities as to how they last. Leasing aHarley fQr $1 a year wouldnQt be
. wise for Hopkins 'as hidden costs are to.o high. Buy-out onthe PT Cruiser WQuld be about $7500
next April; Ms. Yager added that WQuld be general fundmoney. ThelQgging recQrderwas bQught
in 1998:'9 and recQrds911 calls. There a.re 5 Qr6 netwQrkservers; Qne is.replacedeachyear.
. Public Works Director Stadler said the pickups with' plows .are used' as regular ,vehicles,
when they are not plQwing. The large frQnt end Cat IQader has 8200 hours on it; mQst need major
wQrk done at 10,OOO'hQurs ($25-'30,000). Tier 3 EPAwillhavenew emissions requirements in
. 2005 Qr 2006 so it makes sense to replace it nQWbefQre the state.. contract g()es up abQut 5 % in
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June 29, 2004 .
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March. Answering Mr. Genellie, he said he did not know what resale value would be; usually that
is done by advertisement. There was general discussion on maintenance needs in the new facilities.
Chiefs Reid and Beckering and Mr. Stadler all agreed that a scrubber would bell1uch more useful
than a sweeper. Ms. Yager said a scrubber would be about $6500 and would be a general fund
item.
Mayor Maxwell asked what problems the 'three departments had experienced with the cuts
last year. Chief Beckering said his biggest was that Engine 3 waS pushed back and is not non-
certifiable. Chief Reid and Mr. Stadler said they felt they had done all right.
Chief Reid said to get the new patrol cars he has to place orders in September. General
Consensus was he should proceed to order them. Chief Beckering said he would try to get requests
to the manufacturers in time to get 2004 prices for 2005 vehicles.
Capital Improvement Plan
The CIP projects for 2005 were gone overby line item. The $2,000,000 listed for East
Excelsior is a projected amount for East End redevelopment. Mr. Genellie added nothing is
planned at this time. Ms. Yager said this encompasses the whole district and is included so Council
knows what is available for North Annex, etc.
Mr. Stadler said vinyl wall covering in City Hall is peeling. Hewould like to remove it and
paint. Mayor Maxwell felt it would cost more than the listed $23,000 and suggested the city .
should get bids. Mr . Thompson suggested doing only some areas. General Consensus was to put
bids out.
Mr. Stadler said the concrete cylinders at City Hall are crumbling, and the railings are
rusting. The improvements are for the First St. side. Mr. Genellie noted that a portion of one
railing is no longer attached; this is becoming a safety issue. A project plan would come before
Council before work is done. When Mr. Brausen. commented after doing $13 nrillion in
improvements, he hates to add another $100,000, Ms. Yager noted that the ClP is also for
upgrading and maintenance.
Mr. Stadler said the Park Board is comfortable with the plans for Valley Park; this would
be additional parking and hockey rink upgrade (paving).
After discussion', General Consensus was the Pavilion message sign should be put on hold
until discussion with the school district as it is a 50/50 project.
Mr. Stadler said thebeautificlltion orco. Rd. 3 corridor includes a miniature golf course,
which he has some reservations about, but which the Park Board wants. After discussion General
Consensus was this should go on hold until the city knows what Three Rivers will be doing in the
area and sees how the area evolves with the new development along County Road 3.
The money for Burnes Park is for a permanent rink. Mayor Maxwell felt the city should
check with the church first as their parking lot is used for the park; he added he feels it gets so
much use because of its openness. Ms. Johnson llsked about usage the past year; Mr . Stadler will
check on that. She suggested the money might be better speIitat Oakes park for better lighting.
General Consensus was to look .at this further .
Mr. Stadler said the proposed street improvements for 2005 are West Park Road, and on
2nd St. Nand 21st Ave. An engineering contract will be done this fall. .
He said he is waiting for a proposal from the landscape architect for Excelsior Blvd. This
would include the 9th/Excelsior parking area. He plans to bring an agreement the 2nd meeting in
July. Mr. Thompson wondered if this should be put off until Hopkins Honda is done and asked
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. June 29, 2004
Page 3,
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about county maney.Mr., Stadler said about $200,000 o.fthe$750,000would beco.untyinaney.
He said Lo.t 800 on the north SIde of 1st St. N. is the,ane to. be impraved. This had been
discussed earlier because afassessmentissues~ He is still trying to figure out this as "you can't
assess the same people twice~ "
, He is not sure~f he wants to ke~p the storm ~rainage system maintenance in2005ar not.
This.is fo.rwork an Nine Mile Creekbanks. $60,000 is for preventingerosian; he will getback to
theCo.uncil if that needs to bedpne this year: The o.ther$14,000is for repairs to' tbeconcrete '
, alleys" project.' Mayor Maxwell, asked about membership, an theW atershedcommittee. "Mr.
Genelliesaid that had a: July 23 deadline. Mr. Genellie and Mr. Stadler will check that out.
, Mr. Stadler would like to. look into the feasibility of eliminating01ift statiori# 1 at Shagy Oak "
Road. Minnetankahas Ii very large sewer line there and it may be possible 'to connect to it with a .
gravity line. He will lo.ok into. this possibility and repo.rt back. ,
Mayor Maxwell asked about the 2006 'Historical Society roofrepH:~cem.ent. Mr. Stadler said
heJhinks that is fo.r just a section. Mayor Maxwell said he felt it would be better to. bid It all at
ance.
· ,Mr. Stadler said he would like to do the Fifth St: South culvert replacement next year, but
it could waituntil2007 to keep the city from having to sell bonds for the jab. Whenever it is
'. done, he feels it should'be doneinco.ncrete.
. Ms. Yager noted some changes in the budget projections. If the.ri1ini-:golf is remaved,
, CapitaUmprovements' wauld be lessened by '$40,OOO;'Shenated under Municipal State Aid Fund
the $2,000,000 far bond issue in 2004 is still waitingonword'fram theCounty~ Sheis:no.t looking.
at issuing bands in the 'near future fo.rPIR. The,CapitalImpravement Fund gat $lOO,OOOfrolll the'
general fund in 2004 and 2005 so there is maney for the parking lot and City ' Hall improvements.
She added this fund should have a levy program set up farit.Co.uncil had eliminated one Park
Capital Improvements Fund pro.ject ,so that number,will change..Thefigures for Facility
ImprpvementsFund 2004and,200S are o.nly,projections;any maneyleftaver would go. to.ward
paying off the band; She is . recammendinga20C water rate increase. Hopkins has a very law rate
co.mparedto other cities. This is needed. for'$200~OOOdebt.serviCe costs, th~ 15 year bond, etc.
She recommends a SOC sewer rate increase in 2006. ,Metro Waste charges $900,009 yearly'ta treat'
Hopkins sewage. Answering, Mayor Maxwell, she said if the liftstatio.n is eliminated, this increase
, could possible be pushed ouLMr~ Thompsan'said20% soundedJike~big increase. Ms. Yager
noted the Storm Sewer Fund would be borrowing fromthe Sewer fund in 2006 and 2007. In2011
the bond will be paid o.ff, which will help then. She reco.mmendsa refuse pick~up,fee increase;
there has nat been an increase far 10 yeats. She noted refuse revenuedroppediri 2003. The 2004
figures include a new truck; radio system ~hare, facility share and a rear.:laader refuse truck which
w~s fo.rmerly in the ERP. She will come back in two. weeks for further discussion. .
. Shady Oak Road Project. '. '. .' ' ".. " '. '.
Mr. Stadler said the Camity's co.nsultingengineer is currently preparing a preliminary
report which should be completed by July 21. He suggests reviewing this at the July 27 wo.rk
,session, then later having a jaint sessio.n with Minnetonka abaut it .in early August. Staff would
. like to work with,Minnetonka on this project, but needsto.knaw what Hopkins CityCo.uncil wants
. fIrst. On July 27 he Wo.uld like adecisio.nan the public pracess,goals; feedback.onthe proPo.sed
alignments. He feels from Highway 7 to Crosstawn will be a 3-yearproject,butthe COUlltyhasta
reapply for federal money.
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June 29, 2004 .
Page 4
Other
Ms. Johnson asked Mr. Stadler if anyone would be retiring from Public Works. He said no
, '
one has said anything. Mr. Brausen said an additional maintenance employee makes sense. Mayor
Maxwell asked about the restructuring of supervisors. Mr. Stadler said a couple Public Works
employees are interested in assistant supervisor positions, but he would sti1llike to wait until he
loses a supervisor. That would be three years at the longest. Mr. Brausenasked about work on
removing Dutch Elm trees. Mr. Stadler said the workers are pacing themselves and feel they have
it under control without any overtime. Mayor Maxwell said he is worried about injuries. Mr.
Stadler said he will keep checking on the situation. Mr. Brause:n .said .he really appreciated the
patch work done on an apron on 12th. Mr. Stadler said Fifth Avenue was patched on Friday.
Mayor Maxwell said the Northeast catch basin was still running over. Mr. ,Stadler said he would
check it when it next rains.
Mr. Genellie asked what Council wanted to do about Pat Sanders, who agreed last winter
to move her RV onto an improved surface and to screen it, but has done neither. There has been a
complaint. General Consensus was to send her a letter.
He said Council had wanted to review city attorney services.' The fIrm has just hired a new
prosecutor so the police department would not be able to evaluate the services . Mr. Brausen said
he would like a discussion about what is expected by the parties.. General Consensus was, to put
this off for three months.
He asked about a City Manager meeting with the department heads. General Consensus .
was to have it July 20 before the Council meeting.
He said Chief Reid has not yet rewritten the liquor ordinance mandatory compliance check
language. Mayor Maxwell added he still needs to talk to the store owners, etc.
Mr. Thompson asked if there is a travel budget for national League of Cities leadership
training. Mr. Brausen said he would like to attend such a session.
He asked about a letter from Mr. Fishero.Q food and beverage tax. Mr. Genellie said Mr.
Brausen had'copied him, and he had responded. He will copy the rest of the Council.
He asked if a Council member responds bye-mail to someone, if the rest should be copied.
Mr. Genellie said it depends on the situation.
He asked about Interlachen property status. Mr. Genelliesaid he has talked to the city
attorney. There is an easement along the south part of the properties for utilities. The exact
location of the north/south waterline still needs to be determined. Mr. Stadler would want an
easement over anything the city sells. He still needs to look into the cost of getting an appraisal.
He had a question on getting work done on his retaining wall. Mr. Genellie will have Mr.
Stadler check with him on it.
Ms. Johnson asked if the meeting with consultants for the city manager search could be
moved as she will be out of town. General Consensus was to have,itat 5:30 or 6:00 on August 4,
depending on the HRA agenda and the number of consultants to interview.
Mr. Brausen asked about the Chuck Huebach letter. Mr. Stadler will make a response on
the split rail fences;
Mr. Brausen had been contacted by the Lommen family with some issues on the lot overlay
by Cornerstone. Mayor Maxwell said Ms. Elverum should look at the agreement and follow up. .
Mayor Maxwell asked about Ms. Yager's position. Mr. Genellie said she gave notice a
week ago Friday. He put an ad in the paperfor 2 Su:ndays and also in the League of Minnesota
bulletin; that would close the position July 7. Sid Inman has said he would serve on the interview
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. June 29, 2004
Page 5
board. He will try to get another finance person from another city . There have already been 8 or 9
applicants, but only one he felt was qualified. Ifnecessary, the city can readvertise and reopen the
process. He is hoping, however, that there can be interviews July 15-16.
Mr. Brausen moved adjournment. Mr. Thompson seconded. On a 4-0 vote, the meeting
adjourned at 10:00 p.m.
Kasey Kester, Secretary
COUNCIL MEMBERS:
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ATTEST:
Eugene J. Maxwell, Mayor
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