Agenda
, HOPKINS CITY COUNCIL '
FINAL AGENDA '
._ " June ,15, 2004
7:30 m
'" THIS FINAL AGENDA IS,SUBJECT TO CHANGE, '"
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: '. ',6:00 pm -City Council WorkSessibh
6:45 pm - Reception for City Manager '
7:20 pm - HRA Meeting , "
7:30 pm.,.-City Council Meeting
Work Session at conclusion of the regular City 90uncil meeting,
I. CALL rOORDER
!!. OPI:NAGENDA .PUBLlCCOMMENTS/CONCERNS '
, (Public must fill out a Spea~er Request Form., Three minute limit for each person)
!!L. ,REPORTS
1. Chemical Health Commission
.~, CONSENTAGENDA
'" .... 1. M~nute.sofJune 1, 2004 G~tyCounc~1 Meeting.
2. Minutes of June 8, 2004 City Council Work Session
,3. Miscellaneous license applications " . ", "
4. Approve tempor~ry 3.2 beer permit for Jaycees Raspberry Days; (2004-097) -
Obermaier ' . "
'" ',5. Second reading, rezoning of former Knox property to PUD;(Mem6)-N. Anderson
6. Second reading, rezoning of Luther Company Mainstreet property between 6th and 8th
Avenues to PUD; (Memo) ~ N. Anderson .
7. Award bid for 2004 storm sewer improvements; (CR2004-094) -Stadler,
8. Contractfor services with stages Theatre Company; (CR2004-092) - Strachota
9. 'Aw.ard contract; sanitary sewer lift station #7 rehab; (CR2004-098) - Stadler
10. Approve liquor license renewals (CR2004-1 01) - Obermaier '
Vote: Brausen Thompson Rowan Johnson Maxwell
y..:. NEW BUSINESS
'1. Hopkins Pavilion addition agreements; (CR2004;'096) - Strachota
Vote: Brausen ' ' Thompson Rowan Johnson . Maxwell
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QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421
(The Razzle Line is the City of Hopkins voice message system)
. 2. Adoption of 2004/2005 goals, Mielke
Vote: Brausen Thompson, ,Rowan 'Johnson MaxWell
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3. Authorization to purchase furniture, Police Department remodel project;
(CR2004-093) - Kurtz
Vote: Brausen Thompson Rowan J.ohnson Maxwell...:.--
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4. 'Appro\leplans and order bids, Minnetonka Blvd water main project;, (CR2004-
099) - Stadler
Vote: Brausen Thompson Rowan Johnson Maxwell -
5. Appointment of interim City Mallager; (CR2004~095) ~ Maxwell,
Vote: Brausen Thompson Rowan Johnson Maxwell
.' ADJOURNMENT
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. A regular meeting of the Hopkins City Council was held on June 1, 2004, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Brausen, Thompson, Johnson,
and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, N.
Anderson, ElvenJm, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:40 p.m.
II. OPEN AGENDA - .PUBLIC COMMENTS AND CONCERNS
William Kennedy, 1226 Landmark Trail, expressed his concern about an individual
near his home that was arrested for having drugs and guns. Mayor Maxwell said that
someone from the Police Department would call him and give him more information
about the process.
III. PRESENT A TION
. 1. Recognition of Sharon MacDonald
Sharon MacDonald has been the coordinator of the Reduce-the~Use Program,' a
community wide program that reaches out to youth, hoping to eliminate their use of
drugs and alcohol. Prior to that, Ms. MacDonald was a Chemical Health Specialist
with the Hopkins School District, and a teacher at Alice Smith Elementary School.
Ms. MacDonald was with the school district for thirty-four years.
Mayor Maxwell read the proclamation naming June 2, .2004 as Sharon MacDonald
Day in Hopkins.
IV. REPORTS - COMMITTEES/COMMISSIONS
1. Zoning and Planning Commission
Mary Hatcher reported that a Zoning and Planning Commission Meeting was held on
May 25th. The Commission held public hearings on the rezoning overlay for Rudy
Luther on Mainstreet and 250 5th Ave S; Comprehensive Plan Amendment for 250 5th
Ave S; and CUP for 250 5th Ave S. ' The Commission recommended approval of all
items. The Commission also reviewed the concept plans for the Hopkins House and a
front yard variance for 109 Holly Road. They liked the Hopkins House concept. They
. recommended denial of the variance. They could not determine a hardship.
June 1, 2004 City Council Meeting Minutes Page 1
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V. CONSENT AGENDA .
1. Minutes of May 18, 2004 City Council Meeting
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2. Minutes of May 25, 2004 City Council Work Session
3. Ratify Prior Month's Disbursements
4. Approve Miscellaneous License Applications
5. Appointment to Chemical Health Commission, Michael Borowiak (Memo)
6. Growers' MarketAgreement (CR2004-83)
7. Approve Sub-recipient Agreement with, Luther Company-Hennepin County
Environmental Response Fund Grant Program (CR2004-91)
,8. Approve Contract, Hennepin County Environmental Response Fund Grant
Program, Luther/Hopkins Honda/Mainstreet Property (CR2004-90)
9. Award 2004 Sidewalk and Alley Repair Project (CR2004-85)
1 O.Lease Agreement with Hennepin County for Satellite Link (CR2004-85)
11.Approve Liquor License Applications for the License Year 2004/2005
(CR2004-88)
The City Clerk stated that the Liquor License approvals included the 2:00 a.m.
closings and an addition of an outdoor serving area for Mainstreet bar and grill and.
assured Mayor Maxwell that the Police Department will. review the added serving
area. .
Council Member Rowan questioned the Massage license at 101 Jefferson Ave., the
location of SuperValu. The City Clerk responded thatSuperValu has made
arrangements to have massage for their employees at that location.
In response to Mayor Maxwell's question, Mr. Genellie stated that the Satellite Link
would not interfere with our radio reception. Mayor Maxwell stated that the
agreement should contain a clause that will allow the City to have the link removed if
it does cause interference.
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. OA TH OF OFFICE
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The City Clerk administered the Oath of Office to .Michael Borowiak, newly appointed
to the Chemical Health Commission.
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June 1, 2004 City Council Meeting Minutes Page 2
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. VII. NEW BUSINESS
1. Front Yard Variance, 109 Holly Road .(CR2004-81)
The applicants, Diane and Mike McDonnell are proposing to move the 'laundry room to
the rear of the garage and construct aneight-foof addition to the front of the existing
garage at 109 Holly Rd. The home is located in a R-1-C zoning district. In the R-1-C
zoning district, the front-yard setback is 30 feet.' The proposed addition will give
them a 26-foot, 2-inch front yard setback. The applicants have noted that there is no
undue hardship. The Zoning and Planning Commission recommended denial.
Council Member Thompson asked if averaging had been brought up. Ms. Anderson
responded that the corner house had been built in1 91 4 and was there before the lots
were plotted or zoned.
Mr. and Mrs. McDonnell and their architect, Lonnie Strassman, came forward. He
stated their involvement in the community and the Hopkins school district. They
stayed behind the line of the neighbor's front, averaging the line with the homes on
both sides of their home. The Council members discussed the addition and
determined that the hardship could be that the severe encroachment of the
. neighboring house produced an adverse impact on their property.
City Attorney Steiner cautioned the Council on granting a variance based on the
neighboring property. Mr. Steiner stated that the hardship should be unique to the
applicant's property. The Council and the applicant .discussedother variances that
were granted based on conditions of neighboring properties. Mr. Mielke provided
findings that would support the variance; 1) That the home to the north has an
existing setback of 17 feet creating a'situation unique tothisproperty; 2) That the
home to the north creates a visual impediment to this property; and 3) That the
granting of this variance will create a better site line transition within the block.
The Council discussed the ordinance. They felt that the ordinance should be changed
, to allow averaging of the setbacks on each side of the home.
The Council discussed a continuance to review the hardship.
Council Member Rowan moved and Council Member Thompson seconded a motion to
adopt Resolution 2004-42, approving the findings of fact as stipulated by City
Manager Mielke for a front yard setback for the lot at 109 Holly Rd. A poll of the
vote was as follows: Council Member Brausen, ~ye; Council Member Thompson, aye;
Council Member Rowan, aye; Council. Member Johnson, nay; Mayor Maxwell, nay.
. Council Member Thompson moved and Council Member Brausen seconded a motion
to direct the Planning Commission to consider an ordinance change allowing an
June 1, 2004 City Council Meeting Minutes Page 3
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average of set backs for purpose of additions and include site lines as feasible means .
of defining hardships. A poll of the vote was as follows: Council Member Brausen,
aye; Counci,l Member Thompson, aye; Council Member Rowan, aye; Council Member
, Johnson, aye; Mayor Maxwell, aye.
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2. Rezoning of Luther Company Mainstreet PropertyHetween 6th and 8th Aves.
To PUD (CR2004-77)
3. PUD Agreement for Luther Company Mairistreet Property between 6th and
ath Aves (CR2004-89)
Hopkins Honda has purchased the former KfloX site With the i.ntention of relocating
the Honda facility to this site. The relocation will remove the entire Honda line from
downtown Hopkins. The area between 6th and 8th Aves will be available for
redevelopment. The shape ,of the area presents challenges for development. The
area is currently zoned B-3, General Business. In order for the development to occur,
the property will need to be rezoned to Planned Unit Development (PUD). This will be
accomplished by placing an over-lay PUD in the B-3 district. ThePUD will allow
flexibility for future development. The basic zoning and Comprehensive Plan
designation will remain.
Kersten Elverum, Housing and Development Coordinator, reviewed the conditions of .
the PUD agreement for Luther Company Mainstreet property. The agreement will be
filed with the property and will be assigned to any future purchaser. As the project
for the site becomes better defined, the developer will need to see.k additional Council
approvals through an amendment to the PUD Agreement or the execution of a
redevelopment agreement. ' The purpose of the agreement at this time is to define the
broad parameters of future redevelopment efforts and assure that the existing uses,
auto sales and repair, will not continue.
The Zoning and planning Commission recommended approval of both items.
Council Member Johnson moved and Council Member Rowan seconded a motion to
adopt Resolution 2004-38, approving Ordinance 2004~923, placing an overlay zoning
of PUD on the area occupied by Hopkins Honda between 6th and 8th Aves on the
north side of Mainstreet for first reading. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye;
Council Member Johnson, aye; Mayor Maxwell, aye.
Council Member Rowan moved and Council Member Thompson seconded a motion to
approve the PUD/Development Agreement between the City of Hopkins and the
Luther Company for the properties occupied by Hopkins,Honda between 6th and 8th
A ves on the north side of Mainstreet and authorize its execution. A poll of the vote .
was as follows: Council Member Brausen, aye; Council Member Thompson, aye;
Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye.
June 1, 2004 City Council Meeting Minutes Page 4
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4. Comprehensive Plan Amendment, 250 5th Ave S (CR2004-79
Hopkins Honda has purchased the former Knox site with plans to relocate the Honda
facility to this site. The site is currently zoned Business Park and will have an overlay
zone of UPD to allow,the auto sales lot. Because an auto sales lot is not a permitted
use within the business park district, the Comprehensive Plan land use section will be
amended to permit an auto sales lot use. The Zoning and Planning Commission
recommended approval.
In response to Mayor Maxwell's question, Ms. Anderson stated that there should be
approval from the Met Council within two weeksforasimple text amendment.
Council Member Thompson moved and Council Member Brausen seconded a motion
to adopt Resolution 04-40, approving a Comprehensive Plan amendment to allow an
auto sales lot at 250 5th Ave S.A poll of the vote, was as follows: Council Member
Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye.
. 5. First Reading, Rezoning of Former KnoxPropertyto PUD (CR2004-78)
Hopkins Honda has purchased the former Knox site with plans to relocate the Honda
facility to this site. This site will allow all of the Honda activity to be on one site.
The nevv building will be oriented to the east for visibility from Highway 169. The
main access point will be from 5th Ave S. There will be an environmental clean-up
process before construction can begin. The Zoning and Planning Commission
recommended approval.
The Zoning and Planning Commission recommended approval.
Council Member Brausen moved and Council Member Rowan seconded a motion to
adopt Resolution 2004-39, approving Ordinance 2004-924, placing an overlay zoning
of PUD at 250 5th Ave S for first reading. A poll of the vote was as follows: Council
Member Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye;
Council Member Johnson, aye; Mayor Maxwell; aye.
6.' PUD Agreement Hopkins Honda Project, Formerly Knox Property (CR2004-
84)
As part of the PUD overlay rezoning for 250 5th Ave S, a PUD/CUP agreement has
. been drafted. The agreement outlines the terms and conditions for this specific
development. If for some reason this development does not take place or the auto
use terminates in the future, the site reverts to the base zoning of Business Park.
June 1, 2004 City Council Meeting Minutes Page 5
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The Council discussed the 8th Ave S access. The County has agreed to allow access .
from 8th Ave S. The City will be required to grant an easement for lRT and for
access for a future transit station/bus transference circulation area if the decision to
locate a station for LRT in that location is made.
The Council discussed the 8th Ave access. City Attorney Steiner suggested that an
additional statement be added that the City will retain the right to discontinue truck
exits at 8th Ave if itisdetermined that doing so creates unsafe conditions.
Council Member Srausen moved and Council Member Rowan seconded a motion to
approve a PUD agreement to construCt an auto sales lot at 250 5th St N subject to
inclusion of the City Attorney's statement on truck exits. A poll,ofthe vote was as
follows: Council Member Brausen, aye; Council Member Thompson, aye; Council
Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye.
7. CUP Hopkins Honda Project, Former Knox Property (CR2004-80)
'City Planner Nancy Anderson reviewed the site plan for the new Hopkins Honda on
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this site. Ms. Anderson pointed out that the pylon sign would be oversized for
visibility from Highway 169. The Project Architect, John Baker and Hopkiris Honda .
General Manager, Kyle Allison, came forward to answer questions. Mr. Baker
reviewed the site plan and the elevations. Mr. Hakerstated thatthe Watershed
District would finalize their approval and conditions when the City has completed their
approvals. They are working on a drainage plan with the District. Ms. Elverum stated
that the City has received a one half million dollar grant for contamination cleanup,
but the applicant will also be spending a considerable amount on cleanup. Nancy
Anderson reviewed ,the traffic study.
Council Member Rowan moved and Council Member Brausen seconded a motion to
adopt Resolution 2004-41, approving a conditional use permit to construct an auto
sales lot at 250 5th Ave S. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Thompson, aye; Council Member Rowan, aye; Council
Member Johnson, aye; Mayor Maxwell, aye.
8. Concept Review, Hopkins House Redevelopment (CR2004-82)
Mathwig Development is proposing to convert the former tower of the Hopkins House
into fifty residential units. The units will be sold as condominiums. The plan also
shows razing the building on the east side of the tower andconstructing six town
homes.
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June 1, 2004 City Council Meeting Minutes Page 6
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. The property is currently zoned B-3, General Business. The townhouse and condo
area will have to berezoned to residential for the project to occur. Staff
recommended a residential PUD zoning.
Troy Mathwig, Developer; Mike Roes, Realtor; and the project architect from EKV ,
Group came forward. The architect reviewed the site plan and elevations, pointing
out the exterior finish, the sizes and types of units and the placement of the units.
Council Members discussed the types of buyers, the cost of the units,the retail area
and possible uses, and parking issues with the Hagen property. The Mayor expressed
a concern about crowding the area.
The Council discussed traffic; Mr. Kerrigan stated that a traffic study would need to
~e completed before final approval.
When the property is rezoned, a PUD agreement thaj defines the specifics of the
project will be required.
No action was taken.
. 9. Facility Project Budget Update (Memo)
The original $900,000 contingency is still largely intact with a balance of almost
$780,000. There is a punch list of items to complete atthe Public Works and Fire
Department locations. Those two building will be completed in about one and one
half months.
Interior demolition of the former Fire Station is complete. Block and face brick is
being installed in building addition areas, plumbihgwork is underway, and new roofing
is being installed. The new dispatch area should be completed by July 6th. The
project is running about two and one half months behind schedule.
No action was taken.
10. Authorize Funds to Digitize Building Plans (CR2004-87)
The Inspection Department has approximately 685 commercial building plans stored in
the lower level storage area. This storage space is being remodeled as part of the
Police Department project. The plans will have to be moved from ,the area. Storage
space is limited and will eventually be filled. Mr. Genellie mentioned three options,
move the plans to another building, store them .off site or have them digitized. The
. cost of the digitized would be limited to $20,000.
June 1, 2004 City Council Meeting Minutes Page 7
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The Council discussed the various options. In response to questions, staff assured .
the Council that futUre plans will be scanned in house.
Council Member Brausen moved and Council Member Johnson seconded a motion to
authorize the City Manager to spend no more than $20,000 for the purpose of
digitizing building plans. A poll of the vote was as follows: Council Member Brausen,
aye; Council Member Thompson, aye; Council Member Rowan, aye; Council Member
Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously.
Mr. Mielke announced that the work session scheduled for June 8, 2004, would
begin at 6:00 p.m.
I VII I. ADJOURNMENT
There being no further business, Council Member Johnson moved ,and Council
Member Thompson seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 10:55 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk .
COUNCIL MEMBERS
ATTEST:
Eugene J.Maxwell, Mayor
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June 1, 2004 City Council Meeting Minutes Page 8
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CITY COUNCIL WORK SESSION - June 8, 2004
A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at
6:10p.m. on June 8, 2004, at Hopkins Center for the Arts; Council members Brausen, Johnson,
Rowan and 'Thompson were present. City personnel present. were: City Manager Steve Mielke,
Assistant City Mana.ger Jim Genellie, Police Chief Craig Reid, Captain James Liddy, Police
Administrative Services Manager Connie Kurtz, City Planner Nancy Anderson and Finance Director
Lori Yager.
City Manager Recruitment Process
Mayor Maxwell asked each Council member give his or her thoughts about the process of
hiring a new city manager. Mr. Thompson said he wants to know about fees charged by search
consultants and would like the search limited to the Midwest. He would like someone who delegates,
yet holds people accountable and would let someone go even if nearing retirement if necessary. Mr.
Rowan asked if a city manager's job includes letting someone go if they are under a supervisor.
Mayor Maxwell said a city manager can step in and hold the department head responsible to do what
is necessary. Mr. Rowan said, he agreed with Mr. Thompson, adding he also wants someone who
would work on redevelopment as Mr. Mielke has. He would like someone from Minnesota who
would understand the legislative situation. Mr. Brausen said he agreed With the previous remarks on
.'.. accountability and the importance of legislative knowledge. He wants someone with "people skills"
like Mr. Mielke. He added the city manager needs to hold the supervisors responsible, and the
Councill1eeds to hold the city manager responsible. He feels an important inten'iewtopic is how they
would handle personnel problems, how they. would deal with supervisors who are. not doing. their
jobs. He would like someone younger, who has not absorbed "the government culture," someone
who has "fire in the belly." Ms. Johnson agreed the search should be Minnesota first; if no one is
satisfactory there, then the search could be widened. She said experience is essential. Mr. Thompson
added, it need not be city experience, but definitely management experience, and should be someone
moving up, rather than making a lateral move. Mr. Rowen said looking at new star cities and how
they made that designation might be helpful.
Mr. Rowan said he would like staff involvement. Mr. Brausen said that after the way the
budget work affected staff, he would not want the process to go on too long. A general discussion
followed. Consensus was staff input should be involved. The general process could be that
supervisors would be asked to encourage their staff to attend a voluntary, general employees meeting,
explaining what the Council plan was. Then there would be department meetings for, regular
employees (not supervisory staff) where they would.be asked for feedback, either in person or by
writing. Then supervisory personnel would be asked for input. All agreed it was important that city
employees feel their input had been asked for and they had been part of the process. It was also
agreed it was important to get input from past council members and officials. This would give
Council a list of traits they are looking for when they approach consulting firms.
There was soine discussion about including designated city staff, past officers/Council
members, and business people on initial interviews.
. Council took a recess at 7:00 p.m.
Council re-convened at 7 :45
Police Pre-Budget Discussion
Chief Reid gave a power point presentation. He briefly summarized changes in the department
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June 8, 2004 r<
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since he came, noting 2000 personnel had 12 officers, 3.5 sergeants and 10 hour shifts; now there are .
16 officers, 4 sergeants and 12 hour shifts. He also summarizedchanges in tesponsibilitiesthat allow
better follow~llp of cases and increased accountability. Whenever he gets staff to full strength, he
wants to start a "power shift" from 3:00 -11:00p.m. and 8:00 p.m. to 4:00 a.m.,
,He has shifted most training to in-hollse, saving $10,000 a year. This includes a Leadership
Development of Officers in Charge program. He is partneringwith the (JO'UIlty and Dow Towers for
training sergeants in dealing with EDP's (emotionally distutbedperSoIls), The department now has
two Tazers; one was used last week successfully with anEDP. Dfiverstraining is still handled at St.
Cloud; Hopkins has no space, for such an area. Retention is a continuous problem, with. each
replacement costing $30-50,000. He had the PSO's get mediCal emergency training. They are license .
eligible in 2005; however, they may then move on. His current Field Training Officers are burning
out; more need to be trained. .
Patrol and officer issues that directly impact budgeting include:
1. Squad Car purchases. They have 3 criteria: iIlterior and trunk size; electrical load capacity
at idle (cars have died at accident scenes due to overload); extended warranty. The latter is
important, as it is' nonnal for 2-3 cars to be "down" on, weekends; Impala and Ford are the only
manufacturers now . Fords do cost more initially; however, they'have mote trunk and interiorspace,
come with trunk mounts for the computer equipment, havehighera1l1p loads, haveextertded warranty
available, and have fewer maintenance problems: Old equipment can be moved over.to new Fords;
that would not be so, with Impalas. Replacementof the higlIload light bars would result in less
electrical draw. The 2 squad cars in the 2005 budget must be ordered in September2004. Answering
Maypr Maxwell, Captain Liddy said extended warranty costs .$945 for 3 years, 75,000 miles power .
train warranty; regular warranty is 1 year, 36,000 miles.
2. Tazer and EDP training. These are 5-day schools. Hewotild like to train 10 officers each
year, costing $10,000. . A problem here is these ,are regional schools and getting enrollments is
difficult. He noted there are about 50 events with EOP's every year. This ,maybe a 2006 issue. ,
3. Internal investigation monitors. 'This is an, in~squad car video withtetIlote miCrophone. It
would automatically turn on when the red lights go on, recording all that happens. The city attorney
is very much in favor of this as cities with them fmd DUI cases are rarely fought They are very
helpful also in domestic abuse cases as the microphone. records everything said on the call. It would
cost $2500 per car and would be on a 7"'year replacement cycle. Mayor Maxwell asked about using
digital camera recorders; Chief Reid said digital records are now on "sticks" that don't last very long.
HewilI keep checking. if better digital recording becoIlles available.
4. K-9 program. This was dropped last year. There is high officer ipterest. He does not
recommend restarting it now. .'
5. Leadership development. He will ,be losing 3 sergeants. and a captain in the next three
years. Recruiting costs will be high. '
He is concerned about the drug investigations program. President Bush is talking of pulling
that money out for terrorism, etc. If the Byrne grant moneydisappears,.H6pkins cannot afford to
keep on. This is a critical issue as drug cases were up 46 % last year.
The HEAT (High Risk Entry and Tactics). program. ,needs 2 more officers ; training is
expensive. There are 8-12 call outs a year. Hopkins belongs to aconsortiumof5cities, and has to call
atleastone other city for each callout. Snipers need to be trained.
Dispatch will cost a lot of overtime this summer due to family leaves ,and staff shortages. He .
noted CAD is the 7th computer-based system in this department; they are training 4 officers (former
dispatchers) on CAD to cover the summer shortages. The new dispatch center will require more
training. Ms. Kurtz addedthat the $900,000 radio project budget was helped by an original $169,000
Home LandSecurity grant. Later another $157,000 was gotten. ChieLReidpraised Ms. Kurtz and
Ms. Magdal for the hard work they put in on getting the 2nd grant.He said the biggest problem last
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. week in the mock disaster drill was communications. Thenew system will solve that.
He mentioned the policy manual is now on, an internal web site so it can be updated easily.
Answering MayorMaxwell, he said it could be put on the city web site if that is desired.
He asked what the Council would like to do about the PT cruiser. The free lease,' even with an
extended year, will end April 2005. Buying out the lease would be $8,000; thevehicle'has 3700 miles
on it.. Mayor Maxwell said he thought it should, be bought with such low mileage.
Chief Reid brought up two other budget-impacting issues. He noted the new building would
require much more maintenance. If it is not cleaned and maintained better than the old one has been,
it will "be junk" in five years. He would like to see a carpet replacement plan.
He says the radio system is not a police radio system. It is a 'city radio system, serving public
works and the fire department as well as the police. He thinks it should be a separate program in the
budget.
He then gave the newly developed Ethics Statement of the ,Police Department: Service to our
community with honesty, integrity and respect.
The department will move into the old fire department building ,in November; the new radio
system should be on..line. The second phase opens in 2005. This will be the lOOth aniliversaryofthe
Police Department; he hopes to make "a century of service" a theme for the dedication.
The police budget will be on the September 14 work agenda. Ms. Yager asked that there be
identification ofthe $20,000 for cameras, etc. as a detailed list as well as the line items.
Site Plan Review Ordinance I
. Ms. Anderson said Council had asked for three changes in December. These have been
incorporated in the new draft. Some projects may require both a CUP and. a site review ,under the new
program.
Discussion followed. General Consensus was HBCA should be asked for comments. The new
draft was good. Ms. Anderson noted if future changes are needed, they could be implemented in a 30-
day period.
This, will go to Planning and Zoning in late June; then back to the Council in July or August.
If there are any questions' or comments, Council members should get them to Ms. Anderson before
the end of June.
Other
Mr. Thompson asked about the sale of the Interlachen property. Mr. Mielke noted the
possible buyer could build without the city property. He and the other neighbor are talking of splitting
the lot. In any case, the city would retain an easement for utilities. His concern is what price to ask.
, Mr. Thompson said he felt other neighbors should be contacted. Mr. Mielke said it could be put out
for bid with the right to reject all bids. He will contact the other neighbor and come back to Council
with a fair offer. '
Mr. Thompson asked for clarification of the August 5 League of Cities meeting in Rochester.
No one has gone before. He asked about a letter from a student; Mr. Mielke said it had been
responded to. He said he felt Ms. Kurtz and Ms. Magdal should receive special recognition for
obtaining the second grant for the radio system.
Mayor Maxwell mentioned that a letter he received asking that Hopkins recognize the
. Bloomington Housing evaluator's test. Staff will review.
Ms. Johnson asked about water quality testing; Mayor Maxwell said results went out in the
last newsletter.
At 10:05 p.m. the City Manager, Assistant City Manager, and the recorder were excused.
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June 8, 2004 ~,
Page 4
Replacement Plan '.
The Council discussed the replacement of Mr. Mielke. OnWednesdayJune 16th, the Council
will hold a meeting for the employees of Hopkins. At the meeting they will announce to staff that
Mr., Genellie will act as City Manager. They will also announce a method of getting input from staff
, ' on the search process.
Various search organizations will be contacted to determine an approximate cost of using a
'consultant. A consultant will be selected in July. Past council Members and Mayors will be invited
to a meeting on June 28m to discuss the replacement. The Council will ,meet with the Fire Department
on June 24m and the Department Heads on June 15m.
It was decided to offer Mr. Genellie a temporary increase 'in salary to act as the City Manager.
The meeting was adjourned at 10:30 p.m.
Kasey Kester, Secretary
COUNCIL MEMBERS:
.
ATTEST:
Eugene J. Maxwell, Mayor
.
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