CR 2004-092 Contract For Services With Stages Theatre Company
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. June 7, 2004 i Counci.1 Report 2004-092
: HOPKINS
Contract for Services with Stages Theatre Company
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Proposed Action
Staff recommends adoption of the following motion: Move to approve the Contract For
Professional Services with Staqes Theatre Company. '
Overview ..
To cooperatively accomplish certain maintenance and facilityusage objectives at the
Hopkins Centerfor the Arts, Stages Theatre Company (STC) an9 the City of Hopkins
are entering, into a professional services agreement that is mutually beneficial to both
parties. STC being an in-house tenant at the Arts Center brings the ability and
willingness to perform certain preventative maintenance, repair, and custodial functions
needed to maintain the level of service expected at the Arts Center; STC also will ,
release to the City, through this agreement, lease time that is in demand for use by
occasional users of the facility thus making the facilitY more accessible to' the public.
Primarvlssues to Consider
. How will thetagreement benefit the City of Hopkins? The Arts Center has a
.' staff of one custodian and five hours ofmaintenarice assistance per week.
Additional assistance is needed to perform necessary preventative'
maintenance; major cleaning projects, and repairs. This contract utilizes a ,
labor pool (STC personnel) that is very familiar with the facility arid City staff.
This brings efficiency and access to a large labor pool to address the
shortage of staff for custodial and maintenance tasks at the Arts Center.
. tfow does this agreement benefit the facility users? BySTC releasing dates
in the Theater, JCStudio"CommunityRbom, and Dance Studio there. is more'
time available for community events, meetings, performances, etc.
. How will the agreement be funded? Revenue to offset this expense will come
from the rental of the released hours and the Cable. Fund.
, . SupportinQ Information
o kins Contract for Services Agreement
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Financial Impact: $ 18,250 Budgeted: Y/N JL Source: Cable Fund &
rental revenue
. Related Documents (GIP, ERP, etc.):
Notes: Rental revenues from released days and hourswill also .offset the expense
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. CITY OF HOPKINS
CONTRACT FOR PROFESSIONAL SERVICES
ITIS HEREBY AGREED THAT, StaaesTheatre Company is to furnish services as herein
stated for the CITY OF HOPKINS, MINNESOTA (City). It is further agreed that said
services are to be rendered as an iQdependent contractor and not as an employee of the
City. Accordingly, the above named contractor shall not be entitled to or receive any
benefits, such as vacation or sick 'leave pay, pension and insurance contributions, or
holiday or overtime pay. This agreement shall take effect upon its execution by both
, parties and shall remain in effect until June 30; 2005 ,at which time it shall be
automatically terminated. This agreement is subject to prior termination by the City by ten
days notice, .in writing, to the contractor, delivered by first class .' United States Mail
addressed asfoll6ws: ' '
Stages Theatre Company"
Attn:
1111 Mainstreet
Hopkins, MN 55343.
If the agreement is terminated before June 30, 2005 Stages Theatre Company will
reimburse the City any unearned, payments pro~rata to the number' of days in the
remaining term .of this agreement "
. SERVICES TO BE PERFORMED UNDER TERMS OF THIS AGREEMENT SHALL BE:
Bi-monthly Theater seating inspection and repair,bi~annual painting of Theater
proscenium, welding and repair of Art Center stackchairsand folding tables, Theater
house lamp replacement, assist Art Center staff with summer window cleaning projects.
Stages Theatre Company shall also furnishthe following items provided for in the April 23,
1997 lease agreement: release of the following secured lease time. 3 days in the Theater, 7
days in the Jaycee Studio, and a combined total of 165 hours in the Community Room and
Dance Studio.
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CONSIDERATION TO BE PAID FOR SE~..YICES SHALL BE:
$18,250.00 annual payment.
Agreed to this, day of ,20_
City of Hopkins, Minnesota" Stages Theatre Company
By By
Department Head
Its
. APPROVED:
City Manager
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