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Agenda HOPKINS CITY COUNCIL : FINAL AGENDA , .",,' March 3 2004 .; . 7:30 'm THIS FINAL AGENDA IS SUBJECTTOCHAN,GE UNTILTHEST AR,T OF THECITY COUNCIL MEETING Schedule: 7:25pm -HRA Meeting .' " 7:30 pm - City Council Meeting , , . Work Session at conClusion of City Council meeting , . , I. 'CALL TO ORDER" , ' , It OPEN AGENDA -PUBLlCCOMMENTS/CONCERNS' .' - , (Public must fill out a Speaker Request Form. Three minute limit for each person) ,.\, III. OATH OF OFFICE~,. "1.. Human RightsComrnission , 2. Zoning and Planning Commission . , ' ' IV. ,'. ,PRESENTAtiON . l . . , " ' :"." .1.supervaluand. PEOPLES CommunityCredifUniohAED Donation; Reid ,: 2. ' Empty.Bowls, Barb Westmoreland & Katherine Schipper . '.., . , .' - , " "V. '., REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission :, VI.,' CONSENT AGENDA " " - 1. Minutes 'of February 17, 2004CityCouncU Meeting ., '2. Minutes of February 24,2004 City Council Work Session 3. Ratify prior month'sdisbursemehts ". ' '.,,', ',' " ".' " 4. 2003 Municipal Recycling Final Report/2004. MlmicipalRecycling Grant application; . (CR2004-027) - Cleve . 5. Agreement, Liquor license violatibn, Mac's Liquor; (CR2004':043) - Mielke, 6,. American Legion gambling Iicen~e; (CR2004-044) :. Oberrnaier . Vote: Srausen Thompson Rowan Johnson "Maxwell VI'. NEW BUSINESS 1. Variance for lot widths, Drilhme; (CR2004-029) -N.Anderson ,:. Vote: Srausen . Thompson Rowan, Johnson 'Maxwell_, QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City()f Hopkins Voice message system) ,- '" 2. Preliminary and final plat, Dril~ane;(CR2004';030) - N. Anderson [ , I, Vote: Brausen Thompson ..: Rowan Johnson ;, , Maxwell , . ,[ . , I . . 3.' Concept review, Knox/Luther Honda; (CR2004-031) - N~ Anderson . ,1 . Vote: Brausen Thompson \' Rowan .[ 1",1 .,j' , ' ,4. ZOninga,l11endment,grandfat~rr clauses for lots; (CR2004-03,2) - N. Anderson Vote: Brausen Thompson "1 Rowan Johnson MaxWell. 'i , . ,~ .. 5. ,First.reading of ordinance. amending Section'.350, Issuanceof.Citations; (CR2004- 026)- Genellie ' Vote: Brausen Thompson Rowan Johnson Maxwell :1: , ." ". 1 '. , , . ,6. Approvepar~ing restrictions, 1T0urthStreet North; (CR2004-042) - J. Anderson i Vote: Brausen, Thompso'n ' · i ,Rowan Johnson 'Maxwell .e' ", 7. ,Local 49 Union contract;.(CR2604~020),~ Genellie '. Vote: Brausen Thompson \, Rowan Johnson Maxwell ~ ;' , ' , 8~ N6n-uhion. wage adjustment; ($R2004-D21)- Genellie Vote: Srausen Thompson, "i, Rowan Johnson' Maxwell ' VIII; 'ADJOURNMENT " 1 I [ l' i \ I ! I \ . ""' '- ". Aregular meeting of the Hopkins City Couhcilwas held on February 17,2004"in the, Council Chambers of the Hopkins City. Hall.' " . . , , . , Present Were Mayor Maxwell and c:ouncil Members Brausen, Thompson, Johnson, and Rowan. Also,:present were staff members Mielke, ,Genellje, Stadler,J. Anderson, , Yager, Elverum/andGity Attorney Jerry Steiner. ,.; , . , ,.. " I. CALL TO ORDER Mayor Maxwell called themeeting,toorder at 7:30.p.m. , . - - ' . II. OPEN AGENDA - PUBLIC COMMENTS AND' CONCERNS .' ',. ' . There ware none IV. ' ',' REPORTS- CqMMITTEES/COMMISSI'ONS There Were none. " V. CONSENT AGENDA , , ' , '. " '1. Minutes ofFebruary3,2004CityCouncil Meeting 2. Minutes of February.3, 2004 City Council VVork Session " 3. Approve Appointment to Charter Corrunission,(Memo) 4; Hennepi~County Hazard Mitigation Plan (CR2004-019)' 5. Contract Award, Audio-Video Equipment Installation, City' Faciliti.es ImprovemenfProject(CR2004:"24) , Council MeiTlberRowan moved and Council Member Brauseh seconded a. motion to "approve the Consent Agenda. A poll of the vote was as follows: Coul1ciLMember Brausen, aye; Council Member Thompson, aye; Council MemberRowan" aye; Council Member Johnson"aye; Mayor Maxwell; aye~ The motion carried unanimously. VI. PUBLIC HEARING 1.CDBG Program (CR2004-023) Hopkins is eligible to receive $144,987 in CDBG funds from the Urban Hennepin County CDBG program. The funds will be received on July 1, 2004 and must be " expended by December 31, '2005. The City is required to holda public hearing on the proposed use of the funds. ' . , Kersten E1verum reViewed the guidelines. Staffrecornmended that $139;978 of CbBG funds be used for housing rehabilitation and $5,000 be'given to the Hopkins February 17, 2004 City Council Meeting Minute,S ,Page 1 , ,,;;....- ~~ Area Family Resource Center. A request for $10,000 was received from Homeline. . The request was not recommended because they did not meet the Hopkins guidelines for contributions to social service agencies. Council Member Brausen asked for a review of this policy at a future date. Mr. Brausen explained that circumstances may have changed since the policy was last reviewed. Mayor Maxwell directed staff to place the policy for CDBG funds on a future work session agenda. Mayor Maxwell opened the public hearing at 7:43 p.m. Nora Davis, Hopkins Family Resource Center, came forward to thank the City Council for the funding. The Mayor thanked Ms. Davis for the. work they do. Council Member Brausen moved and Council Membar Johnson seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:46 p.m. Council Member Thompson moved and Council Member Brausen seconded a motion to adopt resolution 2004-10, approving the proposed program for the 2004 Urban Hennepin County Community Development Block Grant (CDBG) Program and . authorizing its submittal to Hennepin County. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. III. PRESENT ATION 1. Update from Hennepin County Commissioner, Linda Koblick '~ Hennepin County Commissioner Linda Koblick appeared to review the services that the County provides. VII. NEW BUSINESS 1. Approve Final Plans and Order Bids, 2004 Street and Utility Improvements (CR2004-22) A public hearing was held on December 2, 2003 about street and utility improvements on 1 st St N. The City Council ordered thepreparatibns of plans and specifications. Bolton & Menk has prepared the plans. A pUblic information meeting was held on October 29,2003. . February 17, 2004 City Council Meeting Minutes Page 2 ,..., , ' u .", , 'c .' ..,. ":John Anderson andl\llarcus Thomas, Bolton & Menk, reviewed the plans and " specifications and the schedule. , ~ -,' . ' -. , , In response to CounCil Member Bra,usen's question, John Anderson 'stated that the homeowner on 18th ha~ seen: the plans concerning 'the' ret~ining, wall andisfavora,ble to the plans. Mr. Anderson stated that he will contact the new resident and give him the information about the,improvertH:mts and the' assessment> . . ' " . . j Mr. Stadler stated that th~Yvvill b~allowing'the contractor flexibility to close the street. at times. This will cause an earlier, project completion and be le~s costly. . , ' , Council Member Johnson moved and Council Member Bra~sen seconded a motion to adopt Resolution 2004-9; ,Resolution Approving Plans and Specifi9ations, 2004 Street , an~ Utility Irnprovements, City Project 03-10, and Authorizing Advertisement for Bids. A poll of the vote was:a~ follows: Council Member Brausen, aye; Council Member . Thompson, aye; Council Member Johnson, 'aye; Council Member Rowan, aye;' Mayor Maxwell, aye. The, motion carried unanimously. . , . ",' - -, " -, 2. Shady Oak Road Upclate(Memo) - ,- . ,ShadyOak Road, between ExcelsiorBlvd.andStHwy7,oisfunded for reconstruction .' in20Q6. The. .Con~ultingengi~e~rs have b~g4n prelimi~arywor~ with traffic;c~unts. '. ' . The County Will' bring layout options back to th~two city counCils.' The prehmmary design process, will take place in 2004/2005withJinal designworkin 2005/2006. , The construction will p,robably be oompletedin 2()07/2008.' The portion ?f Shady. , Oak Road south of Excelsior Blvd will be done in 2005/2006. Public input will begin, " in April/May of t:hisyear. " . , . . , " No Action ,was taken. 3.2003 BudgetAdjustmen~s andCarryovers (CR2004-25) ,- , ..: . - . , Thepreliminaryj~003 year-end figures condude that general fund budget , expenditureswiUbe under budget and thatrevenues,exceeded .estimates. The City, Charter states that the City Council ,may authorize the transfer of sums from, unexpended balan,ces to other purposes. The total a'mount of carryovers requested from the general fund are $47 ,396, leaving a total unspent general fund budget ," balance of approximately, $300.000. $150,000 of the excess revenue funds will be , transferred to the, Capi~alProject Fund for future infrastructure or capital improvements. . Virgil Arness came forward and asked if the police officer that is serving overseas in .'. the Guard is receiving his salary. The council answered that he is, receiving;$500. per month. ,February,17, 2004 City Council 'Meeting Minutes Page 3 Council Member Brausen moved and Council Member Rowan seconded a motion to . approve the recommended budget adjustments in 2003, to carryover budgets into 2004 in order to complete projects originally budget in 2003, to increase expenditure and revenue budgets for specific projects in 2003 and to transfer $150,000 in excess revenues over expenditures from the general fund to. the capital project fund. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Thompson, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Thompson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:05 p.m. Respectfully Submitted, Terry Obermaier, City Clerk . COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor . February 1 7, 2004 City Council Meeting Minutes Page 4 -- -- .- II; "~ . February 24, 2004 Page 1 MINUtES " " .., ClTYCOUNCIL WORK SESS10N - February 24,2()()4 Mayor Gene Max:wellcalled aworkse.ssion of the Hopkins City Council to order at 6:30 p.rtL on Februaty 24, 2.004, at the City H~IL Council members Brausen, Johnson, Rowan and Thompson were present. City personriel present were: City Manager Steve ,Mielke; Recycling Coordinator Penny Cleve, Assistant City Engine'er John Anderson; Public Works Director Steve Stadler, Police Chief Craig Reid and Connie Kurtz. ' Review of RecyclingPtogrtnri. " . Ms. Cleve said the single cyclerecyclingis doing whatit was hoped it would,do. Regular refuse has decreased; recycling has increased from 63 % to 72 % participation and from 726 lbs. to 815 lbs. per household per year. Alleys are cleaner. The areas of concern - ,cart size, pickup alternate weeks and off-week cart storage ~, have been handled. Waste Management has been fantastic - in 80,000 stops there have been 01'1l)' 100 misses, and those were taken care of promptly. Both Ms. Johnson and'Mr. Brallsen cortlrtient~d they have had very. pt>sitive feedback from the public. Answering Mayor Maxwell's qUestio11S, Ms. Cleve will check and see if Waste ,. Management could pinpoint addresses where they never pick up recycling; the $6,0'00 saved for recycling is "probably a wash"; rates will stay the same until 2005 . Mt. . Mielke asked about every week collection; Ms. Cleve said it would incre:ase cost; Ms. Johnson said shethinks the public likes every other week pickup nOw ,that they haveadjust~dto the change.' ' .Multiple Assessment'S .. Mr; Anderson showed a mapoffIopkitls marked withvarious assessment levels. He said , sniff thought of three ways to equalize 'multiple assessments for residential property: a cap on amountassessedto a ,property; a maximuinper foot frontage tate assessed; a maximum total number of special assessments in a given period. "The first tWo would require com:pli~ated computations. Staff favors the last as it is easier to explain to the public and the data analysis is faifly sirn.ple. They are suggesting a c~p of two assessments in 10 years, these applying to city- geheratedassessments. Petitioned asses,smenls would notbe counted~ In checking the city , they did not fOresee any triple assessments, but feel the policy would still bea goou guideline' for the futute. ' ' Ms. Johrts'onaskedabout Regency assessments. Mayor Maxwell added Parkside. Mr. Stadler said they would be complex, but not ascom.ple:x as the parking lot assessments were. Mr. Rowan asked. about 211d St. NE; Mr . Stadler said staff has not gotten to detailed plans yet. Mr. Mielke added MinnetonkaMills would be another area to lookat.Mr . Brausen said it seems owners are always paying assessments; Ms. Johnson,said she felt lllost would prefer higher rates and shorter terms. She added 2nd St.seeins to be always torn up and people feelthey aren't getting " what they paid assessments for. Mr. Stadler said roadwork might start back up north so 2nd St. .. . "has more time." Mr. Rowan asked if it would be possible that 2 small assessments could be ,folloWed shortly by a large third, which owners could not be assessed for. Mr . Brausen noted that could be the case for property he recently sold. Mayor Maxwell wondered if then the city could '~ -, ." . February 24, 2004 Page 2 forgive the 'smallest. Mr. Anderson noted that his map is coded only fottotal asses-sments without regard to time fral11e~ ML Thompson asked why have policies if a'problemisn't foreseen; Mr. ' Stadler replied he understood Council wanted to show they were sensitive to the issue. Mr. Brausen felt it wasg()od to have it in writing~ Mt."Stadler added he is considering doing a presentation t()Council on. thepavemerit program. Mr. Anderson said he feels "residential" needs to be defined better and treatment of apaithlent buildings needs to be worked on., Mr. Stadler said ,he and his staff will work toward having the policy ready 'by early May when the 1St St. N. hearing is scheduled. General ConsenSus was the policy is a good idea, and favored a twoasseSsmertt limit for 10 years with provisiollsforvoluntaryassessmentsan:d emergencies.. TheMaydeadline is good. Dispatch Consolidation Study DistussioIl , Police Chief Reid said his .concern about the state repnrt is that when it becomes public, Hopkins may receive bad publicity due to the., high 911 -"call cost. This is because Hopkins apportions all costs; many cities do not, so their 911 programs do not include, coSts for dispatch , space, etc. The report also says consolidation needs to be looked at When capitaL.upgrades are necessary, etc, He pointedollt Hopkins opted for the Visionprogram, rather than Logos, when a , change was necessary due to cost restraints. However it does . cause problems. for emergency . overload situations; the Cotintywil1 take over 911 calls and dispatch to tire and police, but that is all " they will do. If Hopkins could route non...emergency calls elsewhere, like Miimetonka, it would be very helpfuL.. " . . Mayor Maxwell asked about routing to the fire department. Ms. Kurtz said the license would be $IS,OaO,plrrs equipmefitcosts;. she feels $30,000 would be a reasonable total cost estimate. Chief Reid added it would also help .thefire department as building blueprints , etc. could be run when they get a call. Grant money for such a project would be unlikely as emphasis has beenonnldio~ Mayor Maxwell said. he felt it was a better option than going to another city, as it, woUld keep local people in.conttol. Ms: 'Johnson concurted, saying'consolidation expenses seemed very high in the report. Chief Reid added S6mem the county system are unhappy with the service. Mr. Btausen said he feels the city must lie out a strategy to counter any possible bad publicity and that Hopkins needs to be proactive. Me Mielke said Hopkins should monitor other options such as "virtual consolidation" , where each patticipantkeeps. its own facility but they act as a single unit, This option was not looked.at in the study andthay be something to look into as Bloomington and Edina are doing~Golden Valley, St. Louis Park, BrooklytiCenter and Richfield wantto "go to the next step," hut he doesn't know whadt will be. Mayor Maxwell said the decision now is not permanent but $30,000 forfout years 'until consolidation questions are answered seems a good investment. Answering Ms. Johnson, Chief Reid said the County wantediil only as a vendor, not as a partner. Mr. Mielke noted when Chief Reid was hired, Council stressed the importance of cornumuity policing; he is concerned how consolidation would affect .that. Ms~ Kurtz added the study focused on 911 calls; she feels the police area big part of Hopkins' PR people. Mr. Thompson said he would liot want to see Hopkins go elsewhere, but maybe ifcities drop out of . ' the county program, they would want tojoin Hopkins; Ms. Kurtz noted dispatch could handle that as there is room for another console. ' ' General Consensus: Staff needs to get answers to issues raised by the report, including I I"" ' " {, ,.;. . February 24, 2004 Page 3 , , ' consolidation is years away, the better service given by !lopkins,' getting people who have been helped to speak up for Hopkins; Other options as they come upin the future should be looked at; Mr. Mielke should check w'ithother cities and keep Council updated. Other , Mr. Rowan asked that he receiVe information ,011 health benefits by department. If there are differences, between departments or organizational levels, he wants to know the reasons for the differences. Mr. Brausen asked if anyone got an invitation to the Arts Board farewell far Nelson Berg. No one had. He noted the Activity Center invitation went to his ,old address.' Ms. JohnsOllmentioned Caring Youth on March' 16. Three Hopkins youths will be recognized. ' Mr. Thompson said he appreciated the Public Works effart on the sidewalk. He had been contacted about the tax burden; Mr. Mielke had been also. Mr. Thompson asked about the parking problenisdue to ElderHome'stead'letting groups use,their room; Mr. Mielke said it is likely one side Of the road will be posted "No Parking. " , Mayor Maxwell said he ha.s a Park Boai'd prospect. , Mr. Mielke said state law. says fiteworksstandsmust be treated the same as other transient ." merchant licenses. Citrus is the only one that normally gets such a license. Ms. iohrtsonasked what if someone wanted to sell fireworks at a festival, such as Raspberry - could the whole festival have one license that says, "cannot have~.." Mr. Maxwell asked ifstrictures such as zoning, distances framsch(lols, etc. could be used. He. asked if it would be apolicing issue; Chief Reid said it is, more of a fire issue.' General Consensus: Staff needs to corne to Council with options. , .. .. Mr. Mielke said things are going well with both Luther projects; Knox site and Mainstreet site. Zoning& Planning was having concept discussions tonight. The Planning Cammissionwill hear formal applications in April; Council will hear them in May, as well as get the PDDfor redevelopment,etc. IleiUlepinCountystaff seems agreeable to a crossing at 8th, although it still needs official approval. Retreat: After discussion it waS agreed the Staff/Council Retreat would be held March 9 if the Depot staff can come 011 the 23rd; otherwise, it will be held March 23. Mi. Mielke reminded everyone :State of the CIty is Thursday at 7 :30 a.m. Mr. Brausen moved adjourninellt. Ms. JOhnSOll seconded. Meeting adjourned' at 9:55p.m. Kasey Kester, Secretary COUNCIL MEMBERS: . ,;;' ;~ . February 24,2004 Page 4 ATTEST: Eugene J. Maxwell, Mayor '. .