Agenda
. AGENDA
CITY COUNCIL WORK SESSION
Tuesday, March 30, 2004
6:30 p.m.
Raspberry Room
6:30 pm City Council Work Session Called to Order
6:35 pm Pavilion locker room discussion; Olson
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7:30 pm Pavilion acoustics discussion; Olson
8:00 pm Fire Department Inspection Program discussion; Beckering
8:45 pm Transient merchant license review; Genellie
9:15 pm Gambling fund ordinance discussion; Genellie
9:45 pm Other
10:00 pm Adjourn
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i. MORTENSON@
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M, A Mortenson Company
700 Meadow Lane North
Minneapolis, MN 55442
Telephone: (763) 522-2100
March 30,2004 ,Facsimile: (763) 287-5430
www.mortenson,com
Mr. Jim Strampe
President, Hopkins Hockey Booster Club
4656 EJlerdale Road
Minnetonka, MN 55345
Re: Hopkins Pavilion New Locker Room Facilities
Dear Mr.Strampe:
We are extremely pleased to submit to Hopkins Hockey and the City of Hopkins this
preliminary design and proposal to provide the design and construction services for the
. new Home Locker room facilities atthe Hopkins Pavilion for the Hopkins Royals Hockey
Team.
M. A. Mortenson Company along with Johnson Laffen Galloway Architects have
thoroughly reviewed the existing facility and site to ,prepare a preliminary design for the
locker rooms. We feel the preliminary design meets the needs of Hopkins Hockey and all
applicable building codes. A preliminary code review was prepared by Johnson Laften-
Galloway Architects.
We have included the summary of the construction estimate for your review and ..
encourage input on cost and design issues. The estimate is broken out by base building
construction versus tenant fit-out. Thetenant fit-out budget was prepared such that all of
the work could be completed by-Hockey Booster donations.
The Booster club contribution will in~lude the following items,
Landscaping Fire Extinguisher
Caulking TV and Bracket
Ceiling Finish Toilet Accessories
Shower floor Marker boards
Interior painting Locker chairs
If you feel any of this work should be completed by the base building construction we
can easily accomplish this work.
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The design and construction schedule for the base building wOLild be approximately four
to six weeks for design, subcontractor selections and permitting. Then ten to twelve
weeks for base building construction, the following BoosterClub fit-out I landscaping
could extend the project approx two weeks. This proposal is 'based on a June 1 sl 2004
construction start with design commencing, no later than May 3rd 2004. We expect the
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facility to be open for High School use in early September.
Please consider this proposal a guarantee from Mortenson that the project can be
accomplished for the $300,000 budget and opened in time for use by the High School ,in
early September. Due to our experience with the Hopkins Pavilion and the Hopkins
Boosters we are ideally suited for this assignment and look forward to the opportunity to
Design and Build the project and work with all of the parties involved to provide a home
for Hopkins High SchoOl Hockey.
Sincerely,
. . Clark
ident - Estimating
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Hopkins Pavilion New Locker Room Facilities
Page 2
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l,' MORTENSONR
. HOPKINS PIVIUON
LOCKER ROOMADDlllON
HOPKINS HIOHSCaOOl HOCKEY
HOPKINS,MINNESOTA
C.S.'. SUMMARY FOR
PROJECT COSTS
March .30 2004
BASE BUILDING TENANT FITOUT
SHELL BY BOOSTERS Total
Building System Breakdown $/Sq.Ft. Cost $/Sq.Ft. Cost Cost
Division 1 - General Requirements $15.69 $39,491 $0.00 $0 $39,491
Division 2 c Site Construction $12.24 $30,810 $1.99 $5,000 $35,810
Division 3- Concrete $10.57 $26,611 $0.00 $0 $26,611
Division 4 . Masonry $19.71 $49,600 $0.00 $0 $49,600
Division 5 - Metals $1.76 $4,424 $0.00 $0 $4,424
Division 6 - Woods & Plastics $1.06 $2,665 $0.00 $0 $2,665
Division 7 - Thermal & Waterproofing $7.77 $19,545 $0.25 $629 $20,174
Division 8 - Doors & Windows $2.63 $6,624 $0.00 $0 $6,624
Division 9 - Finishes $0.68 $1,712 $2.89 $7,279 $8,991
Division 10 - Specialties $0.52 $1,303 $1.20 $3;027 $4,330
Division 11 -Equipment $0.00 $0 $0.00 $0 $0
. Division 12 - Furnishings $0.00 $0 $0.00 $0 $0
Division. 13 - Special Construction $0.00 $0 $0.00 $0 $0
Division 14 - Conveying $0.00 $0 $0.00 $0 $0
Division 15 - Mechanical $11.62 $29,250 $0,00 $0 $29,250
Division .16 - Electrical $4.44 $11;181 $0.00 $0 $11,181
Subtotal $aR68 $223,219 $6.33 $15,935 $239,151
Building Permit $2,757 $2,757
Subtotal $225,976 $15,935 $241,908
Construction Escalation $0 $0 $0
Subtotal $225,976 $15,935 $241,908
Design Completion $14,000 $0 $14,000
Design Reimbuysibles $2,962 $0 $2,962
Testing/Inspections 1% $2,078 $0 $2.078
Sac Fees $4;800 $0 $4,800
Subtotal $249,816 $15,935 $265,748
Performance & Pa ment Bonds $0 $0 $0
Subtotal $249,816 $15,935 $265,748
Est./Const.Contin enc $25,000 $0 $25,000
Subtotal $274,816 $15,935 $290,748
$3,154 $0 $3,154
Add 24"x22"x72" Lockers 40 ea $12,000 $0 $12,000
. Add for Rubber Flooring & Base 1700 sf $10,426 $0 $10,426
Total Construction Cost $300,396 $15,935 $316,329
$110.44 $6.33 $116.77
2,517 2,517 2,517
04-1053 CSI E~timale Summary
Breakout Summary
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Mariucci Arena Suites Addition
University of Minnesota
Minneapolis,. Minnesota
client [University of Minnesota]
architect [HGA Architects]
cost [$3 million]
,St. Johns University
Athletic Facilities Renovation
COllegeville, Minnesota
. Blake School client [Order of St. Benedict]
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Gordy Aamoth, Jr. Memorial Stadium , architect [Ellerbe Becket]
Hopkins, Minnesota cost [$7.3 million]
client [Blake School1
architect [Ankeny Kell Architects]
cost ($2.3 million]
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Dickinson Community Center
Dickinson; North Dakota
client [Dickinson Parks & Recreation] [City of Dickinson]
architect [Olson Lavoie Corporation]
cost ($11 million]
ShorE!view Community Center
Shoreview, Minnesota
~" client [City of Shoreview1
- architect fBWBR Architects, Inc.]
-" cost ($8.7 million]
,MORTINSoN@
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Xcel Energy Center,
St. Paul, Minnesota
client [Minnesota Hockey Ventures Group,lP]
architect [HOK Sports Group]
cost [$151 million]
.. National Sports Center
Blaine,Minnesota
client [Minnesota Amateur Sports Commission]
The AleriJs . Event Center architect [TKDA Architects]
Grand Forks, North Dakota cost [$8.8 million]
client [City of Grand Forks]
architect [Johnson Laffen Galloway Architects]
[Schoen Associates] [ Ellerbe Becket]
cost [$77 million]
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Williams Arena/Sports Pavilion,
University of Minnesota
Minneapolis, Minnesota
client[University of Minnesota]
architect [HGA Architects]
cost [$16 million]
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MORTENSON@
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NCAA Collegiate
Hockey Hall of Fame
The NCAA Collegiate Hockey Hall of
Fame to be located in Grand Forks will
highliteand feature the history, traditions
and heritage of college hockey since its
inception. The 50,000 s.f facility will
house the enshrined members to the
,Hockey hall of Fame, displays featuring
,rivalries and championships, interactive
exhibits, gift shop and theater. Four
sheets of ice will allow youth hockey
events to be held at the facility,
The project is estimated to cost $20 mil-
lion and be completed by 2006.
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HOPKINS CITY COUNCIL WORK SESSION PROPOSAL
HOPKINS P A VILIbN LOCKER ROOM PROJECT
. MARCH 30, 2004
PROPOSAL - To build an addition on to the Hopkins Pavilion for the purpose of
providing locker rooms for the Varsity and Junior Varsity players of the Hopkins High
School Hockey Teams. The addition would also have applications for area youth of the
Hopkins Youth Hockey Association.
The proposal is actually the continuation, Phase 2, of the mezzanine project completed in
the Fall of 2003 on the north end of the Pavilion. It was a cooperative effort of the
School District and the City of Hopkins. It was deemed necessary at the time to proceed
immediately with Phase 1 (mezzanine/classroom level) as the classroom space was
needed for the Fall Term school opening. We have been working on the following
proposal for Phase 2 since that time. ,.
. PROJECT PARTICIPANTS - The Hopkins School District (ISD 270), The Hopkins
High School Boys Hockey Booster Club, The Hopkins Youth Hockey Association
(HYHA), The Hopkins Hockey Advlsory Board, and the City of Hopkins
HISTORY AND PURPOSE -The Hopkins High School Boys Hockey teams have used
the Hopkins Pavilion for their "Home Rink" since 1994. (The Hopkins High School
Girls Teams use the Minnetonka Ice Arena.) Since that time the locker room situations in
the Hopkins Pavilion have been barely acceptable but they had been accepted. They are
both the smallest and the least functional of all the schools in the conference, indeed, also
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of almost all schools outside of the conference.
The inadequacies of the locker room situation in Hopkins have long been recognized and
have been a source, of frustration within the School District and the Youth Hockey
Program. In 2001, the City of Hopkins, recognizing the problem, gave permission, and
the Hopkins High School Boys Hock~y Booster club purchased and installed atemporary
trailer (14 ft wide by 70ft long) and installed it adjacent to the west side of the building.
For two years the trailer was used as a locker room while other Pavilion remodeling was
considered. Originally the City had indicated that the trailer would be a one year
solution. At the end of that year an extension for one more year was granted since no
permanent remedy had been found. For the.school year 2003-2004, the City of Hopkins
required that the trailer be removed because ,of the changes to the PW site. The south end
of the Pavilion was considered unacceptable by the Inspections Department because of
both esthetics and Disability Act concerns. For the 2003-2004 season both the Junior
. Varsity and Varsity Hockey Teams managed to share locker facilities which we outfitted
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(temporarily again) in the City Warrrling House to the north of the Pavilion. It was made
Hopkins City COllncil Work Scs,>ion Pnlpu,al PagL' ] 01.7
Hopkins Pavilion Lockcr Room Pnljcct
ivJ;lI'cl1 30. 2004
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available to us as the City of Hopkins recognized our continuing need for more adequate
facilities. It was much smaller than what would be adequate but the teams, coaches and
parents appreciated it and made the b~st of a difficult situation once again, by moving in
flooring and lockers at their expense and arranging them in very tight quarters. (Aftera
year in storage and considerable expense the Booster Club did finally sell the trailer at a
consider.able loss - the market for those types of construction trailers apparently changed
drastically during the time we owneq it.)
PRIMARY ISSUES
. Proposed Structure
. Appearance - The structure will be a one story addition built contiguous
with the south (Excelsior Blvd) side of the Pavilion. It will be 77ft east to
west and 32ft north to south. It will consist in total of 2518 sq. ft. and it
will be built to the standards and architectural look of the Pavilion.
. Function - The 22518 sq. ft. will consist of approximately two-thirds
locker.room and coaching office space and one third (789 sq. ft.) storage,
and utility space which is much needed by the youth hockey organization.
Restrooms and a minimal but important shower system will be included in
the locker room facilities.
. . Maintenance - Maintenance will be provided by Pavilion staff. Don
Olson is preparing an estimate of expenses for ongoing maintenance.
These estimates have been discussed with staff and will be taken into
account in a financing scenario staff is developing.
. Construction
. Contractor - The proposing parties are open to process and choice of
contractors however considerable work has been done attempting to
develop this project to. this point and to date, best efforts and results have
been achieved with the contracting firm ofM.A. Mortenson Construction.
A Vice President of the firm, Mr. Greg Clark is a construction project
estimator and a member of the Hockey Booster Club. (His son is a player
on the team and will be a high school senior next year.) Mr. Clark has
been responsible for much of the recent work pertaining to the design and
estimating of the project and frankly responsible for the sharpened pencil
and reductions in costs that have allowed the project to proceed. Other
firms have been invol~ed in negotiations (Kraus-Anderson Construction
and Rutledge Construction) and they or any other firm may still end up
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being involved in the project. Mr. Clark has indicated that M.A.
Mortenson will commit to guaranteeing the proposed price on this project.
That proposed price, as discussed in the Construction Proposal is
$300,000.
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Hopkin~ Cil} COll11Cil \Vork Sessioll Proposnl Pngt: :2 of 7
Hopkin~ Pal'ilioll Locker Roolll PrujcC!
i\'1arcll .10, 2004
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. . Supervision/Responsibility -' The proposing parties and Mr. Clark will
remain involved to whatever extent they are needed and to the extent they
are capable. Pavilion staff and the City, may be responsible for many of
the day today decision making during construction- to the extentthat
they are able. Pavilion staff has indicated agreement with this
responsibility.
. Work to be provided by Hockey Association LaborN olunteers -'
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There are to be sure, certain portions of the construction which were held
out of the budgeting process in order that volunteer labor from the hockey
associations could be used to help defray costs. The Construction,
Proposal lists those items. In several cases (painting, landscaping etc.) the
savings will be in labor and donated supplies and equipment, and in other
cases (lockers, rubber flooring) itemswill be paid for by the Booster Club
as it can afford the additional expense.' If there are contingency funds
remaining after the design and building phase they may be used for some
of these expenses. '
. Financing
. Project Costs and Payment - The proposal is for the City of Hopkins to
lend the money for construction costs and,tomake a contribution to'the
. project however payb~ck to the City for.in excess of 85% of the total
project costs is planned.
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. Suggested Leasing Arrangement - It appears at this point that the City
may decide it prefers ~ land lease arrangement whereby the cost of the
project is nearly amortized by lease'payments tothe City. The proposal
consists of direct, scheduled payments from the three hockey
organizations involved; a matching grant from the City of Hopkins, and
payments from ISD 270 under the levy for lease program;
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. Lessee - The proposing parties are flexible to an extent, in suggesting a
suitablelegal entity asithe lessee. Apparently, although ISD 270 is a
major contributor in this proposal it is unable to be named a lessee. The
High School Boys Booster Club, although a major end user of the new
facility, is not a registered 501C-3 organization yet, and additionally it
. recognizes that it is a s9mewhat changeable entity year to year as players
graduate and move onJThe Booster Club will begin the application
process to become a 501C-3 organization but it may be that the City
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would prefer both the Booster Club and the Hopkins Youth Hockey
Organization be named as lessees. The City and HYHA have an
important and long standing relationship that is expected to continue long
into the future. As a result of a meeting with City Staff (3/19/04) it was
. decided that the High School Booster Club would begin its application
process to become a 501C-3 organization. This process generally requires
Hopkins CilY Council Work Session Proposal Page 3 of 7
Hopkins Pavilion Locker Roonl Project
March 30, ::ZOO4,
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. a longer period of time than the construction period would be. It was
proposed that we consider moving the Booster Club into the HYHA
umbrella so that the qity,could lease the land to one single entity. ,We, at
first look, have no objections to that suggestion and we are actively
exploring the possibility with the HYHA Board. ISD#270 has indicated
that this relationship already exists in other school districts. Initial
meetings with the HYHA officers have been favorable.
. Payback Period-Payback scenarios were proposed to City Staff 3/19/04.
Generally, ten-year p~riods were proposed. Staff considered the proposals
and suggested it would clarify certain questions and propose a more
refined payment schedule. Each of the involved parties is operating within
certain difficult constraints and we have tried hard to manage a fair
resolution to a problem that has evaded a solution for several years. It will
greatly benefit all parties involved if we can each accept a share of some
difficult decisions. Staff did raise the question/possibility of projects such
as this, being more palatable to a City if certain guarantees were involved.
We discussed how ISD 270 certainly maintains a strong working
relationship with the City of Hopkins - a relationship that has worked in
the past. HYHA certainly has a long-standing relationship with the City
and it has recently been made stronger with its pull tab license. This
leaves the High School Booster Club the remaining party, and if all other
. facets of this proposal are acceptable to the City and if deemed necessary,
we would commit to put together personal guarantees for the amount of
the proposed Booster pub contribution.
. "Mortgage (Lease ) Reduction" by party
. HYHA - The Youth Hockey Organization has agreed to pay
$5000 yearly toward the project. It is acknowledged by the youth
organization that not every youth member will eventually be
playing for the High School Teams however the locker rooms will
be built and arranged so that HYHA will be able to use them for,
tournaments and special functions and they will be exciting
additions for the youth to see and use. Additionally, HYHA has
great need for storage and utility space in the Pavilion and as
discussed previously, one third of the addition's space will be
allocated to this need. It may be deemed most expedient for
HYHA to be the single lessee in the project.
. ISD - The school district will use levy for lease dollars in order to
increase its lease payments to the Pavilion by $16,000 per year.
(This may end ;up being lease payments to HYHA if it becomes ,the
actual single lessee in this project.)
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Hopkins Ci[~ Council Work Sessio!1 Pmposal Page 4 of?
Hopkins Pavilion Locker Room Project
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. . City of Hopkins - The City of Hopkins will be the "lender" and
will make a contribution to the project of $50,000. $25,000 of this ,
amount has been proposed, since the beginning of our negotiations
(about one year ago), to be a matching grant, tied to a Capital Fund
Raising Campllign planned by the Hockey Associations. !tis true
that the original discussions centered around that $25,000 being the
only contribution on the part of the City however we have been
forced to increase the contributions of each party in order to really
properly amortize the costs of the project. The City is being asked
to consider this. amount by ISD 270 and we citizens. It is also true
that ISD 270 continues to pursue other avenues to raise additional
cash (large dorlors and naming rights area good possibility).
Hockey will also continue to raise funds to improve various areas
of the Pavilion as time passes. We realize the City will be in need
of revenue at the Pavilion in order to Jund operating expenses in
the future and Hockey would be amenable to helping with
improvements;
. Hopkins High School Boys Booster Club - The Boys Booster
Club has in the past operated within a budget that raised money for
ice time for Captain's Practices, certain equipment costs, certain
publicity costs 'and other miscellaneous items. The 2002':'2003
. budget was approximately $30,000. The year 2003-2004 began
with the club ktiowingthat a locker room project was a possibilIty.
It increased itsfundraising knowing it was proposing yearly
payments to such a projectand it did so with the unanimous
support of members , and extremely good participation in its efforts.
This year the club's activity (which the club attests is very
reproducible and in fact improvable) resulted in earning and saving
, amounts suggesting that the yearly payments to' the locker room
project are realistic. This includes not only the $5000 yearly
payments to "mortgage reduction" but sundry other capital costs
the Booster Club has offered to pay. . The Club has this year
"banked" its contribution it raised for last year when we hoped the
project would ~e built.
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. Advisory Board - The Hopkins Hockey Advisory Board is a
Board consisting of HYHA, and both Boys and Girls High School
Booster Clubs. . It includes representation of both High School
Coaches and the High School Athletic Director. It was formed one
year ago to better organize each of the above groups and allow
them to "speak:with one voice". It will be the general
responsibility of the Advisory Board to organize the Capital
Fundraising Campaign, which has committed $25,000 to the
. project. Those 'plans are currently in process.
rlopkJlls City Cuullcil WOl'k Session PropcNli P,lg~ 5 ul' 7
Hopkin" Paviliun trlckcr Roe)1ll Pl'oject
:\'1 arch 30, 2004
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. . Asset Building or Program Building
. How does this improve the Hopkins Area Youth and High School
Hockey Programs - The neat, clean answer tothis question is that the
locker facilities in the current Pavilion are the smallest of any of the teams
that we might play. They are small enough that changing into equipment
and uniforms is extremely difficult in the cramped quarters. They are also
too small to accommodate individual lockers and this means that'players
must carry the unwieldy hockey equipment bags to practices and to games.
This is most difficult in the frequent situations when players have to come
to the rink from school, many of them do not drive and cannot store bags
at school and have no ,time to get them at home. after school.
The new locker rooms and the utility room will be available to many
youth of the Hopkins area (both the very young and the high school age)
and will s,erve to send>the message.to these youth that Hopkins is a vital
community concerned about them.
The more involved answer consists of discussing the overall status of the
Hopkins Hockey program and our attempts to upgrade a program that has
been admittedly languishing for several years now. We have been doing
many things to improyetheprogram these last two years .and our primary
. measure. of success will be' the satisfaction of parents of young players
with our efforts.
No doubt the, most visible sign ofa families disappointment with the
hockey program in Hqpkins is the willingness to leave the school district
to pursue hockey som~where else; As em example, out of my son; s class
alone, (this year's HHS Senior Class) two boys left the district as
sophomores, both are all conference defensemen at other schools now and
both have made arrangements to play division one college hockey (both
were also Mr. Hockey finalists this year), our second leading goal scorer
left this summer to move to a program where he might get more
recognition, and two players left at the start of this year to goto St. Louis
Park - one of them was our starting goalie and ended the year one of St.
Louis Park's All Conference players. I am certainly not suggesting that
the lack of locker rooms alone would cause a family to h~avethe school
district but it fair to say two things. One, hockey was a very large part of
each family's decision, and two, that the Hopkins Hockey Advisory
Council has identified the locker room project as number one on its target
list of important achievements in the revitalizing of Hopkins Hockey. It is
a visible and substantial message to all those in Hockey that the things we
are doing are working and that there is support from the community,
School District and tht? City. We are very concerned with the rumors of
. additional bantam families (junior high age players) that are considering
leaving the school district this season (two have just moved to Minnetonka
Hopkins Cily Councd Work Session prop(J';i\l Page (, of 7
Hopkins Pavilion Locker Room Project
Marcil 30. ::;004
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. and several more went to private schools for hockey related reasons this
past year) and a satisfactory culmination ofa locker room project could
only serve to suggest to them that Hopkins Hockey is becoming more
vital.
'Please decide in favor of this project and proceed with all due haste so that
the hockey community can grasp the support it needs. We continue to
stand at the ready to do anything reasonable on our parts to continue this
project on a track that will provide adequate locker rooms in time for the
upcommg season.
From the time the City would agree to proceeding, the project will need
about one month for the design and contracting to be completed, and it
would need about three months for the construction phase to be
completed. In order to be ready for use by September-October this means
formal design work wpuld ideally be able to commence approximately
May 1st, 2004. ' ,
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. What does this bring to the Pavilion and to the City of Hopkins -
. A statement of vitality and concern for the citizens of the area and
in return satisfaction from those citizens
. A statement of,vitality and concern to all those who visit from
. other cities
. A physical and. financial enhancement to property owned by the
City ofHopki~s in the amount 'of $300,000
. The possibility of increased revenue for the Pavilion in the future
Mr. Jim Strampe
Hopkins Hockey Booster Club
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I10pklnS City Council Work SCSSlOll Proposal Pngc 7of7
Hopkins Pavilion Locker Room Projcct
Marcil 30. ::004