Memo- Street Restoration Standards
I Hopkins Public Works Department !
. Memorandum
TO: ] ay Thompson
COpy; Steve Mielke, Steve Stadler
FROM: John M. Anderson P.E., Assistant City Engineer
DATE: April 30, 2004
SUBJECT: Street Restoration Standards
Since the right of way management ordinance was adopted in 2002 the public works
department has been working on phasing in the new policy. Beginning in 2004 we have
been issuing right of way excavation permits based on the new standards. This is a
difficult process in some respects because many contractors are accustomed to the how
street restoration has been handled in the past and do not plan for the new more
aggressive standards. Also many times when a plumber begins a repair they do not know
if street excavation is needed to complete the repair. As a result the street excavation
. takes place in reaction to the conditions uncovered during the repair. This makes it
difficult to mobilize the proper equipment the same day to complete the repair in
compliance with the standards. Occasionally the work takes place without a permit
application for Right of Way Excavation. If the work proceeds without a permit and no
inspection of the street repair by the engineering division typically the street is patched to
a bare minimum size and not in conformance with section 805. The City will largely pay
the increased cost of the work based on the new standards. Legislative policy 8-H limits
the dollar amount of street restoration cost to $750. The public works department has
been working to inform residents and the city council on this issue. In the May Hopkins
Highlights information is being provided on the process to apply for reimbursements. In
the March 12,2004 City Council update information was provided on the enforcement of
the right of way policy.
The vast majority of cuts into existing street pavements are for utility repair work on
public and private utilities such as Sanitary services, Water services, Waterrnains,
telephone cables, etc. In 2002 the Hopkins City Council adopted standards for these
street repairs recommended by the League of Minnesota Cities. These restoration
standards divide street restoration i11to three classes of streets.
1. Streets constructed in the last 5 years (new)
2. Streets shown in the 5 year Capital Improvement plan (old)
3. Streets which fall in between the previous two categories (Medium)
. Different restoration requirements apply to each of the three categories listed above. The
utility hole restoration for each of the following is shown on the attached plates.
. Pavement 0 to 5 years old (new)
Plate 7 shows restoration for pavement 0 to 5 years old (new). Plate 7 requires full lane
replacement in the area of the excavation and mill and overlay of the other side of the
street. If utility work extends to both sides of the street the restoration would be full
depth replacement curb to curb. The length of this patch is variable depending on the
excavation, which took place, but is limited to a maximum of the street width.
Pavement 5 years old to 5 year CIP (medium)
Plate 8 shows restoration for pavement 5 years old to 5 year CIP (medium). Plate 8
requires full lane replacement in the area of the excavation to the centerline. If utility
work extends to both sides of the street the restoration would be full depth replacement
curb to curb. The length of this patch is variable depending on the excava6on, which
took place, but is limited to a maximum of the street width.
Pavement in the 5 year CIP (old)
Plate 9 shows restoration for pavement in the 5 year elP (old). Plate 9 requires pavement
restoration 2 ft beyond the hole excavated for the work.
Restoration Costs
. Typical restoration costs are difficult to quantify because every situation is a little
different. Assuming the situation involves a water service repair that requires about a 5
foot by 7 foot hole in the street and a copper line that can be pulled underground without
disturbing the concrete curb and gutter to the watennain on the near side the following
are estimates of the restoration costs based on the past practice and new policy:
Past practice cost = $900.00 (5 year old to 5 year CIP)
$150 city cost
Current Policy cost= $2,100 (5 year old to 5 year ClP)
$1,250 city cost
This example probably involves the most inexpensive repair based on past practices and
is a very average cost of most current policy repairs. The difference in the city's portion
between these two is $1,100. If we assume there are 25 repairs per year of this type the
city is responsible for reimbursement on the annual increase in cost to the city based on
the new policy is $27,500. In fact the increase in city cost may be more due to the fact
that in the past residents have not taken advantage of the reimbursement program. With
the increase in cost and the added emphasis in making residents aware of the policy it is
anticipated that more residents will apply for the reimbursement. In 2003 no applications
were received for reimbursements. These estimates do not include any of the more
expensive repairs involving mill and overlay on the new streets.
.
The engineering division has been asked to look into the need for the mill and overlay on
. the new pavement restoration (plate 7). This is an expensive operation when the area is
relatively small. The mobilization of the equipment is more costly than the actual work.
This work disturbs new pavement where no cuts are needed to complete the utility repair
work. The engineering division is in the process of researching the information used to
draft plate 7 and why the mill and overlay portion was included.
.
.
. ,
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TYPICAl. HOLE EXCAVAnOH
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TYPICAL RfSTORAnON
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Note 1: Bituminous Pavement
-Fun lane replacemenl of base and binder to the neores! conslruclion joint or troll$Verse crack
-Fun street width mID & overlay af wearing course
N[lte 2: Concrete Pavement!
-Full panel replacement for concrete pav~eni
N[lfe 3: All other Types of Surfaces and Pavements -
-Replacemenl with in-kind materials
. PLATE 7
Hole Restoration Date: 11-00
Typical Pavement 0 to 5 Ye:rrs Old ~ SC1Ile
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mICA\. HOLE EXCAnllQN
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. -full panel replac~man\ tor concrete' pavement
Nate 3: f.l\ Olher lypes of Suriaces and Pavemen\s
-ReplacemQnt wun in-kind ma\erials ' -
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Hole Restoration Typical Pavement Date: 11-00 pi). TE B
5 Years Old to 5 Year CIP lta SCIlla
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-,I Nole 1: Bituminous Pavement
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. Replace base. binder and wearing course for widlb Gf hole plus 2 fl. on either side of cut
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:,1 Maie 2: Concrete Pnvement
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" · Replace Width of hole plus 2 ft. on either s1de of cut
, , Nole 3: All Olher T~ of Surfaces and Pavements _ -
, · Replace width of hole plus 2 ft. on either side of cui
Hole Restoration in 5 Year CIP Date: 11-00 PLATE 9
or Utility Hole Patch No Scale
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FROM THE PUBLIC WORKS DEPARTMENT
. Steven J. Stadler, Public Works Director
March 12, 2004
Street repair costs on sewer and water service repairs
The City Council approved a Right of Way management policy in 2002. One element of the policy
defines the extent of street restoration based on the age of the street pavement. Newer pavements
require more extensive repairs in order to restore full pavement expected life after a utility excavation.
An older pavement or one scheduled for rehabilitation within 5 years would require less extensive
repaIrs. The Public Works Department has been working to phase in the implementation of that
policy over the last few years. In 2004 we plan to enforce the street restoration standards as detailed
in Section 810. The cost of street restoration work associated with sewer and water service work will
go up as a result. The City has built in some protection for single family and duplex properties related
to these costs. Legislative policy 8-H limits the exposure to costs associated with street restoration to
a maximum of $750. Street restoration costs in excess of $750 are reimbursed by the city. As a
result the city will experience an increase in cost to fund the reimbursement program due to full
implementation of the street restoration standard. This reimbursement policy only applies to single
family and duplex properties; other land uses are responsible for the entire cost of street restoration.
Over the next few months we plan to work on raiSIng public awareness of the existence of legislative
policy 8-H in order to insure those who are eligible for the reimbursement can collect.
.
NPDES Phase II storm water permittina for MS4s
As you may be aware 2003 is the first year of a five-year permit the City of Hopkins has with the
Minnesota Pollution Control Agency (MPCA) for storm water discharge. The general permit
administered by the MPCA was the subject of a lawsuit brought by the Minnesota Genter for
Environmental Advocacy, which has been ruled on by Minnesota Court of Appeals. The MPCA is in
the process of modifying its permit process in response to the ruling from this lawsuit. The modified
permit will require all permit applicants to reapply once the language of the new permit is determined.
I n the mean time we are continuing to operate under the existing permit and as one of the
requirements the City of Hopkins has completed it's annual report and submitted it to the MPCA. All
best management practices (BMPs) listed in Hopkins permit for the year 2003 have been completed.
The following is a brief list of those BMP's completed in 2003:
. Conduct Annual Public Meeting
. Inventory and map structura! pollution control devices, ponds, conveyance system, and outfalls
. Inspect 1 00% of structural pollution control devices
. Inspect 20% of ponds and outfalls
Under the current permit the goals for 2004 include the following:
. Erosion control ordinance BMP list
. . Research existing city codes that regulate illicit discharges
. Adopt ordinance requiring erosion and sediment control measures
. Define procedure for site plan review to insure compliance with erosion and sediment control
ordinance
. Complaint tracking on construction site practices
Partnering wi
the Communi
Enhancing t
Quality of l
kins Iii hli hts May
200~
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, . _. .J- "'~L_;:-"'__'
May Is Bike Safety Month
May is Bike Safety month and one of the most important ways to ride a bicycle
safely IS to wear a helmet. Bicycle helmets greatly reduce the incidence of serious
head and facial injuries by up to 85%. Bicycle helmets are not just for kids. people
of all ages should wear them!
And to make it easier for you, the Hopkins Police Department will be holding its 6th
Annual Bike Helmet Sale on Saturday, May 8,2004 from 9:00 am - 4:00 pm in the
Raspberry Room at City Hall. The coSt ofthe helmet is $8.50 (cash or check only). These
are top of the line helmets ranging in sizes for small children (no toddler sizes will be avail-
able) to adult, They come in a wide variety of colors and styles. All helmets will be individu-
ally fitted before purchase. We can only sell helmets to individuals who are there to be fitted
- do not plan on buying one for someone that is not with you at the sale, If you have a helmet
and are not sure if it fits properly, bring it with you co be checked,
If you are a bicyclist, it's also important to know that in the City of Hopkins, all bicycles are
required to be licensed. You may purchase a Minnesota state bicycle license at the Bike Helmet
Sale or at the Hopkins Police Department, Monday - Friday from 8:00 am - 4:00 pm. The cost
of a 3-year license is $10, Please bring the bike model, bicycle brand name, serial number, and
. nu mber of speeds with you for the license application.
member... you're in the driver's seat when you're on your bike! You are subject to the same "rules
of the road" and many of the same laws as automobile drivers, Be a responsible traffic participant.
';~,-'::.('_~:'.!J9"k~~-:;.t~~~v-"
Shady Oal< Beach
Shady Oak Beach opensJune 11 for the summer season and will remain open through
August 29. Hours at the beach duringJune and July are 10:00 am - 9:00 pm, and during
August are 10:00 am - 8:00 pm. Amenities at Shady Oak Beach include two sand play areas,
water play area, sand volleyball court, concession stand, and restroom/changing areas,
2004 Beach Fees
Season Passes Daily Fees
Shady Oak Beach season passes are sold through the City of Daily fees for entry
Minnetonka Recreation Services office, Monday - Friday, 8:00 am - and parking to
4:30 pm. Season passes are not for sale at the beach. To purchase a Shady Oak Beach
season pass, please call Recreation Services at 952~939-8203, Visa or can be purchased
Master Card is accepted. Alternatively, you can purchase in-person at at the gate.
Minnetonka City Hall or by mail. Daily Admission
Household and Grandparent/Grandchild Passes $25 (Hopkins Resident) $4/person
Single Person $15 (Hopkins Resident) Daily Parking Permit
Seniors (65 and older) Free (Residents only) $3/car
.~"" ;"l:":L~~~:~i~~'jic"''P~''''!'~~2.l~..~~~~
Cap On Street Repair Costs
Repairing the street after repairs to sewer and water services can cost a lot. The City has
. built in some protection for single family and duplex properties related to these costs,
City policy limits the exposure to casts associated with street restoration to a maximum
of $ 750. Street restoration costs in excess of $ 750 are reimbursed by the city, This
reimbursement policy only applies to single family and duplex properties; other land
~ uses are responsible for the entire cost of street restoration, If you need ta repair
your sewer or water service and need to cut into the street to make this repair
please contactJohn Anderson at 952-548-6356 to find out what you need to
apply for a reimbursement, Reimbursements must be approved prior to any
work and permits and inspections are required to qualify.
. ,
. May 6, 2004
2005 BUDGET
Overview
Below are some variables which may impact the levy and budget in 2005.
1. The 2005 proposed general fund expenditures are undetermined.
2. The 2005 required dent levy increase is $269,000, which is a 3.5% increase in the total
levy.
, There is no HRA kvy proposed for 2005.
-'.
4, The overall 2005 levy increase is yet to be determined.
5. The debt service levy increase impacts the average homestead by $17 a year, or 1.8%.
This assumes that Tax Increment Financing (TfF) district 1-1 is decertified in 2005, If
not, tax impacts could be $95 a year for the average homestead. By decertifying TIF
district 1-] an additional $1,000,000 will be added to net tax capacity value which will
contribute to establishing a lower overall tax capacity rate.
. 6. A 1 % levy increase equals $77,000 of new revenues.
7, Every 1 % increase in levy is a $5 increase in property taxes or a .5% increase in city
property taxes.
8. The franchise fee is still included in projected revenues at $1 per utility bill per 111onth., or
$290,000.
9. The total general fund reserve balance is $3,80] ,217. It is our policy to have at least 50%
of the tax levy in fund balance reserves to cover our expenditures in the general fund from
January through June. Fifty percent of our projected general fund levy is $3,327,160.
We are approximately $474,000 over our goal in general fund reserves,
2004 A VERAGF HOME MARKET VALUE $164.000
2005 PROJECTED AVERAGE HOME MARKET VALUE $187.000
(increase from limited market value coming olTand actual increase in value - up 14%)
2004 CITY TAX ON AVERAGE HOME $ 935
. 2005 PROJECTED CITY TAX ON HOME IF LEVY INCREASE IS 3.5% $ 952
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