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Agenda . AGENDA CITY COUNCIL WORKSESSION Tuesday May 25, 2004 6:30 p.m. Raspberry Room, City Hall Lower Level 6:30 p.m. Call to order 6:35 p.m. 2004-5 Goals and Objectives: \ . 1. Review of Work to-date 2. Discussion ot Action Steps 3. Prioritization and Next Steps 9:30 p.m. Other 1. Minnesota Out-ot-School Time Partnership Resolution 9:45 p.m. Adjourn . 2004-2005 City Council Goals and Objectives 5-21-04 Draft .GOall To Improve Communications and Marketing Efforts to Residents, Developers and Businesses IA Publish a newsletter once a month Purpose: Provide information on program/services and current events Inform Educate Encourage participation Action 1, Establish schedule for submittal of material Action 2, Each department submits material monthly Action 3, Newsletter is printed and is mailed with utility bills the first week of each month Action 4, Copies are delivered to apartment complexes that have volunteered to distribute them Action 5, Have copies available on the web site fB Resident Survey Purpose Determine needs/dislikes Vision/direction - is the City going in the right direction? Appropriate levels of taxes v services Action 1, Consider various methods of conducting surveys . 1 a. Telephone survey 1 b, Survey distributed with newsletter Action 2, Budget for survey Action 3, Seek bids for survey Action 4, Seek input from Council and staff for questions IC Marketing Purpose Publicize the activities that occur at HCA to the media Action 1. Determine what is currently being done Action 2, Consider alternative methods of distributing information Purpose Market Hopkins to Development Community (partner with HBCA 7) Action 3, Contact HBCA Action 4. Reestablish marketing committee Purpose Attract people to town Action 5. Determine what IS currently being done For example: Antiques of Hopkins . http://www.intersearchsvstems.com/antiquesofhopkin s/i ndex. ph p Action 6. Brainstorm additional ideas Action 7, Choose actions Action 8. Set budget Purpose Attract Potential Businesses to Hopkins . Action 9. Determine what is currently being done Action 10. Brainstorm additional ideas Action 11, Choose actions Action 12. Set budget ID Education Piece to residents to show benefits of development Purpose Demonstrate benefft of new development to the tax base Action 13. Gather information about previous values v current values Action 14. Prepare document for newsletter and web site Purpose Demonstrate purpose/benefit of new facilities Action 15, Reuse existing information that was developed to "sell" idea of new facilities Action 16. Contrast old faciltities with new facilities Action 17. Have this info available for open house IE All America Festival with the Raspberry Festival IF Emphasize and Celebrate Accomplishments I Purpose . Provide publicity and information about City accomplishments Action 18, Provide pictures/stories - newsletter, newspaper and web site Acton 19, Names & photographs of Board and Commission volunteers on web site Action 20, show historical accomplishments Action 21, publicize customer feedback on web site IG Citizen Academy as an education opportunity Purpose To inform residents about how the City functions Action 22. Determine budget Action 23. Design class to accomplish purpose within budget Action 24, Schedule classes (Suggest one department per year) Action 25. Publicize classes Goal II More Gatherings of Council and Staff to Discuss Current Issues and Build Relationships IIA Survey employees to see what they think we can do better Purpose To improve the programs and services of the City by involving all employees. . liB Gatherings/social events to build relationships one-an-one IIC Gathering of all employees with Council Attend department meetings Ride alongs . Attend quarterly meetings? LMC or EMC? Have Council provide content for Employee newsletter Assess what we are currently doing Goal III Improve the Budget Process /11 A Pre-budget meetings with each dept. prior to full budget process to: Purpose To set goals and identify issues Action 1. Establish calendar for meetings Action 2. Summarize issues by department Action 3, Identify costs associated with issues Action 4. Roll into 2005 budget process !liB Analyze and Consider adopting 2 year budget Allows more time for planning Purpose Provide for better planning and long-range budgetting i Action 1, Meet with departments and council to provide examples I Action 2, Determine benefits and shortcomings . Action 3. Establish goals for off year Action 4, Determine best year for implementation /IIC Provide a better understanding of the numbers Purpose To provide the Council and public with better financial information to make decisions, Action 1, Determine amount of budget detail that is appropriate Action 2, Provide brief comparison of revenues and expenditures between similar cities Action 3. Present historical financial information in a very readable format Action 4. Compare financial changes to outside measurements. (cost of living, ect...) Action 5, Present financial trends /110 Explore new funding sources for a/l programs Purpose To find alternative revenue sources so as to reduce the impacts on property taxes Action 1, Meet with department heads to brain storm on funding ideas Action 2, List all fees and their purpose Action 3, Analyze current fees to determine whether fees are covering costs Action 4, Contact other agencies to get idea's on funding sources Action 5, Ask departments to explore grant possibilities Action 6, Meet with council to brain storm and provide information . Goal IV Improve the Quality of Life in Hopkins IV A Develop up-scale senior housing project Purpose To provide a form of housing in the community that is in demand . Action 1. Inventory existing senior housing projects Action 2. Research market interest through a resident survey Action 3. Contract for a professional market study Action 4, Identify potential sites Action 5, Modify tax incremenUtax abatement policy to state upscale senior housing as a priority Action 6. Seek developer IVB Target for redevelopment sites that are showing blight and sites that are causing community/neighborhood degredation Purpose To improve the community by redeveloping blighted sites Action 1. Identify parameters of what constitutes "blights" Action 2, Inventory sites based on identified blight parameters Action 3, Prioritize sites to be addressed Action 4. Identify potential funding sources for program implementation, Action 5, Seek developer IVC Partner with faith community to accomplish certain goals Action 1, Develop a resource base I 1a. Recruit 3 to 4 faith community leaders and faith organizations to discuss goals, 1 b Develop strategies based on common values and goals of recruited faith members and city officials. . 1.c Build a resource base from the initial group to recruit a larger faith community-working group. Action 2, Develop a framework of specific goals and action strategy steps within the larger faith community group, 2a, Establish operating principals and strategies towards those goals, 2b, Identify stakeholders and resources to develop each specific goal. Recruit stakeholders to specific action teams across the faith community membership. 2c, Identify other government, civic and school initiatives that may tie into the specific goals and expand action teams to incorporate other resources, Action 3. Implement action groups and demonstrate shared goals and values, 3a. Develop reporting system from action groups to larger faith community group to Council to insure sustainability of goals, 3b, Support action steps of groups and implement procedures to support objectives through city government. Action 4. Incorporate action steps into government and city function. 4a, Council members to meet with Initial Resource Group to insure development of new and sustained leadership of faith community group and action groups, 4b, Strengthen the capacity of the faith community group to continue to develop strategies and goals within the original framework into the next generation of goals, IV 0 Review the location and operations of liquor stores to reduce youth access . Action 1, Develop revised ordinance incorporating best practices from other cities, additional training for liquor employees, carroUstick penalty schedule, 1 a March 23, 2004, Met with Council at work session on general goals of ordinance changes, 1 b. May 3, 2004, Katherine Magdal met with Chemical Health Commission to review and solicit input Action 2, Develop working document of changes based on input in Stage 1, 2a, Chemical Health Commission scheduled to meet with liquor license holders on June 7,2004 to review working document . 2b. Council scheduled to meet with Chemical Health Commission on June 22, 2004 to review recommendations 2c, Second draft of ordinance changes to Council at work session on July 13, 2004 for review, Action 3, Develop ordinance changes into final document. 3a, Final document to City Attorney for legal review by August 3, 2004. 3b, Final document and staff report prepared for Council packets on September 2, 2004 3c, Meet with City Clerk to discuss administrative changes in fee and license structure (if incorporated in final document) Action 4. Incorporate changes. 4a. First reading of ordinance changes on September 7,2004, Second reading scheduled for September 21, 2004. 4b. Train additional police officers in required license training procedures 4c. Mailing to all liquor license holders with changes announced, 4d, Meeting detailing changes and procedures with liquor license holders in November 2004 4e. Institute new ordinance with fee schedule in calendar year 2005. IVE Improve bicycle and pedestrian safety and access Action 1. Purchase and install regional trail system/downtown area orientation maps at key locations Action 2. Upgrade trail along Minnetonka Mills Road to Cedar Lake Trail (CIP - 2008) Action 3, Construct trail along Shady Oak Road and improve connection to SWLRT North Corridor trail (CIP - 2007/2008) Action 4, Spring/summer article in Hopkins Highlights calling attention to major trail crossing locations & pedestrian safety Action 5, Continue to support regional trail improvements, i,e., City of Edina plan, Three Rivers Park District First Tier Trail . IVF Reduce Traffic congestion/volume and limit cut through traffic GoalV Provide and Nurture Growth of Employees, Supervisors and City Council VA Leadership Development of Emp/oyees-For Supervisors and Future Supervisors Action 1, Supervisor Training-Leadership Development: Skills for Effective leadership Keys to Workplace Relationship (MBTI) Employee Insurance-Toward a Healthier Workplace Challenge of Managing and Working with Human Behavior (EAP) The Hiring Process Interviewing Savvy for Supervisors Supervisor as Coach Performance Appraisal Affirmative Action/Equal Employment Opportunity Labor Contracts Ethics in Government Managing Leaves Discipline and Grievances Preventing Harassment Discrimination in the Workplace Drug and Alcohol Policy Motivation and Recognition Action 2, Departmental Skills Development (Determined by department) . Action 3. Team Training (Provide the opportunity to have individuals from different departments attend the training together) (Develop and Employees Academy) VB Evaluation and Review of Supervisory Employees to assure quality leadership . VC Develop feedback systems/methods for Council members VD Improve City Council training Goal VI Provide and Nurture Citizen Growth and Development VIA Encourage citizen participation in City Activities, Boards, etc. Action 1. Advertising positions and activities on website & Sun-Sailor Action 2. Include information in monthly Hopkins Highlights Action 3, Prepare a feature story in the Sun-Sailor Action 4. Take the message to community organizations, groups & associations Action 5. Advertise with banners on mainstreet VIB Strengthen efforts to involve residents from minority populations in City business Action 1, Advertising positions on website & Sun-Sailor Action 2. Include information in monthly Hopkins Highlights Action 3, Prepare a feature story in the Sun-Sailor Action 4, Take the message to community organizations, groups & associations Action 5. Communicate with school district PTO groups Action 6. Enlist current members to recruit new applicants Goal VII Meet with groups/organizations to talk about mutual areas of interest School board Minnetonka . churches legislators HBCA . . May 10, 2004 Thank YOLl for considering my request to adopt a resolution for the Milmesota Out-of- School Time Partnership's application to the C.S. Mott Foundation. Our Partnership believes that each and every community should have opportunities for their young people to leam, develop and contribute when they are not in school. OUf role is to ensure that the systems and resources necessary to make these opportunities happen are guaranteed to all communities. The Minnesota OST Partnership is submitting an application to the Matt Foundation for a 3 year matching grant as pali of a larger effort to create a sustainable infrastructure for our growing network and activities. The current goals of the Pminership align well with the interests of the Mott Foundation-expanding the out-of-school time local voice in youth development policy discussions and improving the programming and evaluation capacity of partners. Enclosed please find a set of materials to assist you in the development of your resolution-a one-page description of the Partnership and a draft resolution for your use. I In the event you pass the resolution, please return it to: Fran Hesch, 246 5th Avenue North, Hopkins, MN 55343 and I will forward it to the Minnesota Depmiment of . Education, the entity charged with completing the application packet. In order to be included in the application packet, your resolution should be returned by Wednesday, May 26th, If this is not possible, please call me to pursue other alternatives. If you have any further questions about this process, please feel free to contact me at 952- 936-0205 or Carol Thomas, MN Dept of Education, 651-582-8453. Thank you again for supporting the Minnesota Out-of-School Time Partnership in sustaining the network of local and statewide organizations that offer opportunities for all of our young people. Sincerely, Fran Hesch Enclosures (2) . . Minnesota Out-of-School Time Partnership The Minnesota Out-of-School Time Partnership is a network of public and private organizations dedicated to the belief that all Minnesota communities can provide children and youth opportunities to leam, develop, and contribute during non-school hours, Our efforts are concentrated to build community support, increase the effectiveness and impact of programs, and ensure sustainable resources for a wide variety of quality activities. Members include: . State agencies . Colleges and Universities . Foundations . Youth-serving agencies . Statewide advocacy organizations . Representatives of diverse communities, statewide Our current goals include: 1) Increasing public awareness and support for out-of-school time opportunities for children and youth; . 2) Assuring that all children and youth have access to sustainable, quality out-of- school time programs and activities; and 3) Creating and sustaining an integrated, statewide capacity-building system to increase the effectiveness and impact of out-of-school time programs. Some key facts about out-of-school time: . "Out-of-school time" refers to the waking hours young people have each week not already filled with school, homework and personal maintenance activities (Carnegie Council on Adolescent Development, 1992). . A national10ngitudinal study of adolescent health, one of the largest of its kind, found that how youth spend their free time was a more powerful predictor of risk than demographic variables like race or family resources (Blum, Beuhring, Shew, Beariuger, Sieving, Resnick, 2000). . Patiicipation in after-school programs has been linked to better school attendance, better grades and test scores, more positive attitude towards school work, higher aspirations for college, better work habits, better interpersonal skills, and reduced drop-o LIt rates (Clark, 1998; Hamilton & Klein, 1998; Huang, et aI, McLaughlin, 2000; Posner & Vandell, 1994, 1999; Schinke, 1999; U.S. Dept of Education, 1998). . Resolution for Support ot MN Out-at-School Time Partnership . Whereas, the Hopkins City Council recognizes that "out-at-school time" refers to the waking hours young people have each week not already filled with school, homework and personal maintenance activities (Carnegie Council on Adolescent Development, 1992); and Whereas, a national longitudinal study at adolescent health, one of the largest of its kind, found that how youth spend their tree time was a more powerful predictor at risk than demographic variables like race or tamily resources (Blum, Beuhring, Shew, Bearinger, Sieving, Resnick, 2000); and Whereas, participation in after-school programs has been linked to better school attendance, better grades and test scores, more positive attitude towards school work, higher aspirations for college, better work habits, better interpersonal skills, and reduced drop-out rates (Clark, 1998; Hamilton & Klein, 1998; Huang, et aI, McLaughlin, 2000; Posner & Vandell, 1994, 1999; Schinke, 1999; U.S. Dept of Education, 1998); and Whereas, the vision at the MN Out-of-School-Time Partnership is: All communities have options for children and youth to learn, develop, and contribute during non- I school hours, and; . Whereas, the mission of the MN Out-of-School-Time Partnership is: To ensure systems and resources are in place during non-school hours that guarantee communities can provide the supports and opportunities children and youth need to succeed. Therefore, be it resolved that the Hopkins City Council recommends that the Minnesota Out-of-School- Time Partnership build the institutional and individual relationships necessary and seek the resources required to create an Out-of-School-Time Network in Minnesota; And be it also resolved that this Out-of-School- Time Partnership should promote the following goals: 1.) Increase public awareness and support for out-ot-school time opportunities for children and youth; 2) Assure that all children and youth have access to quality, sustainable out-ot-school time programs and activities; 3) Create and sustain an integrated, statewide capacity-building system to increase the effectiveness and impact of out-at-school time programs. Adopted by the City Council this Twenty-fifth day of May, 2004. By: Eugene J. Maxwell, Mayor . Attest Terry Obermaier, City Clerk --, . 2004-2005 City Council Goals and Objectives 5-21-04 Draft Goal I To Improve Communications and Marketing Efforts to Residents, Developers and Businesses IA Publish a newsletter once a month Purpose: Provide information on program/services and current events Inform Educate Encourage participation Action 1. Establish schedule for submittal of material Action 2. Each department submits material monthly Action 3. Newsletter is printed and is mailed with utility bills the first week of each month Action 4. Copies are delivered to apartment complexes that have volunteered to distribute them Action 5. Have copies available on the web site . 18 Resident Survey Purpose: Determine needs/dislikes Vision/direction - is the City going in the right direction? Appropriate levels of taxes vs. services Action 1. Consider various methods of conducting surveys 1 a. Telephone survey 1 b. Survey distributed with newsletter Action 2. Budget for survey Action 3. Seek bids for survey Action 4. Seek input from Council and staff for questions IC Marketing Purpose: Publicize the activities that occur at HCA to the media Action 1 . Determine what is currently being done Action 2. Consider alternative methods of distributing information . Pu rpose Market Hopkins to Development Community (partner with HBCA?) 1 . Action 3. Contact HBCA Action 4. Reestablish marketing committee Pu rpose: Attract people to town Action 5. Determine what is currently being done For example: Antiques of Hopkins http :llwww. i nte rsea rchsystems. com/ antiquesofhopki ns/ind ex. ph p Action 6. Brainstorm additional ideas Action 7. Choose actions Action 8. Set budget Purpose: AUract Potential Businesses to Hopkins Action 9. Determine what is currently being done Action 10. Brainstorm additional ideas Action 11 . Choose actions Action 12. Set budget 1 D Education Piece to residents to show benefits of development . Pu rpose: Demonstrate benefit of new development to the tax base Action 13. Gather information about previous values v current values Action 14. Prepare document for newsletter and web site Purpose: Demonstrate purpose/benefit of new facilities Action 15. Reuse existing information that was developed to "sell" idea of new facilities Action 16. Contrast old facilities with new facilities Action 17. Have this info available for open house IE All America Festival with the Raspberry Festival IF Emphasize and Celebrate Accomplishments Purpose: Provide publicity and information about City accomplishments . Action 18. Provide pictures/stories - newsletter, newspaper and web site Action 19. Names & photographs of Board and Commission volunteers on web 2 -" . site Action 20. Show historical accomplishments Action 21. Publicize customer feedback on web site lG Citizen Academy as an education opportunity Purpose: To inform residents about how the City functions Action 22. Determine budget Action 23. Design class to accomplish purpose within budget Action 24. Schedule classes (Suggest one department per year) Action 25. Publicize classes Goal II More Gatherings of Council and Staff to Discuss Current Issues and Build Relationships IIA Survey employees to see what they think we can do better Purpose: To improve the programs and services of the City by involving all employees. . JIB Gatherings/social events to build relationships one-on-one IIC Gathering of all employees with Council Attend department meetings Ride alongs Attend quarterly meetings? LMC or EMC? Have Council provide content for Employee newsletter Assess what we are currently doing Goal III Improve the Budget Process JlI A Pre-budget meetings with each dept. prior to full budget process to: Purpose: To set goals and identify issues Action 1. Establish calendar for meetings Action 2. Summarize issues by department Action 3. Identify costs associated with issues . Action 4. Roll into 2005 budget process 3 III B Analyze and Consider adopting 2-year budget . Allows more time for planning Purpose: Provide for better planning and long-range budgeting Action 1. Meet with departments and council to provide examples Action 2. Determine benefits and shortcomings Action 3. Establish goals for off year Action 4. Determine best year for implementation III C Provide a better understanding of the numbers Purpose: To provide the Council and public with better financial information to make decisions. Action 1. Determine amount of budget detail that is appropriate Action 2. Provide brief comparison of revenues and expenditures between similar cities Action 3. Present historical financial information in a very readable format Action 4. Compare financial changes to outside measurements. (cost of living, . etc... ) Action 5. Present financial trends III D Explore new funding sources for all programs Purpose: To find alternative revenue sources so as to reduce the impacts on property taxes Action 1. Meet with department heads to brain storm on funding ideas Action 2. List all fees and their purpose Action 3. Analyze current fees to determine whether fees are covering costs Action 4. Contact other agencies to get idea's on funding sources Action 5. Ask departments to explore grant possibilities Action 6. Meet with council to brain storm and provide information Goal IV Improve the Quality of Life in Hopkins IVA Develop up-scale senior housing project Purpose To provide a form of housing in the community that is in demand . Action 1 . Inventory existing senior housing projects 4 . Action 2. Research market interest through a resident survey Action 3. Contract for a professional market study Action 4. Identify potential sites Action 5. Modify tax increment/tax abatement policy to state upscale senior housing as a priority Action 6. Seek developer IVB Target for redevelopment sites that are showing blight and sites that are causing community/neighborhood degradation Purpose To improve the community by redeveloping blighted sites Action 1 . Identify parameters of what constitutes "blights" Action 2. Inventory sites based on identified blight parameters Action 3. Prioritize sites to be addressed Action 4. Identify potential funding sources for program implementation. Action 5. Seek developer i IVC Partner with faith community to accomplish certain goals Action 1. Develop a resource base . 1 a. Recruit 3 to 4 faith community leaders and faith organizations to discuss goals. 1 b. Develop strategies based on common values and goals of recruited faith members and city officials. 1 .c Build a resource base from the initial group to recruit a larger faith community-working group. Action 2. Develop a framework of specific goals and action strategy steps within the larger faith community group. 2a. Establish operating principals and strategies towards those goals. 2b. Identify shareholders and resources to develop each specific goal. Recruit shareholders to specific action teams across the faith community membership. 2c. Identify other government, civic and school initiatives that may tie into the specific goals and expand action teams to incorporate other resources. Action 3. Implement action groups and demonstrate shared goals and values. 3a. Develop reporting system from action groups to larger faith community group to Council to insure sustainability of goals. 3b. Support action steps of groups and implement procedures to support objectives through city government. . Action 4. Incorporate action steps into government and city function. S . 4a. Council members to meet with Initial Resource Group to insure development of new and sustained leadership of faith community group and action groups. 4b. Strengthen the capacity of the faith community group to continue to develop strategies and goals within the original framework into the next generation of goals. IVD Review the location and operations of liquor stores to reduce youth access Action 1. Develop revised ordinance incorporating best practices from other cities, additional training for liquor employees, carrot/stick penalty schedule. 1 a. March 23, 2004. Met with Council at work session on general goals of ordinance changes. lb. May 3.2004, Katherine Magdal met with Chemical Health Commission to review and solicit input Action 2. Develop working document of changes based on input in Stage 1 . 2a. Chemical Health Commission scheduled to meet with liquor license holders on June 7,2004 to review working document 2b. Council scheduled to meet with Chemical Health Commission on June 22, 2004 to review recommendations 2c. Second draft of ordinance changes to Council at work session on . July 13, 2004 for review. Action 3. Develop ordinance changes into final document. 3a. Final document to City Attorney for legal review by August 3, 2004. 3b. Final document and staff report prepared for Council packets on September 2. 2004 3c. Meet with City Clerk to discuss administrative changes in fee and license structure (if incorporated in final document) Action 4. Incorporate changes. 4a. First reading of ordinance changes on September 7, 2004. Second reading scheduled for September 21.2004. 4b. Train additional police officers in required license training procedures 4c. Mailing to all liquor license holders with changes announced. 4d. Meeting detailing changes and procedures with liquor license holders in November 2004 4e. Institute new ordinance with fee schedule in calendar year 2005. IVE Improve bicycle and pedestrian safety and access Action 1 . Purchase and install regional trail system/downtown area orientation maps at key locations . Action 2. Upgrade trail along Minnetonka Mills Road to Cedar Lake Trail (CIP - 2008) 6 . Action 3. Construct trail along Shady Oak Road and improve connection to SWLRT North Corridor trail (CIP - 2007/2008) Action 4. Spring/summer article in Hopkins Highlights calling attention to major trail crossing locations & pedestrian safety Action 5. Continue to support regional trail improvements, i.e., City of Edina plan, Three Rivers Park District First Tier Trail IV F Reduce Traffic congestion/volume and limit cut-through traffic Goal V Provide and Nurture Growth of Employees, Supervisors and City Council VA Leadership Development of Employees-For Supervisors and Future Supervisors Action 1. Supervisor Training-Leadership Development: Skills for Effective leadership Keys to Workplace Relationship (MBTI) Employee insurance-Toward a Healthier Workplace Challenge of Managing and Working with Human Behavior (EAP) The Hiring Process Interviewing Savvy for Supervisors Supervisor as Coach Performance Appraisal . Affirmative Action/Equal Employment Opportunity Labor Contracts Ethics in Government Managing Leaves Discipline and Grievances Preventing Harassment Discrimination in the Workplace Drug and Alcohol Policy Motivation and Recognition Action 2. Departmental Skills Development (Determined by department) Action 3. Team Training (Provide the opportunity to have individuals from different departments attend the training together) (Develop an Employees Academy) VB Evaluation and Review of Supervisory Employees to assure quality leadership VC Develop feedback systems/methods for Council members VD Improve City Council training Goal VI Provide and Nurture Citizen Growth and Development . VIA Encourage citizen participation in City activities, Boards, etc. 7 . Action 1. Advertising positions and activities on website & Sun-sailor Action 2. Include information in monthly Hopkins Highlights Action 3. Prepare a feature story in the Sun-sailor Action 4. Take the message to community organizations, groups & associations Action 5. Advertise with banners on mainstream VI B Strengthen efforts to involve residents from minority populations in City business Action 1. Advertising positions on website & Sun-sailor Action 2. Include information in monthly Hopkins Highlights Action 3. Prepare a feature story in the Sun-sailor Action 4. Take the message to community organizations, groups & associations Action 5. Communicate with school district PTO groups Action 6. Enlist current members to recruit new applicants Goal VII Meet with groups/organizations to talk about mutual areas of interest School board Minnetonka . Churches Legislators HBCA . 8 '!I :i T ~ ; 'I , , 2004-2005 City crounCiI Goals and Objectives ' . .... . . .. . 1&-21-04 Draft. . .GOall ,Tolmprove Communications and Mat~eting Efforts to Residents, Developers and Businesses ,I I A Publish a newsletter once a month " ,I: Purpose: : \ Provide informa. lion on p~bgram/services and current events J ' ,. Inform ; ! ' Educate' " 'I , tl1courage participation ,11 ' ; ~ "II Action 1. tstablish. schedulefors~bmittal of material Action 2. Each department submits material monthly Action 3. Newsletter is. printed.ancl is mailed with utility bills the first week of each month . ~ ' . - - . Action 4. Copies are delivered to apartment complexes that have volunteered to distribute them Action 5. Have oopies available o~ the web site . " " .1 1 , I B Resident Survey , ! ~, , ~ Purpose. ' " 'I: , , 'Determine needs/dislikes' Vision/direction - is the City going in the right direction? , Appropriate levels of tax~s v serVices :i, Action 1. Consider various methd~s of conducting surveys' . 1a. Telephone survey 'I ' 1 b: ,Survey distributed wl~h newsletter Action 2. BUdget for survey" '~ Action 3, Seek bids for survey ,'I Action 4. Seek input from Council and staff for questions . ! i , I C Marketing . I II , Purpose : ! ' .", , . I ' ' Publicize the activities that occur at HCA to the media H Action 1. Determine what is curre~tlybeing done Action 2. Consider alternative metpods of distributing information , Purpose '. I Market Hopkins to Devel6pmenl Community (partner with HBCA?) ," '1\ , i . Action 3. Contact HBCA : 'I Action 4. Reestablish marketing c.' mmittee '! Purpose ' ~, Attract people to town ,1 ii Action 5. Determine what is curre~tlY being done For example: Antiques ofiiHopkins .' http://www.intersearchsvstems.com/antiauesofhopkins/index.php Action 6. Brainstorm additional ideas Action 7. Choose actions l! ' Action 8. Set budget : ! ~- II <l II ,I . 'Ii ;\ '" Purpose II: l Attract potential Busines~~es to Hopkins I, " . Action 9. Determine what is currerltlY being done Action 10. Brainstorm additional idbas ' Action 11. Choose actions , I Action 12. Set budget 'I ID ' Education Piece to residents to sh'pw benefits of development Purpose ':1 Demonstrate benefit of new development to the tax base ' "Ii . ' '. Action 13. Gather information abobt previous values v current values Action 14. Prepare document for rlewstetter and web site ' 'I: Purpose .Ii I, , ",.1 ' " DemonstratepiJrpose/benefit of new facilities ,I Action 15. Reuse existinginfOrrtlation. that was. developed. to "sell" idea of new facilities ACtion 16. Contrast oldfatiltities v,(ith new facilities' '" ," Action 11, Have this infoavailablel,for open house , ,I, . " IE All America Festival with the Ras~berry Festival , " <ii IF Emphasize and Celebrate Accomhlishments Purpose t " . Provide publicity ard infotmation about City accomplishments I, . , q Action 18. Providepictureslstories. newsletter, newspaper and web site Acton 19,Names & photOgraphs6f Board and Commission volunteers on web site , Actiori20~ show historicalaccom~lishments Action 21.. publicize customer fee'~backon web site 'I, i' \ IG Citizen Academy as an educationjiopportunity :, 'i' I Purpose ii To inform residents aboJt how the City functions Action 22. DetenninebUdget' 'I . . . . . Action 23. Design class to accomplish purpose within budget 'Action 24. Schedule classes (Suggest one departmerit per year) Action 25. PUblicize classes . i ' .,j Goal II More Gatherings of Council and Staff. ~o Discuss Current Issues and Build Relationships I ' itA Survey employees to sea Whot tit think we can do beffa, ". ~ r . Purpose ; " To improve the program, and services of the City by involving alleri1ployees. ,I' , I' ;'1 'I I . J liB Gatherings/social events to build, relatiohships one-on-:one '. ;1' , lie Gathering of all employees with dOUflCil ^ ~ '! i , " ~ ~ . H - .~->.- , , :1 . :1 ;\ Attend department meetings 'I ii Ride alongs I " .. Attend quarterly meetings? \ ~ i LMC or EMC? ;! Have Council provide content for Employee neWsletter .' " , 'u .,' Assess What we are cutrently doiNg " q Goal III Improve the Budget Pro""" ' I I, I' //I A Pre~budget meetingS with each d~pt. prior to full budget process to: ' Purpose " , , I To set goals and identify !ssues I' Action 1. E:stablish calendar for rn~etingS , Action 2. Summarize issues by dEtpartmen1< ' Action, 3. Identify costs associated: with issues Action 4. Roll into 2005 budget process r'i " ,1 JIIB Analyze8nd Considei'adopting 2 year budget " Allows more time for planning Purpose r "I . ~I Provide for better planning and long-range bGdgetting jl ' '" Action 1. Meet with departments' dnd council to provide examples Action 2. Determine benefitsand,~hortcomings' , . Action 3. Establish goals .for offy~ar Action 4. Determine best year for Implementation " " ; , //I, C Provide. beaer understanding o~the numbers .. ... Purpose ,.,~ ' " , To provide the Council a., 'd public with better financial information to make decisions. ' , ,\ . Action 1. Determine amount of bU~get detail that is apprOpriate Action 2.F>rovide brief comparisoo of revenues and expenditures between similar cities Action 3. Present historical financlalinformation in a very reaclableformat Action 4. Compare financial chan~es to outside measurements. (costof Iiving,ect...) Action 5. Present financial trends I ' , . 'I . //I D Explote new funding sources for\1111 programs Purpose .' '-I! , ' To find alternative revehge sources SO as to reduce the impaCts on property taxes t '.- Action 1. Meet with department heads to brain storm on funding ideas, Action 2. List all fees and their putpose Action 3. Analyze current fees to~etermine whether fees are covering costs Action 4. Contact other agencies~to get idea's on funding sources Action 5. Ask departments to explore grant possibilities Action 6. Meet with council to br~ln storm and provide information , '[ . Goal IV Improve the Quality of Life in HOPkin~ ' i IV A. Develop up-scale senior housing iproject '1 ~ \ 11 :1 " ~ :1 1 II purpose Ii To provide a form of hou'Jing in the community that is in demand Ij , " I . Action 1 , Inventory existing senior!houSihQprojects ",',., i Attion 2. Research market interes~ through a resident survey Action 3. Contract for a profession'aJ market study Action 4. Identify potential sites :, " " ' Action 5. Modify tax iricrement/tax;abatement pOlicy to state upscale senior housing as a priority Action 6. Seek developer ' \ ' {VB Tall/at for redevelopment .<<es thJt are showing blight and s<<e~ thai are causing community/neighborhood degred~tion ,. i! ;' I: Purpose q " To improve thecommuni\y by redeveloping bltghted sites ]: i' Action 1. Identify parameters of wl1at constitutes;'blights" ACtion 2. Inventory sites based on'! identified blight parameters . Action 3. Prioritize sites to be add~essed Action 4. Identify potential funding\sources for program implementation. Action 5. Seek developer i I . ,r ' IVC Partner with faith community to a~cbmPIiSh certain goals' Action 1. Develop a resource bas~ , 1 a. Recruit 3to 4 faith community leaders and faith organizations to discuss goals. ' 1 b:Develop strategies ba'~ed on common values and goals of recruited faith members and city officials.'. ' \. ' :,' ", .' .' 1.c Build aresourcebas~ from the initial group to recruit a larger faith community-working group. ' '\ ' , ;t Action 2. DevelOp a framework of speCific goals and action strategy steps within the larger faith community group. " . 2a. Establish'operating p'rincipals and strategies towards those goals. 2b. Identify stakeholders:and resources to develop each specific goal. Recruitstakeholders to specific action 'teams, ~cross the faith community membership. 2c. Identify other govern'r,rent, civic and' school initiatives that may tie into the specific goals and expand action team~to incorporate other resources. d Action 3. Implement action groupls and demonStrate shared goals andvalues. ~ ' , . 3a. Develop reporting sy~tem from aCtion groups to larger faith community group to Council to insuresustainability of goals. 3b. Support action steps \of groups and implement procedures to support objectives through city government. " ! '. ,! ," Action 4. Incorporate action stepl into government arid city function. ' 4a. Cc;uncil members to fneet with Initial Resource Group to insure development of new and sustained leadership of, faith community group, and actiohgroUpS. 4b. Strengthen the capaqity of the faith community group to continue to develop strategies and goals within the original framework into the, next generation .of goals. " } IVD Review the location and operatio~s of liquor stores to reduce youth access ,it . Action 1. Develop revised ordin~~ce incorporating best practices from other cities, additional training for liquor employees, carrot/stick penalty schedule. ' 1a March 23, 2004, Met~ith Council at work session on general goals of .ordinance changes. ,I 1b. May 3, 2004, Katherihe Magdal met with Chemical Health Commission to' review and solicit input . ! ' " " ' , ' " " , 'I I , l ! l 'I ~ n_ ~ " I I I Action 2. Develop working docum~nt of changes based on input in stage 1. 2a. Chemical Health COn1mission scheduled to meet with liquor license holders on June 7,2004 to review w6rking document . 2b. Council schediJledto rneetwith Chemical Health commission on June 22,2004 to review recommendationsl .. " 2c. Second draft .of ordinance changes to Council at work session on July 13, 2004 for review. Action 3. Develop ordinance charlges into final document. '... ' , ,I..' - ,.. 3a. Final document to City Attorney forlegal revisw by August3,2004. 3b. Final document and staff report prepared for Council packets on September 2,2004 3c. Meet with City Clerk tb discuss administrative changes in fee and license structure (if incorp.orated infinal document) " Action 4. Incorporate changes. ~ i 4a. First reading of ordinance changes on September 7, 2004. Second reading scheduled for Sep~embe.r.21, 200~. j '. ." . .'. ..,., " , " 4b. Train additional pollc's officers mreqwred license training. procedures 4c. Mailing to all liquor licbnse holders withchangesannClunced. '. " ' 4d. Meeting detailingchahges and procedures with liquor license holdersin November 2004 ,4e. InstitLite hew ordihan~e with fee schedule in ccdendar year 2005. ! IVE Improve bicycle and pedestrian s~fety and access ' Action 1. Purchase and install reg!,onal trailsystem/downtown area orientation maps at key locations Action 2. Upgrade trail along Minh'etonka Mills Road to Cedar Lake Trail (CIP - 2008) " Action 3. Construct trail along Sh~dy Oak Road and improve connection to SWLRT North Corridor trail (CIP -2007/2008) I, " Action4;Spring/siJtnlTlerarticle in Hopkins Highlights calling attention to major trail crossing locations & pedestrian safety '( ,'.' ',.' , .. Action.5. Continue to support regional trail improvements, i.e., City of Edina plan, Three Rivers Park DiStrict First Tier Trail ' . "IVF Reduce Traffic congestionlvolumJ and limit cut thraugh traffic , ~ ' ' Goal V Provide and Nurture Grawth .of EmPla~ees,superVisars .and City ,Council ., " ~ ~ VA Leadership Developmenfbf Emplayees~ForSupervisars and Future Supervisars " , '-!I" ' ' " " Action 1. Supervisor Training'.Leadership Development: ' Skills for Effective'leadership Keys ta Workplace Relationship (MBTI) Employee Insurance-To~ard a Healthier Workplace Challenge of Managing and Working with Human 8ehavior (EAP) The Hiring F'rocess .1 Interviewing Savvy for s~pervisors Supervisor as. Coach : ! Performance Appraisal . ~ ' Affirmative Action/Equalpmployment Opportunity Labor Contracts ' ; Ethics hi Government i ~ il I' Managing Leaves . n ' Discipline and Grievance,s . , Preventing Harassment Discrimination in the Workplace Drug and Alcohol Policy' I Motivation, and Recognition ' Action 2. Departmental Skills De~elopment (Determined by departm~nt) . Action 3. Team Training " I, . ' " (Provide,the opportunitY~o have individuals from different departments attend the training together) . [ (Develop and Employee! Academy) , :1 ' .' i' 0, I It - -~-~--- .-. I .1 ~ /Evaluation and Review of supeIYJOlY /Employees VB to assure quali~ leadership H ., . VC Develop feedback systemslmetho~s for Council members I I VD Improve City Council training .1: l I Goal VI Provide and NurtureCitizeriGrowth an~d Development , i ' VI A Encourage citizen participation in'bty Activities, Boards, etc.' Action 1. Advertising positionsan~ activities on VoIebsite'& Sun-Sailor , Action 2; Include information in monthly Hopkins Hi~hlights ' 'Action 3. Prepare a feature story in the Sun-Sailor' " " , I, , ' " " ' ,'" Action 4. Take the message to community organizations, groups & associations . ~, ' . Action 5. Advertise with bannersoh main street ' I ' VIB Strengthen efforts to involve residbnts from minoritypopulations in City business Action 1. Advertising pOSitions on:{vebsite &Sun-Sailor' .,. ' , I Action 2. Include information in m9nthlY Hopkins Highlights, ,Action 3. Prepare a feature story iO the Sun-Sailor, ' Action 4. rake the message to community organizations, groups & ,associations Action 5. Communicate with schoql district, PTO groups " Action 6. Enlist current members t9 recruit new applicants - : ~ " '. Goal VII Meet withgroups/organlzatioi1s to talklabout mutual areas ofinterest School board l Minnetonka '\ il " . churches ~ 1\ legislators HBCA " , ,',i '1: n :!i ":1 Ii \ ;,1 - :f , ~ I, , ~\ Ii .. \~ " r i , '!: Ii ,I :ii ! 'I " ~ I "Ii l " :1 :i \ " 1 "1, 'I ;1 . i , . .11 , I :i i :;' I " q lq " d I ~, "; 1 j :1 :1 1 'II "I I: Ii . May 10,2004 I I ,. I' ,. Thank you for considering my requ~stto adopt aresolution for the Minnesota Out-of- School Time Partnership's applicatibn to theC.S; Mott Foundatiort, Our Partnership beHeves that each and every commUnity should have opportunities' for their young people , I , " to learn, develop and contribute wh~n they are hot in school. Ourroleis to ensure that the systems and resources necessary to bake these opportunities happen are guaranteed to all ' . .. .' ..', . ~ '- , . ": , COmmUnitIes. , :i ill .~' , .; ] , The Minnesota OST P~i1ership is.,~ubh1ittii1g an application to the Mott Foundation for a '"", , ' 3 year matching grant as part of a larger effort to create a sustainable infrastructure for our growing netWork and activities~i: The current goals of the Partnership' align well with the interests of the Mott Foundatio~L-eXpandingtheout..of-school time local voice in youth development policy discussions andil11proving the programming and, evaluation ' ' , I capacity of partners. ' , I " , ~ -' , '.Enclosed please find a set of materihls to assist you in the developme,nt of your . .. I resolution-a one-page description ;pf the Partnership and a draft resolution for your use. In the event you pass the resolution~ please return iHo: Fran Hesch, 246 sth Avenue North, Hopkins; MN 55343 and I~ill forward it to the Minnesota Department of '. ~ducat,io~',th"e, ertt,it~ c, ~arged,',' with ~,'OmPleting ~heapPlication, P, aCk"e,t. 111 ,order to be mcluded 1U the apphcatlOnpacket, yourresolutlOn should be returned by Wednesday, . May 26th'Ifthis is not possible, pl;ease call me to pursue other alternatives. , ',\ " , . If you have any further questionsa~out this process, please feel free to contact me at 952- 936~0205 or Carol Thomas, MN D~pt of Education, 651..582-8453. Thankyou again for supporting the Minnesota Olit~of-S6hool Time Partnership in sustaining the network of local and statewldeorganizatiol1s t~at offeropportunities for all of our young people. " , . ' ~ Smcerely,. ; Ii ' d l q " ~ ,Ii '1 Fran Hesch I :! II '11 I Enclosures (2) Ii , ,I ; I~, ; I i :i ,\ ~ '~ ! '., , , ~ , 'I l: d (, '1 ~ i: .' . ,I' ;11: , ' Ii ~ . . . . . . .. Minnesota ott.or.SChOoiTimePartnershiP . The Minnesota Out-of-Sch,ool Tinle Part,uership is a network 0" f public and private organizations dedicated to the heliefthat all Minnesota communities can provide children and youth opportunities to learn, detelop, and contribute during non-school hours. Our efforts are concentrated to build corb.munity support, increase the effectiveness and impact of programs, and ensure sus~ainable resources fora wide variety of quality activities. ! i .. !: Members inClude: i: " .i: 's' . , 'I · 'tate agencIes : i '. Colleges and Universities i j :1 . Foundations !Ii :1, . Youth-serving agencies ,I .' Statewide advocacy orgartizatioh~ . Representatives of diverse communities, statewide Ii " Our ,current goals include:'! q ", , 1) Increasing public awarenessjaIid support for out-of-school time opportunities for childrehand youth; I . '2) Assurin? that all children ari~.Y?~th have access to sustainable, quality out-of- school tIme programs and a4tIvIties; and 3) Creating and sustaining an irttegrated; statewide capacity-building system to increase the effectiveness and impact of out..of..school tiine programs~ I Some key facts aboutout-of..school time: , I I ' . "Out-or-school time" refers to t);1ewaking hours young people have each week not already filled with school, homclworkand personal maintenance activities (Carnegie Council on Adolescent Develo~ment, 1992).' . i . Anaticinallongitudinal stUdy o'~ adolescent health, one of the largest of its kind, found that how youth spendtheir freehme was a more powerful predictor of risk than demographic variables like race; or family resources (Blum, Beuhring, Shew, Bearinger, Sieving, Resnick, 20:00). , ~ I . Participation in after-school prdgrams has been linked to better school attendance; better grades and test scores, m<?re positive attitude towards school work, higher aspirations for college, better wprk habits, better interpersonal skills, and reduced drop-out rates (Clark, 1998; Hitnilton & Klein, 1998; Huang, et aI, McLaughlin, 2000; Posner & Vandell, 1994'W999; Schinke, 1999; U.S. Dept of Education, 1998). ".' ' ,!. ' '\ ' 'j i ~ I !: ' ii i !' 1 " . ' l i! 'I Resolution tor Support at MN Out-at-School Time Partnership , : ~ . ' . ~ i . > , Whereas, the Hopkins Citycounc'i! recognizes that "out~of-schooltime" refers to the waking hours young people ~a\le each week not already filled with school, homework and personal mairltenance activities (Carnegie Council'on Adolescent Development, 1992); and ',I " ' , ,II ' Whereas, a national longitudinal study of adolescent health, one of the largest of its kind, found that how 'youth spend their free time was a more powerful predictor of risk than demographic variab'les like race or family resources (Blum, Beuhring, Shew, Bearinger, Sieving, R~snick, 2000); and ' I ' " , I ' '" Whereas, participation in after-school programs has been linked to better school attendance, better grades anp test scores, more positive attitude towards school , ,I , - . work, higheraspirationsforcpllege, better work habits, petter interpersonal skills, and reduced drop~butrates (plark, 1998: Hamilton & Klein, 1998; Huang, et ai, McLaughlin, 2000; Posner & ~Vandell, ,1994, 1999; Schinke, 1999; U.S. Dept of Education, 1998); and L 'Ii . ~. . Whereas, the vision of the M N Ou~~of-School- Time Partnership is: All communities have options for children and: youth to learn, develop, and contribute during non- school hours, and; 'I, I: 'ii " . ' " . Whereas, the mission of the MN Gut-of-School-Time Partnership is: Toensure , systemsand resources are i,~ place during non-school hours that guarantee communities can provide the! supports and opportunities children arid youth need to succeed.! , i Therefore, be it resolved that the Hopkins City Council recommends that the Minnesota Out,;,of-School-Time Partnership build the institutional and individual. relationships necessary and seek the res~:urces required to create anOut-of-School-Time Network in Minnesota;' q " , 'i ,Ii ' And be it also resolved that this Ou~-of-School- Time Partnership should promote the ,following goals: 1.) Increas~ public awareness and support for out-of.school time opportunities for children and youth; 2) Assure that all children and youth have access to quality, sust~'inable out-ot-school time programs and activities; 3) Create and sustain an integr~ted, statewide capacity-building system to increase the effectiveness and impactlot out-of-school time programs. Adopted by the City Council this T~enty-flfth day of May, .2004. I ' ' " 'I \ I By: , 'Eugene J. Maxwell, Mayor " . i I ;1, Attest: '. : Terry Obermaier, City Clerk I . ~ '; . i 'ij 'I ;1 ' n . , ; ~ i I <, I, I i !~ I, . 2004.2005 City Gouncil Goals and Objectives Iii 5-21-04 Draft .,' ' i ' , ' 1 ~ . Goal I To Improve Communication$ and Marketing Efforts to Residents, Developers dB. ' , an us messes Ii " I' II I IA ' I' Publish a newsletter on'ce a month .1 Purpose: Provide infor~ation on program/services and current events Inform ',Ii . " " ' , Educate ; j :. " ' . ' Encourage p~rticipation !i . Action 1. Establish schedule for submittal of material Action 2. Each department submits material monthly Action 3. 'Newsletter is ~rintedand is mailed with utility bills the first week of , each month ii ".' '. , Action 4. Gopies are d Jlive red to apartment complexes that have volunteered to distribute them Action 5. Have copies available on the web site , r ;i: . IB Resident Survey ,! ,< :1 Purpose: .,i! Determine needs/dislikes Vision/direct(on - is the City going ,in the right direction? Appropriate,\:evels of taxesvs. services I Action 1. Consider varipusmethods of conducting surveys 1 a. Telepho'ne survey I, , 1 b. Survey distributed with newsletter, . . , 'u Action 2, Budget for survey". , Act!on 3. Seek ~ids for~survey. ' . "'. .., Action 4. Seek Input fr<;/m CounCil and staff for questions ,i. ' '.11 'I' Ie Marketing ii !I ,I r Purpose: ,II , ~ Publicize the activities that occur atHCA to the media I' , ' " I Action 1 . Determine w~at is currently being done Action 2. Consider alt~ native methods of distributing information Ii' l . Purpose . :1 Market Hop~ins to Development Community (partner with HBCA?) · :: cf I', ~ di 1 , I, '1 i 11 ,I ;1 .' .. I i t ' I . Action 3. Contact HBd: 'I' Action 4. Reestablish marketing committee ':1 " ,=:i Purpose: i Attract peopl,~ to town ;1: Action 5. Determine wHat is curre~tlybeingdone For example; Antiques of Hopkins ' http://www. i~tersearchsystems;com/antiquesofhopkins/index. php Action 6. Brainstorm additional ideas Action 7. Choose actions ACtion 8. Set budget . l' ii II Purpose: : Ii Attract Potehtial Businesses to Hopkins d , , ,I -, I' Action9. Determine w~at is currently being done Action 10. Brainstorm additional ideas Action 11 . Choose actions :1: Action 12. Set budget .1: ili " :11 1 D Education Piece to .resi'~ents to show benefits of development , 'II . . . Purpose: :[1 ' I Demonstrat~: benefit of new development to the tax base " " Action 13. Gather inforr;nation about previous values v current values Action 14. Prepare doc~ ment for newsletter and web site Purpose: J I . Demonstrate purpose/benefit of new facilities 'I :! Action 15. Reuse eXisti~g information thatwas developed to "sell" idea of new facilities ,:1 ':! Action 16. Contrast old ;Ifacilities with new facilities Action 17. Have this info available for open house IE , All America Festival wllh the Raspberry Festival ill ' IF Emphasize and celebJlte Accomplishments II !. ~ Purpose: 1 f Provide pub~i:dty and information about City accomplishments Ii 'j!: ',' . Action 18. Provide pictUres/stories - newsletter, newspaper and web site Action 19. Names & pHptographs of Board andCommissionvoh.mteers on web , 'I' n H .Ii ;,! I:i 2 :1 q. d lj --~~-~-----~_.- -. '! T I I I II :1 Ii I I ,: . site 'i Action 20. Show historlbal accomplishments Action 21. Publicizecu$tomer feedback on web site Ii t, 1<3 Citizen Academy as an) education opportunity , ' , I Purpose: . ' , ' , ' I To inform re~idents about howthe City functions " ..Ii Action 22. Determine b~dget Action 23. Design clas~ to accomplish purpose within budget " Action 24. Schedule cl~sses (Suggest one department per year) I Action 25; Publicize cla:sses ! Goal II More Gatherings of Council:iand Staff to Discuss Current Issues and Build Relationships I, , " I ' IIA Survey employees to s~ewhat they think we can do better 1, ,I Purpose: ~ 'il To improve tpe programs and services of the City by involving all employees.: ' ,. ~ . II B Gatherings/social events to build relationships one-on-one ~ ',' . . I ' I ' IIC Gathering of allemploy~es with Council , ' . 1, Attend department me~tings Ride,alongs <f Attend quarterly meeti~gs? LMC or EMC? ,'I I Have Council provide tpntentfor Employee newsletter , Assess what we are ClJ'rrently doing' r d Goal III 'I ' Improve the Budget Process III A Pre-budget meetings ~ith each dept. prior to full budget process to: , ,I , \ Purpose: ,I To set goals land identify issues Action 1. Establish cal~ndar for meetings Action 2. Summarize is~ues by department I ' Action 3. Identify costS: ~ssociated with issues, . Action 4. Roll into 2005' budget process I, I' ~ I: I ' ' 3 -\11 :1 , 1 I :1 i I i " " 'i :1 j ,I . ~ , Ii ' , I , -,~ ! " ' ' . III B Analyze and consider~~oPting, 2';ye~r budget , Allows 'more ~Ime for plannrng' , I Purpose: l ' Provide for better planning'and long;.rangebudgeting .j. Action 1. Meet with deJartments and council to provide examples Action 2. Determine berefits and shortcomings Action 3. Establish goals for off year Action 4. Determine be~t year for ,implementation , ", III C Provide a better understanding of the numbers , , II II Purpose: 'Ii , " ' ' , " To provide t~e Council and public with better financial information to make decisions. I: Action 1. Determinea~ount of budget detail that is appropriate ',' Action 2. Provide brief comparison of revenues and expenditures between similar cities! ' Action 3. Present historical financial information in a very readable format Action 4. Comparefina'ncialchanges to outside measurements. (cost of living; 'I " etc...) ;~ . Action ,5. Presentfinar,pial trends Ii III D Explore new fundingus9urces for all programs :! Purpose:!i " , Tofindalter~ative revenue sources so as to reduce the impacts on ' , i ' ' , ' ' property tax$s ,;' ".: ' Action 1-. Meet with d~~artment heads to brain storm on funding ideas Action 2. List all fees ahd their purpose Action 3. Analyze curr~nt fees to determine whether fees are covering costs Action 4. Contact othe~ agencies to get idea's on funding sources Action 5. Ask departm~nts to explore grant possibilities Action 6. Meetwith coUncil to brain storm and provide'information :11 d ' GoallV Improve the Quality of Life:~n Hopkins , ~ IV A Develop up-scale seni6r housing project Purpose ~ : , To provide aliform of housing in the community that is in demand Ii ' . Action 1 . InventOryexi;sting senibr housing projects 'l ' r'd :1 ' 4 11; , ~ I d 'l r .. ~ ii ~I 'I tt il Ii I . Action 2. Research market interest through a resident survey Action 3. Contract for ~lprofessional market study, , Action 4. Identify poten~ial sites Action 5. Modify tax in~:rement/tax abatement policy to state upscale senior housing as a priority . i' Action 6. Seek develop:~r , ' . ' it ' " .,IVB Target for redevelopm~nt sites that are showing blight and sites that are causing community/neighborhood degradation' , , I Pu rpose ili .. To improve t~e community by redeveloping blighted sites . ~ Action 1 . Identify parameters of what constitutes "blights" Action 2. Inventory sites based on identified blight parameters Action 3. Prioritize sites to be addressed ' Action 4. Identify poten~ial funding sources for programimplementation~ , Action 5. Seek develop;er ,II , ,1 ' IVC Partner with faith com~unity to accomplish ,certain goals I Action 1. Develop a resource base . 1 a. Recruit 3 ~o 4 faith community leaders and faith organizations to discuss goals1. . ." , , ' 1 b. Develop strategies based on common values and goals of recruited faitH members and city officials. ' 1 .c Build ar~source base from the initial group,to recruit a larger faith community-wprkinggrou p. Action 2. Develop afra'mework of specific goals and action'strategy steps within the larger faith community group. 2a. Establis~~operating principals and strategies towards those goals. 2b. Identify Shareholders and resources to develop each specific goal. Recruit share, olders to specific action teams across the faith community m~mbership. 2c. Identify other government, civic and school initiatives that may tie into the specific goals and expand action tearns to incorporate other resources. :i, ; " j " Action 3. Implement adtion groups and demonstrate shared goals and values. 3a. Develop ~eporting system from action groups to larger faith community gr,oup to Council to insure sustainability of goals. 3b. Support~'ction steps of groups and implement procedures to support obje91tives through city gc>vernment. "'. , Action 4. Incorporate aption steps into government and city function. :ii. ,I q :! ' I 5 II ~ Ii I 'I il 0 q . ~ '! "'1 ' ' I I' I: " , 4a. Council rhembersto meet with Initial Resource Group to insure . developmen~ of new and sustainedleadershipof faith community group and aO,:tion groups. , ' ~ " ~ 4b. Strength$n the capacity of the faith community group to continue to develop sfrategies and goals within the original framework into the next generatIon of goals. I IV D Review the location aha operations of liquor stores to reduce youth access , ~, Action 1. Develop revis'~d ordinance incorporating best practices from other cities,additio~al training for liquor employees, carrot/stick penalty schedule. .'.Ii ' " "'. 1a. March 23,~ 2004. Met with Council at work session on general goals of ordinance changes. lb. May 3. 2004, Katherine Magdal met with Chemical Health . ' Commission to review and solicitinput . . Action 2. Develop working document of changes based On input in Stage 1 . , 2a. Chemical !!Health Commission scheduled to meet with liquor license holde~s on June 7,2004 to review working document 2b. Council scheduled to meet with Chemical Health Commission on June 22, 2004 to review recommendations . , 2c. Second draft of ordinancechangestoCouncilatwork sessionbn July 13, 2004ifor review. . Action 3. Deve~op ordi~ance cha~ges into final document: . ' 3a.. Final document to City Attorney for legal review by,August 3, 2004. ~ '" . 3b. Final doc~ment and staff report prepared for Council packets on , September 2,12004 -. 3c. Meetwith il City Clerk to discuss administrative changes in fee and license structure (if incorporated in final, document) Action 4. Incorporate changes. " 4a.First reading of ordinance changes on September 7,2004. Second readirg scheduled for September 21.2004. 4b. Train addItional police officers in required license training procedures !! 4c. Mailing to/all liquor license holders with changes announced. 4d. Meeting qetailing changes and procedures with liquor license holders in Noyember 2004 ., 4e. Institute n:ew ordinance with fee schedule in calendar year 2005. : IV Elmprove bicycle and p~destriansafety and access , " Action 1 . Purchase an6 install regional trail system/downtown area orientation maps at key locations [I, " I " , Action 2. Upgrade trail [,along Minnetonka Mills Road to Cedar Lake Trail (CIP- . 2008) :!: ' 'i, 'I , i: :1:' 6 'I II l ~ ~ I I :1 I I 'I . Action 3. Construct tra, i1,; along Shady Oak R, o,ad a, n, d improve connection to SWLRT North Corridori~rail (CIP - 2007/2008) , , Action 4. Spring/summ$r article in Hopkins Highlights calling attention to major trail crossing locations.& pedestrian safety , Action 5. Continue to swpport regional trail improvements, i.e., City of Edina plan, Three Rivers Par~ DistrictFirst Tier Trail ,I: , " ,I . ,~ ' , , IV F Reduce Traffic conges~,on/volume and limit cut-through traffic , 'I: " ",' Goal V Provide and Nurture G..owt~ of Employees, Supervisors and City Council V A Leadership Developm~,nt of. Employees-For Supervisors and Future Supervisors ,1 Action 1. Supervisor Tr~ining-LeadershiP Development: Skills for EffEictive leadership Keys to Workplace Relationship (MBTI) Employee in~urance-Toward a Healthier Workplace Challenge of Managing arid Working with Human Behavior (EAP) " , The Hiring Process ' Interviewing' Savvy for Supervisors Supervisor a~ Coach, ' Performanc~ Appraisal .' Affirmative Aption/Equal EmploymenfOpportunity Labor Contracts " Ethics in Go~ernment Managing L~aves ' ", Discipline and Grievances , ' ' Preventing ~arassment Discrirn!nation in the Workplace Drug and Aldohol Policy , Motivation abd Recognition Action 2. Departmental' Skills Development (Determined II by department) Action 3. Team Training (Provide the l'opportunity to have individuals from different departments:' attend the training together) . (Develop an IEmployees Academy) , V B Evaluation and RevieJ of Supervisory Employees to assure quality leadership 'I .. : i VC Develop feedback syst~ms/methods for Council members V D Improve City Councilt~aining ;, I' Goal VI Provide and Nurture Citizeri Growth and Development :! ". VI A Encourage citizen participation in City activities, Boards,etc. 'I, ' f [ ;,1: -:) I 7 '. i f, :, l ii . ~, :i ! ",' . ~ "'t' ! (' I 'I ':i ~ i: I! I I' . i Action 1. Advertising positions and activities on~website & Sun:'sailor Action 2. Includeinfornlation in monthly Hopkins Highlights Action 3. Prepare a fea~ure story in the Su'n-sailor Action 4. Take the mes~age to community organizations,groups& associations ; ACtion 5. Advertise wit~ banners on mainstream ' ' i " VI B Strengthen efforts to iri~olve residents from minority populations in City '. business . ~ . ,'. " , " ,.'., , Action 1,. Advertisingp9sitionson website & Sun-sailor Action 2. Include infor~ation in monthly Hopkins Highlights , Action 3. Prepare a feature story in the Sun-sailor Action 4. Take the mes'sage to community organizations,' groups & associations I, , . ,'... I' . ., Action 5. Communicate with school district PTOgroups Action 6. Enlist current , , , members to recruit new applicants' ' , 'II il Goal VII Meet withgroups/organizatiqns to talk about mutual areas ofinterest !I. " , . .. , School board : Minnetonka ... Churches Legislators HBCA .. 8 !