CR 04-185 Approve Engineering Services Agreement
C\IY OF
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HOPKINS
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November 10, 2004 Council Report 2004-185
Approve Engineering Services Agreement -
Wellhead Protection Plan
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize the
Mayor and City ManaQer to enter into an aQreement with SEH, Inc. for enqineerinq
services related to preparation of the City's Wellhead Protection Plan, Part I (WHP).
Overview.
Minnesota Department of Health (MDH) rules require that all public water suppliers
prepare a wellhead protection plan. The City of Hopkins plan is required to be
completed by April 2006. Wellhead protection is a program intended to prevent
contaminants from entering wells used for public water supplies. The wellhead I
protection plan will identify potential contaminant sources in areas that contribute water
to a well. The plan focuses on prevention of drinking water contamination. The final
Part 1 plan report will include: delineated wellhead protection areas, groundwater flow
. modeling and vulnerability assessments. The scope of the plan is consistent with other
Minnesota cities and is determined by the MOH. City staff solicited proposals from
qualified engineering consultants to complete our WHP. The consulting firm of SEH,
Inc, submitted the lowest cost proposal at $13,950 ($11,950 if aquifer pumping tests are
not performed). The next lowest cost proposal was $16,000. SEH has considerable
experience, having done WHP work in the cities of Minnetonka, St Louis Park,
Chanhassen, Edina and others. The projected completion date is March 2005.
Supporting information.
Steven J. Stadler, Public Works Director
Financial Impact: $ 13,950 Budgeted: Y/N N Source: Water utilitv
Related Documents (CIP, ERP, etc.):
Notes:
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I . SEH
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I October 29, 2004 RE: Wellhead Protection Plan (Part I)
Hopkins, Minnesota
I SEH No, P-HOPKN0304.00
I Mr. Michael G. Lauseng
Utility Superintendent
I City of Hopkins
11100 Excelsior Boulevard
I Hopkins, Minnesota 55343-3435
I Dear Mr, Lauseng:
I Thank you for the opportunity to present the Short Elliott Hendrickson mc. (SEH@) proposal and
I qualifications for preparing a Wellhead Protection Plan for the City of Hopkjns. We are confident that the
enclosed proposal will demonstrate that SEH is at the forefront of wellhead protection in Minnesota and is
I ready to provide superior client service, meeting the needs of the City. SEH has the capabilities and
expertise to provide services for the city's source water and wellhead protection needs into the future.
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SEH is currently preparing or has completed wellhead protection services for over 20 Minnesota
I . communities including Chanhassen. Edina, Minnetonka and 51. Louis Park. We believe the SEH team
assembled for this project is unsurpassed in qualifications and experience and will provide open and
I effecti ve communication throughout the project SEH will complete a detailed, accurate, and
I comprehensive Wellhead Protection Plan that will assist the City in addressing and managing its public
water supply.
I:, SEH staff is prepared to begin this project immediately and to complete all project activities within 120
I days after the contract is signed. In addition, SEH guarantees MDH approval of the Hopkins Wellhead
Protection Plan, We have an excellent relationship and reputation with the Minnesota Department of
I Health (MDH) staff that will result in very limited COlTllTlents, and enable quick approvals of the project
submittals. We encourage you to call them and our other references cited in the body of our proposal.
I. We look forward to working with you and your staff on this project. If you have any questions or would
I like additional information, please do not hesitate to contact me at 651.490.2022.
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Craig r:. urtz, PG James P. Norton, PE
I Project Manager, Sr. Hydrogeologist Sr. Principal/Director, Water Services
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Short Elliott Hendrid~son Inc., 3535 Vadnais Center Drive, St, Paul. MN 55110-5196
SEH is an equal oppOI'1:unity employe!' I www.sehinc.com I 651.490,2000 I 800,325,2055 I 651.490.2150 fax
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I e SEH Work Plan
I Part I - Wellhead Protection Plan
I 1.0 Assemble Data
I Working with City staff, SEH will assemble the data as required by the
wellhead protection rules and as put forth in the Request for Proposal. SEH
I will review and utilize existing data and sources of information as necessary
and appropriate, to effectively evaluate the following data elements:
I . Physical Environment
I - Precipitation
- Geology
I - Soils
- Water Resources
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. Land Use
. - Land Uses
- Public Utility Services
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. Water Quantity
I - Surface Water Quantity
. - Groundwater Quantity
.e . Water Quality
- Surt'ace Water Quality
I - Groundwater Quality
I Information may be available from City and the MDH, and this information
will be utilized to develop the conceptual hydrogeologic model and
I, groundwater flow modeL delineate the Wellhead Protection Areas (WHP As)
and Drinking Water Supply Management Areas (DWSMAs), and complete
I.' the well and DWSMA vulnerability assessments. Specifically, we understand
that well records and previous studies are available and must be evaluated as
.. part of this Plan. Compiled data will be presented in the Draft and Final
Reports. Any data not presented in the reports, but used in completing the
I, Plan, will be forwarded to the City.
I 2.0 Aquifer Pumping Test
1 Typically, the MDH requires an aquifer pumping test be conducted to
determine the local transmissivity of the source water aquifers. SEH has
I conducted these types of tests in Chanhassen, Hugo, Minnetonka, Rogers,
South St. Paul, and St Louis Park, among others. ill conversations with Mr.
[ Steve Robertson (Minnesota Department of Health), it is likely that an
aquifer pumping test will be necessary for the Hopkins Plan if it is
I logistically feasible. The pumping test will be performed in accordance with
the Wellhead Protection Rules. Typically, these tests require a 24-hour
-e pumping phase and a 24-hour recovery phase, and Hopkins municipal wells
will be used as observation wells. SEH assumes that MDH monitoring
I equipment will be available to the City for this test at no cost
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Short Elliott Hendrickson Ine, Page 5
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De SEH Work Plan, cant.
!I In addition, several aquifer pumping tests have been conducted in the area,
] and the results of regional tests can also be applied to Hopkins Wellhead
Protection Plan. SEH will utilize the results of other pumping tests completed
J in Hennepin County to determine the local transmissivity of the source water
aquifers for use in the groundwater flow modeling.
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3.0 Delineate Wellhead Protection Areas
I Based on conversations with MDH staff, it is our understanding that to
3 delineate wellhead protection areas for Hopkins municipal wells (Well Nos.
4, 5, and 6), groundwater now modeling will be required. Based on the MDH
I November 5, 2002 Scoping Document, it is our understanding that Well 1
(Unique Number 204573) is an emergency back-up well and will not need to
I be included in the Plan. SEH will review and utilize existing data and sources
of information. while evaluating the five criteria for the delineations:
I t) time of travel
I 2) t10w boundaries
3) daily volumes
I 4) groundwater t10w field
5) aquifer transmissivity.
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me A conceptual model of the local and regional groundwater
flow system must be developed, a predelineation meeting
with MDH staff must be conducted, anu the WHPA and
I DWSMA delineations must be completed. These tasks are
described in more detail below.
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I 3.1 Conceptual Model
Upon compiling and reviewing all available information and
D data from the aquifer pumping tests performed locally,
prevlOus groundwater studies completed by vanous
D government agencies, and logs of wells located in the
vicinity of Hopkins, SEH will develop a conceptual model of
I the local and regional groundwater flow systems. The conceptual model will
also be based upon geologic data obtained from the Minnesota Geological
I Survey County Welllndex, other local and regional geologic, hydrogeologic,
and hydrologic studies, as well as data available from the municipal wells.
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For the purposes of this proposal and as discussed with MDH staff, we are
I assuming the conceptual model will consist of a hydrogeologic layer
representing the St. Peter Sandstone Aquifer, and a second hydrogeologic
J layer representing the deeper Prairie du Chien-Jordan Aquifer. For this study,
I SEH will utilize the MLAEM@ Metro Model developed by the MPCA, and
refined by SEH for Minnetonka and St. Louis Park, to delineate the WHP As.
Je Using this existing model will result in significant cost savings for the City.
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B . SEH W orl< Plan, cont.
I 3.2 Pre-Delineation Meeting
I SEH will meet with City and MDH staff prior to uelineating the final
Wellhead Protection Areas (WHPAs). The purpose of the meeting will be to
I discuss the delineation criteria in further detail and discuss the conceptual
model and WHP A delineation methods. SEH has attended these meetings on
i several Wellhead Protection projects with MDH hydro geologists, and has
found these meetings very useful in assuring all stakeholders are in
! agreement prior to final development of the groundwater model. If, during
I model development, additional technical meetings are necessary between the
MDH hydro geologist and SEH staff, it is assumed that those meetings will
I occur at our SL Paul office to eliminate travel expenses.
I 3.3 WHP A Delineation
We understand that the methodes) used for delineating the WHPAs must
3 address the following:
I . Multiple pumping wells and their pumping effects on the capture zones
of other wells.
I . Changes in the base elevation of the aquifers used by the city wells.
. Inhomogeneities resulting from changes in geological conditions.
D . . Variable rates of recharge to the aquifers used by the city wells.
J . Influences of local streams, lakes, and wetlands on the groundwater flow
field.
I To save the City of Hopkins costs, SEH will utilize existing
'. -)'r~~i::~~r.2~::::\:~1i~~~~i
I '~"~~li!"'h"'~"F groundwater flow models as a framework for the Hopkins-
1~lttr" specific groundwater flow model. SEH proposes to use the
I Metro Model, an existing analytic element (MLAEM) model,
V-'!~;'c simulating the SL Peter Sandstone and Prairie du Chien-
I Jordan bedrock aquifers. SEH has MLAEM software, staff
that are highly experienced in applying it, and has utilized the
I Metro Model numerous times for Wellhead Protection Plans.
I SEH will refine the existing MLAEM model to develop a
I groundwater flow model specific to the Hopkins area. This
finalized groundwater flow model will be used to evaluate and delineate
I capture zones (Wellhead Protection Areas {WHP As}) the three Hopkins
wells (Well Nos. 4,5, and 6).
I We understand that the final WHPA delineations will be based on the 1-,5-,
I and 10-year time-of-travel zones. These capture zones will be depicted on the
figures in the project deliverables. Potential uncertainties in the final
~ conceptual model may make it useful to evaluate capture zones under
different hydrogeologic scenarios and provide an envelope or composite of
I. capture zones to be used for WHP A delineations. This will be addressed as
the project progresses.
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I . SEH Work Plan, cont.
I 3.4 Development of the Drinking Water Supply Management Area(s)
! SEH will delineate the Drinking Water Supply Management Area's
(DWSMAs) for each of the public water supply wells, and understands that
I this step is critical in the development of the final Wellhead Protection Plan.
The more vulnerable areas will likely be a priority in developing
I management strategies for the city's public water supply in Part II of the
Plan. To save the City costs, SEH intends to utilize existing GIS data files
! whenever possible.
I 4.0 Vulnerability Assessment
J SEH understands that vulnerability assessments are required for each
munjcipal well and corresponding DWSMA. SEH will review and update the
I well vulnerability assessments previously conducted by the MDH and then
evaluate the geologic and groundwater chemistry data collected during the
I delineation of the WHPAs to assess the vulnerabilities of the DWSMAs. The
vulnerability assessments will be conducted 1D accordance with the
I Minnesota Wellhead Protection Rules (MN Rules Chapter 47205210).
I 5.0 Del inea ti on/V uInera bili ty Reporti nglDeliver abIes
5.1 Draft Report
I SEH will prepare four (4) copies of a draft report including all data and
I . information required by the Wellhead Protection Rules and as clearly defined
in Section 4.1 of the RFP. SEH will submit the draft report to the MOH and
I the City. The primary information that will be presented in
the draft report will include WHPA and OWSMA
) delineations, and OWSMA and well wlnerability
assessments for all four municipal wells. In addition. the
I report will include documentation of the delineation criteria
and methods, data elements, and information used in the
wlnerability assessments. All geographic information will be
presented graphically and electronically in ArcView@ format.
SEH will use the UTM-meters, NAD 83, Zone 15 coordinate
system.
5.2 Final Report
SEH will respont! to comments pur forth by City and the MOH after they
have had a chance to review the draft report prepared in the previous task.
SEH intends to keep both City and the MOH involved as much as possible
throughout the process to limit the comments and provide for quick I
approvals of the submittals. The finalized, updated report will be submitted
to City staff within 120 days after the contract is signed. Four (4) copies of
the final report will be prepared, as specified in the RFP. Copies will be
made available on CO if requested and/or for review by local governments.
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Short Elliott Hendrickson Inc. Page 8
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I. SEH Work Plan, cont.
I 6.0 Meetings
I Effecti ve communication is essential to the success of this
project. We intend to work closely with City of Hopkins staff
I throughout the project. OUf experience in working with other
I communities on their wellhead protection projects indicates
that formal and informal meetings will need to occur
I throughout the project. In accordance with the RFP, we are
assuming four formal meetings at two hours each in addition
I to occasional, informal meetings with City staff every four to
six weeks. For cost estimating purposes, SEH assumes the
I formal meetings will be held at the City's Public Works
offices.
I SEH has several tools available to ensure effective communication. Every
m SEH staff member has voice mail and an e-mail address. as well as cell
phones. Following are e-mail addresses, phone numbers, and cell phone
B numbers of key personnel:
D David Halter, PE, Client Service Manager
dhalter@sehinc.com
m 612.758.6821 direct
]. 651.587.7405 cell
Dick Potz, PE, Principal
J rpotz@sehinc.com
952.912.2625 direct
J 612.710.2546 cell
I Craig Kurtz, PG, Sr. HydrogeologistlGroundwater Modeler/Project
I Manager
ckurtz@sehinc.com
I 651.490.2022 direct
612.968.1150 cell
I Jim Norton, PE, Sr. Principal/Director, Water Services
I jnorton@sehinc.com
651.490.2115 direct
I 763.286.7823 cell
I Steve Hack, GIS Specialist
shack@sehinc.com
I 651.765.2997 direct
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I e SEH Cost Estimate
3 SEH has prepared the following costs for professional services based on the
I scope and work plan developed above. An hourly rate table is presented for
rates of key staff that will be utilized for this Wellhead Protection Plan.
g These rates will remain in effect through completion of this project. A
spreadsheet outlining a cost detail is also included for your reference.
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Rate Table
:13 Name Title Rate!Hour
; Da ve Halter, PE Client Service Manager No Charge
Dick Potz Princi pal No Charge
it Jim Norton, PE Sr. PrincipaVDirector, Water Engineering No Charge
Craig Kurtz, PO Project Manager/Hydrogeologist/Modeler $90.00
3 Erik Anderson, PhD Senior Modeler $110.00
Paul Kubesh Hydrogeologist $75.00
:2 Steve Hack GIS Specialist $75.00
Stephanie Haggerty Administrative Technician $50.00
II Cost Summary
13 SEH cost estimates for the project as detailed on the following page are
summarized below.
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:Ie Part I Wellhead Protection Plan Labor Estimate $11,280
Aquifer Pumping Test * $2,000 *
:I Expenses $670
Total Project Cost Estimate $13.950 *
l:I SEH will invoice the City of Hopkins on an hourly basis, plus expenses, not-
3 to-exceed $13,950*.
.
3 * If the aquifer pumping test cannot be performed due to logistical
issues (i.e. water demand, insufficient storage, inaccessible well
tI casings, etc.) or is not required by the MDH, $2,000 will be
removed from our fee and SEH will only invoice the City $11,950
II for Part I of the Wellhead Protection Plan.
I The estimated costs include all expenses associated with completing the
tasks. It is assumed that the City and/or the MDH will supply available data
~ required for completing several of the tasks including existing groundwater
:I f10w models, groundwater chemistry data, MDH vulnerability scoring sheets,
pumping rate/volume history, land use, electronic GIS files, water quality,
well logs. existing groundwater and water plans/reports, etc.
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Shon: Elliott Hendrickson Inc. Page 33
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m Wellhead Protection Plan
3 Hopkins, Minnesota
, Part I Wellhead Protection Plan
'"
'!1 Cost Estimate Detail
3
Personnel
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Task en Cl.~J: J: " 3:
1. Assemble Data 4 2
~ 2. Aquifer Pumping Test 6 24
3. Delineate WHPA and DWSMA
~ Conceptual Model 2 8
Pre-Delineation Meeting 6
~ WHPA Delineation 2 32
:2 DWSMA Delineation 8
4. Vulnerability Assessment 8
~ 5. DelineationNulnerabijity Reporting
Draft Report 14 8 4
:D Final Report 6 4 4
Project Work Products 4 4
:3 6. Meetings/Project Management 8
:3 Total Hours 4 96 26 24 8
Approximate Rate $110.00 $90.00 $75.00 $75,00 $50.00
:I Tata! Labor Cost $440.00 $8,640.00 $1,950.00 $1,800.00 $400.00
2 Reimbursable Expenses Total Labor $13,230.00
1. Mileage $132.00
:I 2. Printing $300.00
3, Computer $288.00
2 Total Reimbursable Exp $720.00
:I Total Project Cost $13,950.00
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. MEMO
To: City Council
From: Nancy Anderson
Date: November 10,2004
Subject: Second Reading for Ordinance 04-936
Attached is Ordinance 04-936 for second reading. This ordinance will allow electronic
price signs in the B-3 zoning district.
The City Council's action is to approve the ordinance for second readinq and order the
ordinance published.
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CITY OF HOPKINS
Hennepin County, Minnesota
. ORDINANCE NO. 2004-936
THE COUNCIL OF THE CITY OF HOPKINS DOES HEREBY ORDAIN AS
FOLLOWS:
That the Hopkins Zoning Ordinance No. 515-570 be, amended by amending and
adding the following section:
570.01. Subd. 00. Electronic price sign: An electronic sign that displays the price of a
product. Flashing or scrolling of the price is not allowed.
DistrictlUse Permitted Q!y Illium- Maximum Area Total Area
TyPe of Sign inated of Single Sign of All Signs
6. B-3 Electronic yes 80 square feet included in
Price Signs total for B-3
. Other uses listed in Sections 515 and 570 are to be renumbered accordingly.
First Reading: November 2, 2004
Second Reading: November 16, 2004
Date of Publication: November 25, 2004
Date Ordinance Takes Effect: November 25,2004
Eugene J. Maxwell, Mayor
ATTEST:
TetTY Obennaier, City Clerk
APPROVED AS TO FORM AND LEGALITY:
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City Attomey Signature Date
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. November 12,2004
PRESENTATION OF PROPOSED
2005 GENERAL FUND BUDGET
AND THE PROPOSED 2005 LEVY
Overview
As part of the annual budget process we hold a cOllU1mnity meeting to solicit input Jrom the public on the
General Fund budget for the City of Hopkins, At this meeting we present the preliminary 2005 General
Fund Budget and gather comments from the public that will be taken into consideration when finalizing
the budget for the formal Truth-in-Taxation heaing.
The city council and city staff have worked deli gently to keep the amount required from property taxes at
the lowest possible level while maintaining the level and quality of services the residents and businesses
of Hopkins expect. The past two years have been challenging ones for local units of government as
cities struggle to balance the budget in light of significant cuts in Local Government Aid (LGA). The
City of Hopkins has lost over $1,880,000 in LGA over the last two years and while we cunently do not
expect any signifiant state cuts in 2005 the change in our sources revenues has had a significant impact in
how we do business.
. What follows is a presentation of the proposed 2005 General Fund budget.
The Truth-in- Taxatin Hearing is set for Monday, December 13, 2004 at 6:30 pm. At that time budgets
for all city departments will be presented.
Supporting Information
. Power Point Presentation on General Fund
. 2005 General Fund Budget
. 2005 Proposed Levy Comparison
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Finance Director
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CITY OF HOPKINS
ANAL YSIS OF GENERAL FUND REVENUE BUDGET
. 2004 2005 %
Department Budget Budget Incr/(Decr)
Property Taxes $ 6,666,136 $ 7,351,136 10.28%
Intergovernmental Revenue
PERA Aid $ 20,510 $ 20,510 0,00%
Police - Federal Grant $ - $ 500 #DIV/OJ
Police - State Aid $ 138,600 $ 138,600 0.00%
Police - POST Reimbursement $ 10,000 $ 5,000 -50,00%
Police - Misc Grants $ 10,300 $ 8,300 -19.42%
Police - 911 Service Fee $ 11 ,600 $ 11,600 0,00%
Fire - State Aid $ 195,000 $ 195,000 0,00%
Total Intergovernmental Revenue $ 386,010 $ 379,510 -1.68%
Licenses, Permits & Fees
Court Fines $ 137,000 $ 137,000 0,00%
Building Permit & Inspection Fees $ 377,000 $ 377,000 0,00%
Business Licenses $ 15,000 $ 17,000 13.33%
Animal Licneses $ 1,500 $ 1,500 0,00%
Liquor Licenses & Permits $ 68,500 $ 68,500 0.00%
Fire Licenses & Permits $ 15,000 $ 15,000 0,00%
Miscellaneous Licenses & Permits $ 9,575 $ 11,975 25.07%
Total Licenses, Permits & Fines $ 623,575 $ 627,975 0.71%
. Charges for Service
Finance Department $ 3,500 $ 3,900 11.43%
Activity Center $ 63,600 $ 65,100 2,36%
Assessing $ 300 $ 300 0.00%
Inspections $ 86,450 $ 86,450 0,00%
City Clerk $ 2,100 $ 2,100 0.00%
Police $ 47,700 $ 49,200 3.14%
Fire $ 2,600 $ 2,600 0.00%
Public Works $ 5,200 $ 5,200 0,00%
Planning & Zoning $ 4,500 $ 4,500 0.00%
Total Charges for Service $ 215,950 $ 219,350 1.57%
Miscellaneous Revenue
Franchise Fees $ 265,000 $ 290,000 9.43%
Acitivty Center $ 5,500 $ 7,400 34,55%
Elections $ - $ 9,001 #DIV/O!
Police $ 1,500 $ 1,500 0,00%
Emergency Preparedness $ 3,500 $ 3,500 0.00%
Public Works $ 450 $ 450 0.00%
Misecllaneous $ 6,000
Total Miscellaneous Revenue $ 281,950 $ 311,851 10.61%
Interest Earnings $ 100,000 $ 110,000 10.00%
. !Total Revenues $ 8,273,621 $ 8,999,822 8.78%1
CITY OF HOPKINS
ANAL YSIS OF GENERAL FUND EXPENDITURE BUDGET
. 2004 2005 %
Department Budget Budget Incr/(Decr)
City Council
City Council $ 96,263 $ 96,263 0,00%
Health & Wellness $ 1,050 $ 1,050 0.00%
Total City Council $ 97,313 $ 97,313 0.00%
Administrative Services
Administration $ 51 ,278 $ 83,175 62.20%
Legislation $ 14,569 $ 21 ,059 44,55%
Agenda $ 47,058 $ 34,115 -27.50%
Personnel $ 45,862 $ 42,557 -7,21 %
Capital Improvements $ 29,511 $ 13,782 -53.30%
Wellness $ 3,864 $ 8,577 121.97%
Information Services $ 82,353 $ 188,823 129.28%
Total Administrative Services $ 274,495 $ 392,088 42.84%
Finance
Benefit Administration $ 13,873 $ 13,377 -3.58%
Budget $ 22,664 $ 20,653 -8.87%
Cash Management $ 21,100 $ 20,841 -1.23%
Debt Management $ 1,185 $ 400 -66.24%
General Accounting $ 56,497 $ 58,316 3.22%
. Payroll $ 32,333 $ 33,373 3.22%
Risk Management $ 10,605 $ 10,487 -1.11 %
TIF Administration $ 134 $ (519) -487.31 %
Utility Billing $ - $ (100) #DIV/O!
Total Finance $ 158,391 $ 156,828 -0.99%
Legal $ 123,980 $ 136,480 10.08%
Municipal Building $ 71 ,029 $ 132,060 85.92%
Activity Center
Act Ctr - Community Use $ 82,865 $ 97,055 17,12%
Act Ctr - Senior Activities $ 143,846 $ 136,361 -5,20%
Act Ctr - Maintenance $ 46,950 $ 45,363 -3.38%
Total Activity Center $ 273,661 $ 278,779 1.87%
Receptionist $ 43,406 $ 45,754 5.41%
Assessing
Assessing Information $ 60,858 $ 65,571 7.74%
Homestead Administration $ 25,492 $ 26,059 2,22%
Property Valuation $ 56,091 $ 57,585 2,66%
Special Assessments $ 2,032 $ 2,260 11,22%
Total Assessing $ 144,473 $ 151,475 4.85%
Inspections
. Building Code Inspections $ 291,186 $ 299,713 2.93%
Fire Inspections $ 26,711 $ 26,747 0,13%
Heating & Plumbing Inspections $ 85,734 $ 88,152 2.82%
Housing Inspections $ 43,626 $ 46,159 5.81%
Restaurant & Hotel Inspections $ 22,374 $ 22, 1 08 -1 ,19%
2004 2005 %
Department Budget Budget Incr/(Decr)
Misc. Community Inspections $ 45,302 $ 44,737 -1.25%
. Total Inspections $ 514,933 $ 527,616 2.46%
City Clerk
Charter & Council Administration $ 12,183 $ 13,235 8,63%
Licensing $ 14,572 $ 14,872 2,06%
Purchasing $ 8,125 $ 8,240 1.42%
Records Management $ 6,038 $ 12,413 105.58%
Total City Clerk $ 40,918 $ 48,760 19.17%
Elections $ 31,835 $ 22,502 -29.32%
Police
Police Administration $ 87,701 $ 126,950 44.75%
Patrol $ 1,998,122 $ 2,120,057 6.10%
Heat Team $ 44,054 $ 63,723 44.65%
Reserves $ 37,650 $ 50,822 34.99%
Investigations $ 362,339 $ 354,945 -2.04%
Metro Drug Task Force $ 89,993 $ 93,810 4,24%
Pawn Shop $ 23,758 $ 24,063 1,28%
Outreach $ 74,744 $ 84,822 13.48%
Dispatch $ 377,972 $ 390,382 3.28%
Reception-Records $ 217,938 $ 205,548 -5.69%
Systems Management $ 196,906 $ 69,644 -64,63%
Total Police $ 3,511,177 $ 3,584,766 2.10%
. Fire
Emergency Medical Service $ 39,106 $ 39,704 1.53%
Fire Suppression $ 410,553 $ 467,396 13,85%
Fire Prevention $ 82,398 $ 111,027 34.74%
Total Fire $ 532,057 $ 618,127 16.18%
Emergency Preparedness $ 5,110 $ 5,110 0.00%
Public Works
PW Building $ 17,320 $ 29,719 71.59%
Equipment Services $ 45,115 $ 34,538 -23.44%
Administration $ 9,125 $ 13,245 45,15%
Engineering $ 112,742 $ 116,522 3,35%
Street & Alleys $ 329,698 $ 283,656 -13,96%
Street Cleaning $ 23,571 $ 19,237 -18,39%
Snow & Ice Removal $ 126,815 $ 123,537 -2,58%
Seal Coat Zone $ 132,133 $ 135,880 2,84%
Sidewalk Repair $ 30,733 $ 30,869 0.44%
Traffic Signs & Signals $ 111,099 $ 155,035 39.55%
Street Lighting $ 131,351 $ 147,833 12.55%
Mall Maintenance $ 15,797 $ 34,486 118,31%
Parks $ 517,975 $ 563,234 8,74%
Tree Service $ 162,605 $ 193,977 19.29%
Total Public Works $ 1,766,079 $ 1,881,768 6.55%
. Recreation
Playground $ 32,810 $ 30,965 -5.62%
Ice Rink $ 11 ,120 $ 13,345 20.01%
Park Service $ 10,469 $ 10,875 3,88%
-..--
2004 2005 %
Department Budget Budget Incr/(Decr)
Joint Recreation $ 143,650 $ 149,500 4,07%
. Total Recreation $ 198,049 $ 204,685 3.35%
Planning & Zoning
Zoning Activities $ 42,411 $ 52,574 23.96%
Sign & Fence Permits $ 9,271 $ 9,386 1,24%
Miscellaneous Planning $ 26,326 $ 27,111 2.98%
Total Planning & Zoning $ 78,008 $ 89,071 14.18%
Total Expenditures $ 7,864,914 $ 8,373,182 6.46%
other Financing Uses
Transfer to Para transit Fund $ 294,648 $ 17,000 -94.23%
Transfer to Facility Fund $ - $ 400,000 #0 IV fO!
Total other Financing Uses $ 294,648 $ 417,000 41.52%
Contingency $ 114,058 $ 209,640 83.80%
IGrand Total Expenditures $ 8,273,620 $ 8,999,822 8.78%1
.
.
. CITY OF HOPKINS
ANAL YSIS OF TAX LEVY
2005
Net Levy
Purpose 2003 2004 Proposed
General Operations
General Fund $6,167,437 $6,654,321 $7,339,321
Other Levies:
PERA Levy $11,815 $11,815 $11,815
Capital Levy $0 $0 $25,000
H RA Levy $106,000 $0 $10,000
Total General Levy $6,285,252 $6,666,136 $7,386,136
Special Levies:
GO Bonds $190,000 $210,000 $190,000
Improvement Bonds $143,000 $150,000 $147,000
HRA Revenue Bonds $550,000 $678,000 $475,000
Subtotal - Special Levies $883,000 $1,038,000 $812,000
TOTAL LEVIES $7,168,252 $7,704,136 $8,198,136
Percentage Incr (Deer) - Total 8.76% 7.48% I 6.41%1
.
Tax Capacity Rate 56.099% 56,664% 49.475%
Percentage IncrlDecr in Tax Capacity Rate 4.167% 1.007% -12.687%
.
. CITY OF HOPKINS
Based on Proposed Payable 2005 Property Taxes
Who gets your property tax dollars?
(Does not include the adjustment for Market Value Homestead Credit)
Does not include adjustment for Market Value Homestead Credit
l_ Hopkins School ,
-'---'-----,.,...._-_...._--, Dist 270 ::
Property Tax on an $187,400; ..,..".,'___~,~"~__~..,.,._i::
Hopkins home is: I
$2,275 ~!:i L ", :":"'~ !:' ';' ";,.,:' (:~~ ~':- ~:: ~ ".~ ' ,.~. ,---- '.....:.~
Hennepin County
" "',cO,,',' ';0, """"'f"'"" ," ,', ", , , : ,: $827
t. ,;t-,/.~..~..:;~:~:.:'h~.' -'~:~~.:~':,,;:~ .~~:~ . ; ,:'.':. ::,~::..
Metro Taxing ]
RETURNED AS SERVICE5l~; Districts .,;
$62 ;~;
$927 <.:: ~:+.,;~<~:~:t;~t~";W~.;,2~5;::~L_1~~ ~~ ,,-:.~1\~ :~.Y;.i~:,:;: '..:r ~: \
-;'~
Police & Fire Protection Other Special ..
. Street Maintenance Taxing Districts "
Snow Plowing $100 ~ -j
"
Recreation Programs <! j:;' :,~~:~ ~.,,:,~:~.!~:,',~ :~: ~./.';;~ ":rT.,:.:~~ l.'-~~~: :~1~:, '~',;
Park System L~~ty ~9~!~ki~~J)
Building Inspections
Economic Development ,'....
General Government Se",ices J. ~--~ ~:::.,~x~~>".,::' :".- -,-'--"-" ,. . '.
~,;s;'::i:;"!/ :;"'_:':~ll'0;~; ~~\~~1.:,.~;"f~..:J/:):~,~;,';" i:,:"' ,. :'.~ :'_.~:,,~;..:..:.,~
This example does not include Market Value Referendum Taxes
.
at the center
. QUARTERL Y REPORT TO THE CITY COUNCIL
HOPKINS CENTER FOR THE ARTS, INC.
FIRST QUARTER, 04-05
(July-September, 2004)
11/4/04
KEY GROWTH INDICATORS Current Year
(starling fig) (rh",1 (ending fig)
01-02 02-03 03-04 1 st Ofr 2nd Otr 3rd Otr 4th Otr Total
# Individual Members 307 383 373 381 0 0 0 381
# Business Members 0 21 28 22 0 0 0 22
# Grants 1 4 2 3 0 0 0 3
# Event Sponsors/Hosts 3 4 6 5 0 0 0 5
# Concert Subscriptions 145 159 235 211 0 0 0 211
# Community Partners 0 10 11 3 0 0 0 3
# On Mailing List 3,000 7,400 8,809 9,400 0 0 0 9,400
~"-- --, -., I
. COMMUNITY PARTICIPATION
01-02 02-03 03-04 1 st Otr 2nd Otr 3rd Otr 4th Otr Total
Concert Attend, (# events) 2,735 ( ) 3,694'*(1 ) 4,437 (1 0 0 0 0 0
Average attendence 304 369 444 0 0 0 0 a
Film Attendance 0 666 (6) 786 (8) 0 0 0 0 0
The Edge Attendance 0 40 (1) 268 (6) 0 0 0 0 0
Exhibition Recept. All, 1,598 1,925 2,045 1,100 (5) 0 0 0 1.100
Special Events Att 1,000 95 900 (2) 0 0 0 0 0
Fundraiser Attendance 121 78 103 0 0 0 0 0
"plus over 1,000 children attended 2 in-school performances
~fig ures do not include 4 school district exhibitions held each year
--,--,~.~ '".----
NARRATIVE I
KEY GROWTH INDICATORS
We are still pursuing membership renewals by both individual and business members of last year. The 04/05
grants that are confirmed as of first quarter are a Series Presenter grant from the Minnesota State Arts Board, a
grant to pay for a masterclass at the Hopkins High School by The Chicago Brass from The Heartland Arts Fund,
and a grant from The Blake Foundation, Sponsors who are in place are The Cornerstone Group, Wells Fargo,
EDCO Products, Choice Graphics and Jazz88-KBEM,
. Subscriptions to our concert series started off well ahead of last season and we looked forvvard to setting new
benchmarks. Then came a sudden haltjn sales in September. In past years, we had received a bump in sales
from our fair newsletter mailjng but that did not occur this year. So, while we are ahead of last season in dollars
raised through subscription sales (due to a slight increase in ticket prices and because of subscribers choosing
larger packages this year), we fell behind last year in September in the number of tickets sold,
over I
I
Page 2
NARRATIVE (cont'd)
. A similar pattern occurred in membership contributions. After a nice influx in memberships following our Minnesota
State Fair overflow show, memberships shut down in September. Again, while we are ahead of last year in terms of
dollars (due to an adjustment in membership prices and a few large membership gifts) the total number of member-
ships has not increased to any degree. We are hoping that with the election behind us, we will see a return to nor-
mal patterns of support.
COMMUNITY PARTICIPATION
We had no performing arts events in first quarter as our season begins in October. We did present visual arts exhi-
bitions and had excellent attendance at the openings and shows, Of special note is Salon 500, the Minnesota State
Fair Overflow Exhibition which showcased the work of over 300 Minnesota artists and, while critically panned in the
Star Tribune, drew a huge audience and resulted in new memberships and additions to our mailing list.
PROGRAMMING
First quarter is spent on the last minute details of preparing for October's kick-off of our three performing event se-
ries. One aspect of this is to put partnerships with local business people in place to enhance our events, This year
Big Ten will be providing cash bar service at our mainstage concert series and Nathan's Pastries will provide ele-
gant intermission treats. After three events, we will meet with Big Ten to work out an agreement to return a percent-
age of revenues to HCA, Inc. Greg Velner of Solid Rock Vending is providing refreshments at film events, returning
60% revenues to HCA, Inc. Local resident John Shirley donated $5,000 in film-related merchandise to HCA, Inc,
which is being sold at film events to augment ticket sales.
We have a very strong committee in place to help plan and execute our visual arts program and another great
group of younger adults working on The Edge and look forward to both these programs making great strides this
year. We are still recruiting members for our concert series and film series committees.
. FINANCE & ADMINISTRATION
We welcomed two new members to the Board of Directors this fall, Dr. Robert Hersman and Lisa O'Halloran. In ad-
dition, Sandy Merry, fine arts curriculum coordinator for the Hopkins Schools, will attend Board meetings on an oc-
casional basis as she prepared to take over the Hopkins School District Board spot next July when Donna Leviton
steps down.
We also welcomed two new members to our Finance Committee, Rick Pavelka and Brian Ulrich. Rick is a local ac-
countant and Brian is a financial analyst with experience working on nonprofit finance committees, Rick began serv-
ing in October and Brian will begin in November.
LOOKING AHEAD-SECOND QUARTER 04-05:
Second quarter (October) began with the sluggish participation of September, While our first main stage concert had
a respectable crowd of 349, it was much less than anticipated and what we hoped would be a money maker at the
front of the season was a break-even event. The brightest note in October was the strong start of The Edge which
opened 3 seats short of sold out. Projects for second quarter include:
. Obtain approval of the revised Agreement with the City [done 11 12J
. Establish a webstore through which people can purchase tickets, buy memberships and make contributions on-
line [prototype should be done by 11/8}
. Meet with and formalize relationship with potential new corporate partner, UBS Financial Services [done 11/2J
. Host an exhibition and panel discussion as part of the Mid-America College Art Conference [done 1017}
. Seek out Sustaining Memberships (annual gifts of $1 ,000 or more) and develop a Tickets for Gifts program
. . Recruit additional Community Partners
. Begin planning 05/06 season and prepare for Meet and Confer
. Plan an event to recognize our volunteers
. Hold a Lobby Lotto mini-fundraiser in conjunction with the Three Hits and A Miss concert