Memo - City Policy On Utility Service Replacement
. Public Warks Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Jim Genellie, Acting City Manager Ccf;
From: Steven J. Stadler, Public Works Director
Date: November 24,2004
Subject: City Policy on Utility Service Replacements
City staff would like to change the current policy to allow the City to partner with
property owners in regards to replacement of utility services during street improvement
construction. As you know, these services are owned and maintained by the property
. owners from the building/home to the city water distribution main or collector sewer in
the street. The City doesn't want to own the services or be responsible for
repair/replacement of failed services. Rather, staff wants to provide a monetary
incentive for owners to replace services as a part of a street improvement project. The
goal, of course, being to improve the longevity and quality of the street improvement by
decreasing the likelihood of a service failure before the street is due for major rehab
work again. The difficulty in getting services replaced during street work is that the
services are privately owned and the property owner is reluctant, to put it mildly, to add
additional cost on top of a street improvement assessment. The policy change
proposal is as follows:
. Upon a request by the property owner, the City would pay one-half the cost
to replace the water service to the curb box, usually to the property line.
The property owner's share could be added to the assessment amount.
The estimated total cost is $600 - $800/service.
. The City would televise each sanitary sewer service and provide the results
to homeowners. If a service were shown to be failing within the city right-of-
way or constructed of inferior material (orangeburg pipe), the property
owner would be required to replace the service as part of the construction
project. There would be a report of the condition of each service including
a description and photograph of any failure condition. The cost to replace
the service could be added to the assessment amount. The City cost to
. have the services televised is $149/service - see attached I nfratech
. proposal. Infratech would televise the service from the mainline sewer, no
access into the home is required.
The additional City cost on the 2005 street improvement project due to this policy
change would be: $18,000 for service line televising (sanitary sewer fund) + $300-
$400/water service replacement (maximum cost = $30,000 - $40,000, based on 100
water service replacements).
If approved, new policy language would be written into Legislative Policy 8-B, Roadway
Improvements - excerpt attached.
.
.
11/24/2004 08:22 FAX 9528908065 BOLTON & ~IEJ\K -> Hopkins (PI\' ) I4J 003
I~OV '\ ~ 2C n d 6: 12 PM ]N~RATECH 7634286489 ~IO. 573 D '\
- L.J' U, I, L
. Infratech
Infrastructure Technologies
21040 Commerce Blvd.
Rogers, MN 55374-9341
Phone 7634286488/ Fax 7634286489
Web Site W\W!.infratechcataloo,com I
November 23, 2004
To: Marcus Thomas
Bolton & Menk
RE: Hopkins, MN.
Project: Sewer Televising RFP
Infratech is pleased to present this proposal for TELEVISI NG as required for the
above-mentioned project.
Televising Approxjmately 6,500 LF of81lMainline Sanitary Sewer @ $0.49 LF
Televising Approximately 120 Services from the Mainline... @ $149.00 each
. (setviee camera has a maximum distance of 7D LF -from mainline up service)
Still photos of problem areas included.
Reports on services to include problems as well as clear services.
The above price includes mobilization, all equipment, labor, per diem and
material to peTform televising for this project. The above price dOHs not include
cleaning the pipe prior to televising. If cleaning is required please contact
Infratech for a price.
Please phone with any questions or concerns. Thank you for considering
Infratech.
Sincerely,
~~~
Greg Ranta
Project Administrator
Infratech
. HopKins 11-22-04
. 10.08 Lots which are split subsequent to a roadway improvement proj ect shall be assessed as
if in existence at the time the assessment was adopted, using the formula used at the
time of assessment plus interest as per current City policy from date of assessment.
10.09 The following items are to be assessable as part of a reconstruction project cost:
1. Remove concrete curb and gutter
2. Remove concrete pavement
3. Remove/replace concrete steps
4. Construct and reinforce concrete steps
5. Remove concrete driveway pavement
6. Remove/construct apron 6" thick concrete pavement (residential)
7. Remove/construct apron 8" thick concrete pavement (commercial)
8. Common excavation
9. Core excavation
10. Construct concrete C & G Design B-618 or surmountable
11. Saw joint in concrete
12. Adjust manholes
13. Adjust catch basin
14. Adjust gate valves
15. Retaining wall
16. Electric conduit
. 17. Construct 4' x 8" thick valley cone gutter
18. Surfacing aggr. CL 2 100% crushed
19. Cultured sod with 411 thick topsoil in place
20. Clearing
21. Grubbing
22. Aggregate backfill
23. Replacement of driveway aprons
24. Construct concrete pedestrian ramps
25. Full-depth asphalt milling and overlay
26. Pavement reclamation
--'t 10.10 The following items would not he incloded in a reconstruction project cost. The items
will be billed directly or assessed to the benefited property:
1. Sewer and water service line retlair~
2. Random 6-8" concrete pavement
3. Random concrete sidewalk
4. Random sod
10.11 The following items will be paid at city expense when part of a reconstruction proj ect:
1. Remove, replace or relocate hydrants
2. Install hydrants and/or gate valves
3. Sanitary sewer and water mains repair and replacement
. 4. Storm sewer reconstruction or construction
Legislative Policy Manual -- Chapter 8-B 8