Memo - 2005 Budgets, General Fund Issues
CITY OF HOPKINS
. MEMORANDUM
Date: November 30, 2004
To: Mayor & City Council
From: Christine Harkess, Finance Director
Re: 2005 Budgets ~ General Fund Issues
The following are items in the 2005 General Fund Budget where questions were raised and for which
we need a resolution prior to the 2005 Truth-in- Taxation Hearing that is set for Monday, December
13, 2004.
. Assessing Department - Increased in 2005 budget as compared to 2004
. Municipal Building ~ Budgeted for one additional employee
. Fire Department ~ Details on the budgeted increases
. Public Works - Details on the budgeted increases
. Planning & Zoning Details on budgeted increases
. Fire Inspection Revenues - Question on why 2005 budgeted revenues weren't higher than
. 2004 and where the fire inspection revenues budgeted
. Contingency - Reduced to $150,000 following the 11/16/04 councll work session
. Tax Levy - Reduced by $59,640, the amount of the contingency reduction. This reduces the
tax levy to a 5.64% increase overall. The city tax rate actually decreased by 13.42%
.
City of%pkins
1010 :first Street Sout/i · 1WpK:l-nsJ 9.f2{. 55343-7573 · Plione: 952-935-8474 · :JaJ;;' 952-935.1834
'JilJel1 ai/ress: www./iopfJnsmn.com
DATE: November 18, 2004
TO: Mayor & City Council ~
FROM: Christine Harkess, Finance Director C i
RE: Additional Information on 2005 General Fund Budget
Attached is an analysis of the 2005 Budgeted General Fund departments in which questions were
raised at the November 9th council work session. The attached analysis looks at the actual and
budgeted expenditures for those five departments for the years 2001 to 2005. This multi year
analysis shows how the council and staff responded to the budget crisis of 2003 & 2004 and
explores in further detail the basis for the 2005 budget requests. Questions were also raised
regarding the fire inspection fees and where those are recorded. That issue has been research
also and that info is included in the analysis.
In addition, there is attached two memos - one from Fire Chief Beckering explaining in further
detail the budget changes in the Fire Department, and one from Public Works Director Stadler
providing more detail on the job duties of the requested additional employee.
. Upon review of these materials I invite you to contact me with any questions you may have. At
the November 30th work session we will be finalizing the 2005 General Fund Budget and the
2005 Proposed Tax Levy in preparation for the December 13th Truth-in-Taxation Public Hearing.
Final approval of the 2005 budgets for all funds and the tax levy is scheduled for December 21 st.
.
Parmering with tlie Community to 'EMance tfie Quality of Life
+ Inspire + 'Ecfucate +Invo[ve + Communicate +
. '- .... w 0
1::: .~"O W U '>t l!} W
....c>~ 00 .i- _ Ql.c ~'- Uc:;o
~ WCllO... c:;oCJ ~<:(5~ ...lll COO N
OJ _ lD C Ql .- C'l C'i vi:::::: Ql t: 0 c:5m rn:;::::OJ- '-i-
. QlC"OCIlOO.ctDCll'- III U ij)-cioE .- 0 .c c:; ::a ..- 0
C '6. =:J =:J 0 U ... CO -c =:J ;;: '6...E o ... 2-ow.
COw-OtiN3t:':.f-O (Ij lll.... en.... g ai '5 w .f: rn "0 .,.....
CClDCO'-OO", c.. D..:s: UUOIV
.comu._ -UIll-C(tIcC
,- coO '- 0 . . E ~ ~ Cii li ~ - J:: LOt:N....E-CtI
>.wo"'''''"oQlC'iOO Ij7ro.- t::.... . r....
'BINg 3:l ,-,!!1w.~~ 050 .a ~ ._ ~ U I t: en._ 0 en III
Ql-C Q)N CtI ~ f:! E'-:m' .::'+-+-' 1il t: c.Q E: . tl)Q.)"'Ccn~:!::::C)
o (Il W Ql rn'" .- - ..........Q).......COc:c
.c:t:::5c~>,o.oC'}l!) ..-QlCD~U.CIl :J ,5 (Il ~ > =:J co
....:s:_Ctlu_O'.t=,,--ft7 E =:J
c....CtI.cc-co ft7--o EQl"O' o-O>QlE.g OCllCtluJ!:10.c
Gl - .cE~-ow U
Ql u .c ... .- .2 Cll -0 4- W E ~.c (tI ~o.fgg-O::l rnmoQ)-o<ce::
.cco...<JlQ)....cCllO-o CD'- :J
:s:.p2<JlJ::t2....~w2o U __ E C - --0 .:: ..c C 0..5 en Co:;::;
v5031--=-g~~.8C!. Gl t: 'L: U Cll'- Q) 0 1Il .Q5Ql~coi::rn
Gl=tico E>:S:OOE:2
DUCO-,Q)..t:uw--M lIl--ow"-- ......ro--ro ;g en:5 t €-o 0
o =Drn.c Q),-U<:Q , ~ Qi g w.crnQlCll- -0 1:1 0 C .S::! t: - ..:
N B .;:..- :J ... ;;:: -0 U E!:! (fl lllm1:lC'i ~-o:5tiEg ro ~..... ~;: .b co 0 0
~-~......... Q)..,......
.5 C =:J I'-- U t: cn Q) -0 c.!!! ~e::cc:; w~.q-.5'Cc e-wooQ)oiii
00 rn.-w> om rn'--=:J-())Olf)u
--O.Uj >-w.-o lll:s: m ro u- o u CtI ro '- oQlIVO ,-.g --0 (D Q) CtI C'i=
2'0 -=-w.c .cocE liEai:5 ~ ""'" ~ .c J:: .- O<JlQ)-O ,Ew.o.
row.m--LO.q-oo+-> >. E ..2 '- __0 *""'u"cu -~"'COO):J 0.
.5 -0 ~.3 g 0 8 1i) co 5 E oow....raE o '-- m E _5 _ .g ro
1])0 Ql ON...O-
.S ~ .ld ~ .e ~ C'.J 8 0 0 5 _otJ}.c -r-c~'+-ra"" ornE --W:JC
roocO) ..-CW 0 LDc. cco.c_o
Qi-- i::..- Cl.OE='+-OO 151!i:g:c ..-- -0 .-:2 8l 1: - C Q) m Cll ... u._
wlllO .... olOe ~ Cll W > 1Il .- LD ,_ E m .r:: ()) c [/)
~ "0 fI) 0 ;g Q) >. :;. 0 .6..~ :;:;"<tlllO ;; 0 1:::.0 00' u :;; ~
=0 &'7..t: 0 ....... ~ 0 .....
:s: t1J OJN 0 -6.... ro ~ w 0. ""0........ ....0 ro~=o..QlC) >'8~~.=iEQ)
....E.5CN(Il5Q..c2~ m~g]cO 00.- C 1Il-C ..D6W.r:: ~aral~
Eowrat:
Cll E ;2 jg c.- 0 . ,- (D e g t.~ ~ ~=w:S:.s!:J 1:1...."0 C W '- OlU
.~ 00 w .... jg m 0 iO';g; :r: III .,eCllEooc....... lll<R-UlO'-O-oro
0- i:: 00 ~ ~ ;S :~ c<l .; E ;;;
... 8 U'JU)__ OlC2LO (DJ: "C w.- Ule::mm .:;;.
8: ClJ 1(5 U) ;2 5 '6. _ .-: -:5 :5 ~ fG UJ +-' - OJ u..... 0)...... ~OlO>ClJCUlro
[/) -< tn '- ~ CIl.o ~ ~ r-- '- '3: .g__ClJ ~ ::: .2;> ~.5 Cl uc-egCllE.c
- -oenCllO)
en c >,~.Qo;;"","C:::i~.E... "0 =--o-oc .5:a Ul 0.. CIl rn 2 iF
l- ei Ql CIl,-=:J"O :::i~.13:l=';: cn=& ,cE=ro
:!::: L... ~o 00 CD _ 0 ....... u +-,ot):J
W - E lll-CIl-C .coro-O.EQl mdlcoc2.E:!mc
..- o gEo.o.~:Ce~ ~~ OlU'-1O .-.... ~
Cl ..- E ~ ~:s:2 :s: u ::: m = c --:!::: (1J
lll"O =:JOJO .c >'0"0 c 1:IeED I- $: U '13 'm ~ g- l-
e .... 0 .co81'--..-1!~(1J0:::iO
0 :J .- 0 0 ~8.~~~~
~ 0 1-..... Erl-w._ Cl.N.o u IJJQuC'\j 0.0...52 E= u,2
OJ e
0 LD 0 I'-- OJ
Q -Uj ~J I'- CD N CD
Z tn '<to 0 ..- 1'-,
(]) N
~ Ul O"C .... OJ ..-
LL ~ o :J L!") C"l ..- co
cn....l I- NIII ..- ..- CD co
0 ..-
~ ~ :s: En- w. (F.!. En-
. X:W '(3
c..Z c vI OJ co I'-- (D
ow =:J M co I'-- ..-
::cCl 0 '<:t_ co, ..- OJ,
u o l.l -.- 0 M ill
LLQ (D o .Ql co .q- CD '"
ow -:5 N 0 ..- If) co.
~t; '-- ....
01 c.. <R- (fl W. <R-
C
_w '3
()....I M OJ r-- Ol
w 0
rn Ci "<tJ I'- C'.J lD N
.q- 0 0 ....
LL - . ..,;
00 0-0 .q- ..- N
0 .q- I'- M (D
C 0:::1 ..- U':l I'-
en 0 "I III -
en i'j ..-
En- En- W. W.
>- (D
...J =:J
<( 0- (1J '" C'? OJ
1:1 N .q- '<t en
Z C1J M rol ~ .q-- .-- 0
<:( .c o ::l 1.') f'- '<t N
0'" N r-. 0 C"')
'(3 N l.l N m CD
c <t. ..-
=:J
0 W. &'7 W. <R-
U
W ..- .... OJ "<t
-:5 CD I,{) N .q-
N rol C") CD OJ N
.c OJ" r--: 0
u 0::1 N
:c; 0- '" I'- CD ..-
"I () N lD 1'--.
::: <t. ..-
C W. En- En- <R-
<fJ
1:: M N OJ co
w 0 co ..- LD
E ..- rol CD_ CI:l 0 to
t 0::1 en C"') 1'--" 0
r:u 0- C'.J ..- en LD
D-. "I () C'.J .... l!) ":
w <:( ..-
1:1 W. EA- W. W.
W
.r::
--
00
. ~
0 OJ
is. C
x =0
(])
III .5 00
U'J r -t
00 l: '- m
>. III ::l OJ 16 0
Ci.i E;!:: C S
"C .- D-
C 't l: Ul .13 .S!
r:u It! UI Ul
U'J c.~ C ~ :0
:c; QlXUl :J :::i
I- ClW<( ~ LL 0..
"0 (j)
g 2; >
o dl1;) '~ N
..-N ell/) E(l.l ,c u .....
-- o III 0 --0 .- l;;ne 0
o.c_::l'O CIl .... :::l 0
C\I..... DC .... 0 O- N
~ Q.lOl~c:CIl g'E St5
..s .S"O ::l -.;;t o.CIl~CQ,l
c:N>.oo g ~ ?;: ~ 'e-
rn 1:'::= E 0
.cl'aroroN ._ 0"'" (l) Q.
- C E (I) .... uN:::l -Il)
(j')co._.c.B Q) .D(\)~
(j')c5.-- o..S: c 0
w- em ~Ol~'a)~
...I ..~.Q.a ._ e co ....
ooO)~u ~'2.....,g8
cnow"OtIl ._ e en I- C
V_N~-g-g ..- 'OJ cO .-
C\lc:l:iC::"0 . ~Q)3:...:C::
COClle-Q,le') .... ro ~ ffi g
~ :S .- E '0' g "C '0>>'--'
t'il "C ._ (l}
._ w ~ ID .... N .c:~0~g.
........(/!~>O'1-
~2'<t2 ~.E rJJ.- Ill.- c
>-:;:; 0..J:: .-
"Cooro,c- I1l ;:) tf) OJ Il)
;;l 0 ~ Q) '--' CIl ~ >-.S :::l.=
.0 U"l. >- to .i3 11lQ5~e::
]&.9DE~ g.:::;;:::; S.E
e b'7 ~.\:: >> Ql .c -0 0 ;>.-0 ci
ID Q) .... D.Q5 .c ....co-ro<1l0
E....roO(/).... c_.J::~OiO
troo......oc dl 0 0 01";
l'a wE OJTI co EC:roro'O~
0. m o.S Q;l:S t~2D-:::l>>
~.~ u _E .... (/) CIl 0-'0.0-
~ _;o=:roOUl g-~g-$(J)2
lOcrlw,l:::EQ) "0'- C CO I1l
g (f) co OJ In C; ID g; tV 3: E
N .-: Oi .~ 0 0 ~>"",Eo'~
_t'ilOloOO '1=0)00)00
11l:l-o.....Nci lll:;;go.O~o.
ot):JLfJ..~ .cO'-Et-D-
1-C\l.o~.E~ I-.c 0-.- ~ I1l
.- 0
~j I- 0
O. o.
0-0 Q) I-
o ::l co
NCO
. Ifl If>
~1 v 0
I.ti 0
,- 0,
o (.) I'-- "<T
o .w co
N 0
...
0- b'7 If>
OJ 0
-.;;tj 0 0
0 0
0-0 05 r-:-
o ;:l I'--
Na:l
Yt w
C'"l U"l
If) co
~ ro1 .- ..-
o ;:l OJ N
0.... OJ
N U
<1:
<eft <eft
l.O 0
C'"l C'"l
N ~1 '<to C'!.
o ;;l .- .-
0.... 0
N U .-
<1:
b'7 Yt
.- co
v I-
~ ro\ .... '<to
oB ..- ...
o l.l I'--
N~ ...
V7 fh
. OJ
c::
._ 'c w
c:
IJ) 0 .Q
IN
C::5~ ..0
(I) .... III (l)
E .- OJ CIl 0-
t -g .s ;:l Ul
C c:
ro III c:: CIl-
Q..c 6; E:
III X ~
owO- o::ii
.
Hopkins Fire Department
From the Desk
of the Fire Chief
Date: 11/11/04
To: Kristine Harkess, Finance Director
From: Don Beckering, Fire Chief
RE: ERP
The additional $56, 843 in the Fire Suppression budget are as follows:
$3,615-ln Salaries and Employee Benefits
Roughly a 2% increase Lori added this to the budget.
. $13,400-ln General Supplies
Our past 3 year average was $18,635. We adjusted
budget to better reflect the actual cost and the additional
$6,365 was added to cover the increase in space and
general supply issues at the new fire station.
$3,500-ln Maintenance-Structures
This was added to cover additional maintenance costs with
more overhead doors, HV AC, etc.
$$5,SOO-ln Expert and Professional Services
This was added to cover this year's OSHA required firefighter
physicals.
$2,800-ln Other Contractual SelVices
This was added to cover inspection costs for elevators,
boilers, HVACs, etc.
$3,SOO-ln Telephones-Cellular
Our past 3 year average was $7,731. We adjusted
budget to better reflect the actual cost.
$11,OOO-!n Radio Contract
.
11/11/04 Confidential 1
. This is our portion of the maintenance contract for the new
radio system.
$10,OOO-ln Other Equipment
This is for a floor sweeper and scrubber to be use to maintain
the apparatus floor at the new station.
The remaining $3,538 reflects a slight increase in various budget codes in the Fire
Suppression Division.
In the Fire Prevention Division the additional $28,629 was added to cover the costs
of the fulltime Fire Chief/Fire Marshal. There was a need to increase the current
fire marshal budget to allow us to attract a good candidate.
If you or the council have any other questions, please let me know.
DB
.
.
5/31/04 Confidential 2
.- ------