Memo - New Building Maintenance Position Description and Duties
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. Public Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Jim Genellie, Acting City Manager ~
From: Steven J. Stadler, Public Works Director
Date: November 17 I 2004
Subject New Building Maintenance Position Description and Duties
At the November 9 work session, City Council requested I provide some detail as to the duties of this
proposed new building maintenance worker position.
_he person filling this new position will augment Bob Irrgang in completing building maintenance
asks at the Fire Station, Public Works, City Hall, Police Station, HCA, Hopkins Activity Center,
Coffee Depot, Hopkins Pavilion and, when necessary, the Hopkins HRA properties. He/she will
report to the Building Maintenance/Equipment Services Superintendent.
The new facility construction has resulted in more building systems to maintain and, I believe, a
higher expectation from users that timely maintenance will be provided. Adequate maintenance of
our existing and new building spaces and building systems is not possible with our current staffing
level. Besides the inability to respond adequately to user's maintenance requests, failure to provide
additional city staff will mean we adopt a fix it when it breaks philosophy rather than instituting a
periodic maintenance program for our building systems.
The building maintenance crew's work will include the following:
. Daily review/prioritize and complete ongoing work requests, inspect boilers and air
conditioning chillers and air handlers, open & lock city hall doors
. Weekly required testing of boiler safety controls, restocking supplies, and
overseeing/managing standby generator test-runs.
. Monthly lubing of equipment components
. Semi-annual testing of standby generators under load, testing 6 emergency transfer switches,
testing emergency battery back-up at Pollee Dept and test/adjust rolling gates
. Yearly maintenance on 52 roof top units, 4 hot water boilers, one steam boiler, 12 unit heaters,
. 9 infrared heat systems, 32 ventilation fans, 6 wet and 2 dry fire suppression systems, 7 fire
monitoring systems.
. .
.dditional miscellaneous duties include:
. Respond to problems with 3 new building security systems
. Monitor energy management systems for City Hall and Fire Station
. Maintenance/repair of lighting, bathrooms, doors, garage doors, etc.
. Periodic building system maintenance training and safety training
. Assist Parks & Forestry Division with maintenance/repair of park facility heating and plumbing
. Snow shoveling at various facility entrances
. The myriad of other duties that fall upon building maintenance in order to ensure an adequate
working environment for city employees in 7+ facilities.
An example regarding light fixture ballasts replacement may help give an idea of the level of city
building maintenance needs. If we were to replace one light fixture ballast every workday it would
equate to a five-year replacement cycle. This is not to say that all ballasts will need to be replaced
every five years but rather illustrate the magnitude of just one building system - see chart below.
I respectfully request City Council's support in funding this new building maintenance position.
IMPACT OF NEW FACILITIES
~IUmbing fixtures Pre-proiect Post-proiect
21 84
Lighting fixtures 358 1,167
Doors 73 203
SF - office space 15,000 40,100
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