CR 2004-140 LRT Regional Trail Winter Activities Permit
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. September 1, 2004 ~ Council Report 2004-140
NOPK\NS
LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Proposed Action
Staff recommends adoption of the following motion: "Move to adopt Resolution 2004-063
approvinq winter activities of hikinq, bikinq and pet walkinq on the four reqional trails in
Hopkins."
Overview
Three Rivers Park District allows certain winter activities on the regional trails, contingent upon
approval from the Park District's Board of Commissioners. This approval requires a verification
of formal City Council Action approving the proposed activities. If no formal action is taken the
trails will be signed as closed, by order of the local City Council. This procedure is the same as
that used for the last eight winter seasons.
Primary Issues to Consider
. Certificate of Insurance
. . Is this process the same as the process used in other years?
. What happens if the city does not approve a permit?
. Does this action impact additional funding or staff work loads?
Supportinq Documents
. Winter Use Permit
. Park Board Minutes
. Proposed Resolution 2004-063
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. f ~ . -1.{.(j ""--____'
Ray ;j , Parks/Forestry Superintendent
Financial Impact: $ Budgeted: Y/N - Source:
Related Documents (CIP, ERP, etc.):
. Notes:
. Primary Issues to Consider
Certificate of Insurance
<>
A certificate of insurance naming Three Rivers Park District as an additional insured is required.
This was completed last year as well and is taken care of by the Finance Director.
<> Is this process the same as the process used in other years?
This process is the same as that completed for the last eight seasons. We experienced many
favorable comments on having the trails plowed and maintained for winter hiking and biking.
There were no problems with vandalism. The maintenance tasks required snow plowing and
occasional sanding because of ice build-up.
<> What happens if the city does not approve a permit?
If the City Council does not approve a winter permit, Three Rivers Park District will close the
trails at the city limits and post 'Trail Closed" signs as per direction of Hopkins City Council.
<> Does this action impact additional funding or staff work loads?
City crews have been plowing and maintaining these trails for the last several winters. The
impact on staff is minimal to plow and sand. Use patterns are fairly high, which should justify
continued winter maintenance.
.
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. CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2004-063
RESOLUTION APPROVING REGIONAL TRAIL WINTER USE
WHEREAS, it is understood and agreed that year round activities such as hiking and biking are
beneficial to the health and well-being of all persons, and
WHEREAS, the City agrees that winter trail use will be available to all persons, regardless of
whether or not they are City residents, and
WHEREAS, The City encourages such health related winter activities by maintaining two
regional trails between November 15 - March 31, and
WHEREAS, maintenance includes plowing, sweeping, sanding, trash pick-up and sign
replacement and immediately addressing all safety issues,
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins, Minnesota,
. hereby requests from Hennepin Parks the authorization to allow winter use activities such as
hiking, biking, and pet walking on the two regional LRT trail corridors located in the City.
Adopted by the City Council of the City of Hopkins, Minnesota, this 21 sl day of September,
2004.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
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- ~Three Rivers
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. - """",PARK DISTRICT
Memo DATE: August 6, 2004
TO: RayVogtman
Superintendent of Parks
City of Hopkins
FROM: N\U,)
Margie Walz, Director
Park Operations Services
763/559-6746
S UllJ: Regional Trails - 2004-2005 Winter Trail Activities Permit
PLEASE RESPOND TO TIllS REQUEST BY SEPTEMBER 24. 2004
Enclosed is a copy ofthe 2004-2005 Winter Use Permit request fonn for regional trail segments located within
your community. Please detem1ine the level of winter use you are requesting, fill out the application form and
follow the procedures outlined below. Attached for your convenience is a copy of your 2003-2004 permit
request. If your community does not plan to authorize any winter use activities, please indicate (none) in the
box at the top of the pennit and retUl11 it so that the trail can be signed as CLOSED, by order of your city
council.
. The Winter Use Pemtit ultimately authorizes your City to utilize the section of trail for the use you request.
Pennitted activities are detennined by individual conm1unities, contingent upon approval from the Park
District's Board of Commissioners. An updated Certificate of Insurancc, naming Suburban Hennepin
Regional Park District as an additional named insured, should be submitted with the permit application.
Coverage will need to show inclusivc dates from November 15, 2004 and March 31, 2005. Please include
proposed rules and regulations for winter use, as well. Your current certificate of insmance on file with the
Park District expires 1/1/05.
Permit requests should be submitted to Ann Bassett, Administrative Assistant, and include verification of
formal City Council action approvin2 the proposed activities (a copv of appropriate meetin2 minutes).
Some cities have elected to pass board motions authorizing multi-year Winter Trail Activities Permit
applications. 111is is completely acceptable to the Park District and may save you administrative time.
If you have questions regarding this, please contact me at 763/559-6746. Thank you.
c: Douglas F. Bryant, Superintendent
Don DeVeau, Development Administrator
Boe Carlson, Trails Coordinator
Mayor Eugene Maxwell
. Oh l/regional trai1s/2004-2005 winter use penuit lcuer.indiv letter-Hopkins
12615 County Road 9, Plymouth, MN 55441 Phone: 763/559-9000 Fax: 763/559-3287
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. SUBURBAN HENNEPIN REGIONAL PARK DISTRICT
REGIONAL TRAIL SYSTEM
2004-2005 WINTER USE PERMIT
Name of City //dPKIPvI ~. City Hall Phone 95-',J. - 9..s..s~ ~ J:"'~ 7,/
ContactPerson ~Y' f66T/?1.4# Phone 1,)-..). ~ .5- ~,f'~ C: 3 1 ;)-
!ILl..- /J, - -77?4i'-- )- -te- IN d?/(/A'I
Regional Trail From 1<': 6. {cA/Al
Authorized 2004-2005 Winter Activities p~ - -r tv'/-li 1<//1./ 6 II i K I tt! (> 4' dlk IA/C;
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Regional Trail From Sr; L~( IS fA;? )( to MA/A/t ~A/I(.4
Authorized 2004-2005 Winter Activities
Regional Trail From to
Authorized 2004-2005 Winter Activities
Regional Trail From to
Authorized 2004-2005 Winter Activities
.
Authorization is hereby requested from the Park District Board of Commissioners to use portions
of the Regional Trail Corridor for winter use activities between November 15, 2004 and March 31,
2005, as determined by each municipality within guidelines set forth herein on District property
located within individual City boundaries.
It is understood and agreed that approval from the Park District Board of Commissioners is
contingent upon the following conditions:
. The City agrees to defend, indemnify, and hold hannless the Park District, its officials,
officers, agents, volunteers, and employees from any liability, claims, causes of action,
judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting
directly or indirectly from any act or omission of the City, its respective contractors, anyone
directly or indirectly employed by the, and/or anyone for whose acts and/or omissions they
may be liable for related to the winter use of the Regional Trail Corridor. If City maintains
general liability insurance at the time this permit is issued, City shall provide the Park District
with a Certificate of Insurance, naming Three Rivers Park District as an additional named
insured.
. The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping,
sanding, packing, trash pick-up, and sign replacement, between November 15, 2004-March 31,
. 2005. The City further agrees to immediately address all safety issues on or adjacent to trails.
.
. The City will provide signage at locations approved by the Park District, notifying the public of
. authorized winter activities within its city limits; activities may include, but are not limited to,
hiking, biking, snowmobiling, cross-country skiing, snowshoeing, or pet walking. Winter use
signs must be installed by the City at designated locations prior to November 15, 2004 and
removed by the City no later than April 15, 2005. These signs are totally the responsibility of
each municipality.
. Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to
direct crossing and/or in areas where the snmvrnobile trail is kept from running on paved trails
and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from
damaging paved trails, bridges and other property.
. The City agrees to enforce rules and regulations established by the municipality as part of its
request for a Winter Use Permit.
. The City agrees to repair all trail smface damage that occurs as a result of winter trail activities
and/or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck
repair, grading or adding aggregate pursuant to guidelines established by the Park District.
. The City agrees that winter trail use will be available to all persons, regardless of residence.
Each City is required to submit its annual permit requests, including proposed rules and
. regulations, by September 30, 2004, after which the Park District may take up to 45 business days
to process. Each permit request must be submitted as a result of formal City Council action, with
accompanying verification, agreeing to the terms and conditions outlined by the Park District's
Winter Use Permit. It should be further understood that no winter activity will be allowed on
segments of the Regional Trail Corridor where municipalities do not request and receive permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set forth
herein are not followed.
Signed: 4- Date: ?-I-O/
tl . tfri:;~~
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Title: {. !?t cI' h0J
(Aut orized Representative of the City),
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