CR 2004-157 Approve Engineering Services Agreement
CITY OF
. ~
HOPKINS
September 16,2004 Council Report 2004-157
Approve Engineering Services Agreement -
Parking Lot 800 Reconstruction
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize the
Mavor and Actinq City Manaqer to enter into an aqreement with SEH, Inc. for
enqineerinq services related to the reconstruction of Parkinq Lot 800.
Overview.
City parking lot 800 has deteriorated to the point where reconstruction is the only
feasible improvement option. The current CIP includes a $250,000 project in 2005 for
pavement reconstruction, landscaping and lighting improvements. Staff solicited
proposals from SEH, Inc. and Bolton & Menk, Inc. for design services. The proposals
were similar but the SEH proposal includes all necessary design services while being
slightly lower in cost at $15,925. The proposed fee is reasonable and staff recommends
approval.
. Supporting information.
. SEH Letter proposal
. CIP project sheet and capital improvement fund projection
. Parking lot map \
\, -\--\-\\
\, \\\'
" . I \ .
,
Steven J. Stadler, Public Works Director
Financial Impact: $ 15,925 Budgeted: Y/N Y Source: Capital Imprvt Fund
Documents (CIP, ERP, etc.):
Notes:
.
. SEH
Sepkmber 10. 2004 RE: Hopkins, Milmesota
Proposal for Professional Services City
Parking Lot Reconstruction
SEH No. P-HOPKN0501.00 10.00
Steven Stadler. PE
Public Warks Director
City of Hopkins Public Works Department
11100 Excelsior Boulevard
Hopkins, Minnesota 55343
Dear Mr. Stadler:
We appreciate the opportunity to submit this proposal for Engineering Services for the City
Parking Lot Reconstruction Project. This Project consists of the n:construction of an existing 95
space parking lot located at the intersection of 1st Street North and 10\h A venue_
. This parking lot will be fully reconstructed to the same location and grade except for areas where
drainage issues may need to be addressed. In addition to the surfacing reconstruction. the project
will include new curb and gutter. landscaping, lighting and new storm drainage improvements.
Om proposal is based on actual hours expended on similar projects and covers our services for
the following scope of work:
1- Topographic field surveys.
'l Plans, sreci ficatiolls. and engineer. s estimate_
-.
--, Bidding assistanct~_
-'.
4. Preconstruction conference.
The following additional services have been identified that are 1101 included in the scope of
services. If these services are needed. SEl I will provide a separate scope of services and perform
the \vork after authorization to proceed is given by the City.
. Attendance at City Council Meetings
. Prepare legal descriptions and exhibits f(Jr reqllired temporary or permanent casements
. COl1strm:tion administration Sl:rviccs
. Full-tinK' ur periodic construction observation services
.
Short Eliiott Hendricl<soll 11lC-, 10901 p"ej Cil-de r'11V0. Suite 200. r111\l1etollk.l, MN 55343.9301
~) F I. ~ i.l '-".ill:" I < '!'in,,-U'''''y ,,""plny,'" I www.sehinc.com I 952_9122600 i sn0.73'l.6757 ! 9S2-"12_2601 f.1'
Stcven Stadler, PE
September 1 0, ~OO4
Page :2
.
The following sllmmarizes our estimated lee Cor the City Parking Lot Reconstruction Project.
City Parking Lot Reconstruction Project
Pro,ject Tasks Total
Project Management $3,120
Field Survey Work 1,250
Prepare Plans and Specifications
Parking Lot Layout and Design 3,680
r "andscaping Design 3280
Lighting Design 3.320
Bidding Assistance 925
Subtotal $15,575
Reimbursable Expcnses 350
Total Estimated Fee $15,925
. The total estimated fee for the City Parking Lot Reconstruction Project is $15,925.
Billing Cor our serviccs will be on an hourly basis. When we have reached 90% of our estimated
tee. we \vill advise you of the amount estimated to complete the vvork. We \vill not proceed
without your written authorization.
If you have any questions, please call. This project has many unique challenges and opportunities
that we're looking forward to working with you on.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC
q( trv;~
Jay C. Murzyn. PE
Project Manager
J em
c: Dave Halter, SEE
\' \11",I"LtlJ1].;1I...0'llll~(\'.'11nl~11l~.1I1[l. klt,\:
.
CAPITAL IMPROVEMENTS PLAN 2005 thru 2009 Contact PW Director
City of Hopkins, MN Department Public Works: Strcetsffraffic
. Project # 0l-CIP-S1l3 Type Improvement
Useful Lifc
Project NlIme City Parking Lot Improvements Category Trans: Parking Facilities
Priority nla
Total Project Cost $250,000
Description I
Lot 800
Redesign and reconstruct city lot 800, north of First Street North between 10th and 11th Avenues North_
,
Justification ] I
Lot 800 is on or approaching a critical point on a deterioration curve. Seal coats and crack sealing will not redeem it Mill and overlay area minimum improvement
needed_ Project costs are for total replacement of the bituminous pavement, curb installation, and parking lot lighting_
2004: Planning/design
2005: Bid and construction
~
Expenditures 2005 2006 2007 2008 2009 Total
C onstruction/Mainlenance 250,000 250,000
Total 250,000 250,000
.
Funding Sources 2005 2006 2007 2008 2009 Total
Cl- Capital Improvement Fund 250,000 250,000
Total 250,000 250,000
Operational Impac1JOther I
.
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