Memo-Facilities Project Update
. Public Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Jim Genellie, Acting City Manager .,~!
From: Steven J. Stadler, Public Works Director
Date: September 24, 2004
Subject: Facilities Project Update
The purpose of this City Council update is to inform Council of the current project budget status and
answer any questions. City staff, the construction manager and the project architect will be in
attendance to provide input and answer questions.
,ave a~tached spread sheets showing costs in greater detail by individual project. Below are project
mmanes.
OVERALL PROJECT BUDGET SUMMARY
Bonds sold:.......................................... .$13,810,000
School District contribution:.. . ... . .. . .. . .. .., .. . . .. . .. $350,000
Total available projectfunds:.................. ..$14,160,000
Bond costs:........................... .................. ..$536,674
Project costs paid to-date... .................... ..$11,181,545
Outstanding payments and retainage:...... .. . . $1, 796, 716
Change orders pending or expected (RFPs):... ..$72,024
Anticipated additional expenses:.................. .$426,000 (1)
Expected under-budget amount..,............... $147,041
(1) These expenses include PO furniture: $100,000; estimate for addnl PO change orders: $100,000;
. estimate for miscellaneous addnl expenses: $40,000 and anticipated addnl K-A fees: $186,000
.
CONSTRUCTION PROJECT SUMMARY
C/O pending + Final
Project Oriq contracts C/O approved RFPs Contract % increase
Site Work $1,337,003 $103,546 $12,435 $1,452,984 +8.7 (1)
PW BJdg $2,689,886 $127,336 $6,407 $2,823,629 +5.0 (2)
Fire Station $2,686,589 $135,922 $17,530 $2,840,041 +5.7
PO Station $2,611,171 $118,459 $24,213 $2,753,843 +5.5 (3)
TOTALS: $9,324,649 $485,263 $60,585 $9,870,497 +5.9
Notes:
(1) Figures do not include $71,800 for asbestos abatement and landfill costs
. (2) Change order amount does not include $148,894 for sand/salt building construction
(3) Change order and RFP amounts are to-date: 9-15-04
CONSTRUCTION MANAGEMENT SERVICES
Budget = $965,000
Expenses to-date = $1,027,315 (includes $83,480 in permit fees - not budgeted)
ARCHITECTURAL/ENGINEERING SERVICES
Budget = $719,550 + reimbursables
Expenses to-date = $820,813 (includes $53,000 in plan reproduction/advertisement costs plus
$32,000 in additional fees authorized in August, 2003)
.
CITY OF HOPKINS
FACILITY PROJECTS
ANALYSIS OF PROJECT COSTS
.
Public Works & 9906 220 240
Fire Station Total
Total Project Public Works Fire Station Police Remodel Memo Only
Original Budget (per info in files) $ 9,865,000.00 $ 3,500,000.00 $ 13,365,000.00
Bonds Sold $ 10,760,000.00 $ 3,050,000.00 $ 13,810,000.00
Add:
Underwriter's Premium paid to City $ 148,887.48 $ 148,887.48
Accrued Interest from 611/03 10 6119103 $ 5,24531 $ 5,245_31
Less:
Underwriter's Discount $ (52,568.20) $ (52,568.20)
Financial Advisor $ (37,352_00) $ 18,676_00 $ 18,676_ 00 $ (22,000_00) $ (59,35200)
Bond Counsel $ (8,300_00) $ 4,150_00 $ 4,150_00 $ (10,200.00) $ (18,500_00)
80nd Rating Fee - Moody's $ (5,750_00) $ 2,875.00 $ 2,875_00 $ (6,800.00) $ (12,550_00)
Bond Rating Fee - Standard & poor's $ (8,400.00) $ 4.15000 $ 4,150_00 $ (5,000_00) $ (13,400_00)
Paying Agent'Trustee Fees $ (2,350.00) $ 1,175.00 $ 1,175.00 $ (2,500_00) $ (4,850_00)
Hennepin County Auditor's Certificate $ (163_60) $ 61.80 $ 81_60 $ (151_00) $ (314_60)
MBIA Surety Bond Fee (1) $ (31,00000) $ 15,50000 $ 15,500.00 $ $ (31,000_00)
MBIA Bond Insurance Premium $ (129,00000) $ 62,500.00 $ 62,500_00 $ $ (129,000_00)
Deposit to Debt Service Reserve Fund $ $ (234,906_26) $ (234,906.26)
Deposit Accrued Interest to Bond Fund $ (5,24531 ) $ (5,245_31 )
Unused Discount deposited to Debt Redemption Fund to
pay 811103 interest payment $ (129,120.00) $ $ (129.120_00)
$
Bond Proceeds Available for Project Costs $ 10,557,451.88 $ 2,715,874.54 $ 13,273 ,326.42
proiect Costs
Costs not posted to project accounting (2) $ 96_75 $ 10,847_77 $ 46_76 $ 10,991.28
Actual through 9115104 $ 8,926,978.62 $ 5,260,950_33 $ 3,666,028.29 $ 2,243,575.49 $ 11,170,554.11
Outstanding Balances & Retainages (3) $ 332,533_34 $ 1 52,234_ 76 $ 180,298_58 $ 1,266,940_28 $ 1,599,473_62
.hange Orders Pending (3) $ 10,966_00 $ (1,11300) $ 12,079_00 $ 12,908. 00 $ 23,874_00
FP's outstanding (3) $ 23.937_00 $ 6,407_00 $ 17,530.00 $ 24,213_00 $ 46,150_00
Outstanding Balances & Retainages - Site Improvements (3,4) $ 197,241_77
Additionai Expenditures Expected
Police Department Furniture $ 100,000.00 $ 100,000_00
Police Department Change Orders $ 100,000_00 $ 100,000_00
Krause Anderson Comstruction Manager (est) (5) $ 186,000.00
Miscellaneous (est) (5) $ 40,000_00
Total Project Costs $ 9,294,414_96 $ 5.418,575_84 $ 3,886,783.64 $ 3,747,683.53 $ 13,476,284.78
Bond Proceeds Remaining for Project Costs $ 1,263,036.92 $ (1,031,808.99) $ (202,958.36)
Add - Payment from School District for Site Improvements $ 350,000_00
Bond Funds Remaining after Actual and Anticipated Costs are met $ 147,041.64
(1) Surety Bond was purchased in lieu of placing $877,250 into a debt service reserve fund
(2) Shown net of bond costs since bond project funds are shown net of bond issua nce costs
(3) Per Facility Project Budget Status report as prepared by S_ Stadler,
(4) Costs shown in total column as I wasn't sure which project these costs were reported in
(5) Costs shown in totaf column as project breakdown was not available_
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