VII.1. Order Public Improvement Hearing - 2022 Street and Utility Improvements, City Project 2021-10; KlingbeilSeptember 21, 2021 Council Report 2021-086
ORDER PUBLIC IMPROVEMENT HEARING
2022 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2021-10
Proposed Action
Staff recommends the following motion: adopt Resolution 2021-054, Resolution Ordering Public
Improvement Hearing for 2022 Street and Utility Improvements.
This action continues an assessable project for street and utility improvements.
Overview
At its May 18, 2021 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a
feasibility report concerning street and utility improvements along 6th Avenue South and 7th Avenue South
from Mainstreet to 2nd Street South. The report is complete and is now submitted to Council for review and
further action. A summary of the issues is provided here, and staff will provide a detailed summary of the
report at the Council meeting.
Primary Issues to Consider
Scope of Improvements
Public Input
Assessments
Project Budget and Costs
Project Schedule
Staff Recommendation
Supporting Information
Feasibility Report (Available Upon Request)
Project Location Map
Resolution 2021-054
_________________________________
Eric Klingbeil, P.E., Assistant City Engineer
Financial Impact: $3,131,000 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2021-086
Page 2
ANALYSIS OF ISSUES
Scope of Improvements
This project includes improvement of the following streets:
6th Avenue South from Mainstreet to 2nd Street South
7th Avenue South from Mainstreet to 2nd Street South
The pavement condition index for most of the project area is below 40, which indicates failed pavement
and warrants reconstruction. Proposed street improvements for 7th Avenue South include full
reconstruction of streets and new curb and gutter. Proposed street improvements for 6th Avenue South
include full depth reclamation and resurfacing with spot concrete sidewalk and curb replacement.
Water main is proposed to be replaced on 7th Avenue South. Most of the existing main is in excess of 60
years old and made from cast iron. New main will be ductile iron, which has better reliability and when
properly installed a longer lifecycle than cast iron. All water services will be replaced from the main to
the property line.
Sanitary sewer improvements on 7th Avenue South include the removal and replacement of the main,
manholes and service lines to the property line.
Proposed storm sewer improvements on 7th Avenue South include new curb and gutter, removal and
replacement of the storm sewer main, addition of storm sewer inlets to reduce water ponding in the street
and improvements to reduce sediment accumulation.
Sanitary sewer, watermain, and strorm sewer improvements on 6th Avenue South consist of targeted
rehabilitation. The sanitary sewer, watermain, and storm sewer systems were upgraded in a previous
storm sewer led project.
Pedestrian facilities include replacement of existing sidewalk and pedestrian ramps.
During the scoping for this project, it was determined that there was other work that should be included
in the project. Traditionally this work was bid as a separate, standalone project but it was decided to bid
as one project due not only to proximity, but to capitalize on pricing. This additional work will be
funded by separate items in the CIP and Budget and includes the following:
Reclamation and resurfacing of 10th Ave N between Mainstreet and 1st Street N
Mill and overlay of 1st Street N between
Mill and overlay of 2nd Avenue S between 5th Street S and Nine Mile Cove
Mill and overlay 7th Street S from 2nd Ave S to TH 169
Sanitary Sewer Lining in areas across the City identified by the Public Works Department.
Citywide sidewalk repairs
Public Input
A public informational meeting regarding the improvements was held on September 8th. The meeting
format consisted of a presentation of the overall project scope, with an open house style question and
Council Report 2021-086
Page 3
answer session. A 2nd neighborhood meeting has been scheduled for October 13th to review proposed
improvements and provide detailed information on proposed assessments.
A questionnaire was sent to all properties in the project area in May 2021 in advance of the
neighborhood meetings. Nine questionnaires were returned. Drainage concerns, desire for improved
street surface, and property specific concerns were the most common responses.
Assessments
The proposed street assessments are based on the City’s assessment policy, whereby 70% of the street
reconstruction cost and 50% of the water and sewer service replacement are assessed to benefiting
properties. The policy also allows for assessments to be capped should assessments exceed previous year
assessments by 20%; the costs for this project will trigger the assessment cap. A preliminary assessment
roll has been calculated and can be found in the appendix of the attached Feasibility Report.
The assessment cap for residential properties is $100.05 per front foot, following the typical 3% increase
per year. Without the cap assessments could be more than double the capped rate.
Project Budget and Costs
The estimate for this project, which includes contingency, and costs for legal, administrative, and
engineering costs for all the work, totals to $3,131,000.
Project costs and funding sources are as follows:
Preliminary cost estimates show the project tracking slightly higher than the CIP budget, this is due to
additional work outside the original scope included with the project, and conservative estimates for
contingencies and soft costs. It is anticipated that costs will come down as design progresses due to
reduced contingency and efficiencies in design.
Several portions of the project are street maintenance projects outside the original scope and are being
bid as “Add Alternates”. We will have the option of moving forward with these items or to remove them
from the project once bids are received, based on budget constraints.
Funding Source CIP Budget
Street Reconstruction
CIP Budget
Street Rehabilitation
Estimated Cost
PI-PIR/General Obligation
Bonds
$650,000 $400,000 $2,070,000
Assessments 500,000 382,000
Storm Sewer Fund 225,000 119,000
Sanitary Sewer Fund 500,000 262,000
Water Fund 500,000 298,000
Total $2,375,000 $400,000 $3,132,000
Council Report 2021-086
Page 4
Project Schedule
Accept feasibility report/order public hearing September 21, 2021
Public Informational Neighborhood Meeting October 13, 2021
Public hearing/order final design October 19, 2021
Approve final plans/order bids December 21, 2021
Order Assessment Hearing February 1, 2022
Public Informational Neighborhood Meeting February 21-24, 2022 (Date TBD)
Conduct Public Assessment Hearing March 1, 2022
Adopt Assessment Roll/Award Contract March 1, 2022
Begin Construction Spring 2022
Complete Construction Fall 2022
Staff Recommendation
Staff recommends accepting the feasibility report and ordering a public hearing for October 19, 2021.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2021-054
RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING FOR
2022 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2021-10
WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with
reference to the aforesaid improvement, and
WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements
on 6th Avenue South and 7th Avenue South from Mainstreet to 2nd Street South; and this report
was received by the City Council on September 21st, 2021, and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels,
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota:
1. The Council will consider the improvement of such streets and utilities in accordance
with the report and the assessment of benefitting properties for all or a portion of the cost
of the improvement pursuant to Minnesota Statues Chapter 429 at an estimated total cost
of $2,493,000.
2. A public hearing shall be held on such proposed improvement on Tuesday, the 19h day of
October in the Council Chambers at 1010 1st Street South at 7:00 P.M. and the City Clerk
shall give mailed and published notice of said hearing and improvements as required by
law.
Adopted by the City Council this 21st day of September, 2021.
_________________________
Jason Gadd, Mayor
__________________________
Amy Domeier, City Clerk
MAIN STREET
6TH AVE S7TH AVE S5TH AVE S1ST ST S
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7TH ST S
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5TH AVE S6TH AVE S7TH AVE S8TH AVE SHWY 169PARK VALLEY DR WPARK VALLEY DR E5TH ST S
7TH ST
NINE MILE COVE 2ND AVE S5715 54 65 45 31 21 444743 35 19 3 38 46 41 60775024 9 31 27 40 50 37 2239 28 62 53 49 5 309 14TH AVE SR
CITY OF HOPKINS
2022 STREET & UTILITY IMPROVEMENTS
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2022 Street & Utility Improvements
City of Hopkins
Figure # 1