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Agenda HOPKINS CITY COUNCIL FINAL AGENDA February 18, 2003 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING . Schedule: 6:00 pm - Tour of Regency Housing Project 7: 15 pm - Special HRA Meeting 7:30 pm - City Council Meeting Work Session at conclusion of City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS IV. PROCLAMATION 1. West Wind Concert Band Twentieth Anniversary, Maxwell . V. CONSENT AGENDA 1. Minutes of February 4,2003 City Council Meeting 2. Minutes of January 7,2003 City Council Work Session 3. Minutes of January 21,2003 City Council Work Session 4. Minutes of February 4, 2003 City Council Work Session 5. Minutes of February 11, 2003 City Council Work Session 6. Approve appointment to Chemical Health Commission; (Memo) 7. Approve final payment, 2002 street/utility improvement project; (CR2003-031) - J. Anderson 8. Approve final payment Knollwood Pond project; (CR2003-030) - J. Anderson 9. 2002 Budget adjustments; (CR2003-037) - Yager 10. Approve increase to Pavilion hourly turf rental rate; (CR2003-014) - Stadler 11.Adoption of resolution authorizing submittal of 2003 Henn Co municipal grant application; (CR2003-036) -Cleve 12. Second reading to allow clubs on the first floor; (Memo) - N. Anderson 13.Second reading to vacate utility easement on Marketplace Lofts site; (Memo) - N. Anderson Jensen Rowan Johnson Maxwell Vote: Brausen . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . VI. . . NEW BUSINESS 1. HALL request for Maetzold Field #2 lighting; (CR2003-028) - Vogtman Vote: Brausen Jensen Rowan Johnson Maxwell 2. Accept bids, order assessment hearing, Fifth Ave reconstruction; (CR2003-032) - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell 3. Authorize purchase of Downtown Park stage; (CR2003-027) - Vogtman Vote: Brausen Jensen Rowan Johnson Maxwell ~Approve 4. Approve lease agreement with SuperValu, Public Works Dept temporary relocation; (CR2003-034) - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell _Approve 5. Approve final design/authorize bids, facilities project; (CR2003-033) - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell _Approve 6. First reading liquor licensing ordinance; (CR2003-029) - Genellie Vote: Brausen Jensen Rowan Johnson Maxwell _Approve VII. ADJOURNMENT ~. . . . A regular meeting of the Hopkins City Council was held on February 4, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, J. Anderson, N. Anderson, Stahmer, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:40 p.m. 11. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Denny Neiberger, 2009 Adeline Cr, Wayzata said that he is the CEO of MN Wholesale Fireworks. He requested that item 6, Second Reading Fireworks Licensing Ordinance, be removed from the consent agenda for discussion. III. REPORTS - COMMITTEES/COMMISSIONS 1. Chemical Health Commission Katherine Magdal said that the Commission discussed the Depot Coffeehouse. The Depot will hold a 1 aD-year celebration on April 26th. They plan to include a lot of Hopkins History in the celebration. National Youth Leadership is holding their meeting in Minneapolis this year and have requested to see the Depot and how it is operated. Sharon McDonald spoke to the group. She has done a survey of parents and hopes to present the results at the town hall meeting this fall. The Reduce the Use program has received The Outstanding Coalition in the United States for 2003 by the Community Anti-drug Coalition of America. Sharon will receive the award in Washington DC next week. Reduce the Use was chosen because includes the adult/parent component in the program. Signs advertising tobacco products were discussed at the combined work session. Since that time, Ms. Magdal said that she has found a Federal Statute that regulates tobacco signs. She is working with Mr. Genellie and the City Attorney to see if it should be incorporated in our ordinance. 4. Zoning and Planning Commission Kristi Halverson reported for the Zoning and Planning Commission. They discussed the Elks Club zoning amendment, CUP, and plat. They felt that the building would have no adverse effect on the Downtown area and recommended approval of the project. Steve Stahmer presented the bus shelter program to them. They reviewed ordinance changes. February 4, 2003 City Council Meeting Minutes Page 1 ..' IV. CONSENT AGENDA . 1. Minutes of January 21, 2003, City Council Meeting 2. Minutes of January 28, 2003 3. Ratify Prior Month's Disbursements 4. Miscellaneous License Applications 5. Second Reading Junk Car Ordinance (Memo) 6. Second Reading Fireworks Licensing Ordinance (Memo) 7. Approve Resolution MnDOT Maintenance Agreement, East Ramp Intersection (CR2003-026) 8. Approve Agreement with Minnetonka Police Department School Liaison Program (CR2003-020) 9. Resolution Supporting Henn Co HRA Legislative Proposal (CR2003-017) Item six was removed from the Consent Agenda. It will be discussed immediately after the Consent Agenda. Steve Stahmer pointed out a change to the resolution for item nine. Hennepin County Housing and Redevelopment Authority holds the authority to levy a special tax in all but four Cities in the County. Hopkins is one of the four cities. The four cities would have to request that the County levy in their cities each year. The County does not believe that they can legally levy in some cities and not others. They are seeking . legislation to change the current laws to allow them to levy in all cities without removing the cities rights to levy. Council discussed the issue. Mr. Stahmer reviewed the benefits to the City. Council Member Johnson wanted more discussion on the issue at a work session. Council Member Johnson moved and Council Member Brausen seconded a motion to approve items one through five and item eight on the Consent Agenda and to continue item nine to the February 18, 2003 work session. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. Second Reading Fireworks Licensing Ordinance Mr, Genellie reviewed the ordinance and the requirements. Mr. Denny Nieberger asked the Council to reconsider the hard sided building, temporary businesses, and sprinkler requirements in the ordinance. Their organization uses tents that are in a location for only ten days. Council Member Brausen moved and Council Member Jensen seconded a motion to . adopt Ordinance 2003-894 for second reading, approve the summary of Ordinance February 4, 2003 City Council Meeting Minutes Page 2 . . . 2003-894 and order the summary published and posted at the Hopkins Library and adopt Resolution 2003-009, establishing a license fee. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PUBLIC HEARING 1. Vacate Utility Easements, Market Place Lofts (CR2003-019) An additional utility easement was found on the Marketplace Lofts property. The Developer has requested that it be vacated. The easement is for underground utilities that the City maintains. The utilities will be moved to a different location with the project, so the current easement will no longer be needed. A new easement reflecting the new locations of utilities will show on the plat of Marketplace Lofts. Mayor Maxwell opened the public hearing at 8:05 p.m. No one came forward. Council Member Johnson moved and Council Member Jensen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:06 p.m. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2003-10, approving for first reading Ordinance 2003-895, vacating public utility easements located within Block 3, West Minneapolis with the condition that the plat of Marketplace Addition dedicate easements required for public utilities and drainage. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. NEW BUSINESS 1. First Reading, Amend Zoning Ordinance to Allow Clubs on the First Floor Elks (CR2003-21) The Elks Club is planning to construct an new building and is requesting an amendment of the Zoning Ordinance to allow a club on the first floor in a B-2 Zoning District. Staff recommended that the a first floor club be allowed in a B-2 district off Mainstreet if the club is located at least 150 feet from Mainstreet. The Zoning and Planning Commission recommended approval. The Elks Lodge has been in their location for many years and has not had an adverse impact on the B-2 area. Council Member Brausen moved and Council Member Jensen seconded a motion to amend the Zoning Ordinance to allow clubs on the first floor in the B-2 zoning district February 4, 2003 City Council Meeting Minutes Page 3 150 feet from Mainstreet with the findings as recommended by staff and the Planning . Commission and adopt Ordinance 2003-895 for first reading. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve CUP to construct a new Elks Club (CR2003-22l The Elks Club is proposing to build a new facility north of the existing building. The existing building will be razed. The new building will be constructed on the vacant lot and parking area. The building will be a one-story building with a basement. The basement will be available to rent for receptions. The location of the existing building will be the parking lot. The entrance will be on the south side of the building from the parking lot. There will not be an entrance on the side of the building facing 8th Ave S. The project is in compliance with the zoning requirement, parking, and setbacks. The Zoning and Planning Commission recommended approval. Approval should be conditioned upon approval by the public works department of the final drainage, utility, and grading plans. Nancy Anderson presented the plans to the Council. Mark Olson and Jeff Holle, members of the Elks Club, presented elevations and exterior design elements. Council Members discussed fire exits, the sprinkling system, roof drains, parking lot lights, and screening of the parking lot. . Concern about the building's proximity to the parking lot was discussed. Members agreed that they would like to see the building be positioned farther from the parking lot. Mr. Stadler and Ms. Anderson said that the building's distance from the parking lot would be addressed by staff in the plan approval process. Council Members also had concerns about the design of the north wall. Concerns were expressed about the turning points from the alley to the delivery area. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 2003-12, approving a conditional use permit to construct a new Elks Lodge building. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Preliminary/final plat for a new Elks Club (CR2003-23l The Elks Club is proposing to construct a building on the north side of their existing building. The existing site is currently three lots. In order for the applicant to build . the proposed building, the lots will have to be re-platted to combine the lots into one. February 4, 2003 City Council Meeting Minutes Page 4 . The proposed lot will be in compliance with the zoning ordinances and the Comprehensive Plan. The Zoning and Planning Commission recommended approval. Council Member Rowan moved and Council Member Brausen seconded a motion to adopt Resolution 2003-13, approving a preliminary/final plat for 30 ~ 8th Ave S. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Wine and Strong Beer License Application, Munkabean's {CR2003-024} Sean and Sherri Lafostecasse, the new owners of Munkabean's, 1206 Mainstreet have applied for a wine and 3.2 on-sale beer license. This will allow them to sell wine and strong beer on-sale. The business is located in a B-3 district. The on-sale of alcoholic beverages is allowed in that district. State statute requires that the business serve meals and has the capacity to seat 25 people at the same time. Munkabean's meets those requirements. . The Police Department investigated the principals and found no reason to deny. Council Member Rowan asked if Munkabean's will still welcome youth. Sean LaFostecasse said that they have taken steps to encourage young people. Mayor Maxwell questioned if the back patio and gate area meet the fire code. Sean Lafostecasse answered that he has worked with the fire department and will be looking at a new latch for the gate. Council Member Jensen moved and Council Member Johnson seconded a motion to approve the application for On-sale wine and on-sale 3.2 beer licenses which will allow the applicant to sell wine and strong beer on-sale, with the condition that a certificate of insurance showing liquor liability be submitted to the Clerk's office and with the following restrictions: 1} Wine and Beer must be served at the tables. It cannot be dispensed from the counter. 2) Wine and Beer may not be served at the tables that are outdoors in front of the business. And 3} Wine and Beer may be served in the back patio area if the gated access from the parking lot is locked and directed staff to review the patio area to ensure compliance with the fire code. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, nay; Mayor Maxwell, aye. The motion carried. . February 4, 2003 City Council Meeting Minutes Page 5 5. Sublease to School District for Depot Project (CR2002-012) . With the support of the Depot partners, City staff has drafted a lease agreement between School District 270 and the City of Hopkins. The agreement will allow the School District to use the Depot as a business education class. Under the current lease agreement between the City and Hennepin County Railroad Authority, the City is allowed to sublet the building for educational purposes. The lease is a three-year agreement with lease payments totaling $150,000. The district will use the Depot Coffee House as a community based educational laboratory focusing on teaching students to start, manage and successfully run a small business. Council Member Rowan moved and Council Member Jensen seconded a motion to authorize the Mayor and City Manager to sign Depot Lease Agreement between the City of Hopkins and Hopkins School District 270 for School Fiscal Years 2002/2003 through 2004/2005. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Approve Preliminary/Final Reading, Excelsior Boulevard Right-of-Way (CR2003-25) . The City was responsible for the property acquisition for properties required due to construction of the new Milwaukee St/Jackson Ave/Excelsior Blvd intersection. Bolton & Menk, Inc. has developed the right of way plat. After City Council approval, the plat will be recorded with Hennepin County. The plat was prepared in coordination with the Hennepin County Surveyor's Office. Steve Stadler reviewed the plan and pointed out the acquisitions, the temporary easements, and permanent easements. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2003-014, a resolution approving the right-of-way plat for the Excelsior Blvd, Phase II Improvement project. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. . February 4. 2003 City Council Meeting Minutes Page 6 . . . VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:18 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor February 4, 2003 City Council Meeting Minutes Page 7 . . . . February 11,2003 Page 1 MINUTES CITY COUNCIL WORK SESSION - February 11, 2003 A work session of the Hopkins City Council was called to order by Mayor pro-tempore Johnson at 6:30 p.m. on February 11, 2003, at the City Hall. Council members present were Council members Brausen, Jensen, Johnson and Rowan. City personnel present were: City Manager Mielke; Police Chief Reid, Assistant Fire Chief Klocek; Public Works Director Stadler; City Attorney Jerre Miller and Engineering Supervisor John Anderson. Also present was Steve Cramer of Hennepin County HRA. HC HRA Legislation Resolution Mr. Mielke said Hennepin County is seeking changes in HRA law so that it can levy taxes countywide. St. Louis Park, Robbinsdale, Minneapolis and Hopkins could still levy as they do presently. Mr. Cramer said such levies would be transit and housing focused. The county is not planning at this time to levy such taxes; but, considering the state financial situation, it is looking for future options to keep countywide programs in place. The 4 cities' pre-1971 HRAs make a countywide levy difficult. If the county cannot levy countywide, those cities not allowing such levies would legally not be able to be in such county programs. He feels Hopkins will be the focus of many such programs because of the Southwest Corridor. If the county levied at its top level it would be about $21/year per average household; the level would much more likely be at $10- II/year. The other three cities have already voted to support the resolution for such a change. Mr. Mielke noted that the City's support or lack of support does not guarantee such a law would be passed by the legislature. Mr. Rowan said he feels the city would be giving up a bargaining chip. Mr. Cramer responded Hopkins has one as state legislators Rhodes and Kelly would be among the authors of the bill if Hopkins also supports the resolution. Ms. Johnson said there were no guarantees Hopkins would get anything back; Mr. Cramer said to not do so would be bad politics and that Southwest Corridor projects would ensure Hopkins would probably get back more. Ms. Jensen noted not supporting it could create 'bad blood' with the county, but three of the council members are not comfortable because they are responsible to the residents of Hopkins. Mr. Mielke said staff supports the resolution because even though Hopkins had the authority it has levied only in the past 2 years, and they see Hopkins getting more in returns than the cost as they go to the county for programs that benefit Hopkins. Smallpox Immunization Update Chiefs Reid and Klocek gave Council the latest information on the smallpox immunization program, noting it changes rapidly. They noted the program is entirely voluntary. NPDES, Phase II storm water program application Mr. Anderson said the National Pollutant Discharge Elimination System program is federally mandated, though there is no funding. The second phase is concerned with urban storm water, etc. Hopkins has yet to receive the application, even though it is due March 10. The main issues are public education, public participation, illicit discharge elimination, February 11, 2003 Page .2 . construction site runoff control. post-construction storm water management, and pollution prevention. The program is very flexible, with each city submitting its own program and then reporting on an annual basis. The major new part for Hopkins will be the construction regulation. One problem is that other entities with their own conveyances, such as MilU1ehaha Creek Watershed, also retain authority. Mr. Stadler said the main thrust of the program is to ensure all cities support storm sewer systems. Ms. Johnson asked if the Council will be directly involved: Mr. Anderson said ordinances may need to be passed. Mr. Brausen asked how long the software would last. Mr. Anderson said at least the first five years of the program; it will provide a system for recording data as things are done and then generate the annual report. Qwest wireless right-of-way permit Mr. Stadler said personally he does not like the proposal, especially since police could not substantiate the "dead zones" Qwest reported. However, as City Attorney Miller pointed out, the only grounds for denying such permits is they adversely affect public health, safety or welfare. Mr. Miller added he did not think Hopkins could win a lawsuit on those grounds. Mr. Brausen asked about other companies \vanting such permits: Mr. Miller said conditions of the right of way could provide grounds for denial- that there would not be enough room. Ms. Johnson asked about payment; Mr. Stadler said Qwest would pay a management fee, hased on actual cost to the city. General discussion showed a concern about the technical aspects, especially for underground. Ms. Johnson \vondered if it could be built into the hill on the site. Mr. Anderson suggested the city hire . a technical advisor who could evaluate Qwesfs plans and assertions. Mr. Stadler said that could become part of the costs Qwest would need to pay as the processing fee. Ms. Johnson asked about deadlines: Mr. Miller said the 60-day limit was not originally intended for such cases, but it might be wise for the city to notify Qwest they need more than 60 days; mutual consent would be needed for more than 120 days. Mr. Brausen noted the seminar had given much more information than Qwest has supplied; Mr. Mielke said he would see if the seminar information is available. General Consensus was that legal and technical advice is needed on what is entailed with underground equipment (im:luJing how much of it is above grounJ); possibility of moving into the hillside needs to be studied; NLC seminar information needs to be looked into: the expansion issue needs to be studied - is it better to let Qwest build a larger underground stmcture now for future expansion or not. Flag Display Policies Mr. Stadler said in September 2002 the city received a letter from Mr. Arlt stating the flag was not properly displayed on Memorial Day. He has checked and neighboring cities and Hennepin County do not follow the Memorial Day procedure. Ms. Jensen wondered if others could take care of the flags; Mr. Mielke said no as the lanyards are very high to prevent vandalism. Mr. Stadler said overtime pay would be only for Memorial Day. Mr. Rowan said he felt half~mast on Memorial Day morning was good; Ms. Johnson and Mr. Brausen agreed it would he worth the city expense, which Mr. Mielke estimated at $120-180. The question of emergency proclamations was raised: Ms. Johnson said someone would surely call police dispatch, which could alert the em-call person for Public Works. General Consensus was to follow the display rules and to assign the responsibility to a stan . member. . . . FeblUary I 1,2003 Page 3 Other Mr. Mielke discussed the proposal of Auditor Pat Anderson Awada. He said the assumption is that essential services are only those involving public safety, roads and highways, and general government. Some cities would argue airports; libraries and parks are also essential services. Her plan would actually favor Hopkins, in that its LGA would be cut only $125,000; others who say LGA should be cut 50 % for everyone would cut Hopkins by $400,000. He thinks the argument over essential services will mean her proposal will not pass. He suggested that in March the "worst, best, medium" budget scenarios be discussed. He also noted the Speaker of the House had spent time in his office wanting feedback on Hopkins' stand on such issues as salary freezes. Mr. Mielke noted State of the City information would be out before the next Council meeting. Ms. Johnson noted she needs it before then, as she will be out of town. Ms. Johnson reminded members of the Partnership Celebration on February 19. Mr. Brausen moved adjournment. Ms. Jensen seconded. Meeting adjourned at 9:20 p.m. Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: Eugene J. Maxwell, Mayor February 4, 2003 Page I . MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING February 4, 2003 Mayor Maxwell called the meeting to order at 9:20 pm at the conclusion of the regular City Council meeting on February 4, 2003 at City Hall. Council members present were Mayor Maxwell and Council members Brausen, Jensen, Johnson and Rowan. City personnel present was City Manager Mielke and Public Works Director Steve Stadler. Reduce the Use Council member Johnson suggested a letter of congratulations be sent to Sharon MacDonald and the members of the Reduce the Use effort. Mielke indicated such a letter would be drafted. Snow Emergency Council member Johnson asked how many vehicles were towed during the last snowfall. Public Works Director Stadler indicated that there were no vehicles towed because a snow emergency was not called. The conditions of this particular snowfall, while over 2 inches, did not lend well to our current policy since it stopped snowing after 10 pm and weather would not allow us to wait a full day to call the snow emergency. Council Absences Council member Brausen informed the Council that he would be gone the last week of . February. Mayor Maxwell informed the Council that he would be gone the week of February 10. State of the City City Manager Steve Mielke suggested that the State of the City agenda changed slightly to have Council member Jensen discuss the design overlay district for the downtown, rather than discussing the city's infrastructure. There was consensus that this was a good idea. There being no further business, Council member Brausen moved to adjourn, seconded by Council member Jensen. Motion passed unanimously; the meeting was adjourned at 9:30 pm. Steve Mielke, Secretary CITY COUNCIL . ATTEST: February 4.2003 Page :2 . Eugene J. MaxwelL Mayor . . . . . January 7, 2003 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING January 7, 2003 Mayor Maxwell called the meeting to order at 8 :55 pm at the conclusion of the regular City Council meeting on January 7, 2003 at City Hall. Council members present were Mayor Maxwell and Council members Brausen, Jensen, Johnson and Rowan. City personnel present was City Manager Mielke. Cable TV The first item of information was a report by Council member Brausen indicating that he had responded to an email from resident Ron Estes concerning the current conflict between the cable company and Fox Sports Net. All members of the Council had received a similar emaiL Discussion centered on the city's inability to impact this conflict, with City Manager Mielke indicating that competition among cable companies was a possibility, although there were no current applications for alternative cable companies. Mold House Problem in Interlachen Park Council member Brausen asked about the status of a house in Interlachen Park that was suffering from mold problems. Council member Brausen requested that City Manager Mielke provide an update to the Council on this issue. Elevator Problem at Marketplace Lofts Mayor Maxwell asked for a status report on an elevator tower at Marketplace Lofts that had been rumored to have collapsed, but perhaps was simply dismantled by the contractor due to concrete problems in the tower. City Manager Mielke stated he would provide an update to the Council. Retail Listing Activities Within Marketplace Lofts Council member Jensen requested a status report on the retail listing activities within the Marketplace Lofts project. City Manager Mielke indicated he would provide an update to the Council on the status of retail listing. Twin West State of the City Mayor Maxwell requested ideas from Council members concerning the Febmary TwinWest State of the City event. It was the consensus of the Council that they would discuss this topic at a future meeting. Closed-door Session City Manager Mielke informed the Council that a closed~door session of the City Council would be held on January 21 at 6:30 pm to discuss the Ugorets' lawsuit. Council attendance at Park Board Meetings City Manager Mielke asked the City Council if they wished to schedule time to talk about a suggestion from Park Board member Dick Niemann on Council attendance at future Park Board meetings. It was the consensus of the Council to discuss this at a future work session. Caring Youth Event City Manager Mielke reminded the City Council of the Caring Youth event which will be held January 7, 2003 Page 2 at the March 18 Council meeting at 7 pm. There being no further items of information, Council member Johnson moved and Council Member Jensen seconded a motion to adjourn. Motion passed unanimously: the meeting was adjourned at 9: 15 pm. Steve Mielke, Secretary CITY COUNCIL ATTEST: Eugene 1. Maxwell. Mayor . . . January 21, 2003 Page I . MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING January 21, 2003 Mayor Maxwell called the meeting to order at 10:05 pm at the conclusion of the regular City Council meeting on January 21, 2003 at City Hall. Council members present were Mayor Maxwell and Council members Brausen, Jensen, Johnson and Rowan. City personnel present was City Manager Mielke. Rental Licensing Ordinance Council member Johnson relayed conversations and information she had heard about the rental-licensing ordinance and recommended that the item be brought back to a work session prior to a City Council agenda. She also recommended that the apartment managers group review the rental- licensing ordinance again. Budget Cuts Council member Brausen requested information on the future budget cuts sooner rather than later, inasmuch as he is concerned about the 2003 budget problems. Photos of Events Council member Brausen requested that staff be more diligent in having photos take when oppOlwnities such as the presentation to Lori Yager occur. There was consensus on this issue from . the City Council. 2003 Budget Cut Preparation Council member Jensen also indicated a desire to begin preparing for the budget cuts for 2003. Sexual Assault Council member Jensen asked for an update on the sexual assault case on the East side of town. Mielke indicated that there was little he could provide in terms of an update, but would get information out to the City Council. Proclamation for the Hopkins West Wind Band Mayor Maxwell indicated that he had received a request from Don Bates for a proclamation on the Hopkins West Wind Band. Mielke indicated that a proclamation was being drafted. Employee Holiday Party Mayor Maxwell reminded the City Council of the employee holiday party and requested those who could to attend. City/School Partnership Celebration Mayor Maxwell reminded the City Council of the City/School partnership celebration that will be held February 19. . Board and Commission Applications Mayor Maxwell asked for board and commISSIOn applications or ideas for board and commission members to be given to himself or Manage Mielke. ]anumy 21. 2003 Page 2 Downtown Park Band Shelter Drawings Council member Johnson requested copies of the original drawings for the Downtown Park band shelter. Mie]ke indicated copies would be given to each Council member. Fifth Avenue Process Council member Brausen stated that he felt the Fifth Avenue process went well and that he was satisfied with the results. Budget Cuts City Manager Mielke indicated that various scenarios for the hudget were being developed and ideas generated for potential budget cuts. He requested that Council members provide ideas to him. should they wish to. Depot Budget for 2003 Manager Mielke indicated that the Depot hudget for 2003 was the best it has been in years due to a potential lease with the Schoo] District for business classes and a state grant. There being no further items of information. Council member Brausen moved and Council Member Jensen seconded a motion to adjourn. Motion passed unanimously; the meeting was adjourned at 10:28 pm. Steve Mie]ke. Secretary CITY COUNCIL ATTEST: Eugene J. Maxwell, Mayor . . .