CR 2003-033 Approve Final Design And Authorize Bids
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CITY OF
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HOPKINS
February 13, 2003
Council Report 2003-033
Approve Final Design and Authorize Bids - City Facilities Improvement Project
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve final
design and authorize bids for the City facility improvement project, including new fire
station construction. Public Works renovation and buildjnQ addition and Police
Department facility renovation.
Overview.
In July 2002 City Council authorized design of facility improvements for the Fire, Police
and Public Works Departments. City staff then worked with the architectural and
engineering consultant team to complete designs that met each department's long-
range facility needs wJthin the established $12 - $14 million-project budget. On
November 13, 2002 a meeting was held to present the proposed facility improvements
to the public. The Zoning and Planning Commission then reviewed and approved the
project. On December 3 City Council approved a conditional use permit for construction
of the new fire station and public works addition. The project team has now completed
construction documents for the Fire Station and Public Works improvements. The
construction plans for the Police Department renovation should be completed in 6
weeks. Staff requests design approval and authorization for bids.
Primary Issues to Consider.
. Project Objectives
· Project Budget - Current Project Cost estimate
· Project schedule
· Project Impact on city services - PW relocation
· Design Elements
· Future City Council Action
lic Works Director
Financial Impact: $ 13,546,022 Budgeted: Y/N ~ Source: HRA lease revenue
bond Related Documents (CIP, ERP, etc.):
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Council Report 2003-033
Page 2
Analysis of Issues
· Project Objectives
The proposed project meets the following objectives:
o Meet Fire, Police and Public Works departments' long-term facility needs
o Keep project cost under $14 million
o Provide covered sand/salt storage building
o Separate city vehicle traffic from adjacent Katherine Curren traffic
o Separate Katherine Curren school bus and parental drop-off areas
o Maintain contiguous green space to school play areas
o Improve the safety and function of the 1 th Avenue/1st Street South
intersection
o Improve the Hopkins Pavilion parking and provide adequate parking for all
other uses in the area
o Retain four of the eight Centra! Park tennis courts
o Maintain easy access to Central Park
· Project Budget - Current Project Cost Estimate
The project budget was initially set to not exceed $14 million. The design development
project cost estimate was $13,546,022. This cost estimate includes a $900,000
contingency fund, The construction costs are broken down as follows:
Fire Station: $3,394,523
Public Works: $3,198,126
Site work: $1,393,774
Sand/Salt storage building: $150,000
Police Department renovation: $2,400,000 note: preliminary design estimate - design
development cost estimate will be available on February 18
Consultant Fees: $910,000
Permit fees, SAC/WAC charges: $135,000
Furnishings/Equipment: $200,000
Technology/Security: $300,000
Construction testing: $115,000
Admin & Bond issuance costs: $250,000
PW relocation allowance: $100,000
Contingency: $900,000
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Council Report 2003-033
Page 3
Several alternate bid construction items have been identified to help ensure
construction bids stay within the budget
. Project Schedule
Fire Station and Public Works Addition
Advertise for bids: February 20, 2003
Pre-Bid Conference: March 4,2003
Bid Opening Date: March 11, 2003
Award Contracts: March 18, 2003
Neighborhood Public Meeting: April 1 0, 2003
Construction start: April 2003
Construction complete: December 2003
Police Department Renovation
Advertise for bids: April/May 2003
Award contracts: June 2003
Construction start: January 2004
Construction complete: August 2004
There will be special construction scheduling required to meet the needs of Katherine
Curren school and the Pavilion.
. Project Impact on city services - PW relocation
The Fire Department will continue to operate in the current fire station until the new one
is completed. The Police Department will function from their current offices and
construction will be phased during the renovation to allow continuous operations with
minimal impact.
During March and April of this year, as weather permits, the Public Works Department
will relocate its equipment and maintenance employees into leased facilities on the
SuperValu north annex site. The Public Works administration and vehicle maintenance
functions will remain in the existing Public Works building. All PW phone numbers will
remain the same. There should be minimal impact to city services. Public Works is
scheduled to move back to the Public Works site in November/December 2003.
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Council Report 2003-033
Page 4
· Design Elements
The Architect and Construction Manager will attend the City Council meeting and
present the final design.
· Future City Council Actions
On March 18, 2003 City Council will approve award of each construction contract.
There will be many individual contracts based primarily on the various construction
trades.
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