Memo-Excelsior Boulevard Reconstruction
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.
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Public Warks Depalilnent
Memorandum
To:
Honorable Mayor and Members of the City Council
Copy:
Steven C. Mielke, City Manager ~ rz
/'D~'--)
Steven J. Stadler, Public Works Director
From:
Date:
January 2, 2003
Subject
Excelsior Boulevard Reconstruction, Phase II Budget Status
Staff would like to present the project budget status and discuss a request by Bolton &
Menk, Inc. for additional engineering fees on this project.
The attachments show the current budget status and describe some of the engineering
work for which BMI is requesting additional fees. In addition to the tasks shown on
attachment 3, BMI prepared a ROW plat for the intersection-related property takings
and performed design work for SuperValu freezer plant parking lot redesign - the
requested fee for this work is $42,465.
Staff will discuss the budget and engineering fee request in more detail at the Council
Worksession.
Description of attachments:
1. Budget Summary showing fund type breakdown based on final design cost
estimate, the construction low bid without the additional engineering fees and the
construction low bid plus the additional engineering fees.
2. Summary of City costs based upon final design cost estimate - this was included
in City Council Report 2002-116, the report requesting approval of the
Construction Cooperative Agreement with Hennepin County. City Council acted
on this request at the July 2, 2002 Council meeting
3. BMI Detailed Work Plan describing some of the additional engineering work and
costs by task.
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! 6ASEfJ () 10 l--OV-J Be I D
CITY COST BREAKDOWN BY FUND: ,. ---~--:-~- -
J\t 0"1 I JJ c.. L.. V t;, lJ...l 01- I I IJ t-t- J .~ \.JJ h\
~_8 N tr~ e:-"?T!_l12f\T ~~_ __ A DOMk--~q~(;s\g;,---~_____+,{~~j~;;;l,t~_~__~_t/ t::, e ~''1
TIF District 2-11 :...... n'.... __......... ..$2,853.174.50 --L-~-! ~ '77 ~ 7 + .___l~L~_~_3:L~_.?fR. 0 0
MSA fund:.. ....'.... ...... ...." ...... .,.. $3,673,475 J ~('O~E!c, =-~ _..~..!,-81_:,-.9 "-I
- I
. _ - -Z-4-Z, ~{1 i 2.--4-&>,177
Water fund..... n... ......... ... -.. ....... - - ..$392,000 ----- -----.--- - ------- - - Too------- __ __ _______
I ~r7 000. : {(p~ 000
J \ ! I
--'. - -.... -'---1'--".--'-'~-- ----.~-,-
22<(',000 ' Z-SS'"j74-1
Storm Sewer fund:...... ... ... ...... ... ..... $272, 111 _ mC _
. j -
SpecIal Assessments:.................. ...$244,000 _________
--
1'$7) 000 I)Gi~t(
PIR fund:.... -....................~.......... ..$140,000 n;__ ..------ 1__--------------- -- :1":- _~____ __
"I0TflL-S',. . < . " . ~ 7/5:, 4-f 1wo. SO ; ~ coler' 5"&t 1 ~ 2. - I 7( 083 (5"5 L
These costs are close to what has been discussed and planned for in each fund's working capital plan.
The TIF District 2-11 is slightly below earlier projections and the MSA fund amount is above projectlon~
Of course, these amounts will change based on the low bid amounts for the work. The proposed MSA
fund cost is higher than what was anticipated due to the high estimates of the cost of upcoming propel
acquisition. If these acquisitions go reasonably well, the MSA fund cost could drop significantly.
f}Tu rt 1
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EXCELSIOR BOULEVARD, PHASE II RECONSTRUCTION
CITY OF HOPKINS COSTS
.
(BASED ON ENGINEER'S FINAL ESTIMATE OF CONSTRUCTION COSTS AND COUNTY'S
PROPOSED COST AGREEMENT)
COST ITEM DESCRIPTION
TOTAL CITY COST
FUNDING SOURCE'S & AMOUNTS
Watermain replacement
$332,000
Water fund:
$1,300,000
$ 521,000
$ 105,000 (Milw St)
$ 244,000 (Milw St)
$332,000
Road reconstruction
$2,170,000
TIF District 2-11:
MSA fund:
PIR fund:
Special Assess:
Storm sewer reconstruction
$245,490
Storm sewer fund: $196,392
TIF District 2-11: $ 49,098
Landscaping improvements
$532,709 (1)
MSA fund: $479,438
TIF District 2-11: $53,271
.
(1) City cost includes Henn County REPP funding - $83,000 ..
and $95,190 County contribution towards median pavers
Right of way acquisition costs
$2,948,790
TIF District 2-11: $606,290
MSA fund: $2,342,500
Engineering costs
$784,597
Tl F District 2-11 :
MSA fund:
Storm sewer fund:
Water fund:
PIR fund:
$473,341
$140,537
$75,719
$60,000
$35,000
Railroad crossing reconstruction
$321,174.50 (2)
TIF District 2-11: $321,174.50
(2) City cost includes Henn County participation of $183,132.50
Street lighting improvements
$240,000 (3)
MSA fund: $190,000
TIF District 2-11: $50,000
(3) City cost includes Henn County contribution of $60,000
tAL CITY COST:
$7,574,760.50
---see next page for cost breakdown by fund type---
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CITY COST BREAKDOWN BY FUND:
.
TIF District 2-11 :..................... ... ..$2,853,174.50
MSA fund:... .. . .. . .. . .. . . .. .... .. . .. .... .. . $3 ,673,475
Water fund:...... .................. ......... ..$392,000
Storm Sewer fund:........................ ..$272,111
r
Special Assessments:......... ........ .~. .$244,000
PI R fund: .. . . .. .. .. .. ... .. .. .. . .. .. .. .. . .. .. . .. $140,000
These costs are close to what has been discussed and planned for in each fund's working capital plan.
The TIF District 2-11 is slightly below earlier projections and the MSA fund amount is above projections.
Of course, these amounts will change based on the low bid amounts for the work. The proposed MSA
Id cost is higher than what was anticipated due to the high estimates of the cost of upcoming property
uisition. If these acquisitions go reasonably well, the MSA fund cost could drop significantly.
.
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