CR 2003-013 Approve Final Plans And Order BIDS
ljlTY or
January 2 L 2003
~
HOPKINS
Council Report 2003-013
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APPROVE FINAL PLANS AND ORDER BIDS
2003 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 02-10
Proposed Action
Staff recommends the following motion: '"Move that Council adopt Resolution 2003-005, Resolution Approving
Plans and Specifications, 2003 Street and Utility Improvements, City Proiect 02-10, and Authorizing
Advertisement for Bids.
This action continues an assessable project for street upgrading.
Overview
At the August 20, 2002 meeting, the Hopkins City Council conducted a public hearing concerning street and
utility improvements on 5lh Avenue from 3 rd Street South to Highway 7 and 2nd Street North from 51h Avenue
North to 6lh Avenue North. Council authorized the project to proceed allowing the preparation of plans and
specifications. A public informational meeting to further discuss project issues was held on Octoner 21, 2002.
Bolton & Menk, Inc., has prepared the plans and staff now seeks final design approval and authorization to
continue to the bidding phase of the project.
.rimarv Issues to Consider
· Scope of Improvements
· Project Schedule
· Easements
· Estimated Costs and Budget
Supporting Information
· Project Plan Sheets
· Engineer's Estimate
· Easement Exhibit
· Resolution 2003-005
J~S:~
Assistant City Engineer
Financial Impact: $ 1 ,292200
PIR, Utility and State Aid Funds
Notes:
Budgeted: Y IN _Yes_Source: Special Assessments,
Related Documents (ClP, ERP, etc.): ClP & Engr's Estimate
Council Report 2002-34
Page 2
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Analvsis of Issues
· Scope of Improvements
Roadwavs
The following streets are planned to receive the roadway improvemcnts as shown:
51h Ave S. from 3rd Street S. to Excelsior Blvd
5th Ave S. from Excelsior B]vd. to Mainstreet
Slh Ave N. from Mainstreet to 151 Ave N.
5th Ave N. from lSI Ave N. to 2nd Ave N.
Slh Ave N. from 2nd Ave. N. to Minnetonka Mills Rd
Slh Ave N. from Minnetonka Mills Rd to S.T.H. 7
Reconstruct
Mill and overlay - 3" deep
Reconstruct
Reconstruct
Mill and overlay - 3" deep
Mill and overlay - 3" deep
Utilities
The utility improvements include:
Water main upgrades include the addition of two valves to allow better control of the water system
. Storm sewer upgrades include replacement of the storm sewer system at the intersection of Slh Avenue and
Milmetonka Mills Boulevard as well as other minor upgrades to inlets. Storm sewer upgrades are designed
for improved drainage.
City staff consulted with Excel Energy regarding the possibility of under grounding the overhead power lines
on the east side of 5th Avenue North from Minnetonka Mills to Highway 7. We learned that this line is a
primary main line that extends for miles in every direction. The overhead line just east of this line is only a
local feeder line. Excel stated that the estimated cost to underground the line along 5th Avenue North would
cost a minimum of $100,000.00. This cost could be paid by the eity or distributed to city ratepayers. City
staff doesll't believe the benefit is commensurate with the high cost and is not recommending burial of this
line.
Amenities
There are various amenities included with this project. The major amenity planned is brick pavers in many
areas along 5lh Avenue between ExcelSior Boulevard and 151 Street N0l1h and new street lighting along the
segment from Excelsior Boulevard to Mainstreet. The new lighting is being installed by Xcd Energy as a
separate contract.
Landscapinc
The final plans include the addition of 24 new boulevard trees along the corridor. The majority of these new
trees, sixteen total, are to be planted in the boulevard areas between 1 sl and 2nd Streets North. This will
enhance the existing residential character of this road segment and improve the separation between the road
and sidewalk.
e
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Council Report 2002-34
Page 3
Crosswalks and sidewalks
Crosswalks will remain at each intersection area as currently exists. In addition, to calm traffic in the singlc-
family residential area and improve pedestrian safety at t11e 2nd Street North crosswalk, curb bump-outs will
be installed. These bump-outs will shorten the pedestrian crossing distance (pavement width) from 38' to
28' and improve pedestrian and vehicle visibility. New concrete sidewalk will be constructed along both
sides of 5th Avenue. where none currently exists, from Milmetonka Mill Road to Highway 7. The 5th
Avenue NOlih marked pedestrian crossing at Wayside Road will be removed. A marked crosswalk will be
installed at the Highway 7 signalized intersection. These improvements meet the goal of improving
pedestrian access and safety along this busy, collector street corridor.
Stop Signs
No new stop signs are proposcd in the final design.
Some residents have requested a four-way stop-controlled intersection at 5th A venue and 2nd Street North.
This was requested as a way to improve pedestrian safety for those crossing 5th A venue and to help slow
traffic. Whenever stop signs are installed at an intersection "'lith very low volume cross traffic, there is real
concern over the effectiveness of the sign itself. There is at least one study that has shovvn that motorists are
much more likely to roll through the stop sign or not stop at all at an intersection where cross traffic contlict
is not anticipated. StatT has observed the traffic on 5lh A venue during the peak traffic times and noticed that
there are frequent and consistent breaks in traffic when pedestrians can safely cross 5th A vennc. If stop signs
are installed. there will be traffic congestion and idling and accelerating vehicles causing increased air
pollution and noise near the intersection. In general, the volume of traffic on 5th Avenue will be much more
noticeable if all motorists must stop at 21lu Street North. Currently. traffic flows welL and at reasonable
speeds, and includes sufficient breaks in traffic tor pedestrians and vehicles entering 5th A venue from the
cross streets.
Vehicle speed control: Typically. the only place that stop signs reduce vehicle speed is in the immediate
vicinity of the intersection. Often, speeds will actually increase further away from the intersection.
Motorists develop a tendency to make up for lost time by over accelerating or by traveling at higher speeds
between stops.
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Project Schedule
Project Schedule:
Accept feasibility repOli and order hearing
Public hearing
Approve plans
Bid opening
Order assessment hearing
Assessment hearing
Award bid
Construction
August 7, 2002
August 20. 2002
January 21, 2003
February 14, 2003
February 18, 2003
March 18.2003
April 15.2003
June-September. 2003
Council Report 2002.34
Page 4
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· Easements
Construction of the project requires acquisition of a permanent easement for roadway purposes 10 feet wide
and approximately 350 feet long from the Rosewood Apartment property at the southvvest quadrant of the
intersection of S.T.H> 7 and 5th Avenue North. Additionally a temporary construction easement 20 feet
wide will be required for grading on this property. An exhibit showing the required easements has been
included. For the balance of the project. work on private property will be limited to driveway removaJ and
replacement and minor grading and restoration.
· Estimated Costs and Assessments
The total estimated construction cost based on the engineer's estimate is $957,173. The construction cost for
the roadwork covered in these plans was estimated to be $886,911 in the feasibility study. This estimate
includes a 10% contingency. The total road project cost is $1,196,466, this includes engineering/
administration costs at 25%. This estimated cost is 10% higher than the $1,088,482 that was estimated in
the feasibility study. The np budget 101' the project is $780.000.
.
The assessment rates for the various segments of this project remain within 10% of the preliminary amounts
(pending assessments) with the exception of the 2nd Street North assessments. On 2nd Street North, the street
elevation is being raised to accommodate the sidewalk installation on tIle n01ih side of the road. This results
in increased costs due to the need to replace the existing curbing. The resulting estimated assessment rate
increased from $ 12.77/ft to $17.31/ft.
The assessment cap amount for this project IS $55.61/ft. None of the residential assessment rates for
reconstruction exceed the cap amount.
The project will be funded through a number of sources including State aid funds, utility funds. special
assessments, and PIR.
· Recommendations
Staff recommcnds approving plans and specifications for the 2003 Street & Utdity Improvements and
Authorizing Advertisements for Bids with adoption ofresolution 2003-005. Additionally staffrecommends
authorization to proceed with acquisition of the required easements and authorize the Mayor and City
Manager to enter into an agreemcnt to acquire the required casements.
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CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2003-005
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
2003 STREET & UTILITY IMPROVEMENTS/PROJEC1' 02-10 AND
AUTHORIZING ADVERTISEMENTS FOR BIDS
WHEREAS, pursuant to a resolution passed by the City Council on August 20, 2002,
plans and specifications for improvements to 5lh Avenue from 3 rd Street South to
Highway 7 and 2nd Street North from 5th to 6th Avenues including street reconstruction,
utility repairs, bituminous overlay, sidewalk construction, and,
WHEREAS, plans and specifications for Project 02-10 have been prepared by Bolton &
Menk, Inc. and have been presented to Council for approval, and,
WHEREAS, City Council is concerned, along with 5th Avenue residents, that these street
improvements and the removal of truck restriction signage that has been in place for
many years may create a potential for increased truek traffic on Slh Avenue bctween 1 sl
Street North and Minnetonka Mills Road thereby degrading the quality of life in this
single family residential area, and:
NOW, THEREFORE, BE IT RESOLVED. by the City Council of the City of Hopkins,
Minnesota:
1. Tn response to the concern regarding increased truck traffic, the following actions
be taken:
a. City staff will record 5th A venue truck traffic one year after project
completion (on/about November 2004), compare levels with current truck
volumes and report this information to City Council.
b. City staff will mail a letter to businesses whose associated truck traffic
may use 5th A venue. The letter will be sent out on a date near project
completion and will describe the signed truck route and request the
business use the truck route and/or forward the information to their
trucking companies.
c. City stalTwill continue to follow-up with Metro Transit to ensure that
Metro Transit is, to the maximum extent possible, using only the smaller
feeder buses on the 5th A venue bus routes. Staff will provide a status
update to City Council on/about November 2004, along with the truck
traffic volume report.
d. City Council will consider the post-project truck volumes and make a
determination if additional action/s are necessary to protect the 5th A venue
.
.
.
residential quality of life. These actions could include: additional truck
restriction signage, a more vigorous eff0I1 to gain support of area
businesses, continued truck volume monitoring and reporting,
neighborhood meetings, removing a segment of 5th A venue from the city's
municipal state aid road system, or other action as deemed appropriate by
the City Council. Before directing any action, City Council will consider
the 5(h Avenue residential impact along with any resulting citywide
impact/s of their action.
2. The City Clerk shall prepare and cause to be insclied in the official paper and in
the Construction Bulletin an advertisement for bids for the making of such
improvements under such approved plans and specifications. The adve11isemcnt
shall be published three limes, at least three weeks before the date set for bid
opening, shall specify the work to be done, shall state that bids will be received by
the clerk until 10:00 am on the 14th day of February, 2003, at the City HalL and
that 110 bids shall be considered unless sealed and filed with the clerk and
accompanied by a celiified check or bid bond. payable to the City ofI-lopkins,
Minnesota for 5% of the amount of such bid.
3. The clerk and city engineer are hereby authorized aml instructed to receive, open,
and real aloud bids received at the time and place herein noted, and to tabulate the
bids received. The Council will consider the bids. and the award of a contract, at
the regular City Council meeting of February 18,2003.
Adopted by the City Council of the City of Hopkins this 21 5( day ofJanuary 2003.
Eugene J. MaxwelL Mayor
ATTEST:
Terry Obermaicr. City Clerk