CR 2003-016 Approve Engineering Services Fee Charge Order
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CITY OF
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NaPKINS
January 17, 2003
Council Report 2003-016
Approve Engineering Services Fee Change Order -
Excelsior Boulevard Reconstruction, Phase II
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve
enqineerinq services change order in the amount of $71 ,047 for additional enqineerinq
services performed bv Bolton & Menk, Inc. related to the Excelsior Boulevard
Reconstruction, Phase II improvement project.
Overview.
In June 2001 City Council approved an engineering services agreement with Bolton &
Menk, Inc. (BMI) in the amount of $265,770. An agreement to design the new
landscape/streetscape was subsequently approved for $36,700. During the course of
completing the new intersection design, BMI was asked to perform additional services.
These services included work necessary for the real estate acquisition, expanded water
system design and new design work required after the Medica SuperValu North Annex
redevelopment plan was cancelled. BMI is requesting $55,513 in fees beyond the
$71,047 but staff believes these fees are attributed to Hennepin County actions during
design and would like the opportunity to negotiate with the County for payment. The
overall project costs are still $500,000 below budget due to the lower than expected
construction bid. City staff negotiated the additional fee request with 8MI and reduced
their originally requested amount by 26%. Staff recommends approval of the
engineering fee change order.
Primary Issues to Consider.
. Project budget summary
Supportinq information.
. Additional services descriptions & costs
Works Director
Financial Impact: $ 71,047 Budgeted: Y/N _N_ Source: Utilities, TIF 2-11 funds
Related Documents (CIP, ERP, etc.):
Notes: Additional funds within TIF revenue bond amount
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Council Report 2003-016
Page 2
Analvsis of Issues
· Project Budget Summary
CURRENT COST BASED ON CONSTR BID
FUND TYPE ORIGINAL BUDGET AND ADDITIONAL ENGINEERING FEES
TIF District 2-11 $2,853,174.50 $2,482,576.00
MSA Fund $3,673,475 $3,818,921
Water Fund $392,000 $246,977
Storm Sewer Fund $272,111
$163,000
$235,741
$1 36,317
$7,083,532
Special Assessments $244,000
PIR Fund
$140,000
$7,574,760.50
TOTALS:
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. January 21, 2003
PRESENT A TION OF THE DISTINGUISHED BUDGET PRESENT A TION A WARD
AND THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL
REPORTING
Overview
Staff has requested the state representative from the Minnesota Government Finance Officers
Association, Ron Hedberg, present to the City of Hopkins the awards achieved in 2001 and 2002.
The awards represent significant achievement by the City of Hopkins. It reflects the commitment of
the governing body and staff to meeting the highest principles of governmental budgeting and
financial reporting.
. Supportine Information
. 2001 Comprehensive Annual Financial Report
. 2002 Budget
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A -?G ~-
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Finance Director
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January 21, 2003
2002 FOURTH QUARTER FINACIAL REPORT PRESENT A TION
Overview
The following is a brief presentation of the City of Hopkins 2002 Fourth Quarter Financial Position.
Another presentation will occur when the final year-end financial statements are prepared.
Lori Yager
Finance Director
CITY OF HOPKINS
2002 FINANCIAL REPORT - DECEMBER
. GENERAL FUND
Year To Date 12 Months 100% of Year
Percentage Percentage
Received/ Received/
Amended Expended Expended
2002 BudQet Year to Date 2000 2000
Revenues
Property Taxes $ 6,171,140 $ 5,779,963 93.66% 101.04%
Intergovernmental Revenue 1,190,484 1,527,016 128.27% 101.41%
Licenses and Permits 426,105 463,373 108.75% 103.66%
Fines and Forfeitures 140,000 105,328 75.23% 92.87%
Interest Earnings 163,000 108,020 66.27% 64.69%
Charges for Services 182,740 248,607 136.04%, 109.57%
Other Miscellaneous 60,178 49,032 81.48%, 65.13%
Total $ 8,333,647 $ 8,281,339 99.37% 100.07%
Expenditures
Mayor/Council $ 113,522 $ 82,313 72.51 % 97.50%
Administrative SelVices 388,733 361,549 93.01 % 98.80%
Finance 148,903 150,446 101.04% 97.97%
. Legal 122,950 110,925 90.22% 97.31%
Municipal Building 112,615 78,099 69.35% 95.88%
Activity Center 303,538 280,906 92.54 % 93.82%
Community SelVices 771,473 762,125 98.79% 99.71%
Police 3,514,762 3,487,910 99.24% 98.61 %
Fire 577,908 579,237 100.23% 99.36%
Emergency Preparedness 25,110 2,572 10.24% 87.73%
Public Works 1,861,457 1,734,925 93.20% 99.98%
Recreation 343,639 291,116 84.72% 99.60%
Planning & Economic Dev. 105,826 100,309 94.79% 97.52%
Unallocated 102,527 93,508 91.20% 91.33%
Transfers 24,500 24,500 100.00% 100.00%
Total $ 8,517,463 $ 8,140,440 95.57% 98.77%
Sources (Uses) of Fund
Balance ($183,816) $140,899
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CITY OF HOPKINS
. FOUR YEAR COMPARATIVE FINANCIAL REPORT
FOR THE PERIOD ENDING DECEMBER 31, XXXX
GENERAL FUND
2002 2001 2000 1999
Revenues
Property Taxes $5,779,963 $4,740,933 $4,327,792 $4,049,173
Intergovernmental Revenue 1,527,016 2,179,180 2,134,678 2,067,882
Licenses and Permits 463,373 377 ,045 428,435 469,564
Fines and Forfeitures 105,328 108,141 111,221 127,176
Interest 108,020 161,728 165,005 160,942
Charges for Services 248,607 175,202 218,832 203,233
Other Miscellaneous 49,032 54,157 49,981 69,402
Total $8,281 ,339 $7,796,386 $7,435,944 $7,147,372
Expenditures
Mayor/Coucnil 82,313 100,935 117,995 $108,967
Administrative Services 361,549 302,895 314,025 312,387
Finance 150,446 134,251 128,093 118,390
Legal 110,925 96,776 97,389 118,548
. Municipal Building 78,099 114,034 76,790 76,392
Activity Center 280,906 277,051 261,087 250,453
Community Service 762,125 724,678 682,955 691,837
Police 3,487,910 3,085,939 2,916,457 2,789,423
Fire 579,237 597,472 557,998 579,789
Emergency Preparedness 2,572 13,657 1,192 0
Public Works 1,734,925 1,788,624 1,659,285 1,610,219
Recreation 291,116 233,804 225,937 280,194
Planning & Economic Dev. 100,309 171,170 129,365 141 ,042
Unallocated 93,508 33,934 1,318 23,874
Transfers 24,500 36,081 16,943 3,103
Total $8,140,440 $7,711,301 $7,186,829 $7,104,618
Sources (Uses) of Fund Balance
$140,899
$85,085
$249,115
$42,754
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CITY OF HOPKINS
. 2002 FINANCIAL REPORT - DECEMBER
STATUS OF RESERVES
Beginning
Balance Balance Balance
(Deficit) (Deficit) Dollar (Deficit)
Fund 1/1/2002 12/31 /2002 Difference 12/31/2001
General Fund $ 3,198,705 $ 3,345,308 $ 146,603 $ 3,198,705
Economic Development Fund 3,450,759 3,186,221 (264,538) 3,450,759
Housing Rehab Fund 1,006,664 1,064,111 57,447 1,006,664
Parking Fund 352,854 275,668 (77,186) 352,854
Cable TV Fund 327,984 378,275 50,291 327,984
Depot Coffee House Fund 1,127 (74,775) (75,902) 1,127
Tax Increment 1.1 Fund 1,298,941 948,479 (350,462) 1,298,941
Tax Increment 1.2 Fund 210,877 187,896 (22,981 ) 210,877
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Tax Increment 2.1 Fund 496,470 390,873 (105,597) 496,470
Tax Increment 2.7 Fund 100,195 162,106 61,911 1 00,195
Tax Increment 2.8 Fund 13,338 42,523 29,1 85 13,338
Tax Increment 2.9 Fund 194,191 165,917 (28,274) 194,191
Tax Increment 2.10 Fund 7,367 36,507 29,140 7,367
Tax Increment 2.11 Fund 267,356 2,676,959 2,409,603 267,356
Park Improvement Fund 131,337 164,002 32,665 131,337
Municipal State Aid Construction Fund 2,626,982 2,254,911 (372,071 ) 2,626,982
Capital Improvement Fund 96,505 10,401,559 10,305,054 96,505
P.I.R. Construction Fund 581,986 1,169,914 587,928 581 ,986
Debt Service 4,727,313 2,719,081 (2,008,232) 4,727,313
12/31/2002 12/31/2001
. Total City Funds $ 32,921,449 $ 22,547,386
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