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Memo - Pavilion Renovation Bid Package 3 Bid Opening r,z ~_, I Public Warks Department . Memorandum To: Honorable Mayor and Members of the City Council Copy: From: Steven C. Mielke, City Manager ~ Steven J. Stadler, Public Works Director Date: July 11, 2003 Subject: Pavilion Renovation Bid Package 3 Bid Opening - Contract Awards On Thursday, July 10 bids were opened for Pavilion Renovation Bid Package 3 contracts. This work included 4 separate bid divisions: (1) Building Works, (2) Plumbing and HV AC, (3) Fire Protection and (4) Electrical. The construction estimate and low bids are as follows: Division .) Building Works ~2) Plumbing and HV AC (3) Fire Protection (4) Electrical Estimate $224,635 $141,855 $13,510 $81,060 Low Bids $206,000 $142,899 (note 1) $16,400 $146,820 $32,000 $18.887 $563,006 Elevator $30,000 Conc Floor Topping $20,000 Subtotal... ... ... ... ... ... ... ... ...$511 ,060 Bid Package #4 $98,410 not bid yet Subtotal............ ......... ...... .$609,470 CM Fees Arch itect Fees Total Project Estimate: $63,150 $42,750 $715,370 Note 1: This low bid amount includes the BP 3, division 2 bid of $99,900 plus the bid for HVAC equipment, $42,999, which was previously bid and awarded by City Council. _he Construction Manager and staff are investigating the one electrical bid VS. the CM's construction ~stimate. City staff are also discussing the project costs with school district officials. Staff hopes to have a Council Report with recommendations by the Council Meeting. . . . GIlA WII\b-+-r~~~ Co{ 1,103 HOPKINS PAVILION ADDITIONS AND REMODELING 6/18/03 DEMO ---- 2ND FLOOR -- MASONRY 783 SF $10.00 $7,830 1 FL REST LS $4,800 MISC LS $1,000 NEW FTGS/FOUND $4,000 EXCAVATION $2,500 WALLS 1650 SF $35.00 $57,750 ELEV. SHAFT 750 SF $20.00 $15,000 JOIST/DECK 616 SF $15.00 $9,240 f---- ROOFING SF $10.00 $6.160 616 - TOPPING LS $20,000 GYP WALLS 5460 SF $7.50 $40,950 GYP FURRING 4620 SF $5.00 $23,100 CMU WALLS 1950 SF $10.00 $19,500 COUNTER 24 LF $55.00 $1,320 1------- BASE CABINETS 94 LF $250.00 $23,500 1--- DRS/FRMS 22 EA $1,250.00 $27,500 GLASS/HM 808 SF $30.00 $24,240 VINYL TILE 5500 SF $2.00 $11,000 ACOUSTICAL 5500 SF $1.85 $10,175 TILE 1232 SF $15.00 $18,480 PAINTING LS $15,000 1-- ELEVATOR LS $30,000 MECH. HVAC FL 1 6125 SF $15.00 $91,875 HVAC FL2 630 SF $15.00 _ $9,450 PLUMB FL 1 6125 SF $6.00 $36,750 ) PLUMB FL 2 630 SF $6.00 $3,780 FIRE PRO. 1 6125 SF $2.00 $12,250 FIRE PRO. 2 630_ SF $2.00 $1,260 -- ELECTRICAL FLOOR 1 6125 SF $12.00 $73,500 FLOOR 2 630 SF $12.00 $7,560 '1------- SIT $609,470 GEN COND FEES $63,150 TOTAL $672,620 :I> n 0 a:J ::c :oo::e-CO nzz "'tJ 2:~!B"'tJ~ ~:o..:t>- ~ c: (') (") 2 ~ (') - "P It ":!~~ t..OO* mz ~ :l>5:'T1 1< 5;~BG)E n. 'OmO :I: .. ~ ::j " Z 2 2 ~~en~:t> ~c: :t>C Y>cp r-C z> -=i (')Z 2- . 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Z 0 Z (") ~ 0 ~ (') ~ en om :rJ Z:s: e: en 0 (") -I C ::! ~m o C:r- Z (')_ (") -I Z o _ G> s:: 0 ~ Z Z -< , s:: 6 :E m ~ . <: en o Z -I ::T C iil c. lD ~ Co. C -< .... ~o ~ I\) C ~. - c: I\) r- .. )> g -I '0 0 . Z ~ tn . '. c <: en o Z f::o m r- m o -I :a (; )> r- CZ)> OJ )> OJ -mr- )> C 6 "T1:e-l "T1 . en C C:r-Ul m m en tn-OJ OJ Z m mG), 6 c (') :a:z:c )> c: tn::::!m :a :a Zr- m ~ Qm '1 RO~ !=' c So: m -Eft CD C .... ::::l $ .I:lo C. !!! 0) 0 03 .... -< - - c w ~ ::::l lD b I\) I\) CD P !] c 0 en m 0 0 b CD :a b 0 0 - S .. ~n' OJ ~ 8 c m :a !!! c c m :0 !!! c c m :a 2:! c c m :0 !!! c c m ~ :a . . . ;; ..' ) (' CITY Of: '1 ~I HOPKINS July 15,2003 2002 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT Presented by Lori Yager and Chris Omdahl from KPMG Overview Staff has prepared a presentation of a consolidated version of the 2002 Comprehensive Annual Financial Report. Staff has requested our auditors to present the results of the 2002 audit to the City Council and public. Supportine: Information . Comprehensive Annual Financial Report . Slide presentation ~~!r Lori Yager Finance Director . ~ Financial Report City of Hopkins An Overview of the 2002 Comprehensive Annual Financial Report Economic Condition ~;" ;- ' . . New construction valued at $17.9 million in 2002. . Strong economic development market within the City of Hopkins. . Successful redevelopment activities by the city. . An additional $66 million of construction projected for 2003/2004. l"..1:~_ Future Projects . Alliant Tech Center $ 2 million . Police Facility Remodel $ 3 million . Excelsior Blvd. const. $10 million . Fire & Public Works Facility $11 million . North Annex Redevelop. $40 million . City of Hopkins The City of Hopkins presents its' Comprehensive Annual Financial Report . j This presentation provides a broad overview of our financial performance and position, All information is public. ~ Economic Condition ~, Major Initiatives !~ Revenues by fund types G'-' Expenditures by fund types !i!J Balance sheet ~ Cash Management ~ Changes In Fund balance Significant Projects in 2002 . Hopkins House . Walgrens . Tech Center . Walser addition . Blake School . Market Place Lofts . Nine Mile Cove . Regency Residential . St. Therese $ 1 million $ 1 million $ 1 million $ 2 million $ 3 million $ 8 million $10 million $10 million $15 million Major Municipal Initiatives . Street repair and improvements - $2,255,000. . Sump pump inspection program continued in 2002. . Storm Sewer reconstruction projects - $329,000. D 1 . . . Definitions . General Fund - accounts for basIc services Including administration, public safety, public works, planning, and parks and recreation. . Special Revenue Funds - account for specific activity Including Economic Development, TIF, Housing Rehab, Cable, Parking and Depot Coffee House . Capital Funds - account for assets of a permanent nature including Park improvements and Street improvements . Debt Service Funds - account for payment of interest and principal on general obligation debt. . Enterprise funds - account for self supporting activities of government Including Water, Sewer, Refuse, Storm Sewer, PavIlion, Art Center, Skate Park and Housing Authority. . Internal Service funds - account for financing of goods or senvces provided by one department to other departments. Revenue Comparisons . Operating revenues in all governmental fund types are up 5.8% or $800,000. Half of the increase is in property tax revenues, the other half is in charges for services. The city experienced decreases in intergovernmental revenues and investment earnings. . Operating revenues in proprietary fund types are down 6% or $290,000. The Art Center is no longer a proprietary fund. This is reflected in the increased charges for services in the governmental fund types and the decreases in the proprietary fund types. Expenditure Comparisons . Operating expenditures in all governmental fund types are up 25.1010. The majority of the increase is in debt service payments. . Operating expenditures in proprietary fund types fell 7.6010 as a result of changing the Art Center enterprise fund into a governmental fund type. Revenues and Other Financing Sources by Fund Type 1m General 1m Special o Capital o Debt mI Enterprise . Internal Expenditures and Other Financing Uses by Fund Type ~] General m Special o Capital o Debt !il Enterprise . Internal Balance Sheet (in thousands) 2001 2002 Assets -Cash and short-term Investments $22,614 $33,087 -Taxes & special assessments receivable 13,415 12,762 -Other receivables 4,921 5,467 -Other assets and debits 71,661 84,091 Total Assets $112,611 $135,407 Uabilities -Accounts payable $1,085 $1,899 -Accru~d compensation 732 779 -Other liabilities 17,780 18,158 -Long term debt 25,063 33,301 Total Uabililies $44.660 ~,137 Equity and Other Credits $67,951 $81,270 2 . . . Cash Management The city's investments are held by the City or its agent in the City's name. This form of investment security holding posses the least risk for loss. . U.S Government Agency Securities - $25,333,713 . Commercial Paper - $6,739,208 Cash/deposits -,$1,013,655 Comparisons of Revenue for Governmental Fund Types, (10 milhons) $~ $15'- $n.- $9'- $6'- $3'- $0 02002 m 2001 III 2000 [J 1999 Taxes InIergcJv1: Clarges 0Iher Combined Statement of Revenues, Expenses and Changes in Retained Earnings Proprietary Fund Types, (in thousands) 2001 2002 Revenues ;-Charges for services $4,831 $4,467 -Intergovernmental revenues 61 175 -Investment earnings 273 138 -Other revenues 215 326 Total Revenues and Other Sources $5,380 $5,106 Expenditures -Salaries and employee Benefits $1,241 $1,019 -Materials, supplies and services 1,470 1,396 -Disposal costs 923 942 -Other expenditures 456 431 -Depreciation 1,174 1,048 Total Expenditures and Other Uses $5,264 $4,836 Excess Revenues over Expenditures $116 $270 Combined Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Fund Types, (in thousands) 2001 2002 Revenues -Property taxes and special assessments $9,071 $9,582 -Intergovernmental revenues 3,097 2,831 -Licenses, permits, fines & forfeitures 544 616 -Charges for services 472 899 -Other revenues 5,184 17,570 Total Revenues and Other Sources $18,361 $31,498 Expenditures -Salaries and employee Benefits $6,301 $6,859 -Materials, supplies and services 1,677 1,824 -Capital Outlay 5,061 4,480 -Other expenditures 3,835 7,666 Total Expenditures and Other Uses $16,874 $20,829 Excess Revenues over Expenditures $1,494 $10,669 Comparisons of Expenditures for Governmental Fund Types, (10 millions) $3,000 $~ $~ $0 ~2OO3 :: o 1999 Salaries Materials Capital OIlIer ~{7/::'/ :-- Comparisons of Expenditures for Proprietary Fund Types, (in milhons) $:1,800 $1.500 $1,200 $900 $600 $300 $0 ~-l 02002 m2OO1 tro2000 - ~~ Salaries Materials Disposal OIlIer 3