Memo - Pavilion Renovation Bid Package 3 Bid Opening
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~_, I
Public Warks Department
.
Memorandum
To:
Honorable Mayor and Members of the City Council
Copy:
From:
Steven C. Mielke, City Manager ~
Steven J. Stadler, Public Works Director
Date:
July 11, 2003
Subject:
Pavilion Renovation Bid Package 3 Bid Opening - Contract Awards
On Thursday, July 10 bids were opened for Pavilion Renovation Bid Package 3 contracts. This work
included 4 separate bid divisions: (1) Building Works, (2) Plumbing and HV AC, (3) Fire Protection
and (4) Electrical. The construction estimate and low bids are as follows:
Division
.) Building Works
~2) Plumbing and HV AC
(3) Fire Protection
(4) Electrical
Estimate
$224,635
$141,855
$13,510
$81,060
Low Bids
$206,000
$142,899 (note 1)
$16,400
$146,820
$32,000
$18.887
$563,006
Elevator $30,000
Conc Floor Topping $20,000
Subtotal... ... ... ... ... ... ... ... ...$511 ,060
Bid Package #4
$98,410
not bid yet
Subtotal............ ......... ...... .$609,470
CM Fees
Arch itect Fees
Total Project Estimate:
$63,150
$42,750
$715,370
Note 1: This low bid amount includes the BP 3, division 2 bid of $99,900 plus the bid for HVAC
equipment, $42,999, which was previously bid and awarded by City Council.
_he Construction Manager and staff are investigating the one electrical bid VS. the CM's construction
~stimate. City staff are also discussing the project costs with school district officials. Staff hopes to
have a Council Report with recommendations by the Council Meeting.
.
.
.
GIlA WII\b-+-r~~~
Co{ 1,103
HOPKINS PAVILION ADDITIONS AND REMODELING 6/18/03
DEMO
----
2ND FLOOR
-- MASONRY 783 SF $10.00 $7,830
1 FL REST LS $4,800
MISC LS $1,000
NEW
FTGS/FOUND $4,000
EXCAVATION $2,500
WALLS 1650 SF $35.00 $57,750
ELEV. SHAFT 750 SF $20.00 $15,000
JOIST/DECK 616 SF $15.00 $9,240
f---- ROOFING SF $10.00 $6.160
616
-
TOPPING LS $20,000
GYP WALLS 5460 SF $7.50 $40,950
GYP FURRING 4620 SF $5.00 $23,100
CMU WALLS 1950 SF $10.00 $19,500
COUNTER 24 LF $55.00 $1,320
1------- BASE CABINETS 94 LF $250.00 $23,500
1--- DRS/FRMS 22 EA $1,250.00 $27,500
GLASS/HM 808 SF $30.00 $24,240
VINYL TILE 5500 SF $2.00 $11,000
ACOUSTICAL 5500 SF $1.85 $10,175
TILE 1232 SF $15.00 $18,480
PAINTING LS $15,000
1--
ELEVATOR LS $30,000
MECH.
HVAC FL 1 6125 SF $15.00 $91,875
HVAC FL2 630 SF $15.00 _ $9,450
PLUMB FL 1 6125 SF $6.00 $36,750
) PLUMB FL 2 630 SF $6.00 $3,780
FIRE PRO. 1 6125 SF $2.00 $12,250
FIRE PRO. 2 630_ SF $2.00 $1,260
--
ELECTRICAL
FLOOR 1 6125 SF $12.00 $73,500
FLOOR 2 630 SF $12.00 $7,560
'1-------
SIT $609,470
GEN COND
FEES $63,150
TOTAL $672,620
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(' CITY Of: '1
~I
HOPKINS
July 15,2003
2002 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT
Presented by Lori Yager and Chris Omdahl from KPMG
Overview
Staff has prepared a presentation of a consolidated version of the 2002 Comprehensive Annual
Financial Report. Staff has requested our auditors to present the results of the 2002 audit to the City
Council and public.
Supportine: Information
. Comprehensive Annual Financial Report
. Slide presentation
~~!r
Lori Yager
Finance Director
.
~
Financial
Report
City of Hopkins
An Overview of the
2002 Comprehensive
Annual Financial Report
Economic Condition
~;"
;- '
.
. New construction valued at $17.9
million in 2002.
. Strong economic development market
within the City of Hopkins.
. Successful redevelopment activities by
the city.
. An additional $66 million of construction
projected for 2003/2004.
l"..1:~_
Future Projects
. Alliant Tech Center $ 2 million
. Police Facility Remodel $ 3 million
. Excelsior Blvd. const. $10 million
. Fire & Public Works Facility $11 million
. North Annex Redevelop. $40 million
.
City of Hopkins
The City of Hopkins
presents its'
Comprehensive Annual
Financial Report
. j This presentation
provides a broad
overview of our financial
performance and
position,
All information is public.
~ Economic Condition
~, Major Initiatives
!~ Revenues by fund
types
G'-' Expenditures by fund
types
!i!J Balance sheet
~ Cash Management
~ Changes In Fund
balance
Significant Projects in 2002
. Hopkins House
. Walgrens
. Tech Center
. Walser addition
. Blake School
. Market Place Lofts
. Nine Mile Cove
. Regency Residential
. St. Therese
$ 1 million
$ 1 million
$ 1 million
$ 2 million
$ 3 million
$ 8 million
$10 million
$10 million
$15 million
Major Municipal Initiatives
. Street repair and
improvements -
$2,255,000.
. Sump pump
inspection program
continued in 2002.
. Storm Sewer
reconstruction
projects - $329,000.
D
1
.
.
.
Definitions
. General Fund - accounts for basIc services Including
administration, public safety, public works, planning, and parks
and recreation.
. Special Revenue Funds - account for specific activity Including
Economic Development, TIF, Housing Rehab, Cable, Parking
and Depot Coffee House
. Capital Funds - account for assets of a permanent nature
including Park improvements and Street improvements
. Debt Service Funds - account for payment of interest and
principal on general obligation debt.
. Enterprise funds - account for self supporting activities of
government Including Water, Sewer, Refuse, Storm Sewer,
PavIlion, Art Center, Skate Park and Housing Authority.
. Internal Service funds - account for financing of goods or
senvces provided by one department to other departments.
Revenue Comparisons
. Operating revenues in all governmental fund
types are up 5.8% or $800,000. Half of the
increase is in property tax revenues, the other
half is in charges for services. The city
experienced decreases in intergovernmental
revenues and investment earnings.
. Operating revenues in proprietary fund types
are down 6% or $290,000. The Art Center is
no longer a proprietary fund. This is reflected
in the increased charges for services in the
governmental fund types and the decreases
in the proprietary fund types.
Expenditure Comparisons
. Operating expenditures in all
governmental fund types are up 25.1010.
The majority of the increase is in debt
service payments.
. Operating expenditures in proprietary
fund types fell 7.6010 as a result of
changing the Art Center enterprise fund
into a governmental fund type.
Revenues and Other Financing Sources
by Fund Type
1m General
1m Special
o Capital
o Debt
mI Enterprise
. Internal
Expenditures and Other Financing
Uses by Fund Type
~] General
m Special
o Capital
o Debt
!il Enterprise
. Internal
Balance Sheet
(in thousands) 2001 2002
Assets
-Cash and short-term Investments $22,614 $33,087
-Taxes & special assessments receivable 13,415 12,762
-Other receivables 4,921 5,467
-Other assets and debits 71,661 84,091
Total Assets $112,611 $135,407
Uabilities
-Accounts payable $1,085 $1,899
-Accru~d compensation 732 779
-Other liabilities 17,780 18,158
-Long term debt 25,063 33,301
Total Uabililies $44.660 ~,137
Equity and Other Credits $67,951 $81,270
2
.
.
.
Cash Management
The city's investments
are held by the City
or its agent in the
City's name.
This form of investment
security holding
posses the least risk
for loss.
. U.S Government
Agency Securities
- $25,333,713
. Commercial Paper
- $6,739,208
Cash/deposits
-,$1,013,655
Comparisons of Revenue for
Governmental Fund Types, (10 milhons)
$~
$15'-
$n.-
$9'-
$6'-
$3'-
$0
02002
m 2001
III 2000
[J 1999
Taxes InIergcJv1: Clarges 0Iher
Combined Statement of Revenues, Expenses and
Changes in Retained Earnings
Proprietary Fund Types, (in thousands) 2001 2002
Revenues
;-Charges for services $4,831 $4,467
-Intergovernmental revenues 61 175
-Investment earnings 273 138
-Other revenues 215 326
Total Revenues and Other Sources $5,380 $5,106
Expenditures
-Salaries and employee Benefits $1,241 $1,019
-Materials, supplies and services 1,470 1,396
-Disposal costs 923 942
-Other expenditures 456 431
-Depreciation 1,174 1,048
Total Expenditures and Other Uses $5,264 $4,836
Excess Revenues over Expenditures $116 $270
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance
Governmental Fund Types, (in thousands) 2001 2002
Revenues
-Property taxes and special assessments $9,071 $9,582
-Intergovernmental revenues 3,097 2,831
-Licenses, permits, fines & forfeitures 544 616
-Charges for services 472 899
-Other revenues 5,184 17,570
Total Revenues and Other Sources $18,361 $31,498
Expenditures
-Salaries and employee Benefits $6,301 $6,859
-Materials, supplies and services 1,677 1,824
-Capital Outlay 5,061 4,480
-Other expenditures 3,835 7,666
Total Expenditures and Other Uses $16,874 $20,829
Excess Revenues over Expenditures $1,494 $10,669
Comparisons of Expenditures for
Governmental Fund Types, (10 millions)
$3,000
$~
$~
$0
~2OO3
::
o 1999
Salaries
Materials
Capital
OIlIer
~{7/::'/ :--
Comparisons of Expenditures for
Proprietary Fund Types, (in milhons)
$:1,800
$1.500
$1,200
$900
$600
$300
$0
~-l
02002
m2OO1
tro2000
- ~~
Salaries
Materials Disposal
OIlIer
3