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Agenda Schedule: HOPKINS CITY COUNCIL FINAL AGENDA June 3, 2003 8:15 pm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING 8:10 pm - HRA Meeting , 8: 15 pm - City Council Meeting Work Session at conclusion of City Council meeting '. 1. CALL TO ORDER 11. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Planning Commission 2. Chemical Health Commission . IV. OATH OF OFFICE 1. Bert Schmidt, Chemical Health Commission V. CONSENT AGENDA 1. Minutes of May 20, 2003 City Council meeting 2. Minutes of May 27,2003 City Council work session 3. Extension of moratorium ordinance - East End study; (CR2003-086) - N. Anderson 4. Extension of moratorium ordinance - Lawful Gambling Permits; (CR2003-080) - Genellie 5. Miscellaneous licenses; (Obermaier) 6. 2003 Farmers Market agreement; (CR2003-085) - N. Anderson 7. Board and Commission appointments; (memo) - Maxwell 8. Liquor license renewals; (CR2003-090) - Obermaier 9. Temporary 3.2 beer license, Hopkins Jaycees for the 2003 Raspberry Festival; (CR2003-089) - Obermaier 10. Disbursements to be paid June 5, 2003 Vote: Brausen Jensen Rowan Johnson Maxwell . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . VI. NEW BUSINESS 1. Preliminary/final plat, LutherlWalser; (CR2003-087) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell 2. Hobby Acres/Campbell traffic study report; (CR2003-092) - Stadler Vote: Brausen ( Johnson Maxwell Jensen Rowan 3. Second reading of moratorium Ordinance, construction of structures on lots less than 40 ft in width; (memo) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell 4. First reading of Ordinance amending membership requirements for the Zoning and Planning Commission; (CR2003-088) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell 5. Award facility project landscape contract; (CR2003-091) - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell VII. ADJOURNMENT j -'.j A regular meeting of the Hopkins City Council was held on May 20, 2003, in the , Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager, Olson, Strachota, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:35 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board . The Park Board held a meeting on the 19th. They discussed the mission of the Park Board and will continue the discussion at the next meeting. The board reviewed and concurred with the increased park dedication fees. The Board requested that staff include a report of the activity in the Park Dedication Fund for each meeting. The Downtown Park project is proceeding. Twelve benches have been donated at $700 per bench. Fourteen tree-type benches are still available. The Maetzold Field lighting project has been completed. The Hopkins Area Little League will pay for the project, saving the City $35,000 as a CIP expenditure in 2004. The Board reviewed and updated the CIP. They discussed the creation of a Dog Park and requested that staff review the use of the archery range, exploring the possibility of sharing that area with a Dog Park. The Board participated in a Joint Hopkins Minnetonka Recreation Board Meeting last Wednesday. They decided to raise fees and park rental for picnics and to begin charging non-profit groups as they do other groups. At that meeting, they decided to change the brochure inclusions. They will include all joint recreation activities, but will charge for other departments, such as the Depot Coffee House and Skate Park. Mr. Niemann said that the Park Board usually reports the night after their meeting. He asked if the Council would rather get the minutes of the meeting before a board member reports. The City Council agreed that they would rather get the minutes first and have the Board report later. May 20, 2003 City Council Meeting Minutes Page 1 1 Council Members discussed the Dog Park, the brochures, and the diving platform at Shady Oak Beach. Council Member Brausen suggested that the Board offer other items to donate, such as planters. He knows of other cities that have similar projects and they offer smaller items for donations. He will get more information for the Park Board. IV. CONSENT AGENDA 1. Minutes of May 6, 2003 City Council Meeting 2. Minutes of May 13,2003 City Council Work Session 3. Approve Miscellaneous License Applications 4. Second Reading, Amend Ordinance Regarding Portable Storage Units (Memo) 5. Second Reading, Amend Ordinance to Regulate Towers and Antenna Within the City (Memo) Council Member Rowan moved and Council Member Brausen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. v. NEW BUSINESS . 1. Approve Sale of HRA Lease Revenue Bonds (CR2003-081) The HRA will issue Public Facility Lease Revenue Bonds in the amount of $3,050,000. The funds will be used to remodel the existing police and fire facilities to accommodate the Police Department. The HRA and the City Council have held the necessary meetings and has authorized the establishment of the lease agreement between the City and the HRA. The City Council authorized and approved the sale of HRA Lease Revenue Bonds for the Police facility remodel project at the March 18, 2003, regular City Council Meeting. Mark Ruff of Ehlers and Associates came forward. The interest rate was lower than expected. That will reduce the cost of the bonds by about $300,000. Hopkins remains well thought of by Moody and Standard and Poors. There were four bids. The issue was awarded to US Bankcorp Piper Jaffray. The issue is for twenty years. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 2003-047, authorizing the execution of a ground lease and a lease purchase agreement and authorizing issuance of the lease revenue bonds and execution of related documents. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. May 20, 2003 City Council Meeting Minutes Page 2 . . . 2. Approve Sale of Storm Sewer Revenue Bonds (CR2003-082) The bonds being issued will pay for projects approved in 2001, 2002, and those listed in the preliminary capital improvement plan for the year 2003 and 2004. The City Council authorized the sale of the bonds for Storm Sewer Capital improvements projects at the May 6, 2003 City Council Meeting. Mark Ruff said again that the interest rate was very good. US Bankcorp Piper Jaffray again submitted the best bid. Council Member Rowan moved and Council Member Brausen seconded a motion to adopt Resolution 2003-048, awarding the sale of $1,265,000 General Obligation Storm Sewer Revenue Bonds for the capital improvements in the Storm Sewer Fund. A poll of the' vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Design Contract - Pavilion Mezzanine Renovation (CR2003-083) Hopkins School District 270 has expressed an interest in renovating the Pavilion Mezzanine to create classrooms and offices for the district's alternative learning center. The district would like the area completed by the start of the next school year. Staff met with the School District earlier in the day. They discussed the cost of the renovations, the lease payments and the facility operating costs. The district will give an answer tomorrow. City Staff completed the selection process for hiring an Architectural Consultant and Construction Manager. The recommended Architect is JEA Architects. The recommended Construction Manager is Kraus-Anderson. Mr. Stadler reviewed the scope of the project and the time schedule. The renovation needs to be completed by September 10, 2003. In answer to Mayor Maxwell's question, Mr. Stadler said that both the architect and managing consultant are aware that the project needs to completed on time. Jay Strachota, Facilities Director, stated that the ALC would be in session in the , mornings to early afternoon. The classrooms would be available to the City to schedule for meetings the rest of the day and weekends. The only areas that would be closed off to the City would be the computer lab and the teacher's offices. The City could market the space for meetings. The facility would be esthetically better for all users. May 20, 2003 City Council Meeting Minutes Page 3 Don Olson, Pavilion Manager said that main bathrooms at the Pavilion are used by Central Park users. He gets many calls requesting meeting space. Councils Members discussed the time schedule and completion date. In response to Council Member Johnson's question, Mr. Olson stated that they do not expect any down time for the Pavilion. Council Member Johnson asked why an acoustics package had not been included. Mr. Strachota and Mr. Olson said that they are working on an acoustics package. Because of the time constraints, they have not gotten any bid on acoustics yet. Mr. Mielke, City Manager, asked if staff could have the acoustics information by the next regular Council Meeting. Staff responded that they could. Lori Yager, Director of Finance, reviewed the financing options. Ms. Yager indicated that she would like to keep those options open at this time. Council Member Johnson moved and Council Member Brausen seconded a motion to approve Staff selection of Architectural and Construction Management firms for the Pavilion Mezzanine Renovation and authorize the Mayor and City Manager to execute professional services agreements, contingent on receiving satisfactory written . commitment from the school district for a ten-year lease to adequately cover city project costs and adopt Resolution 2003-50, resolution regarding city financing and directed staff to bring proposals for an acoustics package to the next regular City Council Meeting. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Facilities Project Update (Me~o) Steve Stadler reviewed the site plan and what has been completed to date. Mr. Stadler showed pictures of the progress. Dave Chase, Kraus Anderson, appeared and said that all is going well. To date there have been no surprises in soil composition or other factors. Everything is pretty well on budget. No action was taken. 5. Reject Low Bid Contract and Approve New Contract Award to Thurnbeck Steel Fabrications, Inc. (CR2003-084) City Council passed resolutions awarding contracts on the City Facilities improvement . projects at its April 1, 2003 meeting. A contract was awarded to Premier May 20, 2003 City Council Meeting Minutes Page 4 . . . Construction for Bid Package two, Division three for structural steel and metal fabrication. Staff discovered that Premier Construction did not bid the work as shown in the plans and specifications. Because they did not bid the work according to the specifications, their bid must be rejected as defective and non-responsive. Thurnbeck Steel Fabrication, Inc. was the second low bidder and properly bid the work as described in the plans and specifications. Council Member Brausen moved and Council Member Rowan seconded a motion to adopt resolution 2003-049, rejecting low bid of Premier Construction as non- responsive and award bid for City Facilities project, Bid Package 2, Division 3, to Thurnbeck Steel Fabrication, Inc. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:52 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor May 20, 2003 City Council Meeting Minutes Page 5 . ~--- . -i . May 27,2003 Page 1 MINUTES CITY COUNCIL WORK SESSION - May 27, 2003 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:30 p.m. on May 27, 2003, at the City Hall. Council members Brausen, Jensen, Johnson and Rowan were present. City personnel present were: City Manager Steve Mielke, Public Works Director Steve Stadler and Finance Director Lori Yager. Hobby Acres/Campbell traffic study report Mr. Stadler said he had a good discussion with the 14 people who attended the neighborhood session. General consensus of the group was to put edge and centerlines at two inte[sections; city staff would look at the WaysidelFarmdale intersection; support for an informational flyer as much of the problem is from area residents; school bus drivers need to slow down. Stop sign supporters agreed to see ifthe striping ofthe intersection works in the coming year as they realize there is some area opposition to 9 stop signs. Long-term residents said they have had no problems as pedestrians. Staff recommends implementing their suggestions and installing two yield signs. Several Council members commented on the low traffic figures. Ms. Jensen said pedestrian traffic had been a main issue at first; Mr. Stadler said the striping was for that purpose. Ms. Johnson asked how many of the original speed committee was at the meeting; Mr. Stadler said that he had no way to determine that as 95% ofthe residents signed the first petition. Mr. Brausen asked about the possibility of the city posting some "slow down in our neighborhood" signs, with the possibility of rotating them through other areas. Mr. Stadler said the posting should be handled through neighborhood associations. General Consensus was that Council would take official action next week. Mr. Stadler will call Mr. Gullickson and Mr. Owens and will send a neighborhood letter out about the striping. A later letter will stress, "please slow down," etc. Mr. Stadler will price "slow down in our neighborhood" signs. . Possible Moratorium Mr. Mielke said Council had asked about 35'lots. He and Planning Director Anderson, who was at a Z&P Commission meeting, have worked out a possible moratorium ordinance. He distributed a map showing the subdivision where 7 areas of under 40' lots exist. Most have existing buildings on them; some have buildings straddling two lots. The city attorney thinks it may be legal to pass an ordinance not allowing owners to tear down buildings that are on two lots and then building a house on each lot, but he wants to study it further. The city cannot forbid building on 35' lots. A 19' wide house does not need variances for setback. He has talked to the state official in charge of inspection of engineered (modular) homes. They are built under state building codes, the same as on-site homes. Hopkins' inspector could inspect how they are bolted together on-site but the city cannot supersede state building codes. He suggested a moratorium on building on "less than 40 ft." lots while Council studies the issue. Answering Mr. Brausen he said it could be for a year, and then renewed if needed. It would, however, have to be in place before any requests to build on such lots. Mayor Maxwell commented the city could charge inspection fees. He added his concern is that if lots get more houses it will change the neighborhoods. . May 27, 2003 Page 2 General Consensus was the ordinance language should read "less than 40 feet" rather than "40 feet or less." Action: Ms. Jensen moved to adopt the first reading of an interim ordinance for the purpose of a moratorium on construction of homes on residential lots narrower than 40 feet. Mr. Brausen seconded. Approved 5-0. Budget Discussion Ms. Yager noted that Hopkins gets to keep its market value credit and the $50,000 for the Art Center. The city will lose $1.1 million of aid. Mr. Mielke distributed material from the League of Minnesota Cities on the tax compromise and how it affects various cities. Hopkins is in the hardest-hit group. Next year a new formula for LGA goes in effect and Hopkins will lose all its aid. The legislature will let cities levy back 60% of the cut, which would be $660,000 levy for Hopkins. In 2005 there will be no levy limits. There can be no reverse referendum in 2005. Special levies have no restriction. While the Council could simply raise the levy rate to make up losses from state aid, staff feels the public would not stand for it. He said legislator Abrams had worked hard to keep the $50,000 for the Arts Center in. General consensus by all was the Council could not just raise levies to regain what has been lost but needed to continue to see how many cuts were possible to help residents. Ms. Yager said the 2003 budget needs action by July. Ms. Jensen asked if the Art Coordinator and Communication Coordinator jobs could be combined. Mr. Mielke said they take different talents, but it might be possible with time split 3/4 to the Art Center and 1/4 to the newsletter editorship. Ms. Yager commented it was a good idea. Mr. Mielke said 11 people are ready to retire. $150,000 is already set aside for the normal severance packages. Lay-offs for the same number would cost $118,000 in unemployment benefits. Staffis looking at "non-police and all general fund only" retirement incentives to encourage the 11 eligible employees to retire and thus reduce lay-offs. General Consensus was the 2003 budget would get finished June 17. Ms. Yager will get her list of recommended cuts to the Council next week. Mr. Mielke said staff has looked at possible revenues: $660,000 levy, with the 60% recapture; $900,000 utility fees at 5% level; $150,000 for $3 street light fees; $25,000 sidewalk assessments. What is needed, when the temporary usage of equipment replacement fund and construction aid monies are removed, is $740,000. Mr. Rowan commented the utility fees are "looking better." The June 17 meeting with past leaders will start at 5:30 with dinner and a meeting from 6:00 to 7:30. General Consensus was the purpose would be to show "real" budget deficit of$I.1 million, the first time such a cut has been necessary in Hopkins' history; to show the cuts start now, not next year; to show attendees the Council looks on them as a resource for advice. In the invitation letter the agenda should be: outlining the problem for 2003 and 2004; identifying the plans for 2003; identifying 2004 options, both budget cuts and finding revenues; asking how they would approach other Hopkins residents. Mayor Maxwell on behalf of the Council should sign the letter. A summarized 2003 budget and the MN League figures showing the city's loss should be included. Department heads should attend to answer questions. . . May 27, 2003 Page 3 Joint Dispatch Mr. Mielke said St. Louis Park is trying to determine interest in a joint dispatch center. Hopkins will have to order its new equipment shortly; it cannot wait for this center. However, there may be future benefits in the idea. Answering Mr. Brausen he said the new equipment expected life span is 10 years. Mr. Mielke commented Hopkins is joining the county radio system. There was general discussion. General Consensus was that if Hopkins' share for the study would not exceed $5,000 the Council would be interested in looking into helping with the preliminary study to see if such a center is feasible. Mr. Mielke will report back to Council. Other Ms. Jensen said she is concerned the levy for lease between the school district and the Depot may be jeopardized, as Kathleen has not been on site for two of the student meetings. She also commented that in 2 12 hours 30-40 people had stopped on Memorial Day while it was closed. Ms. Johnson commented the hours seem to be sporadic. Mr. Brausen commented the event at the Art Center Thursday had impressed him. Mayor Maxwell asked about the policy on trucks parking on streets. Mr. Rowan said he would be gone July 22. Mr. Mielke updated Council on the Pavilion. He will be updated Tuesday by Jay and Don on the acoustics. The school board will look at the issue next week. The school superintendent has asked him if Hopkins would up its contribution to $75,000 to cover the elevator. The school still would build the other rooms but they are facing limits on the levy for lease. Some building would take place the second year, including bathrooms. Ms. Johnson asked why Hopkins couldn't carry the bathrooms until the school gets the second levy. Mr. Mielke will check. General Consensus: The $75,000 is acceptable. First source should be fund raising, with the park dedication fees only as a backup. Mr. Brausen moved adjournment. Ms. Jensen seconded. Meeting adjourned at 10:00 p.m. Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: Eugene J. Maxwell, Mayor -. . License Applications for Approval License # 34001 DBA Lic Type Hopkins Location Fee: The Big Ten Bar and Restaur Liquor - On Sale 1106 Mainstreet $7,500.00 License # 34030 DBA Lic Type Hopkins Location Fee: Pawn America Pawnshop 168 Blake Rd N $5,000.00 License # 34033 DBA Lic Type Hopkins Location Fee: Driskill's Foods Tobacco Sales 25 - 11th Avenue North $200.00 Driskill's Foods Food Establishment - Level Three, 25 - 11th Avenue North $350.00 License # 34035 DBA Lic Type Hopkins Location Fee: . Midnite Market Gasoline Station, ea. Additional Pu 5 - 6th Ave S $36.00 Midnite Market Food Establishment - Level Three, 5 - 6th Ave 5 $180.00 Midnite Market Tobacco Sales 5 - 6th Ave S $200.00 Midnlte Market Gasoline Station, First Pump 5 - 6th Ave 5 $75.00 License # 34037 DBA Lic Type Hopkins Location Fee: Holiday Stationstore #261 Food Establishment - Level One 300 - 11th Avenue South $90 00 Holiday Stationstore #261 Gasoline Station, ea. Additional Pu 300 -11th Avenue South $60.00 Holiday Stationstore #261 Tobacco Sales 300 - 11th Avenue South $200.00 Holiday Stationstore #261 Gasoline Station, First Pump 300 - 11th Avenue South $75.00 Friday, May 30. 2003 1,,~?, Page I oj 3 'J . License # 34038 DBA Lic Type Hopkins Location Fee: Oasis Market #541 Gasoline Station, ea. Additional Pu 240 Blake Road North $36.00 Oasis Market #541 Tobacco Sales 240 Blake Road North $200.00 Oasis Market #541 Gasoline Station, First Pump 240 Blake Road North $75.00 Oasis Market #541 Food Establishment - Level Two, TI 240 Blake Road North $140.00 License # 34039 DBA Lic Type Hopkins Location Fee: Oasis Market #600 Tobacco Sales 530 Blake Road North $200.00 Oasis Market #600 Gasoline Station, First Pump 530 Blake Road North $75.00 Oasis Market #600 Gasoline Station, ea. Additional Pu 530 Blake Road North $36.00 Oasis Market #600 Food Establishment - Level Two, Ti 530 Blake Road North $140.00 Oasis Market #600 Car Wash 530 Blake Road North $10000 License # 34040 DBA Lic Type Hopkins Location Fee: . Oasis Market #608 Gasoline Station, First Pump 1120 - 7th Street South $75.00 Oasis Market #608 Gasoline Station, ea. Additional Pu 1120 - 7th Street South $108.00 Oasis Market #608 Tobacco Sales 1120 - 7th Street South $200.00 Oasis Market #608 Car Wash 1120 - 7th Street South $100.00 Oasis Market #608 Food Establishment - Level Two, Ti 1120 - 7th Street South $140.00 License # 34046 DBA Lic Type Hopkins Location Fee: Hopkins Sunshine Carwash L Car Wash 10801 Excelsior Boulevard $100.00 Hopkins Sunshine Carwash L Food Establishment - Level One 10801 Excelsior Boulevard $90 00 License # 34047 DBA Lic Type Hopkins Location Fee: Wash Me Car Wash Car Wash 8940 Excelsior Boulevard $100.00 "ii:' , Friday, May 30, 2003 Page 20f3 1.... - ~ ~ . License # 34050 DBA Walser Chrysler-Jeep Walser Chrysler-Jeep License # 34052 DBA Mainslreet USA, Inc . Friday, May 30, 2003 Lic Type Petroleum Storage, Bulk Motor Vehicle Sales - Class A Lic Type Motor Vehicle Sales - Class A Hopkins Location 314 Mainstreet 314 Mainstreet Hopkins Location 525 Mainstreet Fee: $10000 $400.00 Fee: $400.00 ';,,,~"""'~ ~ Page 3 of3