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Agenda HOPKINS CITY COUNCIL FINAL AGENDA June 17, 2003 7:30 pm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING . Schedule: 5:30 pm - City Council Work Session 7:30 pm - City Council Meeting Work Session at conclusion of City Council meeting 1. CALL TO ORDER ll. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) !!1. PRESENTATION 1. Hopkins Area Little League 2. Hopkins "Old High School" reunion 3. Hopkins Raspberry Festival IV. REPORTS - COMMITTEES/COMMISSIONS V. CONSENT AGENDA 1. Minutes of June 3, 2003 City Council Meeting 2. Minutes of June 10, 2003 City Council Work Session 3. Approve miscellaneous license applications 4. Approve appointments to boards and commissions; (Memo) - Maxwell 5. Approve liquor license renewals (CR2003-094) - Obermaier 6. Second reading, extension of moratorium-East End study; (Memo) - N. Anderson 7. Second reading, Ordinance allowing business owners/employees to serve on Planning & Zoning Commission; (Memo) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell VI. NEW BUSINESS 1. First reading 2 am bar closing; (CR2003-095) - Obermaier '. Vote: Brausen Jensen Rowan Johnson Maxwell QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) 2. 2003 budget amendments; (CR2003-097) - Yager . Vote: Brausen Jensen Rowan Johnson Maxwell 3. Approve resolution amending fees for sale of fireworks; (CR2003-096) - Obermaier Vote: Brausen Jensen Rowan Johnson Maxwell 4. Award contract for bid package #1, pavilion mezzanine project; (CR2003-098) - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell 5. Accept feasibility report and design services agreement-Shady Oak Pond; (CR2003-093) - J. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell 6. Facilities project update; Verbal presentation - Stadler Vote: Brausen Jensen Rowan Johnson Maxwell VII. ADJOURNMENT . A regular meeting of the Hopkins City Council was held on June 3, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, N. Anderson, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 8:20 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Joel Chesin, owner of Mainstreet Bar and Grill, came forward with concerns about the 2:00 bar closing statute. The bar owners have a concern that they will lose business to the bars in the neighboring cities that allow a 2:00 closing. Mr. Chesin stated that not going to the 2:00 closing would have a negative impact on the liquor businesses in Hopkins. The Mayor stated that he and the Council Members had just received a copy of the statute and that they will discuss the issue at the work session scheduled for next . Tuesday. City Manager Mielke said that the change cannot be completed by July 1, because it requires an ordin~nce change and that would take two meetings. The council directed staff to send letters to liquor licensees notifying them of the work session on June 10, 2003. III. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Maureen Allen reported that the Zoning and Planning Commission held their meeting on May 27, 2003. At the meeting they discussed a variance for EDCO. EDCO requested that the item be continued to the June 24th Meeting. The Commission reviewed the preliminary and final plat for Walser and recommended approval. The Commission also reviewed a concept review for a gasoline station at 1702 Mainstreet. The applicant owns Affordable Auto, the business next door. The Commission discussed the Plan Review Ordinance that may replace the CUP process. They elected officers. Jay Thompson in the new chair and Mary Hatcher is the vice- chair. . 2. Chemical Health Commission Maureen Allen also reported for the Chemical Health Commission. Hopkins High School received $150 from the Hennepin County Health Department for their month long seatbelt awareness campaign. The Commission has a new representative, Vidya Roa, a new employee at the Depot Coffee House. The Depot is proposing to have an open mike session or variety show on Saturday nights from 8:00 to 10:00 for eighteen years and older. It will start on June 28th. The Depot Board has expressed a desire for continued funding to have a Police Officer present for Friday night dances. A grant from Park Nicollet has been funding the Officer. That grant was expended at the end of May. The Depot will be making CDs of the music that is played by the typical garage bands that play at the Depot. They are receiving $1500 from Reduce the Use for the project. The money that is raised from sales of the CDs will go to the Reduce the Use Program. The Depot has received grants totaling $25,000 specifically to cover operating costs. The grants are from the McKnight Foundation and from SuperValu. Reduce the Use has had their funding cut from $200,000 to $75,000. They will be concentrating their effort in four target areas: 1. Parents and kids in elementary grades. Parents are more receptive when their kids are that age; 2. Have schools put an embedded message in every day life at all locations; 3.Train the trainer for specific ethnic groups that are high users and are not strongly represented; 4. Stronger look at Marijuana use which is increasing. Reduce the Use is looking at removing the moral message, looking only at the scientific information such as the mental and physical effects of chemicals on the body. Project Alert, a new drug prevention program is being implemented in grades five and /six. It will replace the Counteract program. Councilors and Police have been trained to work with the kids. It is an outcome based awareness program. Eleven sessions will be given to fifth graders and three follow-up sessions for the same group in sixth grade. Ms. Allen said that she has resigned from both commissions, effective the end of June, because she is moving to Coon Rapids. . The Council discussed the 2:00 bar closing with Ms. Allen. -, IV. OATH OF OFFICE 1. Bert Schmidt, Chemical Health Commission Bert Schmidt took the oath of office. Mr. Schmidt will serve on the Chemical Health Commission. V. CONSENT AGENDA 1. Minutes of May 20, 2003 City Council Meeting 2. Minutes of May 27, 2003 City Council Work Session 3. Extension of Moratorium Ordinance - East End Study (CR2003-086) 4. Extension of Moratorium Ordinance - Lawful Gambling Permits (CR2003- 080) 5. Miscellaneous Licenses, (List) 6. 2003 Farmers Market Agreement (CR2003-085) 7. Board and Commission Appointments (Memo) 8. Liquor License Renewals (CR2003-090) 9. Temporary 3.2 Beer License - Hopkins Jaycees for the 2003 Raspberry Festival (CR2003-089) 10. Disbursements to be Paid June 5, 2003 Council Member Srausen moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Preliminary/Final Plat - Luther/Walser (CR2003-087) The applicants, The Luther Company and Walser Automotive Group, are proposing to raze the building at 420 Mainstreet and divide the lot into two lots, with the Luther Company owning the west lot and the Walser Automotive Group owning the east lot. Ms. Anderson reviewed the plan. The division is in compliance with the Zoning Ordinances and with the Comprehensive Plan, and the Subdivision Ordinance. The Zoning and Planning Commission recommended approval. Council Member Rowan moved and Council Member Jensen seconded a motion to adopt Resolution 03-51, approving a preliminary/final plat at 420 Mainstreet. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan; aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Hobby Acres/Campbell Traffic Study Report (CR2003-092) The Acres Speeding Committee submitted a petition requesting the installation of all- way stop signs at three intersections in the neighborhood with the goal that the stop signs would slow traffic in the neighborhood. On April 1, 2003, the City Council ordered staff to prepare a traffic report on the three intersections. Staff held a public meeting that included the Hobby acres and Campbell neighborhoods. At the meeting, the attendees agreed to try the staff recommendation, which is the installation of yield signs and pavement striping to slow vehicles through the two busier, more curvilinear Farmdale intersections. Mr. Stadler reviewed the results of the traffic study. Tad Gullickson, Hobby Acres Speed Committee member, said that the committee has a different view on the effectiveness of the stop signs. It is a good step to try the striping to see if it works. If it doesn't work, the committee will return to discuss their view. They think stop signs will be effective and are concerned about waiting a full year to study results. . They would like to have the Farmdale/Wayside intersection striped also. They would also like to have speeds taken mid block when the intersections are revisited. Council Member Johnson moved and Council Member Brausen seconded a motion to table installation of stop signs as petitioned by Hobby Acres neighborhood association and approve the installation of yield signs on Althea Lane at the intersections with Farmdale and Wayside Roads and the addition of center line and edge striping at the Farmdale/Campbell, Farmdale/Wayside, and Farmdale/Althea intersections. The effectiveness of the striping will be reviewed on October 1, 2003. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Second Reading of Moratorium Ordinance, Construction of Structures on lots less than forty feet in width (Memo) This ordinance places a moratorium on construction of structures on lots less than forty feet in width. The moratorium will be in effect for one year and can be continued for an additional eighteen months. . Council Member Brausen moved and Council Member Jensen seconded a motion to adopt Ordinance 2003-904 for second reading and order the ordinance published. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. First Reading of an Ordinance Amending Membership Requirements for the Zoning and Planning Commission (CR2003-088) The Zoning and Planning Commission has requested that a member of the Committee be appointed from the Business Community. The current ordinance and by-laws require that all members are residents. The change will allow a non-resident of the business community to sit on the Zoning and Planning Commission. The Zoning and Planning Commission will amend their by-laws at the June meeting. Council Members discussed the oath of office, conflicts of interest as a member of the commission, if they are removed from the commission when they no longer own or operate the business, if a non-resident should be allowed to chair the commission, and the location of the business in the corporate limits of the City. Council Member Jensen moved and Council Member Rowan seconded a motion to adopt Ordinance 2003-905 for first reading, amending the membership of the Zoning and Planning Commission to allow a member of the business community to serve on the Commission with the direction to staff to address two issues for second reading; require the chair to be a resident; and require that the business be located in the corporate limits of the city. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. Council directed the City Clerk to revise the oath of office to reflect the City's mission statement. 5. Award Facility Project Landscape Contract (CR2003-091 0 On April 1, 2003, the Council awarded contracts on the City facilities improvement project. Only one bid was submitted for landscaping and it was over 20/% above the construction manager's estimate. Because of that, the work was re-bid. Six bids were submitted with the low bidder being Perl Landscaping, Inc. The low bid was $89,900. The work includes the installation of all plant material and providing irrigation to all the turf and planted areas. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 2003-052, resolution to award bid for City Facilities project, Bid Package 1, Division 4, Landscaping and Irrigation to Perl Landscaping Inc. A poll of ""'-- the vote was as follows: Council Member Brausen, aye; Council Member Jensen, . aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, . aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:50 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor -.. T . Agenda Former Mayors and Council Members / City Council Work Session Tuesday, June 17,2003 5:30 -7:30 PM 5:30 Light Dinner 6:00 We1come and Introductions, Mayor Maxwell 6:05 Presentation, City Manager Steve Mielke and Finance Director Lori Yager . Overview of State Actions, Impacts on City of Hopkins Budget . Outline 2003 Proposed Budget Adjustments . Outline 2004 Budget Options o Expenditure Reductions o Revenue Alternatives . Budget Calendar / Public Process 6:30 Discussion 7:30 Adjourn . . Agenda Former Mayors and Council Members / City Council Work Session Tuesday, June 17,2003 5:30 - 7:30 PM 5:30 Light Dinner 6:00 Welcome and Introductions, Mayor Maxwell 6:05 Presentation, City Manager Steve Mielke and Finance Director Lori Yager . Overview of State Actions, Impacts on City of Hopkins Budget . Outline 2003 Proposed Budget Adjustments . Outline 2004 Budget Options o Expenditure Reductions o Revenue Alternatives . Budget Calendar / Public Process 6:30 Discussion 7:30 Adjourn . f". ~ Former Mayors of Hopkins / 1969-1975 Henry Pokorny Jr. 33 - 14th Avenue No Hopkins, MN 55343 935-5878 11975-1981 Jerre Miller 125 -15th Avenue No Hopkins, MN 55343 938-5567 / 1981-1985 Robert Miller 140 - 20th Avenue No Hopkins, MN 55343 935-0845 ./'1985-1987 Ellen Lavin 14 Loring Road Hopkins, MN 55305 935-1440 /'1989-1993 Nelson Berg 1011 So 1st Street Hopkins, MN 55343 935-3425 /' 1993-2000 Chuck Redepenning 209 Blake Road So Hopkins, MN 55343 935-4366 . R ...~ /;' '14 Former City Council Members 1961 Vincent Else Robert Harriman Charles Heuser John Hanley 1965 /pauI Lund 614 Park Valley Drive West Hopkins, MN 55343 938-5986 Warner Blake 1971 James Vassar 145 -1 ih Ave No Hopkins, MN 55343 1975 /' Dr. Paul Slaton 3412 Oak Ridge Road Minnetonka, MN 55305 935-7324 1976 Paul Lohmann 5985 Rowland Road Minnetonka, MN 55305 930-3341 1982 ~im Shirley 323 - 11th Ave No Hopkins, MN 55343 935-5604 ~. . 1987 1993 . . hharles Krtizler 232 _11th Ave No Hopkins, MN 55343 938-9493 /' Fran Hesch 246 Fifth Ave No Hopkins, MN 55343 936-0205 Cityoj%pkins Office of tlie ::Mayor 1010 ~irstStreetSoutli . :HopKins} 9vf!J{. 55343-7573 · pfwne: 952-935-8474 · ~a;r; 952-935-1834 WeD fUfaress: www.fwpKinsmn.com June 2, 2003 Charles Kritzler 232 - 11th Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Charles: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~ fi}~ Eugene Maxwell Mayor invitformercouncil Partnering witli tfie Community to 'Enliana tfie QjJafity of Life · Inspire. 'Eaucate .Invo{ve . Communicate. i , CityofCJ!opkins Office of tlie Mayor 1010 ~irstStreetSoutfi e !liopKJ-tI.5, ~ 55343-7573 e Pfione: 952-935-8474 e1'ai(; 952-935-1834 'We6 cufaress: www.fwpKJ-tI.5mn.com June 2, 2003 Fran Hesch 246 Fifth Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Fran: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~u~'hJ ~ . Eugene Maxwell Mayor invitformercouncil Partnering witli tlie Community to 'Enliance tlie Qjlafity of Life + Inspire + 'Eaucate + Invo{ve + Communicate + '. City ojcz-fopkins Office of tlie Mayor 1010 :First Street Soutli · j-fopf(jns, 9vfi.lIL 55343-7573 · plione: 952-935-8474 · :Fai(; 952-935-1834 We6 atUfress: www.fwpf(jnsmn.com June 2, 2003 Jim Shirley 323 - 11th Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Jim: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). . It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~M~7r;~ Eugene Maxwell Mayor invitformercouncil Partnering witfi tlie Community to 'Enfiance tlie Qy.afity of Life . Inspire + 'EalUate .Invo{ve . Communicate + City ojCJfopkins Office of tlie !Mayor 1010 ~irstStreetSoutli elfopk.ins, M!AL 55343-7573 e pfione: 952-935-8474 e ~W(j 952-935-1834 'We6 atUlress: www.fwpk.insmn.com June 2, 2003 Dr. Paul Slaton 3412 Oak Ridge Road Minnetonka MN 55305 Subject: 2003/2004 Budget Discussion Dear Paul: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the . community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ ?n~ Eugene Maxwell Mayor invitformercouncil Partnering witfi tfie Community to 'Enfiance tfie Qy.afity of Life + Inspire + 'Eaucate + Invo(ve + Communuate + City oj%pkins Office of tfie Mayor 1010 !First Street Soutli . JiopKjns, M'J..L 55343-7573 · plione: 952-935-8474 · !Fa~ 952-935-1834 WeE aaaress: www.fwpKjnsmn.com June 2, 2003 Paul Lund 614 Park Valley Dr W Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Paul: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkin.s is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). . It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~-u-~7n~ Eugene Maxwell Mayor invitformercouncil PaTt1Uring witli tlie Cmnmunity to 'Enliana tlie Qjlafity of Life + Inspire + 'Eaucate + Invo(ve + Cmnmunicate + City oj%pkins Office of the Mayor 1010 1'irstStreetSoutn · 9fopkjns,:M9.L 55343-7573 · pfione: 952-935-8474 .1'~ 952-935-1834 We6 aaaress: www.fiopkjnsmn.com June 2, 2003 Chuck Redepenning 209 Blake Road So Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Chuck: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1'.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/CounciJ member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ ?7n~ Eugene Maxwell Mayor invitformercouncil Partmring witfi tfie Community to 'Enliana tfie QJtafity of Life . Inspire. 'Educate. Invo{ve . Communuate . City ojCJ--fopkins Office of tlie Mayor 1010 !first Street Soutfi · :J-{opl(jns, 9vf9.L 55343-7573 · pfione: 952-935-8474 · !faJG 952-935-1834 'WeE atfaress: 'llJ'llJ'llJ.fwpl(jnsmn.com June 2, 2003 Nelson Berg 1011 So First St Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Nelson: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the futur.e of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ In~ Eugene Maxwell Mayor invltformercouncil Partnering witfi tlie Community to 'Enful1ue tlie QJlafity of Life + Inspire + 'Eaucate + Invo(ve + Communicate + Cityoj%pkins Ojfice of tlie Mayor 1010 !TirstStreetSoutli - :Hopl(jns,!Jvt/IL 55343-7573 - pfwne: 952-935-8474 -!Tal(; 952-935-1834 'We6 adaress: www.fwpl(jnsmn.com June 2, 2003 Ellen Lavin 14 Loring Road Hopkins MN 55305 Subject: 2003/2004 Budget Discussion Dear Ellen: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ n, ~ . Eugene Maxwell Mayor invitformercouncil Partmring witli tlie Community to 'Enliance tlie Qg.afity of Life + It1.5pire + 'Eiucate + Invo(ve + Communicate + Cityof%pkins O:ffUe of the Mayor 1010 g:irst Street Soutn . %Jpkins, %IJ( 55343-7573 · pfwne: 952-935-8474 · g:a;r; 952-935-1834 We6 cuUfress: www.fwpkinsmn.com June 2, 2003 Robert Miller 140 - 20th Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Robert: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and CounCil members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the citywilllose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ rn~ . Eugene Maxwell Mayor invitformercouncil Partnering with tlU Community to 'Enhance tlU QJJafity of Life + Inspire + 'Eaucate + Invo(ve + Communicate + City oj%pkins Office of tlie Mayor 1010 ~irstStreetSoutn . 9-fopl(jnsJ ~ 55343-7573 · PlUme: 952-935-8474 · ~WG 952-935-1834 'We6 cuUress: www.fwpl(jnsmn.com June 2, 2003 Jerre Miller 125 -15th Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Jerre: l On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the - community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~177~ . Eugene Maxwell Mayor Invitformercouncil Partnering witli tlie Community to 'Enliance tlie QJl.afity of Life . Inspire + 'Eaucate + Invo{ve + Communicate + City oj%pkins Office of tlie Mayor 1010 j'irst Street Soutfi . 9!opl(jns, 9vtJ{55343-7573 . Plione: 952-935-8474 · j'Q}(; 952-935-1834 'We6 cuUress: www.fiopl(jnsmn.com June 2, 2003 Henry Pokorny Jr. 33 - 14th Ave No Hopkins MN 55343 Subject: 2003/2004 Budget Discussion Dear Henry: On behalf of the entire City Council, it is my pleasure to invite you to attend a meeting of the Hopkins City Council with former Mayors and Council members to discuss the current and future budget questions facing the City of Hopkins. With the conclusion of the legislative session, the City of Hopkins is facing dramatic budget issues. In 2003 the city will lose $731,000 from its 2003 general fund budget (8.6 percent). In 2004, the city will lose $1.1 million in state funding (equal to 13 percent of the 2003 budget). It is obvious that reductions in revenue of this amount will have significant impacts on programs and services provided by the city unless decisions are made to offset those losses with increased taxes or fees. As a former Mayor/Council member, you have valuable knowledge about the community and the programs and services provided by the City of Hopkins. We would appreciate a bit of your time on Tuesday, June 17 from 5:30 to 7:30 pm in the Raspberry Rooms of Hopkins City Hall. A light dinner will be available at 5:30 pm and we will begin discussion at 6:00 pm. It is our hope to share information with you about the problems facing us; we will discuss both expenditure and revenue options. We are also preparing for a public discussion around the very programs and services that you helped to establish and maintain during your time on the City Council. It is our hope that you can provide insight and advice to us as we prepare for the future of Hopkins. Please consider this request and RSVP to Bish Johnson at 952-939-1327. I thank you in advance for your time and advice. Sincerely, ~~~ 7n~~ Eugene Maxwell Mayor invitformercouncil Partturing wit!i tfie Community to 'Enfiance tfie Qjulfity of Life . Inspire. 'EdlUate .Invo(ve . Communicate. " . . . June 10, 2003 Page I MINUTES CITY COUNCIL WORK SESSION - June 10, 2003 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:30 p.m. on June 10, 2003, at the City Hall. Council members Brausen, Jensen and Rowan were present. City personnel present were: City Manager Steve Mielke, Police Chief Craig Reid, Public Works Director Steve Stadlt;r and Finance Director Lori Yager. Also present for the first item of business were Steve Benowitz of Hopkins Tavern on Main; Paul Dean, Joel Chesin, Lauri Duffy and Patti Christle of Mainstreet Bar and Grill; Jason Leinen and Len Ghilani of Decoys; Don Scharber of the Hopkins Legion; and Bob Lindee of Lindee' s Saloon and Eatery. 2 a.m. Bar Closing Ordinance Discussion Mr. Mielke said the state legislature had passed a bill effective July 1 allowing cities to decide if they want 2 a.m. closing for establishments selling on-sale liquor. Hopkins does not automatically follow state law so an ordinance change would be necessary. He believes the Council could choose to allow only certain nights, but would want the city attorney to double-check that. Live theater, such as at the Center for the Arts could be licensed under the new law. Councilwoman Johnson left notes with the City Manager indicating she fa,vors the change, suggesting Hopkins try the change for one year along with the need to review several issues. Answering Ms. Jensen he said places selling food would be affected only in how it would impact their 50 % food income requirement. He explained if the Council approves extended hours, the bar owner would decide if he wants to stay open; if so, he would apply to the state commissioner for a state license, the cost of which would depend on gross sales for the previous year. The city needs to sign off on the state application. . Chief Reid explained how the 2 a.m. closing would affect his police department. Because of the 12-hour shifts on a 28-day cycle his officers need to use two vouchers for 4 hours per cycle to keep overtime expenses down. These would not work with a 2 a.m. close, meaning about $15,080.00 more in overtime expense, and the possibility of grievance or FLSA inquiry. Adding an officer per night shift team would cost $116,000. He noted parking ordinances would also need to change, as parking is not allowed after 2 a.m. Parking lot and street cleaning might be affected. Answering Council questions he said changing the shift times would not work as alternatives had been examined before choosing 6:00 to 6:00. His men try to walk the bars frequently and work closely with the bouncers; Minnesota's lack of a public intoxication law hampers their work, as someone must drive a car while intoxicated to actually break the law. Ms. Jensen and Mr. Brausen expressed'concern about police manpower issues even without a 2 a.m. close. Ms. Jensen said the issue of allowing bar patrons to leave their cars in the lots without being towed should be addressed. Mayor Maxwell asked for comments from those attending. Joel Chesin said most of the bar owners would like to be open later on Friday and Saturday; some would also want Thursday. He feels if the Council does not allow the change, local bars will lose business to surrounding. communities and Hopkins will get a negative image as a place to go for entertainment. He thinks people would exit more gradually so might cause less problems for police overall. Mr. Lindee said he had hoped the bill would not pass. Since it has, he feels he has to stay open as he is next to St. Louis Park whose ordinance automatically follows state law. Mr. Ghilani agreed the majority of bar owners did not favor the bill but now want to stay open to preserve their business. Chief Reid mentioned the problems of tent dances such as at Raspberry Festival; Mr. Lindee said when he was on Chemical Health Commission they felt the people working those tents should have the June 10, 2003 Page 2 same training as regular bar employees. Answering Mr. Brausen, the bar owners said bands would play till 1:30 a.m. and food would also be served longer. They also agreed they would want Thursday, Friday and Saturday extended. Mayor Maxwell said discussion needed to be held on raising local fees. Mr. Mielke noted the city could justify a raise to $10,000 although he did not recommend that large a raise. Mayor Maxwell said Chemical Health had told him they did not need to review the issue. General Consensus: An ordinance should be drafted for first reading at the June 17 Council meeting. Friday and Saturday extensions are okay with all members; Mr. Brausen and Ms. Jensen would also add Thursday. Council and bar owners agreed the issue should be reviewed in one year. Discussion will be held with bar owners as to fee increases. CIP Review Ms. Yager said Public Works had extended their planning so bonds would not need to be issued so frequently. Mr. Stadler noted that because of the financial situation he had extended the street program out to 2012, but some streets would be marginal by then. It was noted the pavilion acoustics were not in the 2003 figures as that was to be covered by fund raising; if that failed, $7500 per year would need to be added. The 2004 ClP was then reviewed. M~. Stadler and the Council agreed the following could be put on the 2005 plan for future discussion: Valley Park improvements, Pavilion message sign, Burnes Park hockey rink, County road 3,. Parking Lot 800 improvements. County Road 61 has been pushed back by the county so would be a 2006 item. The storm water management projects have been divided up among the other projects so can be deleted. The final 2004 list includes: police station remodeling, residential street improvements (Ist St. N from 17th to 2pl to alleviate flooding), residential street utilities with a reduction to $230,000, CSAH 73/CSAH 5 intersection, Minnetonka Blvd. Corridor improvement, reconstruction of sanitary sewer Lift Station #7 (instead of replacement at $500,000 will be $200,000), and storm drainage maintenance at 9 Mile Creek . (to prevent serious bank erosion). All agreed the school district should be approached about the pavilion sign and that selling advertising on it should be discussed again. All agreed that trail connection work could be added if grant money is found. Ms. Yager will redraft the CIP plan. Ms. Yager noted that her projections are based on a 15<:: increase/WOO gal for water in 2005, a 25<:: increase/WOO gal for sewer in 2006, and a storm sewer increase of 20<:: per month for 2004. 2003 Budget Cuts There was some general discussion on staffing in Public Works and the need for another police officer. Ms. Jensen said she was afraid the constant police force shortage would cause Hopkins to lose good chief and good officers. Mayor Maxwell said he saw the need but did not think the public would see it. Mr. Brausen noted the decision had been made last year, just not implemented. Ms. Jensen commented the public doesn't see the need because they see reserve officers on the streets. Mr. Mielke noted 2003 cuts could be accomplished without requiring layoffs; those will likely come with the 2004 budget. General discussion of staff recommendations followed. Mr. Rowan noted he wanted the tree program continued. Ms. Yager noted the reduction of business office hours at HCA was not a general fund issue and should be removed. General Consensus: Staff recommendations are accepted with the removal of the HCA hours and the boulevard tree planting. The cable fund shortfall will be part of the 2004 budget discussions. The police officer issue will need to be revisited. This revised list will be presented at . . . . . . June 10, 2003 Page 3 the Council meeting, with general groupings presented to the public and the delaying of projects emphasized. The meeting with past leaders should show finances with a 0 increase in levy so they see the real situation. Ms. Yager will see they get a financial packet she has already prepared. Mr. Mielke noted he tells people the state cuts will cost taxpayers $250 more per household per year to keep present programs. Mr. Brausen moved adjournment. Mayor Maxwell seconded. Meeting adjourned at 10:30 p.m. Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: Eugene J. Maxwell, Mayor . License Applications for Approval License # 34034 DBA Lic Type Hopkins Location Fee: Snyder's Drug Store Food Establishment. Level One 15. 9th Avenue North $90.00 Snyder's Drug Store Tobacco Sales 15. 9th Avenue North $200.00 License # 34036 DBA Lic Type Hopkins Location Fee: Sinclair Gas Station Gasoline Station, ea. Additional Pu 501 Mainstreet $132.00 Sinclair Gas Station Gasoline Station, First Pump 501 Mainstreet $75.00 Sinclair Gas Station Tobacco Sales 501 Mainstreet $200.00 License # 34051 DBA Lic Type Hopkins Location Fee: Town and Country Dodge Food Vending Machine 1710 Highway 7 $105.00 . Town and Country Dodge Motor Vehicle Sales. Class A 1710 Highway 7 $400.00 License # 34054 DBA Lic Type Hopkins Location Fee: Aspen Waste Systems Each Refuse Vehicle the City of Hopkins $125.00 Aspen Waste Systems Refuse Collector the City of Hopkins $75.00 License # 34059 DBA Lic Type Hopkins Location Fee: BFI of North America Refuse Collector the City of Hopkins $75.00 BFI of North America Each Refuse Vehicle the City of Hopkins $175.00 License # 34060 DBA Lic Type Hopkins Location Fee: SS Billiards Billard Table 732 . 11th Avenue S $75.00 SS Billiards Amusement Device Location 732 . 11th Avenue S $15.00 SS Billiards Mechanical Amusement Device . 732 - 11th Avenue S $390.00 . ~ f}1 ,.... " ' ~ Tuesday. JUlie 17. 2003 Page J oj 2 License # 34093 DBA Lic Type Hopkins Location Fee: Hopkins VFW Amusement Device Location 100 Shady Oak Rd $15.00 Hopkins VFW Mechanical Amusement Device 100 Shady Oak Rd $15.00 License # 34094 DBA Lic Type Hopkins Location Fee: Hopkins Tavern on Main Amusement Device Location 819 Mainstreet $15.00 Hopkins Tavern on Main Mechanical Amusement Device 819 Mainstreet $15.00 License # 34097 DBA Lic Type Hopkins Location Fee: Theisen Vending Inc Amusement Device Location 11000 Excelsior Boulevard $15.00 Theisen Vending Inc Mechanical Amusement Device 11000 Excelsior Boulevard $45.00 License # 34098 DBA Lic Type Hopkins Location Fee: . Theisen Vending Inc Amusement Device Location 819 Mainstreet $15.00 Theisen Vending Inc Mechanical Amusement Device 819 Mainstreet $105.00 License # 34099 DBA Lic Type Hopkins Location Fee: Theisen Vending Inc Mechanical Amusement Device 1118 Mainstreet $30.00 Theisen Vending Inc Amusement Device Location 1118 Mainstreet $15.00 License # 34100 DBA Lic Type Hopkins Location Fee: Theisen Vending Inc Mechanical Amusement Device 1501 Highway 7 $30.00 Theisen Vending Inc Amusement Device Location 1501 Highway 7 $15.00 -"<'\ . Tuesday, JUlie 17, 2003 Page 2 of 2