CR 2003-097 2003 Budget Adjustments Resulting from State Aid Cuts
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June 12,2003
HOPKINS
Council Report 03-097
2003 Budget Adjustments, resulting from State Aid cuts
Proposed Action
Staff recommends adoption of the following motion: Move to approve the recommended budget
adiustments in 2003. as a result of the loss of state aids in 2003.
Adoption of this motion will result in the adjustment of the 2003 budget to offset the state aid cuts that
will impact our original 2003 budget. The various budget adjustments are described in the attachment.
Overview
The State Legislature completed their task of balancing the states bi-annual budget. In order to balance
the state budget, local governments were targeted to loose a substantial amount of local government
state aid over the next two years. Hopkins was impacted severely with the new state aid allocation
method. In 2003, Hopkins will loose $731,022 in local government state aid revenues and in 2004
Hopkins will loose $1,099,477 in local government state aid revenues. The 2003 loss is approximately
8.7% ofthe city's current general fund budget. The 2004 loss is approximately 12.9% ofthe city's
current general fund budget. With the dramatic cuts facing the city, the council and staff have resolved
to balance the budget for 2003 and continue to work on solutions for 2004 and beyond.
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Primary Issues to Consider
. Minimize impacts to services in the community.
. Minimize impacts to employees in 2003.
. Make some permanent cuts to help with the 2004 budget balancing task.
. Do not use general fund reserves in 2003.
Recommendation
Finance recommends adjusting the 2003 budget to reflect the reduction in local government aids.
Supportine Information
Estimated aid cuts for cities
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Lori K. Yager
Finance Director
FINANCIAL IMPACTS - Increase general fund revenues $134,500, decrease general fund
expenditures $596,900.
Council Report 02-033
Page 2
Requested budget adjustments
Legislative actions have resulted in a need for the city to add revenues and cut expenditures resulting in
a net savings of $731 ,400 in 2003. Several meetings have taken place since the beginning of the year
to determine the best approach to the state aid reduction dilemma. Below is our joint solution for the
2003 budget with continued meetings scheduled for resolving the 2004 state aid reduction.
2003 Bud2et Adjustments
· $100,000 of revenues currently being allocated to the state aid construction fund for street
maintenance will now be allocated to the general fund for street maintenance.
· $30,000 increase of general fees for licenses, permits and inspections will occur in 2003.
· $4,500 increase in funding for the school liaison program.
· $250,000 reduction in equipment charges in 2003, therefore reducing the amount available for
equipment replacement in the future.
· $60,000 savings from delaying the hiring of an officer in the police department.
· $45,000 savings in the general fund by transferring the responsibility of communications and
newsletters to the Cable fund.
· $40,000 savings by canceling out-of-state travel for conferences and training in 2003.
· $40,000 savings by eliminating sealing coating of streets for one year.
· $40,000 savings by negotiating salary increases for 2003.
· $30,000 savings in the general fund by transferring one position to the Economic Development
fund.
· $23,000 savings by eliminating sidewalk repair for one year.
· $21,000 savings by expensing a portion of the special assessment clerks time and overhead to the
PIR fund where the function of assessment takes place.
· $15,000 savings by offering employees an early retirement incentive.
· 14,300 savings by delaying equipment rental and purchases.
· $10,000 savings by transferring street sweeping costs to the Storm Sewer fund.
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· $5,000 savings by expensing additional information technician time to other funds.
· $3,600 savings by transferring the support of the Family Resource Center to the CDBG fund.
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