CR 2003-098 Pavilion Renovation Project Bid Package 1 Contract Awards
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CITY Or: .
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June 17, 2003
HOPKINS
Council Report 2003-098
Pavilion Renovation Project, Bid Package 1, Contract Awards
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2003-
054. resolution to award bid for Pavilion Renovation Proiect. Bid Packaqe 1 contracts to: Del's
Construction Company, Inc. for $18.887.00 (mezzanine concrete floor toppinq) and Schindler
Elevator Corporation for $32,000 (install elevator).
Overview.
City Council at its May 20,2003 meeting approved design and construction management services
contracts and a project funding resolution. Design work is proceeding and proposals are in for the
bid package 1 contracts, install concrete floor topping and elevator. The city's construction
manager solicited proposals from several contractors for this work and the city received four
elevator bids and three floor topping bids. Staff now requests City Council adopt Resolution 2003-
054 awarding contracts to the two lowest, responsive bidders.
Primary Issues to Consider.
. Bid tabulation
Elevator bids:
Otis Elevator Company: $28,975
.ThyssenKrupp Elevator: $29,195
Schindler Elevator Corp.: $32,000
Minnesota Elevator, Inc. $35,858
Floor Toppinq bids:
Del's Construction Co., Inc.: $18,887
Stellar Concrete & Masonry: $18,345
Kelleher Construction, Inc.: $24,800
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Note: The Stellar Concrete bid did not include the costs involved with accessing the mezzanine
area for the pumped concrete hoses and other work elements and is therefore not responsive to
the RFP. The Otis Elevator proposed elevator requires a 4'5" pit and we clearly showed that 4'0"
was all that could be provided. ThyssenKrupp took exception to a specification requirement for
remote reporting of elevator status and exceeded our lead times for manufacture and delivery.
. Project costs & schedule
Both bids are within budgeted estimated costs for these work items.
Schedule: Floor topping work will begin by June 30. Elevator will be installed in Sept/Oct 2003.
Supportinq information.
. Bids
. Resol
Steven J. Stadler, Public Works Director
eFinanciallmpact: $ 50,887 Budgeted: Y/N _ Y _ Source: City funds, reimbursed by ISO 270.
Related Documents (CIP, ERP, etc.):
Notes:
JUN 13 2003 8: 18 AM FR SCHINDLER ELEVATOR6514065321 TO 99529391381 P.01
Internet: http://www.us.schindler.com
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Schi~dler Elevator C rporation
895 Blue Gentian Road
Eagan, MN 55121-1568
. June 13, 2003
Telephone: (651) 406-5300
Fax: (651) 406-5321
Mr. Steve Stadler
City of Hopkins Public Works
FaX# (952) 939-1381
Negotiation Number: 1610-N-520813
Project: Hopkins Pavilion Addition
Location: Hopkins, MN 55343
ELEVATOR PROPOSAL
Schindler Elevator Corporation is pleased to submit our proposal to furnish and install in the
above building One (1) 2500# Schindler 330A Holeless Single Jack Hydraulic Elevator for the
sum of Thirty-Two Thousand Dollars and 00/100. ($32,000.00), including tax.
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BID CLARIFICATIONS
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The above proposal is based on furnishing our standard equipment as defined by the bid
documents dated 6/5/03, the attached Bid Clarifications, Proposal Conditions, Specification
Summary sheet, Preliminary Power Data sheet, and preliminary hoistway sketch.
We offer our proposal with the following clarifications:
1) This elevator requires a clear hoistway depth 6'-0". The 5'-10" hoistway depth shown
on the drawings will not be adequate.
2) This elevator is available with side opening doors only. The center opening doors
shown on the drawings will not be provided.
3) This elevator will require a minimum pit depth of 4'-0" and a minimum clear overhead
of 12'-1".
4) Our proposal includes provisions for 100% Performance and Payment bonds.
5) Our proposal includes a pit ladder.
6) The lead-time for shop drawings is 1-2 weeks. The lead-time for delivery of material
from return of approved shop drawings and all color selections is 5 weeks.
Installation should take 2-3 weeks.
We will submit to you, upon acceptance of this proposal, our detailed specifications and our
standard form of contract for execution.
Respectfully submitted,
SCHINDLER ELEVATOR CORPORATION
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Stephanie J. Wickman
8ale3 Representative
(651) 406-5334
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Visit our website at www.us.schindler.com
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DEL'S CONSTRUCTION COMPANY, INC.
GENERAL CONTRACTOR
3583:2 OTTAWA ROAD. LE SUEUR, MINNESOTA 56058
PHONE: (507) 665-6481 FAX: (507) 665-2591
DATE: JlU1e 13,2003
TO: Attention: Steve Stadler
City of Hopkins Public Works
11100 Excelsior Blvd
HopkhlS, MN 55343
Fax Number: 952..939-1381
PROPOSAL FOR JOB:
Concrete Topping in Pavillion
Hopkins, Minnesota
WE HEREBY SUBMIT SPECIFICATIONS AND COSTS FOR THE FOLLOWING:
SECTION 03001 CONCRETE COMPLETE
Includes: Set up, bonding agent, expansion and control joints, fiber mesh reinforced
conCTete topping, trowel finish and curing.
BASE BiD $18,700.00
WE HEREBY PROPOSE TO F
WITH THE ABOVE SPECIFICAT
AUTHORlZED SIGNATURE
Note: This proposal may be withdrawn by us ifnot accepted within thirty (30) days.
ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are hereby
accepted. (Please sign one copy and return.)
SIGNATURE
DATE OF ACCEPTANCE
TOTAL P.01