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Agenda , Schedule: HOPKINS CITY COUNCIL FINAL AGENDA March 18, 2003 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING 7:00 pm - Caring Youth Award 7:45 pm - City Council Meeting Work Session at conclusion of City Council meeting . I. CALL TO ORDER n. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board 2. Chemical Health Commission . IV. OATH OF OFFICE 1. Nancy Ohmann, Chemical Health Commission V. CONSENT AGENDA 1. Minutes of March 4, 2003 City Council Meeting 2. Minutes of March 11,2003 City Council Work Session 3. Miscellaneous license applications 4. Approve purchase agreement with SuperValu for intersection; (CR2003-035) - Stadler 5. 2003 general and liability insurance contract; (CR2003-047) - Yager 6. Resolution authorizing sale of HRA lease revenue bonds; (CR2003-048) - Yager Vote: Brausen Jensen Rowan Johnson Maxwell VI. PUBLIC HEARING 1. Assessment hearing, 5th Avenue reconstruction project, (CR2003-043) - J. Anderson . Vote: Brausen Jensen Rowan Johnson Maxwell QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . VII. NEW BUSINESS 1. Charitable gambling application, Hopkins Youth Hockey Assoc; (CR2003-046) - Obermaier Vote: Brausen Jensen Rowan Johnson Maxwell 2. First reading, ordinance amending various sections of Hopkins City Code; (CR2003-039) - Obermaier Vote: Brausen Jensen Rowan Johnson Maxwell 3. Resolution amending fees, Hopkins City Code; (CR2003-045) - Obermaier Vote: Brausen Jensen Rowan Johnson Maxwell VIII. ADJOURNMENT . - . . . . A regular meeting of the Hopkins City Council waS held on March 4, 2003, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, J. Anderson, Stahmer and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:40 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission Jim Kerrigan reported that the Commission had discussion items only. They took no action. 2. Human Rights Commission Herb Gibbs appeared for the Human Rights Commission. The Commission is in the process of planning the 2003 Heritage Celebration. This year it will be part of Mainstreet Days. The date is May 17th. IV. PRESENTATION 1. Empty Bowls Dale Feste, Cindy Feste, and Barb Westmoreland appeared to inform the Council and the public of the 5th Annual Empty Bowls event. Barb Westmoreland introduced this year's co-chairs, Dale and Cindy F~ste. The event raises money for the ICA food shelf and the Hopkins Area Family Resou~ce Center. The event brings together social clubs, community service organizations, the business community, the school district and the community at large. This year's goal is to serve 1,800 people and to raise $35,000. 2. Hopkins History Book, Hopkins Historical Society Beverly Ewing, Teresa Glatt, Henry Pokorny, Dean Empanger, and Jim Zdrazil, members of the Hopkins Historical Society presented a copy of "Hopkins Through the Years", the new book on the history of Hopkins, to the Council. Beverly Ewing February 4, 2003 City Council Meeting Minutes j compiled the information and authored the book. Ms. Ewing pointed out that chapter . eight of the book shows changes to Mainstreet through out the years. V. CONSENT AGENDA 1. Minutes of February 18, 2003 City Council Meeting 2. Minutes of February 18, 2003 City Council Work Session 3. Minutes of February 25, 2003 City Council Work Session 4. Ratify Prior Month's Disbursements 5. Approve NPDES Storm Water Permit Application (CR2003-40) 6. Second Reading Liquor Licensing Ordinance (Memo) 7. Approve Payment, Justus Storm Sewer Project (CR2003-41) Council Member Brausen moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. PUBLIC HEARING The City of Hopkins participates in the Urban Hennepin County CDBG program and as such, is eligible to receive $145,193 in CDBG funds for the 2003 program year. The . funds will be received on July 1, 2003 and must be expended by December 31, 2004. The City is required to hold a public hearing on the proposed use of funds. Staff recommended the following activities for 2003: Housing Rehabilitation Loan/Grant Program $137,693 Hopkins Area Family Resource Center 7,500 ($5,000 for general operations and programs and $2,500 in one-time support for the establishment of a welcome center) Nora Davis came forward to explain that the "Welcome Center" would be both a "virtual center" on their web site, and a physical Genter at the office. City Manager Mielke pointed out that the "virtual center" would,be multilingual. The Centers will both be a resource for new residents. It will provide information on the school, the city, and area resources. It will be a great resource for apartment managers. In response to Council Member Brausen's question, Mr. Mielke explained that several years ago, the City Council set up a policy that could be followed for use of City funds. The agency has to be providing a service that the City would provide if the agency were not there, or the agency has to be an extension of a service that the City provides. The City helped with initial funding of Hopkins Area Family Resource . Center. The other agencies that requested funds did not meet the policy test that was set up several years ago. February 4, 2003 City Council Meeting Minutes 2 . Mayor Maxwell opened the public hearing at 8:08 p.m. Council Member Brausen moved and Council Member Johnson seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:09 p.m. Council Member Rowan moved and Council Member Brausen seconded a motion to adopt resolution 2003-16, approving the proposed program for the 2003 Urban Hennepin County Community Development Block Grant CDBG Program and authorizing its submittal to Hennepin County. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. OLD BUSINESS 1. Hennepin County HRA Resolution . Hennepin County Housing and Redevelopment Authority holds the authority to levy a special tax in all but four Cities in the County. Hopkins is one of the four cities. The four cities would have to request that the County levy in their cities each year. The County does not believe that they can legally levy in some cities and not others. They are seeking legislation to change the current laws to allow them to levy in all cities without removing the cities rights to levy. Hennepin County has asked the City of Hopkins to support the legislative changes. Hennepin County Commissioner Gail Dorfman came forward to address questions. The bills sponsors will pull the bill if any language is added to diminish the City's ability to levy HRA funds. If Hennepin is to undertake any project in collaboration with a city, it will only be done at the invitation of the city. Senators Kelley and Rhodes, the sponsors of the bill, are watching to make sure that the language does not get changed. At this time, the County has not looked at doing a levy. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 2003-8, Supporting Changes to MS 3838. 77 Hennepin County Housing and Redevelopment Authority (HCHRA). A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, nay; Mayor Maxwell, aye. The motion carried. 2. Resolution Supporting Trails Grant Application (CR2003-18) An application to receive grant funds from the DNR Local Trail Connections Grant Program was submitted. Grants from the DNR Local Trail Connections Grant Program February 4, 2003 City Council Meeting Minutes 3 ,- are available for the construction of certain types of trails. The goal of the program is . to promote residential connections to state and regionally significant trails and other facilities and to link existing trail segments. The grants have a 50% match requirement. A resolution of support from the City Council and access to the 50% cash match are required. Two segments have been identified for the grant funds, the Lake Street/Cedar Lake Trail segment and the 2nd St N/ Shady Oak Nature Area. The estimated cost for both connections is $95,000. Funds may be granted for one or both. The City could decide later to accept or decline any part of the grant. The cash match could be paid from current funds and from the park dedication fund. Both segments are identified in the CIP Plan and on the local Trail Plan. Costs were discussed. Staff indicated that the estimates are solid. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2003-23, Supporting Application to the Minnesota Department of Natural Resources Local Trail Connections Grant Program. A poll of the vote,was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VIII. NEW BUSINESS 1. Approve 20.03 Local 49 Contract The contract gives a 1.5% wage increase effective on January 1, 2003 and a 1.5% wage increase effective on June 29, 2003 plus an increase of $50 per year for uniforms. Also, Maintenance Worker II employees will receive an increase in wage in exchange for deleting contract language that required Maintenance Worker II employees to be paid at a higher level when they operated certain equipment. The total cost is approximately $10,000 less than budgeted. The City Council and Staff discussed the possibility of a State wage freeze and how it would impact the negotiations and contracts and the time frame of the State proposals. Council Member Brausen moved and Council Member Jensen seconded a motion to approve the 2003 Contract for Local 49. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. . 2. Approve Increase in Non-Union Wages February 4, 2003 City Council Meeting Minutes 4 , ; . The proposed increase was 1.5% effective January 1, 2003 and 1.5% increase effective June 29, 2003. This is $17,000 below the amount budgeted. Council Member Rowan asked why this increase was being brought to the Council at this time. Mr. Genellie responded that he is establishing a pattern for the other unions to follow. Council Members and staff discussed health care benefits. The employees realized the greater savings, while the City stayed even after changing to the new company. Council Member Brausen moved and Council Member Jensen seconded a motion to approve a 1.5% increase in the current non-union wage schedule effective January 1, 2003 and a 1.5% increase effective June 29, 2003. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. IX. ADJOURNMENT . There being no further business, Council Member Johnson moved and Council Member Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:44 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: . Eugene J. Maxwell, Mayor February 4, 2003 City Council Meeting Minutes 5 March J I, 2003 Page I . MINUTES CITY COUNCIL WORK SESSION - March 11, 2003 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:30 p.m. on March 11, 2003, at the City Hall. Council members Brausen, Jensen, Johnson and Rowan were present. City personnel present were: City Manager Mielke, Assistant City Manager Genellie, City Attorney Steiner, City Planner Anderson, and Finance Director Yager. . Wireless Telecommunications Facilities Ordinance Ms. Anderson said staff wants to be sure they are proceeding in the direction Council wants with the preliminary draft. As proposed, the ordinance would allow telecommunications towers only in industrial zoning. Antennas would be allowed in all other zones except RI. She felt the new section on variances was critical, and pointed out building on right-of-way requires "special approval." Attorney Steiner said his major concern is that the ordinance is not so .strict it keeps telecommunication companies from giving service. There are three major restrictions: antennas and towers prohibited in RI zones; sizable setbacks for towers; no construction in right-of-ways without special permission. Ms. Jensen asked if there is a way to obtain total radiation readings for all towers, etc. Mr. Brausen says he knows there are" dead zones" for cell phones but is uneasy because Qwest has not shown where the ones their equipment is to correct are located. Mr. Mielke asked about total height for antenna and pole. He also said staff is in the process of getting a technical adviser for Qwest issues. General Consensus: The preliminary draft is good. Total height of antenna and pole needs to be restricted. Definitions of "mid-rise" and "high-rise" should be added. . 2003 Budget Review Mr. Mielke said he hopes to have more specific recommendations next month based on what happens in the state legislature. 2003 needs to be dealt with by cut-backs and transfers from other funds, and then the Council needs to build towards the 2004 budget. If the legislature does not finish a state budget, the governor could unallot monies as he sees fit; this might mean there would be no levy limits. Mayor Maxwell said Mr. Rhodes called and said they are working hard on budget issues. Ms. Yager said it is important to keep reserves at 40 % of tax revenues so that expenses can be met as as they occur. So although the reserve amount is about $3 million, there is really only about $200,000 available to offset revenue loss. Answering Mayor Maxwell, she said special funds balances would affect bonding ratings. She then went over the various special funds. Many of them, such as State Chemical Assessment; Section 8 funding, all the TIF funds, utility funds are not transferrable to general fund expenses. Some, such as the Parking, Depot, Pavilion, Skate Park, Paratransit and Art Center are, in effect, expenses for the city. Those that possibly could have transferrable funds include Economic Development, Real Estate Purchases, House Rehabilitation, and 'Cable fund. She noted that she' and Mr. Mielke had already tentatively halved the money set aside for Equipment replacement, which would mean $250,000 more in the general fund, noting that in future years this would need to be re-evaluated and could be only a temporary solution. The equipment plan would need to be carefully looked at in 2004 planning. Discussing the funds, she noted $1 million in the Economic Development fund is readily available. This fund is presently being used for the Art Center mortgage. If transferred the fund would be on a cash flow basis until the Beard Group payment in 2012. Mayor Maxwell asked that the Cornerstone payment at March 11, 2003 Page 2 the end of the year be checked on. The $61,492 in Real Estate Purchases is available and not presently designated for anything. She is checking further if the Housing Rehabilitation money could .be used, but noted it is used much like an endowment to pay for Ms. Elverum's salary, etc. so that expense would then go into the general fund. The Cable Fund will gradually be used up by Art Center expenses and Mr. Genellie noted that in 2012 income figures there will probably change. During discussion Mr. Brausen asked that the Council be updated on the Web site. It was noted the parking ramp and lots cost more in enforcement than they bring in and should be evaluated. The city would be better off if they did not do Art Center programming and simply acted as landlords. Both Mr. Brausen and Ms. Jensen remarked they feel the city should be getting more for its money there. Mr. Mielke then said he sees 2003 as a transition year where the Council needs to just balance the budget based on a $700,000 loss in LGA monies. For 2004 and beyond, there needs to be a self-supporting general fund, with $1.3 million less LGA monies using, the governor's proposal. The "best, middle, worst" budget outlines are based on current staffing. To balance the general fund both cuts and increased revenues are necessary. Ms. Johnson asked for "average salary" figures; Mr. Mielke suggested $50,000. He has asked Mr. Genellie to work on a lay-off package. . General Consensus: The 2003 budget will be the first issue, but will lead into concerns and ideas for 2004 and beyond. Mr. Mielke and Ms. Yager should continue projections for 2004 based on a $1.3 million dollar cut. Proposals need to include budget cuts, personnel cuts and revenue sources. All agreed dialog with community is essential. Mr. Brausen's suggestion to ask former Council members and mayors to come and help "brain storm" met approval. Council is willing to at least look at Ms. Yager's suggestion of selling facilities. The first April work session will be a budget session; the "success is..." meetings need to be postponed. Mr. Mielke will have lists of items to think about for the next work session. . Ms. Johnson moved adjournment. Ms. Jensen seconded. Meeting adjourned at 10:45 p.m, Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: Eugene J. Maxwell, Mayor - . e':' , . '. License Applications for Approval License # 03159 DBA Lic Type Hopkins Location Fee: Metro Motorcars Penalty 8660 Excelsior Boulevard $2.00.00 Metro Motorcars Motor Vehicle Sales - Class A 8660 Excelsior Boulevard $200.00 License # 03160 DBA Lic Type Hopkins Location Fee: Hopkins House Hotel Penalty 1501 Highway Seven $335.50 Hopkins House Hotel Motel, Hotel, Lodging House, Per U 1501 Highway Seven $253.00 Hopkins House Hotel Swimming Pool- Indoor 1501 Highway Seven $82.50 ~ ~- -,~...-~~ Thursday, il-Jarch 13, 2003 ',' y',,- - Page 1 of I