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Agenda Schedule: HOPKINS CITY COUNCIL FINAL AGENDA May 6,2003 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING 6:30 pm - Closed Door Council Meeting 7:00 pm - HRA Meeting 7:30 pm - City Council Meeting Work Session at conclusion of City Council meeting . I. CALL TO ORDER 11. OPEN AGENDA. PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) lli. OATH OF OFFICE 1. Two Reserve Police Officers, Reid ,.,IV. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission 2. Chemical Health Commission V. CONSENT AGENDA 1. Minutes of April 15, 2003 City Council Meeting 2. Minutes of April 1, 2003 City Council Work Session 3. Minutes of April 15, 2003 City Council Work Session 4. Minutes of April 22, 2003 City Council Work Session 5. Minutes of April 29, 2003 City Council Work Session 6. Ratify prior month's disbursements 7. Approve Board and Commission appointments (Memo) - Maxwell 8. Second reading, downtown design overlay district; (CR2003-900) - Elverum 9. Second reading, rental licensing ordinance; (Memo) - Davidson 10. Approve storm water pollution prevention plan; (CR2003-075) - J. Anderson 11. Approve new bulk item pick up fees; (CR2003-078) - Stadler 12. Approve cooperative agreement with Minnehaha Creek Watershed District; (CR2003-076) - J. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) VI. PUBLIC HEARING '. 1. Revenue bonds/joint powers agreement with MCDA-Augustana Chapel View, Inc.; (CR2003-069) - Kerrigan VII. OLD BUSINESS 1. Application for Premises Permit, Hopkins Youth Hockey Association, (Memo) - Obermaier Vote: Brausen Jensen Rowan Johnson Maxwell VIII. NEW BUSINESS 1. First reading, tower and antenna ordinance; (CR2003-071) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell 2. First reading, miscellaneous zoning amendments; (CR2003-072) - N. Anderson Vote: Brausen Jensen Rowan Johnson Maxwell . 3. Approve revised business subsidy criteria; (CR2003-070) - Kerrigan Vote: Brausen Jensen Rowan Johnson Maxwell 4. Resolution on voting equipment; (CR2003-077) - Genellie Vote: Brausen Jensen Rowan Johnson Maxwell 5. Approve 2003 HMEA contract; (CR2003-073) - Genellie Vote: Brausen Jensen Rowan Johnson Maxwell IX. ADJOURNMENT . " ',/:" .J . A regular meeting o~ the Hopkins City Council was held on April 15, 2003, in the Council Chambers of the Hopkins City Hall. ! Present were Mayor Maxwell ~nd Council Members Brausen, Jensen, Johnson, and Rowan. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager, Elverum, and'City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the me~ting to order at p.m. 11.. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS III. REPORTS - COMMITTEES/COMMISSIONS 1. Chemical Health Commission . Katherine Magdal, staff liaison! to the Chemical Health Commission, reported for the commission. .At their last meeting, the Commission discussed the Depot Coffee House's celebration ot'the 100th anniversary of the Depot building. The Police Department continues to cover the teen dances and that is going well. The commission discussed drug awareness. Sharon McDonald just returned from a meeting with the Viking Council on drug diversion, speaking to youth 12 to 17 and their parents. The Council discussed the abundance of drug dealers in the schools and how very ma~y of the twelve to fourteen-year olds are very street wise. The commission was updated on the seat belt awareness campaign. The Hopkins High School did eleven events on seat belt awareness. They said that their seat belt usage did increase. They discussed plans for drug and alcohol awareness for Prom. The Minnetonka Chief of Police is planning to write letters to all parents asking them to make sure that Prom parties are "no alcohol" parties and to be aware of where their children are ,and what they are doing. The Reduce the Use ar,e having a strategic planning session in May for the fall Town Meeting. IV. PROCLAMATION J , 1. The Depot Coffee House ! . , Monica Myers, Depot Coffee House Board Chair, announced the celebration of the 100-year Birthday for the depot building. The event will be held on April 26th from 3:00 to 7:00 p.m. at the: Depot Coffee House. They will have entertainment, 69 years of Raspberry Royalty and a silent auction. ! April 15, 2003 City Council Meeting Minutes Page 1 Mayor Maxwell read the proclamation proclaiming April 26, 2003 as Depot Coffee House Day. V. CONSENT AGENDA 1. Minutes of April 1, 2003 City Council Meeting 2. Minutes of April 8, 2003 City Council Work Session 3. Designate Blake Road South of Excelsior Blvd as MSA (CR2003-067l 4. Revision of Fee for Taxable/Tax Exempt Bonds (CR2003-068l 5. Hopkins Mainstreet II, LLC sub Grant Agreement, Alliant Tech Project (CR2003-055l 6. Approve Purchase Agreement Rosewood Apartments for Road Purposes (Cr2003-055l 7. Approve Temporary 3.2 Beer License, Hopkins Area Jaycees Mainstreet Days (CR2003-061 1 8. Second Reading, Ordinance Adopting Minnesota State Building Code (Memo) 9. Set Public Hearing-Revenue Bonds/Joint Powers Agreement with MCDA-Augustana Chapel View, Inc (CR2003-060l \~ ) . Council Member Jensen moved and Council Member Brausen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council . Member Brausen, aye; Council Member Jensen, aye; Council Member Rowan, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. . VI. OLD BUSINESS 1. Charitable Gambling Application, Hopkins Youth Hockey Association (CR2003-046) The Hopkins Youth Hockey Association has applied for a premises permit to sell pull-tabs at Tuttle's Hopkins Recreation. Ms. Obermaier outlined the three areas where the association did not meet the requirements of the policy. They do not have a permanent office in the City, they do not have 30 active voting members as defined by the policy, and there is already a lease for pull-tabs at Tuttle's Hopkins Recreation. In response to Council Members questions,' City Attorney, Jerre Miller answered that he would consider that "Location or Office" means a physical location and the two words are used synonymously. Attorney Miller also stated that two gambling organizations cannot conduct the same game at the same location. April 15, 2003 City Council Meeting Minutes . Page 2 .~ io . . . / I In Response to Council Member Rowan's question, Ms. Obermaier responded that the Hopkins Youth Hockey Association Board called a special meeting of the members and that 141 members voted in favor of having the association sell pull-tabs. David Nadell, Attorney for the association, submitted several documents, "for the record". Those documents were as follows: Copy of Certificate of Incorporation from 1977 Original articles of incorporation Certificate of an amendment of the articles of incorporation from 1982 Notice of Change of Registered Office, filed October 14, 1997 Articles of Amendment for the Hopkins Youth Hockey, filed August 26, 2002 Notice of change of Registered office, filed January 16, 2003 ,Attorney Nordell argued that the Association does meet the requirements of the policy. The Council and City Attorney discussed the requirement for 30 active voting members. City Attorney Jerre Miller stated that the City may have more stringent regulations. Council Member Johnson asked if any of the arguments have changed the staff recommendations. Attorney Miller answered that he would like to review all of the documents, including the ones that were submitted tonight. Council Member Brausen moved and Council Member Jensen seconded a motion to continue the item to the May 6th City Council Meeting. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Council Member Rowan, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. NEW BUSINESS 1. First Reading, Downtown Design Overlay District (CR2003-046) In August 2001, a committee of business owners and community leaders began meeting to create design standards for downtown Hopkins. The Committee continued to meet through the fall of 2002. The standards and guidelines were taken to the economic development committee of the Hopkins Business and Civic Association (H BCA) to solicit input from business owners in the overlay district. Changes were made to the document based on the feedback that was received from the HBCA. April 15. 2003 City Council Meeting Minutes Page 3 April 1 , 2003 Page I MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Aprill, 2003 Mayor Maxwell called the meeting to order at 10:20 pm at the conclusion of the regular City Council meeting at City Hall. Council members present were Mayor Maxwell and Council members Brausen, Jensen, Johnson and Rowan. City persoruiel present were City Manager Steve Mielke and Public Works Director, Steve Stadler. Charge for Bands Playing at the Activity Center Council member Jensen reported that she had been contacted by a member of a band that plays at the Activity Center, with concerns about the potential of a $24 charge from the Activity Center. She expressed concerns about the charge in that it may curtail participation by members of the band. Excelsior Boulevard Construction Council member Rowan expressed concerns that the Excelsior Boulevard publications, which had recently gone out, did not mention the new intersection at Milwaukee and S1. Louis Streets along Excelsior Boulevard. He asked whether there had been changes in plans due to this oversight in the publications. He was informed by the City Manager that in fact, there were no changes in the construction plans. . Concealed Carry Law Council member Jensen asked about the concealed carry laws and whether or not the Council could pass a resolution in opposition to making it easier for people to carry concealed weapons. After discussion Mayor Maxwell indicated that he would review the current legislation and recent emails from Chief Reid, and suggested it be discussed at a future meeting. Hesch Powerpoint Presentation Council member Brausen stated that he was hopeful that the Hesch's could present their power- point presentation on Depot Coffee House financial recording at the next Work Session. City Manager Mielke indicated. that time would be set-aside at the beginning of the meeting. There being no further business, Council member Johnson moved to adjourn, seconded by Council member Rowan. Motion passed unanimously; the meeting was adjourned at 10:35 pm. . . . . April 15,2003 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING April 15, 2003 Mayor Maxwell called the meeting to order at 9:28 pm at the conclusion of the regular City Council meeting at City Hall. Council members present were Mayor Maxwell and Council members Brausen, Jensen, Johnson and Rowan. City personnel present was City Manager Mielke. , April 8 City Council meeting minutes Council member Brausen informed the Council that the minutes ofthe April 8 Council meeting referenced comments attributed to him on Arts Center staffing. He indicated that the City Manager had agreed to review the minutes and either delete the reference from the minutes or amend them to be more reflective of the intent of the comment. There was consensus that the manager should proceed. Commercial Water Meters Council member Brausen indicated that he had recently been in a commercial building with what appeared to be a very old water meter. He asked for information on the policies relative to replacing water meters in commercial buildings. City Manager Mielke indicated that unlike residential water meters, commercial and high capacity residential water meters are owned by the individual business, and that there is currently no monitoring or replacement policy unless it is suspected that the meter is misreading the amount of water. He also stated that the utility billing clerk has recommended that we institute a more formal review of commercial water meters. Shoestring Players Rehearsals Council member Jensen informed the Council that Shoestring Players had secured a location within the old Alliant Tech building to conduct its rehearsals. She expressed appreciation to Bill Beard for his generous donation of the space. City Employee Picnic City Manager Mielke indicated that questions were coming to him regarding the appropriation for the employee picnic. Upon his question, it was the consensus ofthe Council that the Council wished to continue the picnic, but that the staff should attempt to hold down the cost in whatever reasonable means were available. Board and Commission Openings City Manager Mielke reviewed a schedule of Board and Commission openings that are to be filled in May with terms beginning in July. He also indicated that a request had been received from the Twin West Chamber of Commerce to allow for a non-resident business person to be appointed to the Zoning and Planning Commission. He indicated that the by-laws would need to be changed in order to allow such an appointment. It was the consensus ofthe Council to draft a potential by-law change that would be reviewed by the Planning Commission prior to action by the City Council. Council member Jensen indicated her preference not to make the change in the by-laws. League of Minnesota Magazine Article re: Staff Changes Council member Rowan noted an article in the most recent League magazine regarding the potential staff changes that may be needed as a result of the state's budget problems. He recommended April 15, 2003 , Page 2 Council members lookat the article. . Potential Food and Beverage Tax City Manager Steve Mielke informed the Council that he had recently testified before the Senate tax committee on the potential of a food and beverage tax for the City of Hopkins. He indicated that no hearings have been scheduled with the House. Reallocation of Funds From Metro Transit Bus System City Manager Mielke informed the Council of a recent piece oflegislation entitled House File 1502, wherein many out-state House members had proposed a change in tax law that would take monies currently used to subsidize metro transit bus systems and to reallocate those funds to the local government aid pool. The result of this legislation would be significant to the City of Hopkins in that much of the proposed 'cuts in LGA would be restored, although metro area homeowners would see an increase in property taxes due to this reallocation. There being no further business, Council member Jensen moved to adjourn, seconded by Council member Johnson. Motion passed unanimously; the meeting was adjourned at 10:10 pm. Steve Mielke, Secretary CITY COUNClL, ATTEST: Eugene J. Maxwell, Mayor '~ " I April 22, 2003 Page 1 MINUTES CITY COUNCIL WORK SESSION - April 22, 2003 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:30 p.m. on April 22, 2003, at the City Hall. Council members Brausen, Jensen and Johnson were present. City personnel present were: City Manager Mielke, Building Official Rick Davidson, City Planner Nancy Anderson, City Attorney Jerry Steiner, Police Chief Craig Reid and Katherine Magdal. Rental Licensing Ordinance Mr. Davidson said that Ordinance 2002-890 seeks to revise licensing rental properties. The major thrust is tenant conduct and holding the landlords accountable for the conduct of their tenants. Feedback from both HAMA and the Apartment Owners Association has been largely favorable. Answering Mr. Brausen, he said 'dwelling unit' is a unit with cooking facilities and a bathroom, as contrasted to a sleeping room, which has no cooking or bathing facilities. The efficiency apartment definition included 'plus bathroom facilities' to avoid ambiguity. Ms. Jensen complimented staff on the layout of the comparison for Council. Chief Reid says he is very supportive of the amendments. Answering Ms. Jensen, Mr. Davidson said such issues as usage of hot plates, etc. would be handled by the administrative citations system, which has been a real help to staff. The amendments are more concerned with such things as weapons, disruptive behavior, noise, etc. and give the city and landlords a means of getting problematic tenants out. If a complaint is filed, Ms. Magdal checks it out; if she finds it a real issue, it is then given to Mr. Davidson. Answering Mayor Maxwell, he said after an eviction notice there is a 25-day period; unlawful detainer action is faster. If the problem would cause the landlord to lose his license, the process is faster. Landlords are cited for the first two problems; the third causes suspension of the license for that unit. Once the problem is solved, the suspension is ended. Answering Ms. Johnson, he said the new requirements would be sent with license renewals. As other units are discovered, landlords will be sent notices; if they don't respond, they will be cited. Mr. 'Mielke commented he had received calls that the 200-300 block of 7th Ave. N. has several homes being bought, apparently for rentals. General Consensus: Council favors the new ordinance; seco~d reading should be in May. Effective date should be 60 days. Mr. Davidson then asked for feedback on raising licensing fees. Hopkins has one of the lowest fee schedules in the area, and costs are not covered. There was a short discussion. General Consensus: Fees should go to $20 base fee + $5 per unit, or as needed to cover cost. The fee schedule should be reviewed in a year. A resolution will be brought to Council. . Site Plan Review/CUP Standards Discussion Ms. Anderson said Attorney Steiner has long recommended that the CUP process be supplemented by site plan reviews. Mr. Steiner said the latter is used by most cities; CUP is normally used for special usages that are not normally permitted. That is why it is a "conditional use permit." Site plan review would cover all building projects. He feels cost is not a good criterion. Ms. Anderson added most cities use intensification of use or a percentage of enlargements as criterion on remodeling projects; dollar numbers can be faked too easily. There f,; ';, <. April 22, 2003 Page 2 '.-~" was discussion of past projects and how they would have been covered by a site plan review. Answering Council questions, Ms. Anderson and Mr. Steiner said that different percentages could be used for different zoning areas; thresholds could be established for Council review; the word "exterior" could be added so facade work would be specifically included; a cumulative period of one year could be included. It was stressed that if a site plan review started, it would cover the complete site, not just the specific work requested. Mr. Steiner said that CUP's last only as long as the conditional use lasts; site plan review would be permanent. Ms. Anderson said Z&P would look at the draft next month. General Consensus: The site plan review process is a good idea. Work should continue on it with review required for projects changing 50 % or more of a facade or 10 % or more of square footage (or a set square footage for industrial). Cost should not be a criterion. HBCA should be approached for comments. Review Wireless Telecommunication Facilities Ordinance Ms. Anderson said Council suggestions had been incorporated. Mr. Steiner said he felt the ordinance was good and needed only a little "fine-tuning." 'Ms. Anderson said Z&P would discuss it next week at 7:30. General Consensus was to go ahead. Mr. Brausen said he had received a call from a realtor about Beth Shalom Synagogue. Ms. Anderson said she tells callers to submit concepts, but so far has received none. . Community Policing Discussion Police Chief Reid said he feels community-policing fits very well with the organizational priorities of Hopkins as defined in the vision statement discussions. He has implemented changes that carry this forward. Officers now "own" their calls until closure. When he came, Hennepin County said Hopkins had the poorest police reports in the County; the County Attorney's office has helped and he is continuing training in report writing. Staff is now organized into "teams" plus a permanent sergeant. Captain Liddy is now able to check reports and oversee sergeants on an ongoing basis. This year there will now be a way to have meaningful statistics on call load, etc. He said he feels the quality of his officers is high and he is proud of them. He outlined what he has been able to accomplish of the 14 goals listed when he was hired. He said he was excited about implementing those, and feels progress is slower than he would like. School contact by uniformed officers is down because of overtime constraints, but Ms. Magdal does an excellent job with the students. Community contacts are ongoing, but when officers change shifts, community assignments change. Where contacts have stayed the same, satisfaction is very high. While crime load is down 20%; suspicion cases are up 60% and public welfare cases are up 127 %. One of his goals this year is to reduce the bottlenecks in the report process so that "report to close" is down from 5-7 days to 3. He has a contact response mailing, but returns are only 1 %. He is currently trying to help his staff define values for the department. At this point, he feels he has done all he can do to implement the 14 goals. Answering Council questions, he said officers dictate reports. He doesn't like 12-hour shifts, but the alternatives won't work; 8-hour shifts would require 6-8 more officers. He has not had a full-strength staff since he came. He has hired 19 of the 42 in his department. He has told his staff that no matter what the budget is, 911 calls will be answered promptly. Mr. Mielke said one reason for the discussion is the budget issues. Is the Council satisfied . :~ April 22, 2003 Page 3 with progress in the police department? Ms. Johnson commented there should be a way to have those areas that take police time pay for that service. Ms. Jensen wondered if a "police dedication fund" such as the park fund could be possible. Mayor Maxwell said he feels Chief Reid and his department have made excellent strides and feels progress, while slowed by budget constraints, will continue. Other Ms. Jensen expressed concern about the carry-&-conceal weapon law. Chief Reid said Steve Kelley and Jim Rhodes have been very supportive of the police department concerns. Mayor Maxwell said once he knows what would be in the bill, he can decide if he would support a resolution. Mr. Mielke said an alternative would be to do something to support certain principles rather than a law. Ms. Johnson said the GED graduation would be June 3. It was agreed to move the HRA meeting to 8:00 and Council to 8:15. Mr. Mielke handed out a draft on an article on budget issues for the next newsletter. Mr. Mielke said Hopkins House is up for sale. A developer contacted him about remodeling it for low- and medium~income senior housing; he told the developer he could submit the proposal but did not think the Council would be in favor of it. Today he got a phone call saying the developer was holding off as there was another bid, but he has no details. Mr.Brausen moved adjournment. Ms. Johnson seconded. Meeting adjourned at 9:55 p.m. Kasey Kester, Secretary COUNCIL MEMBERS: / \ ATTEST: Eugene J. Maxwell, Mayor . f " '1 "l't~',~, .' ''''}l ' 1 , , e) .~l April 29, 2003 Page 1 MINUTES CITY COUNCIL WORK SESSION - April 29, 2003 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:30 p.m. on April 29, 2003, at the City Hall. Council members Brausen, Jensen, Johnson and Rowan were present. City personnel present were: City Manager Steve Mielke, City Planner Nancy Anderson, Public Works Director Steve Stadler and Finance Director Lori Yager. Also present were Mary Hatcher, Eric Randolph, Kristi Halversen, Ross Bartz and Jay Thompson of the Zoning and Planning Commission; Mark Koegler and Brady Halverson of Hoisington Koegler; and Garrett Lysiak of Owl Engineering. East End Study Update Mr. Halverson updated Council and Z&P on Blake St. streetscape plans, noting they were basically the same as last fall. He commented property owners may need to be worked with as right-of-way may not be wide enough for all the streetscape planned. County engineers will need to approve the median plans. He said a very preliminary cost figure is $900,000. Mr. Koegler said Hennepin County would maintain the road. . Mr. Koegler then went over the plat that resulted from the East End study. He said the Regency project was a result of the study. He said while the biggest issue is what will happen to the North Annex properties, Alliant Tech and the Jackson area industrial buildings are also important components. The triangle area enclosed by Blake Rd., Excelsior Blvd. and railway tracks is a key area as it has an array of uses. Another issue is the proposed transit stations, which the plat provisionally sited at the Blake Rd.ltrack area and secondarily at Highway 169 near the SuperValu property. Both Mr. Koegler and Ms. Anderson said the city needs to carefully craft language in city comprehensive plan amendments that will direct future growth in the desired direction without harming present businesses. Ms. Anderson said she does not want present buildings to become nonconforming. Ms. Johnson added Citrus Systems recently moved to Alliant Tech so area changes are already happening. Answering Mr. Bartz, Mr. Koegler said he did not think the business expansion east of 100 along Excelsior Blvd. would hurt East End development. He agreed with Mr. Brausen's comment the high-density housing could be owner-occupied, adding the plan only w'as concerned with the density of housing, not specific types. Addressing the Mayor's concerns, he said while development of the SuperValu property would be extremely helpful, the upgrading of Excelsior Blvd. will help spur East End growth; he feels Blake Road development will be slow as it needs county cooperation and they have other priorities. Mr. Bartz said he is concerned property owners won't upgrade their buildings. Answering Mr. Thompson, Mr. Koegler said landscaping monies for Excelsior Blvd. are in the construction plan and that plans are to complement Mainstreet's looks but not try to duplicate it. Ms. Anderson said Hoisington-Koegler will work on guidelines, etc. a little more, then the plan will come to the Council. Z&P will work on the comprehensive plan, and then it will come to the Council. April 29.2003 Page 2 Qwest Right-of-Way Permit Application Mr. Stadler said Owl Engineering had been chosen as the consultant. Mr "Lysiak said he had done measurements that confirmed there is a dead spot and that the spot chosen by Qwest is the only one that fits the requirements. He checked with other technical sources and they confirmed that if the equipment were put underground the necessary HV AC (cooling) system above ground would be about as large as the normal aboveground installment and would be much noisier as there would need to be a compressor rather than just a fan. The aboveground impact would be the same for both installations. As to putting it into the side of the hill, installment would require fencing to keep people from walking into the equipment, which would be visually intrusive. He added the tower height is very unusual; the norm is 100 feet rather than 44 feet. Answering Mr. Brausen, he said at that height, there could be no co-location by another provider. He added he set up the study so it would include all information needed if the case went to Court; he recommended that language about Council notification on transfer of license be put in the permit. . Mr. Stadler said the city attorney had said there was no legal cause to deny the application on grounds of public welfare. Council directed him that the permit is conditional upon Qwest paying Owl Engineering, and it contain abandonment and transfer language. He is to check with the city attorney if the permit can be non-transferable and if the Council would have to give approval for an expansion box in the future. Budget Discussion Mr. Mielke first went over the 2003 adjustment options. Ms. Yager said the only money the state must give Hopkins is the $145,000 for fire a)1d police. The state says no money will be sent out until October. Mr. Mielke noted Mr. Scanlon has given 2-week notice with the police department. Mike may take over all IT, including the police. department. Council asked for a breakdown of police overtime. Mr. Mielke then went over the list of cuts for 2004. He stressed this was simply one way to try to meet the 1.4 million cutback needed, noting he, Mr. Genellie and Ms. Yager had only reached 1.2 million. 19-20 full-time employees would to cut, and seasonal work in Public Works would be cut by 1/3. He said St. Louis Park is heading a movement to have a joint powers police for the west suburbs. He asked if Council would want to participate in the analysis, which would take at least a year. If so, Hopkins would need an interim plan. The biggest problem is that Chief Reid needs to order the dispatch equipment by June 1. Another problem is that Hopkins uses Vision, while the others use Logos. Discussion followed. Mayor Maxwell said he had seen the Hennepin County system in use and did not like it. Consensus was Mr. Mielke should monitor the movement, but Council is not very interested. Mr. Mielke asked if Council wants to go ahead with incentive program for retirement. Mr, Brausen said he did not think so as he cannot see anyone would leave that much earlier. Other Council members seemed to concur. Ms. Jensen asked if the list of cuts could be sent to the state. Mr. Mielke said he would see that Mr. Kelley and Mr. Rhodes get it. ' Ms, Johnson said she thinks the public will not be upset by the cuts. Ms, Jensen agreed, saying she has been told in the past staff should be cut. Consensus. All agreed educating the public is essential. Ms. Jensen suggested it start with past officials. Mayor Maxwell said he felt putting it in terms of programs and services would help, Ms, Yager saia she will need direction by mid-May to start preparing the 2004 budget. The ;, " " .: e) .) ( .. ~ .. .' e) ,...~ . April 29, 2003 Page 3 May 13 "Success Is. . . " meeting should be postponed and that meeting used to work on the budget, Mr. Mielke will take the suggested cuts to department heads for feedback, etc. Other Mr. Rowan said he had received a call from Joan Moran of 137 12th Ave. about charges while she was in the hospital. Mayor Maxwell said he thought he had taken care of the problem when he told her the refuse charge would be refunded. Mr. Mielke said he would re-run the utility charges and give them to Mr. Rowan to deliver to her. Ms. Jensen asked if anything could be done in Hopkins about the carry-and-conceallaw. Mr. Mielke said City Hall could do nothing. Mr. Brausen said he is still waiting to hear about buses. Mr. Mielke said they would be rerouted in a week. Staff has not had a call from MTC. Mr. Brausen said he knows of a possible candidate for Zoning and Planning, Mr. Brausen said he would like more discussion on the board of review process. Ms, Jensen added Council has gotten the information sooner in the past. Mr. Mielke asked when Council would like groundbreaking for the fire and public work facilities. It was agreed to do it the 13th before the work session. Invitees should include Z&P, the school, fire department, public works department, and the police department. Mr. Mielke said the hockey association has elected a new president. They have taken a different approach, asking how they can conform to the policy. They will be before Council May 6. MS.Jensen moved adjournment. Ms. Johnson seconded. Meeting adjourned at 11 :30 p,m, Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: Eugene J. Maxwell, Mayor