CR 2003-163 Accept Feasibility Report Order Public HearingNovember 5, 2003 Council Report 2003 -163
HOPKINS
ACCEPT FEASIBILITY REPORT
ORDER PUBLIC HEARING
2004 STREET IMPROVEMENTS
PROJECT 03 -10
Proposed Action.
Staff recommends the following motion: "Move that Council adopt Resolution 2003 -101, Resolution
Ordering Public Improvement Hearing, 2004 Street and Utility Improvements, City Project 03 -10.
This action continues an assessable project for street upgrading.
Overview.
At the September 16, 2003, meeting, the Hopkins City Council authorized city staff to prepare a
feasibility study concerning street improvements on 1 Street North from 17 Avenue North to 21
Avenue North. The report is complete and is now submitted to Council for review and further action.
A summary of issues is provided here, but staff will provide a detailed summary of the report at the
scheduled Council meeting.
Primary Issues to Consider.
• Scope of improvements
• Public input
• Costs and assessments
• Project budget
• Schedule
• Staff recommendation
Supporting Information.
• Feasibility report
• Resolution 2003 -101
M. Anderson, P.E.
Assistant City Engineer
C ITY OF
Financial Impact: $ N/A Budgeted: Y/N Yes Source: CIP
Related Documents (CIP, ERP, etc.): N/A
Notes: N/A
Council Report 2003 -163
Page 2
*y naI sis of Issues
• Scope of Improvements
In preparing the feasibility report the staff relied on soil borings to augment the City's pavement
management analysis. Based on the deterioration in the pavement structure that has been recorded since
1994 staff's recommendation is to reconstruct this portion of roadway
Water main upgrades include adding gate valves for system improvement. Some lowering and insulating
of the water main will also be necessary.
Sanitary sewer improvements include minor reconstruction of manhole tops to match street grades.
Storm sewer upgrades recommended are quite extensive as we anticipated. The existing storm sewer
from the intersection of 18 Avenue N. and 1 Street N. to Shady Oak Pond will be replaced with a larger
36 inch pipe. New inlets will be constructed inplace of the existing inlets due to their poor condition and
additional inlets will be added at the intersection of 18 Avenue N. and 1 Street N.
• Public Input
A public information meeting was held on October 29, 2003, and a resident survey questionnaire was sent
in the mail. Responses and feedback gathered at both the public information meeting and through the
returned questionnaires have generally been positive. The input received from the meeting and the
questionnaires will continue to be used and addressed throughout the final design process should the
project be approved.
• Costs and Assessments
The total estimated project cost is $648,115.53. This includes a 10% contingency and engineering/
administration costs at 35 %. Of this amount, $216,542.90 is subject to the special assessment process
based on the staff recommendation to implement a cap assessment rate of 24.85 per foot. A detail of
costs is included in Appendix F the feasibility report.
The City's standard assessment policy provides for abutting property owners to be assessed 70% of actual
street reconstruction costs. However, based on the project costs this rate, $26.91 per foot would exceed
120% times the average of the previous three similar assessments. Staff calculated an average rate of
$20.71 per foot and if adjusted for inflation this rate would be $21.99 per foot. Multiplying these two rates
by 1.20 gives a cap rate of $24.85 per foot and $26.39 per foot with inflation. Since the assessment policy
does not specifically require inflation to be included in the calculation staff is recommending the cap rate of
$24.85 per foot to be used.
• Project Budget
The CIP estimated budget for the proposed project is $371,000. While the CIP budgeted cost is
considerably lower than the estimated project cost, the CIP budget was based on the costs estimated in
the Feasibilty Study prepared by SEH. The estimate by SEH did not include the same project scope
related to street reconstruction. The impacts to the individual funds should be reviewed by the finance
department but a preliminary review of these impacts show the individual funds involved will not be
adversely affected. Staff is confident that the estimated project costs are conservative and that the actual
cost will likely be lower once competitive bids are received early in 2004.
Council Report 2003 -163
Page 3
• • Schedule
09/16/2003 Order Feasibility Study
10/07/2003 Approve Consultant Agreement
10/29/2003 Neighborhood Meeting
11/05/2003 Approve Feasibility Study, Order Public Hearing
Public hearing, order project, award Design contract to
12/02/2003 consultant
02/17/2004 Approve plans & Specifications, Authorize Bidding
03/16/2004 Accept bids, Order Assessment Hearing
04/20/2004 Assessment Hearing
05/18/2004 Award construction Contract
05/30/2004 Begin construction
09/30/2004 Complete construction
• Staff recommendation
Staff recommends accepting the feasibility report and ordering a public hearing for December 2, 2003.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2003 -101
RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING
2004 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 03 -10
WHEREAS, the City Council authorized and directed the City Engineer to
prepare a report with reference to the aforesaid improvement, and
WHEREAS, the City Engineer has caused to be prepared the aforesaid report for
improvements on First Street North from 17 Avenue North to 21 Avenue North.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hopkins, Minnesota:
ATTEST:
1. The Council will consider the improvement of such street in accordance
with the report and the assessment of abutting property for all or a portion
of the cost of the improvement pursuant to Minnesota Statutes Chapter
429 at an estimated total cost of $216,542.90.
2. A public hearing shall be held on such proposed improvement on
Tuesday, the 2nd day of December, 2003 in the Council Chambers of the
City Hall at 1010 First Street South at 7:30 P.M and the City Clerk shall
give mailed and published notice of said hearing and improvements as
required by law.
Adopted by the City Council of the City of Hopkins this 5th day of November 2003.
Terry Obermaier, City Clerk
By
Eugene J. Maxwell, Mayor