Agenda6:30 pm City Council Work Session Called to Order
6:35 pm 2004 Budget
9:30 pm Other
9:45 pm Adjourn
AGENDA
CITY COUNCIL WORK SESSION
Tuesday, October 28, 2003
6:30 p.m.
Raspberry Room
• Special Revenue Funds
1. Depot Coffee House
2. Skate park
3. Hopkins Center for the Arts
4. Cable TV
• Budget and Tax Levy Summary (as of 10/24/03)
• Budget Issues to Resolve
• Right -of -way Issues, Presidential Neighborhood Alleys,
Mielke
•
October 24, 2003
Overview
2004 BUDGET STATUS
To better understand our current status in the budget process I will explain all the scenario's
which are reflected in the 2004 Budget Summary that is attached.
1. The 2004 proposed revenues are at the amount the council approved for the preliminary
levy adoption. The overall levy increase is at 9.9% for all city functions. The amount
reflected here is just the general fund amount which is a 10.7% increase over last year.
2. The franchise fee reflected is at $1 per utility bill per month. (see attached schedule).
3. General fund expenditures, including the adjustments recommended by the council so far,
are reflected in the proposed 2004 column. This also includes a reduction to public works
but the details on this department are yet to be worked out.
4. This does not reflect a furlough. It does represent an increase in wages and benefits for
employees.
5. A portion of the debt service payment, $279,000, is also included in the general fund
budget. This was done to maximize the preliminary levy allowed while reducing the
overall debt service levy, therefore keeping the total levy increase to under 10 %.
6. The city currently has $150,000 more revenues in the 2004 budget than is needed to
balance the budget. The council could decrease the levy by an amount or reduce the
franchise fee to balance the 2004 budget.
7. There is an anticipated surplus in 2003 of $150,000 which could be used to offset 2004
expenditures and further reduce the levy or franchise fees or add back cuts.
8. There is also the possibility of using current reserve balances. The total general fund
reserve balance is $3,376,403. It is our policy to have at least 50% of the tax levy in fund
balance reserves to cover our expenditures in the general fund from January through June.
Fifty percent of our projected general fund levy is $3,414,660. This amount would be
reduced with a reduction in the general fund tax levy.
CITY OF HOPI- 2004 BUDGET
DEPOT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
2001 2002 2003 2003 2004 Change Highlights
Revenues
Intergovernmental $ 10,000 $ 10,000 $ 50,000 $ 50,000 $ 50,000 Reduce the use grant.
Leases and Rentals 9,441 56,260 28,093 47,000 35,050 - 25.43%
Concessions 103,844 105,261 91,100 119,000 108,500 -8.82%
Contributions 48,379 19,854 32,549 10,000 19,000 90.00% Contributions, partners & others
Miscellaneous 1,839 - 3,737 - 3,500 Room rents
Transfer in 11,780 13,629 - General fund support
Total Revenues 185,283 205,004 205,479 226,000 216,050 -4.40%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 55,709 72,943 96,187 95,684 98,981 3.45% Full time employee & part timers
Fringe Benefits 14,778 15,692 23,547 23,105 25,886 12.04%
Materials, Supplies and Services
Professional & Technical Services 50,419 38,010 18,494 4,313 10,475 142.87% Consulting
Utilities and Maintenance 10,049 9,800 7,937 10,325 9,325 -9.69% Telephone, heat & electricity
Operations 5,152 4,392 5,993 5,160 5,860 13.57% Training and miscelaneous
City Support Services 835 885 932 1,015 975 -3.94% Insurance
Supplies and Materials 50,282 58,481 48,358 66,750 64,050 -4.04% Concessions, supplies and equipment
Capital Outlay
Improvements 4,793 4,000 4,000 - 100.00% Coffee equipment
Total Expenditures 187,224 204,996 205,448 210,352 215,552 2.47%
Excess (deficiency) of Revenues
over expenditures (1,941) 8 32 15,648 498 - 96.82%
Fund Balance 1,127 1,135 1,167 16,783 1,665 - 90.08%
The Depot Coffee House fund accounts for the operations of the coffee house, business
and the teen center operations. Additional grant funds support these operations.
123
•
Revenues
Current Services
Grants
Interest
Miscellaneous
Transfer In
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Equipment Allocation
Total Operating Expenses
Non - operating expenses
Total Expenses
Excess (deficiency) of Revenues
over Expenditures
Close out enterprise fund
Total Fund Balance
ART CENTER
Revenues and Expenditures
Projected
Actual Actual Actual
2001 2002 2003
$ 197,321 $ 210,723
50,000
400 (852)
5,296 46,594
61,000 111,886
264,017 418,351
185,408
102,996
434,103
196,711
2,316
CITY OF HOPI- 2004 BUDGET •
350,071
(170,086) 68,280
(1,078,143)
(39,982) (1,049,845)
$ 225,285 $
50,000
24,093
97,200
396,578
202,114
52,602 56,145 54,429 59,083 60,485 2.37%
2,922 1,791 1,575 1,964 1,810 -7.84%
58,485 51,734 59,037 61,950 63,800 2.99%
2,115 3,025 2,857 3,794 3,550 -6.43%
18,939 25,754 25,552 24,707 23,104 -6.49%
10,636 12,595 8,632 13,800 14,000 1.45%
1,076
355,270
41,308
(1,008,538)
125
Budget Budget Percent
2003 2004 Change
208,200 $ 224,500 7.83%
50,000 50,000 State Aid
1,200 5,600 366.67%
149,000 147,920 -0.72% Cable & Econ. Dev.
408,400 428,020 4.80%
202,570 204,723
1,076 556
331,107 350,071 355,270 368,944 372,028 0.84%
368,944 372,028 0.84%
39,456 55,992 41.91%
(1,010,389) (952,546) -5.72%
The Art Center fund accounts for the maintenance, operations and promotions of the center.
Special Revenue Fund
Revenue and
Expenditure
Highlights
1.06% Three and 3/4 time emplc
HCA performance
maint., heat, elec. & tele.
Post, advert., train., misc
Ins., interest expense
Supplies, parts, & equip
Comp & equip. allocatioi
Revenues
Franchise Fees
Charges for Services
Interest Earned
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
CITY OF HOPI'- 2004 BUDGET
CABLE BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
2001 2002 2003 2003 2004 Change
$ 138,614 $ 146,575 $ 139,572 $ 141,600 $ 140,000 -1.13%
14,731 11,118 6,462 12,250 6,450 - 47.35%
48,501 34,386 41,921 48,603
12,702 6,560 8,889 10,543
61,551
16,316
Materials, Supplies and Services
Professional & Technical Services 12,160 1,706 17,306 4,410 24,790 462.13%
Utilities and Maintenance 3,722 4,160 2,932 4,300 5,275 22.67%
Operations 23,117 7,579 7,941 11,560 29,060 151.38%
City Support Services 15,323 8,260 7,939 7,937 14,394 81.35%
Supplies and Materials 3,733 4,038 1,737 7,800 4,250 - 45.51%
Special Revenue Fund
Revenue and Expenditure
Highlights
26.64% 1.5 Full - time
54.76%
Audit and other consulting
Equipment maint. & telephone.
Post, print, adver., train, & misc.
Space & occup., admin. fee, ins.
Office and general supplies
Capital Outlay
Office Furniture and Equipment 32,215 73,394 20,679 40,000 - 100.00% Council Chamber Audio improve.
Equipment Allocation 1,152 594 680 680 540 - 20.59% Computer and equip. allocation
Transfer Out - 50,886 36,200 88,000 86,920 -1.23%
Total Expenditures 152,625 191,561 146,224 223,833 243,096 8.61%
Excess (deficiency) of Revenues
over Expenditures 720 (33,868) (190) (69,983) (96,646) 38.10%
Ending Fund Balance 327,116 293,248 ' 293,058 223,265 196,412 - 12.03%
The Cable fund records the City's share of a five city joint venture cable TV
franchise administered under the Southwest Suburban Cable Commission.
121
Revenues
Rental
Grants
Interest Earnings
Miscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Total Operating Expenses
Non - operating expenses
Total Expenses
Net Loss
Retained Earnings
PAVILION
Revenues and Expenses
Projected
Actual Actual
2001 2002 2003
Actual
$ 245,279 $ 252,129 $ 255,047 $ 264,075 $ 283,325
3,302
21,474
270,055
5,692
55,525
3,384
16,308
13,865
261,512
58,298
319,810
(49,755)
(107,844)
CITY OF HOPI.- 2004 BUDGET
3,183 2,000 3,000 3,000
23,968
279,280
131,121 129,991 136,136 141,634 146,679
35,617 37,761 35,979 37,477 40,296
5,588
48,040
2,798
17,557
14,983
256,719
58,075
314,794
(35,514)
(143,358)
8,512
265,559
6,124
52,653
1,913
17,786
9,624
260,215
61,175
321,390
(55,831)
(199,189)
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer League and dry floor are recorded here. A new mezzanine rental program is
being established for 2004. This should boost the net income of this facility.
157
Budget
2003
12,000
279,075
4,068
56,660
3,680
17,320
16,590
277,429
58,430
335,859
(56,784)
(200,142)
Budget
2004
11,500
297,825
4,268
63,190
3,830
17,950
18,090
294,303
76,150
370,453
(72,628)
(271,817)
Percent
Change
7.29%
- 4.17%
6.72%
Enterprise Fund
Revenue and Expenses
Highlights
3.56% Two and two- thirds emply..
7.52%
4.92%
11.52%
4.08%
3.64%
9.04%
Audit and other consulting.
Equip. maint., heat & elec.
Post., adver., training, and misc.
Administrative fee and insurance
Supplies, parts, fuel, small equip.
6.08%
30.33% Depreciation
10.30%
1.71%
0.48%
Pavilion Budget Summary
Revenues
Ice Rental
Turf Rental
Soccer Leagues
Dry Floor Rentals
Mezzanine Rentals
Rental
Charges For Services
Open Skating
Admissions
Advertising
Concessions
Vending Machines
Sale of Assets
Miscellaneous
Interest Earnings
TOTAL REVENUE
Expenditures
Salaries, Wages, Benefits
Materials, Supplies, Services
TOTAL EXPENITURES
EXCESS OF REVENUES
Over (- Under) Expenditures
1999 2000 2001 2002 2003 2003 2004
Actual Actual Actual Actual Projected Budget Budget
171,837 187,134 196,350 200,723 208,712 211,525 217,325
6,495 10,116 12,535 18,509 25,981 21,500 25,000
40,038 30,834 26,114 17,033 17,161 15,500 12,500
10,729 6,030 10,046 11,057 9,411 9,750 10,500
500 18,000
229,099 234,114 245,045 247,322 261,765 258,275 283,325
213
2,893
1,908
6,185
2,792
8,025
109
2,234
2,337
950
1,974
5,608
168
2,492
1,843
8,480
1,466
7,257
118
2,344
2,295
1,900
1,913
5,337
14,862
1,400
2,800
1,000
1450
6,200
2,900
2,900
3,000
3,000
6,000
1,250
2,750
1,000
1,500
5,000
22,016 13,212 21,706 28,769 12,850 17,800 11,500
2,999 4,321 3,302 3,183 0 3,000 3,000
254,114 251,647 270,053 279,274 274,615 279,075 297,825
168,046 144,352
79,816 79,651
167,752 167,752 172,115 179,111 186,975
94,773 88,966 88,101 98,318 107,328
247,862 224,003 262,525 256,718 260,216 277,429 294,303
6,252 27,644 7,528 22,556 14,399 1,646 3,522
•
GENERAL FUND
Property Taxes
Intergovernmental
Licenses, Permits & Fines
Interest Earnings
Charges for Services
Miscellaneous
Franchise Fees
SPECIAL REVENUES
Chemical Asses. Team ' $
Economic Development
Real Estate Sales
Paratransit
Housing Rehabilitation
Parking
Section 8
Cable Franchise
Depot Coffee House
Art Center
Tax Increment Financing
REVENUES
ADOPTED
2003
$ 6,201,252
1,369,705
595,530
160,615
197,040
13,164
2003
59,545
213,000
6,000
131,714
45,100
103,000
112,000
153,850
226,000
411,900
2,106,800
$ 3,568,909
PROPOSED
2004
$ 6,841,135
375,530
593,985
100,000
220,850
9,600
290,000
Difference change
$ 639,883
(994,175)
(1,545)
(60,615)
23,810
(3,564)
2004
$ 59,545
47,000
6,000
130,466 (1,248)
32,100 (13,000)
98,000 (5,000)
117,500 5,500
146,450 (7,400)
204,000 (22,000)
423,200 11,300
2,228,154 121,354
$ 3,492,415 $ (76,494)
CITY IlkOPKINS
2004 BUDGET SUMMARY - ALL FUNDS
APPROPRIATIONS
10.3%
- 72.6%
- 0.3%
- 37.7%
12.1%
-27.1%
$ 8,537,306 $ 8,431,100 $ (106,206) -1.2%
GENERAL FUND
Council
Administrative Services
Finance
Legal
Municipal Building
Activity Center
Community Services
Police
Fire
Emergency Preparedness
Public Works
Recreation
Planning
Unallocated
ADOPTED PROPOSED
2003
$ 111,739
384,531
158,391
123,980
101,869
296,446
795,621
3,553,948
591,536
5,110
1,953,234
226,405
103,393
131,103
$ 8,537,306
$ 97,174
273,650
157,746
123,555
84,474
277,809
775,067
3,555,226
530,115
5,110
1,756,659
196,649
78,068
369,798
$ 8,281,100
Difference change SPECIAL REVENUES 2003
- Chemical Assess. Team $ 59,545 $
(166,000) -77.9% Economic Development 245,786
Real Estate Sales
- 0.9% Paratransit 131,714 130,466
- 28.8% Housing Rehabilitation 86,073 81,770
- 4.9% Parking 139,817 135,242
4.9% Section 8 82,625 104,149
-4.8% Cable Franchise 223,833 243,176
-9.7% Depot Coffee House 210,352 204,000
2.7% Art Center 370,475 380,091
Tax Increment Financing 5,100,040 4,831,889
- 2.1% $ 6,650,260 5 6,470,619
5.8%
2004 Difference change
2004
59,545
300,291
$ (14,565)
(110,881)
(645)
(425)
(17,395)
(18,637)
(20,554)
1,278
(61,421)
-13.0%
-28.8%
-0.4%
-0.3%
-17.1%
-6.3%
-2.6%
0.0%
-10.4%
(196,575) -10.1%
(29,756) -13.1%
(25,325) -24.5%
238,695
$ (256,206) -3.0%
Difference change
54,505 22.2%
(1,248) -0.9%
(4,303) -5.0%
(4,575) -3.3%
21,524 26.1%
19,343 8.6%
(6,352) -3.0%
9,616 2.6%
(268,151) -5.3%
$ (179,641) -2.7%