VII.1. Discussion Regarding the 2022 Park Board Work Plan; Imihy BeanDecember 14, 2021 Council Report 2021-126
Discussion Regarding the 2022 Park Board Work Plan
Proposed Action.
Staff recommends that the Council offer any comments or direction regarding the proposed 2022
work plan for the Park Board.
Overview:
Over the past few months, the Park Board has been working to develop a work plan which
guides the direction of the board for the 2022 year. During a work session in November the Park
Board identified three priorities for the year:
1. Developing a Parks Master Plan – The city has not had a master park plan which
evaluates the existing parks system and future needs for parks. Given the expected
growth due to light right development the board feels it is important to have a Parks
Master Plan to understand future needs and how to appropriately spend Park
Development Funds.
2. Study and develop a recommendation on how sustainability does or does not fit
within the scope of the Park Board – Following direction from the City Council, the
Park Board will explore if the city’s work on sustainability and the environment should
be overseen or directed by this board.
3. Develop a document outlining the decision-making abilities of the park board,
policies, and identifying best practices for working with partners within the parks
system. The document will serve to help transition future park boards – Given Staff
and Park Board member transitions, as well as the partnership with Minnetonka Parks
and Recreation, the board would like to outline the role more clearly that they play within
the parks system and create a document which can train future park boards.
The Park Board is seeking feedback and any additional direction the City Council has on their
work for 2022.
Supporting Information:
• Draft 2022 Park Board Work Plan
• Draft 2022 Park Bord Calendar
________________________________________
PeggySue Imihy Bean
Management Analyst
Park Board
2022 Annual Work Plan Proposal
Initiative ☒ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Develop a Master Parks Plan
Spring 2023
$150,000
Staff support from
Planning, Public Works +
Minnetonka Parks and
recreation would be
needed.
Progress Report:
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Study and develop a recommendation on how
sustainability does or does not fit within the
scope of the Park Board
Fall 2022
None
Yes, staff support from
Staff Liaison as well as
some Public Works input
is likely needed.
Progress Report:
Park Board
2022 Annual Work Plan Proposal
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Develop a document outlining the decision
making abilities of the park board, policies,
and identifying best practices for working with
partners within the parks system. The
document will serve to help transition future
park boards.
Fall / Winter 2022
None
Staff liaison to support
Progress Report:
Ongoing Responsibilities
• Review of Park Dedication Funds
• Advise Council on operation and maintenance on parks
• Increase public understanding of park policies, practices, and ongoing projects
Other Work Plan Ideas Considered for Current Year or Future Years
• Revised Capital Improvement Plan which incorporates recommendations from Master Parks Plan
• System improvements consistent with Master Parks Plan
Proposed Month for Work Session: December
Park Board
2022 Annual Work Plan Proposal
Staff Comments: Staff is supportive of the above work plan. The proposed work plan will provide
great direction for this board to move forward with the many great ideas the
group has as well as provide guidance on the work that future Park Boards should
do through a Master Park Plan. Additionally, a document which helps outline
partners in the parks system will be beneficial for current and future park boards
to understand who can help them accomplish future goals including
comprehensive plan goals.
Council Comments:
PARK BOARD ANNUAL CALENDAR - DRAFT
January Begin RFP Review and Development
February Annual Meeting
Issue RFP
March Review RFP Submittals
April Select Consultant Team
Consider tactics to advance relationships relating to the park board and
identify documents will be helpful for future park boards
May Begin research on Park Board role in sustainability
Continue conversation regarding relationships to the park board and
documents for transition of park boards
June
New
members
observe
Continue conversation on Park Board role in sustainability
Partner Presentations
July
New
members
join
Continue conversation on Park Board role in sustainability
Partner Presentations
August Work plan prep
September Formalize recommendation regarding sustainability & the Park Board
October Work plan draft for council finalized
6-month MPP Check-in
November Review feedback from Council
December Finalize work plan for next year