VII.2. Declare Cost to be Assessed and Order Assessment Hearing – 2022 Street and Utility Improvements, City Project 2021-010; KlingbeilJanuary 31, 2022 Council Report 2022-011
DECLARE COST TO BE ASSESSED AND
ORDER ASSESSMENT HEARING
2022 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT NO. 2021-010
Proposed Action
Staff recommends approval of the following motion: adopt Resolution 2022-005, Declaring Cost
to be Assessed and Ordering Preparation of Proposed Assessment; and Resolution 2022-006,
Resolution for Hearing on Proposed Assessments.
This action continues an assessable project.
Overview
The bid opening for the 2022 Street and Utility Improvements was January 21, 2022. The low bid
for the base bid and all add alternates was submitted by Northwest Asphalt. The base bid was
$1,484,752.48, the base bid with all add alternates was $1,926,007.13. A total of three (3) bids
were received. Assessment calculations will be prepared based on the lowest responsible bid and
include construction contingency and indirect costs.
Primary Issues To Consider
Project Costs and Assessments
Public Information
Supporting Information
Resolutions: 2022-005, 2022-006
Schedule
Recommendation
_____________________________________
Eric Klingbeil, P.E.
City Engineer
Primary Issues To Consider
Financial Impact: N/A Budgeted Y/N Source: N/A
Related Documents (CIP, ERP, etc.):
Notes: __________________________________________________________________
Project Costs and Assessments
Based on the low bid the total estimated project cost is $2,500,000, which includes the low
bid, 10% construction contingencies, and 20% soft costs. The total project cost is based on
the base bid plus all add alternates. The add alternates have no effect on the proposed
assessment amounts. The current estimated project amount has decreased from estimate at
the time of plan approval. A summary of assessment impacts from previous assessment
rolls to the current assessment is as follows:
All 86 properties will see a decrease from the preliminary assessment due to lower
unit prices in the bid versus the engineers estimate.
The interest rate will be 2 percentage points above the Total Interest Cost (TIC) of the
bonds to be sold for the project, it is anticipated that the rate will be between 4.25% and
7% for this project. Staff recommends adopting a 15-year term for the assessment as
discussed at previous City Council meetings.
Public Information
Staff will be holding a public information meeting in advance of the public hearing to
provide additional information relating to the assessment process and answer questions.
The date for this meeting is Feb 23, 2023. Notice of these meetings will be mailed with the
public hearing notice.
Schedule
Order Assessment Hearing January 31, 2022
Assessment Hearing/Adopt Assessment Roll/ March 1, 2022
Accept Bids/Award Contract
Recommendation
Staff recommends that council order preparation of the proposed assessment and schedule
a public hearing for the assessment for March 1, 2022.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2022-005
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, costs have been determined for the improvements along 6th Avenue South and 7th
Avenue south from Mainstreet to 2nd Street South including pavement, curbing, signage,
drainage, water and sanitary sewer improvements and all necessary appurtenances, and the bid
price for such improvement is $1,926,007.13, and the expenses incurred or to be incurred in the
making of such improvement including construction contingencies and soft costs amount to
$573,992.87 so that the total cost of the improvement will be $2,500,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to
be $2,177,205.13, the portion of the cost to be assessed against benefited property owners
is declared to be $322,794.87.
2.Assessments shall be payable in equal annual installments extending over a period of 15
years, the first of the installments to be payable on or after the first Monday in January,
2023, and shall bear interest at the rate 2 percentage points above the true interest cost of
the bonds sold for this project.
3. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and she shall file a copy of such proposed assessment in her office for public
inspection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the City Council this 31st day of January, 2022.
_________________________
Patrick Hanlon, Mayor
__________________________
Amy Domeier, City Clerk
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2022-006
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the Hopkins City Council on January 31, 2022 the city
clerk was directed to prepare a proposed assessment of the cost of improvements along 6th
Avenue South and 7th Avenue south from Mainstreet to 2nd Street South, including pavement,
curbing, signage, drainage, water and sanitary sewer improvements and all necessary
appurtenances,
AND WHEREAS, the clerk has been directed to complete the proposed assessment and put it on
file in her office for public inspection,
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. A hearing shall be held on the 1
st day of March, 2022 in City Council Chambers in City Hall
at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The city clerk shall also cause
mailed notice to be given to the owner of each parcel described in the assessment roll not
less than two weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the assessment clerk, except that no interest shall
be charged if the entire assessment is paid on or before July 29, 2022. Any such owner may
at any time thereafter, pay to the assessment clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 30, 2022 or interest will be charged
through December 31 of the succeeding year.
Adopted by the council this 31st day of January, 2022.
_________________________
Patrick Hanlon, Mayor
__________________________
Amy Domeier, City Clerk