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VI.1. Order Feasibility Report for the 2023 Street and Utility Improvements, City Project 2022-010; KlingbeilMay 17, 2022 Council Report 2021-048 ORDER FEASIBILITY REPORT 2023 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2022-010 Proposed Action Staff recommends the following motion: Adopt Resolution 2021-036 ordering the preparation of a feasibility report for the 2023 Street and Utility Improvements and authorizing Mayor and City Manager to enter into an agreement with Bolton & Menk, Inc. to prepare the report. This action is the first step in the process of improving selected streets in 2023 and assessing abutting properties per City assessment policy. A petition to improve any of the proposed streets has not been submitted to the City. Overview The 2022 - 2026 CIP identifies street and utility improvements for the year 2023. 12th Avenue N from Mainstreet to 1st Street N, 14th Avenue N from Mainstreet to 2nd Street N, 15th Avenue N from Mainstreet to 2nd Street N, 16th Avenue N from Mainstreet to 1st Street N and 2nd Street N to 3rd Street N, and 2nd Street N from 14th Avenue N to 15th Avenue N. This area was identified and discussed in the Council Work Session on April 12, 2022. The first step in proceeding with the project is ordering a feasibility report. Staff has selected a qualified consultant to undertake topographic survey work, geotechnical evaluation, a benefit appraisal report, and the preliminary engineering report. The cost of these services is $254,250. Final design and construction observation services will be negotiated separately after the feasibility report phase and the Council’s ordering of the improvement project. Primary Issues to Consider Project background Consultant Selection and Fees Project schedule Supporting Information Consultant Proposal Project Location Map Resolution 2022-036 ___________________________________ Eric Klingbeil, P.E., City Engineer Financial Impact: $ 254,250 Budgeted: Y/N Y Source: Utility Funds, PIR Funds, Special Assessments______________ Related Documents (CIP, ERP, etc.): CIP Notes: Council Report 2022-048 Page 2 Analysis of Issues Project background The condition of the street segments selected for improvement is generally categorized as poor by the City’s Pavement Management Program. In addition, public utilities in the project area are nearing the end of their lifecycle. The amount budgeted for this project in the current CIP is $6,493,000. Early project cost estimates are tracking within the CIP budget, but currently construction material pricing is experiencing considerable volatility which has the potential to impact construction bid prices in the future. We will continue to track material pricing and will take material pricing into design considerations. Selection of consultant/proposed fees Staff solicited a proposal from Bolton & Menk, Inc. This firm has provided exemplary service on many past City projects. Staff believes the value of a quality consultant with considerable Hopkins experience and a proven track record is important to a successful project. Their close interaction with residents on past projects has been a key component for success, and a major factor in the selection of this firm. The proposed fee of $254,250 includes costs for preliminary design, private utility coordination including UAV photography, geotechnical investigations, benefit appraisals, and analysis of current bicycle and pedestrian facilities. The cost compares favorably with comparable projects in other communities and fees charged by other consultants. Project schedule The feasibility report is tentatively scheduled to be presented to Council at the October 4, 2022 meeting. This puts us on a schedule to advertise for bids in January 2023, which should help secure competitive bids for the project. Construction is anticipated to begin in the spring of 2023 and be completed in the fall of 2023. As in the past, the staff will conduct multi-step public outreach including notification to residents of the project and survey work to be done, public information meetings utilizing a hybrid in-person and online approach, and the accompanying public process for assessments under the 429 statute. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2022-036 RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR 2023 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2022-010 WHEREAS, the following streets are in need of reconstruction: 12th Avenue N from Mainstreet to 1st Street N, 14th Avenue N from Mainstreet to 2nd Street N, 15th Avenue N from Mainstreet to 2nd Street N, 16th Avenue N from Mainstreet to 1st Street N and 2nd Street N to 3rd Street N, and 2nd Street N from 14th Avenue N to 15th Avenue N. WHEREAS, City staff is requesting that these streets be upgraded under the City’s assessment policy even though no petition for the upgrade has been submitted; and WHEREAS, the first step in the assessment procedure is the ordering of a feasibility report. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the firm Bolton and Menk, Inc. for study and that they be instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of the City of Hopkins, Minnesota, this 17th day of May, 2022. ___________________________________ Patrick Hanlon, Mayor ATTEST: _______________________________ Amy Domeier, City Clerk N:\Proposals\Hopkins\Hopkins 2023 Street & Utility Improvements\Feasibility & Topo\Klingbeil 051022.docx May 10, 2022 Mr. Eric Klingbeil, P.E., City Engineer City of Hopkins 1010 1st St S Hopkins, MN 55343 Re: Proposal for Professional Engineering and Surveying Services 2023 Street and Utility Improvements – Topographic Survey & Feasibility Study City of Hopkins, Minnesota Mr. Klingbeil: We are pleased to offer you our proposal for professional engineering and surveying services for the feasibility phase of the City of Hopkins’ 2023 Street and Utility Improvements. This proposal is based on our conversation and review of the project area, our knowledge of the project needs based on past experience with similar infrastructure, and an initial review of project area record drawings. Our proposed fee for the topographic survey and feasibility phase of this project is $254,250 for 1452 proposed hours of labor and efforts by specialized subconsultants. In addition to our standard topographic survey, preliminary design and feasibility report preparation, and public engagement, the proposed efforts include: • Geotechnical work by Braun Intertec • Benefit appraisals by BRKW This proposal has been prepared in the form of our standard agreement consistent with past projects. In addition to the enclosed standard agreement, Exhibit I details the scope of work to be performed. The schedule presented in Exhibit I illustrates a streamlined schedule consistent with the approach followed by Hopkins on past projects. If you have any questions regarding this proposal or would like to discuss any of its details, please do not hesitate to contact either of us. We truly appreciate and value our continued working relationship with the City of Hopkins. Sincerely, Bolton & Menk, Inc. Nicholas J. Amatuccio, P.E. Michael J. Waltman, P.E. Project Manager Principal Engineer Burnsville Office Manager City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 1 of 9 AGREEMENT FOR PROFESSIONAL SERVICES PRELIMINARY DESIGN PHASE 2023 STREET & UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA This Agreement, made this 17th day of May 2022, by and between CITY OF HOPKINS, 1010 1st St S, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with the 2023 STREET & UTILITY IMPROVEMENTS and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit I or as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all information related to the project in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. This obligation shall not include information that is classified as private or confidential under the Minnesota Government Data Practices Act (MGDPA), unless access to such information is essential to the CONSULTANT’s scope of services, in which case the CLIENT shall establish in writing, and CONSULTANT shall comply with, any conditions governing access to and use of such private or confidential information. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 2 of 9 E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant services described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 3 of 9 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. Schedule of Fees Classification Hourly Rates Sr. Project Manager – Sr. Principal Engineer/Surveyor $155-280/Hour Sr. Project Manager – Principal Engineer/Surveyor $150-225/Hour Project Manager $135-195/Hour Project/Design Engineer /Planner/Surveyor/Landscape Architect $120-190/Hour Specialist (Nat. Resources; GIS; Traffic; Other) $90-150/Hour Senior Technician (Inc. Survey1) $110-180/Hour Technician (Inc. Survey1) $100-150/Hour Administrative/Corporate Specialists $90-125/Hour Structural/Electrical/Mechanical/Architect $120-$150/Hour GPS/Robotic Survey Equipment No Charge CAD/Computer Usage No Charge Routine Photo Copying/Reproduction No Charge Routine Office Supplies No Charge Field Supplies/Survey Stakes & Equipment No Charge Mileage No Charge 1No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. 2. Total cost for the services itemized under Exhibit I, Section A (Basic Services) is estimated to be $254,250. Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables, attached hereto as Exhibit II. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Outside reproduction and reprographic charges. d. Expendable field supplies and special field equipment rental. e. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 5. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates. Itemized invoices identifying all work completed shall be submitted to the CLIENT by CONSULTANT and paid in the same manner as other claims made to the CLIENT. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 4 of 9 SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services and the CLIENT must approve an Additional Services in writing. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. INDEPENDENT CONTRACTOR The CONSULTANT shall at times be deemed an independent contractor. The CONSULTANT is not to be deemed an employee or agent of the CLIENT and has no authority to make any binding commitments or obligations on behalf of the CLIENT except to the extent expressly provided herein. All services provided by the CONSUTANT pursuant to this agreement shall be provide on an independent contractor basis not as an employee of the CLIENT for any purpose including, but not limited to, income tax withholding, workers’ compensation, unemployment compensation, FICA taxes, liability for torts, and eligibility for employee benefits. D. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT’S employees, agents, or subconsultants. In no event shall CLIENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT’S employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall be construed as a limitation on or waiver of any immunities or limitations on liability otherwise available to the CLIENT. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 5 of 9 contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. E. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability and excess umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. Prior to commencement of this Agreement, the CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days’ prior written notice has been given to the CLIENT, and at least 10 days’ prior written notice in the case of non-payment of premium. F. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 6 of 9 costs for project financing should be based upon contracted construction costs with appropriate contingencies. G. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. H. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this AGREEMENT. I. DATA PRACTICES All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 7 of 9 J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within 60 days after date of the CONSULTANT'S itemized invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by the CLIENT for any reason or for convenience by the CLIENT upon seven (7) days written notice. The CONSULTANT may only terminate for non- payment by CLIENT upon CLIENT’s failure to cure upon 30 days written notice. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 8 of 9 P. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. AUDIT DISCLOSURE The CONSULTANT must allow the CLIENT, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to the CONSULTANT’s books, records, documents, and accounting procedures and practices that are pertinent to all services provided under this Agreement for a minimum of six years from the termination of this Agreement. [remainder of the page intentionally blank] City of Hopkins Standard Agreement (Modified from 2004 Standard Form) VER. 12/05/2017 Page 9 of 9 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc. Mike Waltman, P.E., BMI Office Manager 5/17/2022 Date Date City of Hopkins May 17, 2022 1 EXHIBIT I SCOPE OF WORK: TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY FOR CITY OF HOPKINS, MINNESOTA 2023 STREET AND UTILITY IMPROVEMENTS A. BASIC SERVICES In accordance with the City of Hopkins Capital Improvements Plan, the City has designated the following streets for construction in 2023: ▪ Street & Utility Reconstruction ▪ 12th Avenue N, Mainstreet to 1st Street N ▪ 14th Avenue N, Mainstreet to 2nd Street N ▪ 15th Avenue N, Mainstreet to 2nd Street N ▪ 16th Avenue N, Mainstreet to 1st Street N and 2nd Street N to 3rd Street N ▪ 2nd Street N, 14th Avenue N to 15th Avenue N ▪ Street Resurfacing ▪ 9th Avenue S, Mainstreet to Excelsior Blvd ▪ 10th Avenue S, Mainstreet to 1st St S ▪ 1st St S, 8th Ave S to 11th Ave S Maps of the project areas are also attached for reference. Bolton & Menk, Inc. will complete a topographic survey and feasibility study for proposed improvements within the project areas. A description of our proposed services is detailed as follows: Task 1: Topographic Survey and Mapping Topographic Survey & Drafting Bolton & Menk, Inc. will complete a full topographic survey of the existing conditions along all streets within the street and utility reconstruction project area. The survey will be completed within the right-of-way and will include all visible features such as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks, turf areas, driveways, power poles, trees, gardens, mailboxes, retaining walls, etc. All underground utility information will be located and described per available as-builts, field markings, and private utility map information. Manhole reports will also be completed for located manholes and catch basins. Right-of-way will be illustrated based on found field monumentation and plat information. A topographic survey of the existing conditions along all streets within the street resurfacing project area will also be completed with a limited scope. The survey will include curb lines, street pavement crown, manholes, catch basins, and valves. A full topographic survey will be completed within the intersection of 9th Ave S and 1st St S, including sidewalks, pedestrian ramps, and manhole reports. City of Hopkins May 17, 2022 2 Task 2: Feasibility Study and Report In general, the feasibility report will include the assembly of existing conditions, discussion of needs for improvement, preliminary design recommendations and resulting proposed conditions, preliminary estimated costs, and a preliminary assessment roll. A more detailed description of the development of these items is as follows. Collection and Review of Record Drawings, Preliminary Street/Utility Recommendations Bolton & Menk, Inc. will collect record drawings from the City database and review the records for utility age and material. We will also request and utilize pavement maintenance reports, sewer videos and logs, and relevant utility maintenance reports to assist in making recommendations. After review of this information, Bolton & Menk will facilitate a meeting with the City of Hopkins Engineering and Public Works Staff to discuss the existing conditions and receive input from the City’s Staff regarding their opinions of any necessary improvements and/or known utility problems. With this information, Bolton & Menk will make recommendations for proposed utility replacements. Recommended utility improvements will be drafted in plan view and documented in the feasibility report as proposed conditions. In consideration of necessary utility replacements, the geotechnical evaluation from Braun Intertec, and our own field review of pavement and curb conditions, Bolton & Menk will also make pavement reconstruction or rehabilitation recommendations based on geotechnical evaluation and underlying utility needs. Preliminary Stormwater & Permitting Analysis Efforts put forth under Task 2 will also include a pipe capacity analysis of the storm sewer within the project area, including further development of the City-wide storm sewer network model, to gauge the need for storm sewer improvements to be completed with the proposed street reconstruction. From these findings, preliminary design of recommended drainage improvements will be developed for the roadway corridors. Research will be conducted to determine if any permanent storm water management features are necessary to meet Nine Mile Creek Watershed District requirements. Street Width Evaluation The width of each road segment will be evaluated with consideration given to the following criteria: • Adopted City standard street width minimums • Existing street widths • Impacts to other features within the ROW including trees, fencing, retaining walls, and landscaping • Stormwater management requirements related to impervious areas • The extension of sidewalks and/or trails, specifically along the east side of 14th Ave N from 2nd St N to 1st St N adjacent to Maetzold Field Bolton & Menk will develop typical section renderings of the proposed street sections for better visualization by the public and decision makers. City of Hopkins May 17, 2022 3 Preliminary Cost Estimating & Assessment Rolls Bolton & Menk, Inc. will prepare itemized preliminary cost estimates for the proposed improvements throughout the project area. Preliminary estimates will be split by individual City funding sources and individual streets. Preliminary estimates will be used along with any available plat information to prepare preliminary assessment rolls for the street and utility reconstruction project area based on the adopted City assessment policy, including the following methods as applicable per policy: • Front footage basis with applicable cap amounts for residential properties • Benefit Appraisals for Commercial Properties and Apartments with larger assessment amounts • Unit basis for irregularly shaped lots, flag lots, and condos Our efforts will include reviewing assessment practices on past projects to apply to some uniquely positioned properties within the project area. A figure will be developed and included in the feasibility report documenting the proposed properties to receive assessments and if easily communicable due to the presence of a consistent cap, assessment amounts shall be displayed on the figure. Bolton & Menk, Inc. will coordinate with City Staff on all additional sub-project areas that may not be within the project area but will be included under the same construction contract. Consistent with past City projects, the scope of work in these sub-project areas may include but are not limited to spot concrete sidewalk & alley repairs and sanitary sewer lining. Such improvements will be identified by City staff and subsequently included in the preliminary cost estimates. Public Engagement & Meetings As with all public improvement projects, public engagement is a valuable method for gathering information and opinions. Early in the project development process, Bolton & Menk will prepare and distribute a neighborhood questionnaire form. We will review the results of the questionnaires for discussion prior to the neighborhood meeting and include the results in the feasibility report. Bolton & Menk will also distribute invitations to and facilitate two neighborhood meetings for discussion about the project during this project phase: • The public meeting, which will likely be held after quantification and distribution of preliminary assessment amounts, is anticipated to be held in-person. A virtual presentation of the public meeting could also be posted to the City and/or Bolton & Menk’s website for those that do not want to attend an in-person meeting. • At the first neighborhood meeting, the intended focus of discussion will be: o Communicating the proposed improvements to residents o Collecting input from residents and business owners to consider as part of the scope of the project (i.e. drainage issues or other infrastructure deficiencies). o Communicating the assessment policy and how assessments are to be applied. At future meetings more detail will be provided on example City of Hopkins May 17, 2022 4 assessment calculations and payment schedules, however at this meeting focus will more so be on collecting input on items affecting the scope of the improvements and communicating to attendees what to expect in terms of the preliminary proposed project scope. • At the second neighborhood meeting, the intended focus of discussion will be: o Revisiting the proposed improvements, including an overview of elements that may have changed since the first neighborhood meeting based on public input or other rationale. o Revisiting the assessment policy and how assessments are to be applied. o Providing sample calculations of preliminary assessment amounts and communicating the influences that may impact the assessment amounts before final assessments are determined (as bid unit prices, benefit appraisals, etc.). o Fielding resident questions and concerns prior to and in preparation for the public improvement hearing at the City Council Meeting. Bolton & Menk will prepare and deliver presentations on the proposed improvements and preliminary estimated assessments at two neighborhood meetings and at two City Council meetings – including attendance at the meeting where the public improvement hearing is ordered and at the meeting where the hearing is conducted. Feasibility Report The results of the feasibility study including descriptions of the existing infrastructure, proposed improvements, estimated costs, preliminary assessment roll, preliminary figures, and proposed project schedule will be detailed in a written report in form and quality similar to the 2022 Street & Utility Improvements feasibility report. Task 3: Contracted Services By Others Soil boring reports and pavement cores prepared by the geotechnical consultant will serve as the basis of our pavement evaluation. Bolton & Menk will secure a geotechnical consultant as part of Task 3 for investigation of site soils and determination of an assumed R-Value. From this geotechnical report, as discussed above in Task 2, Bolton & Menk will develop a preliminary pavement design and typical section. The evaluations of this report will be summarized for inclusion into the final feasibility study. Attached is a proposal from Braun Intertec who will perform geotechnical evaluation of the project site. Bolton & Menk will contract with BRKW to quantify the estimated benefit to unique properties within the project area. This work will be completed by BRKW as shown and for the properties identified in the attached proposal. City of Hopkins May 17, 2022 5 The following is a preliminary schedule for the 2023 Street & Utility Improvements: Council Orders Preparation of Feasibility Report ................................... May 17, 2022 Topographic Survey, Collect Existing Condition Data ..................May 31 – July 15, 2022 Geotechnical Evaluation ...................................................................June 16 – July 1, 2022 1st Meeting with City Staff – Discuss Existing Conditions ....... August 1 – August 5, 2022 2nd Meeting with City Staff – Review Proposed Imps. ....... August 29 – September 2, 2022 Neighborhood Meeting 1 ............................................ September 12 – September 15, 2022 Council Set Public Hearing Date/Present Feasibility Report ..............October 4, 2022 Neighborhood Meeting 2 ................................................................... October 24 – 27, 2022 Present Feasibility Report / Conduct Public Hearing / Order Final Plans & Specifications ........................................ November 1, 2022 Preparation of Final Plans & Specifications ........... November 2, 2022 – January 17, 2023 Approve Final Plans & Specifications / Authorize Advertisement for Bids ........................................... January 17, 2023 Bid Opening ............................................................................................ February 10, 2023 Council Sets Public Assessment Hearing Date ................................. February 21, 2023 Neighborhood Meeting 3 ..................................................................... March 13 – 16, 2023 Council Accepts Bids / Conduct Public Assessment Hearing / Adopt Assessment Roll / Award Bid .......................................... March 21, 2023 Construction ........................................................................................ May – October 2023 City of Hopkins May 17, 2022 6 B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall be considered not part of the Contract Services and may be authorized by the CLIENT as additional services. Additional Services consist of those services which are not generally considered to be Contract Services; or exceed the requirements of the Contract Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: 1. Cost of postage for mass mailing (those with greater than 100 recipients). 2. All other services not specifically identified in Section A. 40 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend 2023 Street & Utility Improvements This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 4/22/2022 12:20 PM 400 Feet City Limits Parcels (2/14/2022) Lot Lines Boundary Footprint Image Red: Red Green: Green Blue: Blue 2023 Street & Utility Reconstruction Project Area 20 0.0 © Bolton & Menk, Inc - Web GIS 0 Legend 2023 Street Surface Improvements This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 4/22/2022 12:11 PM 200 Feet City Limits Parcels (2/14/2022) Lot Lines Boundary Footprint Image Red: Red Green: Green Blue: Blue 2023 Street Resurfacing Project Area DETAILED WORK PLAN ESTIMATED PERSON-HOURS 2023 STREET & UTILITY IMPROVEMENTS: PRELIMINARY DESIGN PHASE CITY OF HOPKINS, MINNESOTA 5/17/2022 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: 2023 STREET & UTILITY IMPROVEMENTS: PRELIMINARY DESIGN PHASE BOLTON & MENK, INC. Task No.Work Task Description 1.0 TOPOGRAPHIC SURVEY AND MAPPING 1.1 Plat Research, GSOC, Calculations/Preparation for Field 8 8 20 16 52 1.2 Set Horizontal and Vertical Control 8 8 40 56 1.3 Topographic Survey - Reconstruction Area 16 220 236 1.4 Topographic Survey - Pavement Rehab Area 4 40 44 1.5 Manhole Inventories & Reports 4 8 40 52 1.6 Data Processing, Drafting, and Mapping 8 20 60 88 SUBTOTAL HOURS: TASK 1 0 0 0 0 0 0 0 16 60 96 340 16 528 2.0 FEASIBILITY STUDY AND REPORT 2.1 Review Geotechnical Report and Final Recommendations 4 8 12 2.2 Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)4 16 8 24 52 2.3 Prepare/Mail Resident Questionnaire and Review Responses 2 16 8 12 38 2.4 Preliminary Pavement Design and Utility Replacement Recommendations 8 20 20 48 2.5 Preliminary Stormwater Analysis and Stormwater Management 8 12 120 20 160 2.6 Prepare Preliminary Cost Estimates 4 24 24 30 82 2.7 Prepare Preliminary Assessment Rolls 6 24 12 42 2.8 Prepare Written Feasibility Report & Figures 16 48 80 120 8 8 280 2.9 Develop & Prepare Typical Sections 2 12 12 8 16 50 2.10 Develop and Manage Project Website 16 24 40 2.11 Prepare for and Attend Meetings*36 36 12 12 12 12 120 SUBTOTAL HOURS: TASK 2 90 232 120 184 36 194 16 20 0 0 0 32 924 TOTAL HOURS 90 232 120 184 36 194 16 36 60 96 340 48 1452 Landscape Architect GIS Specialist Project Communications Specialist *Assumed meetings include: 2-project team/staff meetings, 2-neighborhood meetings, 2-City Council meetings Senior Water Resources Engineer ESTIMATED PERSON-HOURS Principal Engineer Engineering Technician Survey Crew Clerical TotalsProject Engineer Survey Manager / L.S. Survey TechnicianProject Manager ESTIMATE OF PROJECT FEES 2023 STREET & UTILITY IMPROVEMENTS: PRELIMINARY DESIGN PHASE CITY OF HOPKINS, MINNESOTA 5/17/2022 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: 2023 STREET & UTILITY IMPROVEMENTS: PRELIMINARY DESIGN PHASE BOLTON & MENK, INC. TASK AVERAGE RATE:$190.00 $159.00 $185.00 $142.00 $105.00 $120.00 $142.00 $130.00 $179.00 $116.00 $170.00 $97.00 1.0 TOPOGRAPHIC SURVEY AND MAPPING 1.1 Plat Research, GSOC, Calculations/Preparation for Field $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,040.00 $1,432.00 $2,320.00 $0.00 $1,552.00 $0.00 $6,344.00 1.2 Set Horizontal and Vertical Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,432.00 $928.00 $6,800.00 $0.00 $0.00 $9,160.00 1.3 Topographic Survey - Reconstruction Area $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,864.00 $0.00 $37,400.00 $0.00 $0.00 $40,264.00 1.4 Topographic Survey - Pavement Rehab Area $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $716.00 $0.00 $6,800.00 $0.00 $0.00 $7,516.00 1.5 Manhole Inventories & Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $716.00 $928.00 $6,800.00 $0.00 $0.00 $8,444.00 1.6 Data Processing, Drafting, and Mapping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,040.00 $3,580.00 $6,960.00 $0.00 $0.00 $0.00 $11,580.00 SUBTOTAL FEES: TASK 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,080.00 $10,740.00 $11,136.00 $57,800.00 $1,552.00 $0.00 $83,308.00 2.0 FEASIBILITY STUDY AND REPORT 2.1 Review Geotechnical Report and Final Recommendations $760.00 $1,272.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,032.00 2.2 Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)$760.00 $2,544.00 $0.00 $1,136.00 $0.00 $2,880.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,320.00 2.3 Prepare/Mail Resident Questionnaire and Review Responses $380.00 $2,544.00 $0.00 $1,136.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,164.00 $0.00 $5,224.00 2.4 Preliminary Pavement Design and Utility Replacement Recommendations $1,520.00 $3,180.00 $0.00 $2,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,540.00 2.5 Preliminary Stormwater Analysis and Stormwater Management $1,520.00 $1,908.00 $22,200.00 $2,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $28,468.00 2.6 Prepare Preliminary Cost Estimates $760.00 $3,816.00 $0.00 $3,408.00 $0.00 $3,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,584.00 2.7 Prepare Preliminary Assessment Rolls $1,140.00 $3,816.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,560.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,516.00 2.8 Prepare Written Feasibility Report & Figures $3,040.00 $7,632.00 $0.00 $11,360.00 $0.00 $14,400.00 $0.00 $1,040.00 $0.00 $0.00 $0.00 $776.00 $0.00 $38,248.00 2.9 Develop & Prepare Typical Sections $380.00 $1,908.00 $0.00 $1,704.00 $0.00 $960.00 $2,272.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,224.00 2.10 Develop and Manage Project Website $0.00 $2,544.00 $0.00 $0.00 $2,520.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,064.00 2.11 Prepare for and Attend Meetings*$6,840.00 $5,724.00 $0.00 $1,704.00 $1,260.00 $1,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,164.00 $0.00 $18,132.00 SUBTOTAL FEES: TASK 2 $17,100.00 $36,888.00 $22,200.00 $26,128.00 $3,780.00 $23,280.00 $2,272.00 $2,600.00 $0.00 $0.00 $0.00 $3,104.00 $0.00 $137,352.00 3.0 CONTRACTED SERVICES BY OTHERS 3.1 Geotechnical Engineering by Braun Intertec $11,590.00 $11,590.00 3.2 Benefit Appraisals by BRKW $22,000.00 $22,000.00 SUBTOTAL FEES: TASK 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,590.00 $33,590.00 TOTAL FEES $17,100.00 $36,888.00 $22,200.00 $26,128.00 $3,780.00 $23,280.00 $2,272.00 $4,680.00 $10,740.00 $11,136.00 $57,800.00 $4,656.00 $33,590.00 $254,250.00 Senior Water Resources Engineer *Assumed meetings include: 2-project team/staff meetings, 2-neighborhood meetings, 2-City Council meetings Project Manager GIS Specialist Project Communications Specialist Contracted/ Specialty Services PROJECT FEES Principal Engineer Project Engineer Engineering Technician Survey Crew Clerical TotalLandscape Architect Survey Manager / L.S. Survey Technician AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com May 5, 2022 Proposal QTB157838 Nick Amatuccio, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation City of Hopkins 2023 Street and Utility Improvement Project Hopkins, Minnesota Dear Mr. Amatuccio: Braun Intertec Corporation respectfully submits this proposal to complete a geotechnical evaluation for the 2023 Street and Utility Improvement project for various streets throughout the city of Hopkins, Minnesota. Project Information Per your email request on April 22, 2022, we understand the proposed project will include the reconstruction and reclamation of various streets and utilities in Hopkins, Minnesota. Figure 1 specifies the areas of reconstruction of streets and underground utilities in solid blue (reconstruction areas). Figure 2 specifies areas of reclamation or mill and overlay of various streets in dashed blue (rehabilitation areas). Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 2 Figure 1: Streets Proposed for Reconstruction in 2023 Street Improvement Figure 1 provided by Bolton & Menk, Inc. dated April 22, 2022 Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 3 Figure 2: Streets Proposed for Rehabilitation in 2023 Street Improvement Figure 1 provided by Bolton & Menk, Inc. dated April 22, 2022 Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 4 Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of City of Hopkins 2023 Street and Utility Improvement Project. Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. Site Access Based on aerial photographs, it appears that the site is accessible to a truck-mounted drill rig. We assume there will be no cause for delays in accessing the exploration locations. We are not including tree clearing, debris or obstruction removal, grading of navigable paths, or snow plowing. Depending on access requirements or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Staking We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project or give us contact information for the consultant that might have such information. Utility Clearance Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Traffic Control Based on the locations of the projects and apparent nature of the traffic, we have not budgeted for traffic control beyond warning signs for our work area. We will need to revise our proposal if more extensive traffic control measures appear to be required based on conditions encountered at the site. Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 5 Pavement Coring and Hand Auger Borings – Rehabilitation Areas In reference to Figure 2, we propose to extract six pavement cores (one per block east-west; one on each north-south street) at exploration locations selected by a Braun Intertec engineer after a review of pavement surface conditions. We will use the cores to help characterize the in-place pavement thicknesses and will examine them for any material deficiencies. After extracting each pavement core, we propose to perform one hand auger boring in each core location. The six 3-foot borings will help characterize the in-place aggregate base and subgrade materials for design and construction suitability. Penetration Test Borings – Reconstruction Areas We propose to drill eleven (11) standard penetration test (SPT) borings (one per 500’ of proposed reconstruct) for the project. Table 1 provides a summary of the proposed boring locations and depths. We will perform standard penetration tests at 2 1/2-foot vertical intervals to a depth of about 15 feet, and at 5-foot intervals at greater depths. Table 1. Summary of Proposed Borings Location Rig Type Quantity Depth (feet) 16th Ave N Truck 4 14 ½ 15th Ave N 2nd St S 14th Ave N 4 14 ½ 15th Ave N & 2nd St S 14th Ave N & 1st St N 2 20 12th Ave N 1 20 Total 11 176 At each boring location, we will record the thickness of the existing bituminous surfacing and aggregate base when visually observed. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 6 MDH Sealing Record We are planning the deepest borings to be at least 15 feet and less than 25 feet. Therefore, the Minnesota Statutes require us to complete a Sealing Record after our completion of the borings. Our proposal includes the fees for the Minnesota Department of Health (MDH) Sealing Record. In the event we extend our borings to a depth of 25 feet or greater, the MDH requires us to complete and submit a Sealing Notification Form for the project. The submission of the Sealing Notification Form will require a signature from the property owner (or agent). Borehole/Core Abandonment We will backfill our exploration locations immediately after completing the drilling or pavement coring at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. Based on our proposed subsurface characterization depths, we will seal 60 linear feet of boring with grout. Upon backfilling, we will fill holes in pavements with a temporary cold-mix bituminous patch. Over time, subsidence of borehole or core backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for re-leveling or re- patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered boring samples and cores to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties necessary to our analyses, we anticipate performing 11 moisture content tests, 4 mechanical analyses (through a #200 sieve only), and 1 organic content test. We will adjust the actual number and type of tests based on the results of our borings and cores Engineering Analyses We will use data obtained from the subsurface exploration and laboratory tests to evaluate the subsurface profile and groundwater conditions, and to perform engineering analyses related to structure and pavement design and performance. Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 7 Report We will prepare a report including: ▪ A CAD sketch showing the exploration locations. ▪ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ▪ A summary of the subsurface profile and groundwater conditions. ▪ Discussion identifying the subsurface conditions that will impact pavement design and performance. ▪ Discussion and recommendation on milling versus reclamation for the rehabilitation project. ▪ Recommendations for preparing pavement and utility subgrades, and the selection, placement and compaction of excavation backfill and other fills, including potential subcuts. ▪ Recommendations of the pavement and utility design and reconstruction. We will only submit an electronic copy of our report to you. Schedule We anticipate performing our work according to the following schedule: ▪ Drill rig mobilization – scheduled for June 16-17 ▪ Field exploration – anticipated 2 days on site to complete the work ▪ Coring and pavement field evaluation – mid-June 2022. ▪ Classification and laboratory testing – within 1 week after completion of field exploration. ▪ Preliminary results – within 1 week after completion of field exploration. ▪ Draft report submittal – within about 2 weeks of field exploration. ▪ Final report submittal – within 1 week of receiving comments on the draft report. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 8 Fees We will furnish the services described in this proposal for a lump sum fee of $11,590. Table 2 provides a breakdown of the proposed fees. Table 2. Proposed Fee Breakdown Service Fee Staking and Utility Clearance $1,020 Drilling 5,440 Pavement Coring and Hand Auger Borings 1,480 Laboratory Testing 620 Coordination, Engineering Analysis, and Report 3,030 Total $11,590 Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its entirety. We based the proposed fee on the scope of services described and the assumptions that you will authorize our services within 30 days and that others will not delay us beyond our proposed schedule. Bolton & Menk, Inc. Proposal QTB157838 May 5, 2022 Page 9 We will provide our services under the terms of the Master Subconsultant Agreement for Professional Services dated January 1, 2017 between Bolton & Menk, Inc. and Braun Intertec Corporation. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Carter Reber at 507.298.0548 or Neil Lund at 952.995.2284 Sincerely, BRAUN INTERTEC CORPORATION Carter Reber, EIT Staff Engineer Neil Lund, PE Technical Manager, Senior Engineer The proposal is accepted, and you are authorized to proceed. Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date BRKW APPRAISALS, INC. 2100 MINNEAPOLIS AVENUE, MINNEAPOLIS , MN 55 406 651.646.6114 www.brkw.com May 6 , 2022 N ick Amatuccio, P.E. S enior Project Engineer Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 -1649 R e : Proposal for Appraisal Services – Special Benefits Valuation City of Hopkins , MN 2023 Street & Utility Improvements Project Project Location: B etween 12th and 16th Avenues N ., north of Mainstreet Dear M r . Amatuccio : By way of this letter, I am submitting a proposal for BRKW Appraisals, Inc. to provide Bolton & Menk, Inc., on behalf of its client, the City of Hopkins , Minnesota with a special benefits appraisal pertaining to the above referenced proposed improvement project. Y o u have indicated that the proposed improvements for this project are similar to those completed in previous Hopkins street/utility projects and includ e street reconstruc tion (new pavement and base ) a long with n ew adjoining curb , sidewalks and underlying utili ties (watermain, sanitary sewer an d storm sewer). Purpose/Intended Use/Intended Users The purpose of the appraisal is to provide an opinion of the increase in market value, if any, accruing to 1 8 subject properties in the project area as a result of the proposed street and utility improvement project. The inten ded use of the appraisal is for assist ing C ity of Hopkins officials in determining what level of special assessments levied to the subject properties in the project area can be sustained by at least an equal amount of property value increase due to the project . The intended user s are Bolton & Menk, Inc., which w ould be the client of the appraisal assignment , and officials of the City of Hopkins , which is a client of Bolton & Menk, Inc. Subject Propert ies Shown on the following page is a table identifying the 1 8 subject properties to be included in the appraisa l, based on a project map you provided me when requesting this proposal . BRKW APPRAISALS, INC. PAGE 2 Fee Owner PID #Address Property Type Land Area (ac.) Bartholomew M. Jordano Trust 2411722320056 1617 Mainstreet Commercial 0.27 Mainstreet Foundation 2411722320055 1609 Mainstreet Commercial 0.26 Mobarta Homes LLC 2411722320054 1605 Mainstreet Commercial 0.13 Han-San & Ming-Tzu Lee 2411722320053 1601 Mainstreet Commercial 0.13 Susan M. Gallucci 2411722320077 1521 Mainstreet 0.14 Laurel Lynn Lungstrom Trust 2411722320076 1515 Mainstreet 0.13 Lunacamp LLC 2411722320075 1513 Mainstreet 0.14 J & L Kinney 2411722320074 1505 Mainstreet Commercial 0.39 Zeller Assets LLC 2411722320101 1421 Mainstreet Commercial 0.18 Felix Properties LLC 2411722320100 1413 Mainstreet Commercial 0.20 2411722320099 1409 Mainstreet 0.13 0.33 Premium Midwest Props LLC 2411722320098 1405 Mainstreet Commercial 0.13 2411722320097 1401 Mainstreet 0.13 0.26 Pamela Colby Brettingen 2411722310136 1213 Mainstreet 0.16 Slingshot Enterprises LLC 2411722310135 1209 Mainstreet Commercial 0.18 Westgate 15750 Venture LLC 2411722310059 1201 Mainstreet Commercial 0.27 U.S. West Communications Inc.2411722310148 10 11th Ave. N.Commercial 0.78 6224 Equities LLC 2411722310062 1221 Mainstreet Apartments 0.18 Community Hsg. Dev. Corp 2411722320138 27 14th Ave. N.5.28 Goldcrest LLC 2411722310055 34 12th Ave N Apartments 0.85 6 7 8 9 Subject Property List 1 4 Property 2 3 5 12 10 11 17 13 14 18 House with therapist ofc./use House with commercial use House with comcl. zoning House with commercial use Apartments and townhomes Total - Property 10 Total - Property 11 15 16 BRKW APPRAISALS, INC. PAGE 3 Multiple Tax Parcel Properties As shown i n the Subject Property List on the preceding page, t wo of the 1 8 i dentified subject properties each comprise two adjoining tax parcels under common ownership and/or use. To conform with proper appraisal methodology, especially as it pertains to the analysis and conclusion of highest and best use, the appraiser must consider the “L arger P arcel,” where applicable, and not limit the analysis to just one tax parc el, unless there is a separate and distinct highest and best use for the one tax parcel relative to adjoining, commonly -owned or commonly -used parcel(s). This requirement holds true even if the City does not intend to assess all of the tax parcels in a multi ple -parcel property due to their lack of direct frontage on the street to be improved. The three criteria defining the Larger Parcel are groups of parcels which have 1) unity of ownership or control, 2) unity of location (typically, contigui ty), and 3) unity of use (i.e., the parcels have the same current use or have the same highest and best use). The subject properties, as shown in the Subject Property List, are identified and grouped into larger parcels , where applicable, based on these criteria. Discussed below are the two subject property situations in which a Larger Parcel analysis was required, and conclusions have been made , relative to which parcels should constitute th e properties to be appraised for special benefits purposes: • Property 10 comprises two adjoining, commonly owned tax parcels which together contain a n auto service facility. The west parcel contains an auto service building and part of a parking lot serving the building; the east parcel c ontains the balance of the park ing lot serv ing the building on the west parcel. The two parcels clearly function as one property supporting the existing use, and thus they are appraised as one property for special benefits purposes. • Property 1 1 comprises two adjoining, commonly o w ned tax parcels which together contain a dental offi c e fac i l i t y . The east parcel contains the large majorit y of a dental office building ; the west parcel c ontains a sm all p ortion of the d ental office building and the park ing lot serv ing the dental office b uilding . The two parcels clearly function as one property supporting the existing use, and thus they are appraised as one property for special benefits purposes. F or each of Propert ies 10 and 11 , any special benefit concluded for the overall property will be allocated b etween its t wo tax parcels on a pro -rata basis, relative to their share of the total land area of the overall property. BRKW APPRAISALS, INC. PAGE 4 Scope of Work T he special benefits appraisal will be based on a before -and -after valuation methodology. This involves developing an opinion of the market value of each subject property as it exists before the proposed street /utility improvements, and also concluding an opinion of the market value of the property assuming the improvements are completed. The difference between the before and after values reflects an opinion of special benefit to the property resulting from the street /utility improvement project. All of the subject p roperties in the project area c ontain buildings and supporting site improvements . However, since the value benefits of street, utility and similar public improvement projects accrue to the land, rather than to the buildings of individual properties, the valuation in all cases will invo lve the land component of the subject properties only . The land components of the subject properties will be valued, in both the before and after street /utility improvements positions, by applying the Sales Comparison Approach, which involves comparison o f recently sold, reasonably similar land parcels to the subject land. Adjustments to the sale prices of the comparable sales are made for value -related differences between the comparables and the subject. The result is an indication of what the subject l and, for each subject property, would sell for if offered on the market, before and after the improvements. Report Type One appraisal report will be prepared addressing the special benefits valuation of all 1 8 subject properties. An opinion of special benefit will be provided for each property . The appraisal will be presented in a Restricted Appraisal Report format, which meets the minimum requirements of content that must be contained in an appraisal report as mandated by the Uniform Standards of Professional Appraisal Practice (USPAP). In a Restricted Appraisal Report format, the focus is on stating the main points and conclusions of the appraisal process, rather than discussing in detail the properties and illustrating the valuation methodology used in arriving at the appraiser’s value opinions. The appraisal process and its results are presented in a very b rief manner, with significant supporting data, notes and analyses retained in the office work file of the appraiser. The primary function of the Restricted Appraisal Report connected to this valuation assignment is to communicate to the client whether pro posed or contemplated property assessments in accordance with the City special assessment policy can be sustained by at least an equal increase in the market value of the property as a result of the proposed improvement project; the primary function of the reports is not to document and prove within the report how the conclusion of any market value increase was reached. BRKW APPRAISALS, INC. PAGE 5 The Restricted Appraisal Report will contain, for each subject property, an opinion of the special benefit, if any, resulting from the imp rovement project. The report will provide commentary on the various factors and circumstances influencing the final conclusions of benefit to the properties. The valuation methodology used to develop the opinions of special benefit will be described in a summarized manner. However, the report, due to its brevity, will not present comparable sale data or adjustment grids used to arrive at the value opinions. Assuming that the appraisal is to be used internally by city officials only (for the purposes o f determining the increase in property market value relative to proposed or contemplated assessments), the Restricted Appraisal Report format should sufficiently serve the intended use and at the same time provide significant economies pertaining to the ti me spent writing the report versus completing the analysis and valuation. These economies are reflected in the proposed appraisal fee. Given the brevity of the Restricted Appraisal Report format, it is restricted for use and designed to be read by the intended users only (in this case officials of the client Bolton & Menk, Inc. and officials of its client, the City of Hopkins ), since others not substantially familiar with the properties, project and/or valuation process may not fully understand the report without the supporting information retained in the appraisal work file. To clarify the intent, limitations, and allowances of the Restricted Appraisal Report, it is appropriate for use within the immediate intended user base (officials/staff of Bolton & Menk, Inc. and the City of Hopkins); it is not appropriate for dissemination to other groups beyond the intended user base, such as the public, via City Council meetings and/or Council packets posted on the city website. On the other hand, there is nothin g inappropriate about the intended users quoting the conclusions of the appraisal report to others, including the stated opinions of special benefit, as long as the appraisal report itself is not presented for viewing by those beyond the intended user base , since the data and analysis supporting the opinions of special benefit is not included in the report. Should any one or more property owners subsequently appeal a special assessment related to the project, at that point our firm would be able to follow up with a more comprehensive, detailed report, presented in an Appraisal Report format, addressing an individual property, with sufficient data and documentation such that the report could be used for settling the appeal or trying it in court. Additional appraisal fees and time would be necessary for our firm to provide such an expanded, individual property report for an appeal. Proposed Appraisal Fee Based on the anticipated scope of work nvolved in completing this assignment, I propose the following appraisal fee: $2 2 ,000. Completion Date The appraisal report will be completed by August 3 1 , 202 2 . BRKW APPRAISALS, INC. PAGE 6 Deliverables A high -quality, full -color electronic copy of the appraisal report, in .pdf form at, will be emailed to you upon completion of the assignment. Should the need or desire arise for one or more hard copies of the report as well, our firm could print, bind and m ail to you such hard copies, upon your request, with sufficient advance notice. Thank you, Mr. Amatuccio , for the opportunity to submit this proposal. Please contact me at 651 -646-6114, 612 -229-9818 (direct line) or pgleason@brkw.com with any questions or comments you may have. Sincerely, BRKW APPRAISALS, INC. Paul J. Gleason , MAI Principal Certified General Real Property Appraiser MN License No. 4003073