CR 01-007 Approve Change Orders and Authorize Final Payment Project
C\TY OF
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January 10, 2001
HOPKINS
Council Report 2001-07
Approve Chanae Orders
Authorize Final Payment
Project 00-06
Proposed Action
Staff recommends adoption of the following motion: Move that council approve
change orders 1 - 5 as they pertain to contract work on the construction of Municipal
Parking Lot 750 and adopt Resolution 2001 - 04, Resolution Acceptino Work and
Ordering Final Payment. Parking Lot 750 Construction, Proiect 00-06.
Overview
The contractor has completed the construction of Parking Lot 750 located on 9th
Avenue North between Mainstreet and 1st Street North. during construction in the fall of
2000 City staff encountered an initial change order item and approved it because it fell
within the staff discretionary allowable 5% of contract. Subsequently four other change
orders were negotiated to keep the project on track. The contractor has completed the
project, acted on all punch list items to the City's satisfaction. Council needs to act on
the change orders and the final pay request to close the project.
Primary Issues to Consider
. Change order specifics and funding
. Accepting work and final payment
. Resolution 2001-04
. Staff Recommendation
Supportina Information
. Change order documents 1-5
. Contract schedule of items
. HKS letter of December 20, 2000
. HKS letter of recommendation - January 9, 2001
. Kerrigan letter to US Bank
. Resolution 2001-04
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es Gessele
Engineering Superintendent
Financial Impact: $ 64.887.45 Budgeted: Y
Source: Special Assessments, Storm Sewer Utility
Related Documents (CIP, ERP, etc.):
Notes: Total contract amount exceeds orioinal amount by $31 ,113.41
Analysis
Change order specifics and funding
Change order documents are attached and provide complete detail. Below is a summary
of the change order work required, the amount and the anticipated source of funding.
Change Order
No. 1 - Removal of curb along
9th Ave. not included in original
schedule.
No 2. - Reconstruct wiring of
existing cross walk lights and
install conduit.
No.3 - Adjust electric handholes
and splice wires on west side
of 9th Ave.
No.4 - Installation of electrical
conduit on east side of 9th Ave.
to provide upgrade.
No.5 - Removing and disposing
buried and abandoned NSP
wInng.
Amount
Funding Source
$1,680.00
Project (US Bank)
$3,360.00
City
$1,094.50
$500.00 Project
$495.00 City
$1,265.00
City
$340.00
Project
In addition to the five specific orders we also need to consider a compensating change order
to be found in the attached contract item schedule. HKS Associates prepared this matrix to
provide a broader scope of project costs and the overall overages encountered on this project.
A net increase to the contract amount in addition to the above five change orders is
$23,373.91. HKS's letter of December 20 provides a summary of the major overage costs,
basically removal of unsuitable soils in the parking lot and 9th Avenue trenching for storm
sewer and the replacement with aggregate backfill. These items alone account for almost
$20,000.00 of the additional contract work.
As indicated above in the discussion, US Bank is targeted for $2,520 of Change Orders
1-5 and the $20,000 for additional soils work. Jim Kerrigan has kept US Bank posted on
project costs throughout construction and the attached letter of December 27 concerning
overruns is the latest in that correspondence. The final project cost came to $177,533.11.
Accepting work and final payment
The contractor has met all contract obligations. The work is done satisfactorily.
Documents still forthcoming before a final check can be issued are lien waivers, forms
IC - 134, and a signed certificate of completion.
Resolution 2001-04
Adoption of this resolution formally acknowledges completion of the work, orders final
payment, and initiates a one - year warranty on the contract work.
Staff recommendation
Staff has reviewed Change Order 1-5 and the compensating change order and
recommends Council approval. Staff recommends adoption of Resolution 2001-04
authorizing final payment.
CHANGE
ORDER
r DOCUMENT G701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
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TO CONTRACTOR:
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CHANGE ORDER NUMBER: I
DATE: oJ- ~O "2,.ood
ARCHITECT'S PROJECT NO: la?11
CONTRACT DATE:
CONTRACT FOR: Ci-tZ ~I No co -0(,
The Contract is changed as follows: ~"""'~"1 4-6 ?.st)
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ot valid until signed by the Owner, Architect and Contractor. .
The original (Contract Sum) ~u~u.~te88 r.l..2,.~..w1 P1i881 was............ ... ... ... ...... ...........$ /Y~.1 4/1 ,., 0
Net change by previously authorized Change Orders................................. ... ...............$ 0'00
The (Contract Sum) {~Uu.HlJ.A.)cd I~I~U1ll f.ll~priorto this Change Order was................$ /~t:. -119_ 70
The (Contract Sum) (~".....u.uLwCid Ivla^~.u.L&hli Pjk~will be (increase) (.6IeaJ~) .J
&111 r ':-i~ by this Change Order in the amount of...... ......... ... ... ... ... ... ... .........$ ~ ~ a~~ e) 0
The new (Contract Sum)~b~~..mt~ea }4:VV;Tnllm Pr1"~inc1uding this Change Order will be....$ '''IS 61'. 7 (,.'y
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The Contract Time will be {iH8rBaEli~ (d~a~fi.:J8~ (unchanged) by
The date of Substantial Completion as oithe date of this Change Order therefore is
(
) days
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
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G701-1987
CHANGE
ORDER
~ DOCUMENT G701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
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CHANGE ORDER NUMBER: 2
PROJECT: Parking Lot 750
Hopkins, MN
DATE: December 14,2000
TO CONTRACTOR:
(name, address)
ARCHITECT'S PROJECT NO: 10311
CONTRACT DATE:
CONTRACT FOR: Parking Lot 750
City Project No 00-06
The Contract is changed as follows:
Additional work was required on Ninth Avenue near the US Bank to reconstruct the connection of the crosswalk lights. Additional
electrical work completed included: Disconnect and reconnect wiring of the existing cross walk light bases, excavating, installing
and backfilling for the installation of2" pvc conduit, and pulling #6 wiring. The work was completed to replace the existing direct
bury wiring. The pavement on Ninth A venue was removed to install storm sewer and this provided an opportunity to replace the
existing direct buried wiring with pvc conduit.
ot valid until signed by the Owner, Architect and Contractor.
The original Contract Sum was... ... ...... ... ...... .... ..... ... ... ..$146,419.70
Net change by previously authorized Change Orders.. .... ...... ...... ...... ...... ... ...... ... ...... ...$ 1,680.00
The Contract Sum prior to this Change Order was... ......... ... .$148,099.70
The Contract Sum will be increased by this Change Order in the amount of...... ................... .....$ 3,360.00
The new Contract Sum including this Change Order will be... $151,459.70
The Contract Time will be unchanged by
The date of Substantial Completion as of the date of this Change Order therefore is
(
) days
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
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G701-1987
BY
DATE
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CHANGE
ORDER
.1A DOCUMENT G701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
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CHANGE ORDER NUMBER: 3
PROJECT: Parking Lot 750
Hopkins, MN
DATE: December 14,2000
ARCHITECT'S PROJECT NO: 10311
TO CONTRACTOR:
(name, address)
CONTRACT DATE:
CONTRACT FOR: Parking Lot 750
City Project No 00-06
The Contract is changed as follows:
Adjust electric hand holes - $500.00; Work was required to adjust hand holes to meet new grades. Item to adjust hand holes was
not included in the schedule of quantities.
Splice electric wires on south side of the west curb line near the U. S. Bank - $495.00; Location of the lines were located and
indicated one set of wires. There were two sets of wiring and the lower pvc conduit carrying the wire was cut during excavation for
a storm sewer structure.
~ ot valid until signed by the Owner, Architect and Contractor.
The original Contract Sum was... ................................ ...$146,419.70
Net change by previously authorized Change Orders...................................................$ 5,040.00
The Contract Sum prior to this Change Order was............ ....$151,459.70
The Contract Sum will be increased by this Change Order in the amount of......... .$ 1,094.50
The new Contract Sum including this Change Order will be... .$152,554.20
The Contract Time will be unchanged by
The date of Substantial Completion as of the date of this Change Order therefore is
(
) days
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
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ARCHITECT ~
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DATE
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DATE~
G701-1987
CHANGE
ORDER
.IA~OCUMENTG701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
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CHANGE ORDER NUMBER: 4
PROJECT: Parking Lot 750
Hopkins, MN
DATE: December 14,2000
TO CONTRACTOR:
(name, address)
CONTRACT DATE:
ARCHITECT'S PROJECT NO: 10311
CONTRACT FOR: Parking Lot 750
City Project No 00-06
The Contract is changed as follows:
Additional work was required in the sidewalk on the east side Ninth Avenue and west of parking lot 750 to reconstruct the
connection of the street lights. Additional electrical work completed included: Disconnect and reconnect wiring of an existing street
light base, excavating, installing and backfilling for the installation of 2" pvc conduit from a new hand hole to the light base, and
pulling wiring. The work was completed to replace the existing direct bury wiring. The sidewalk and curb on Ninth A venue were
removed for the construction of the parking lot and new sidewalk and this provided an opportunity to replace the existing direct
buried wiring with pvc conduit.
ot valid until signed by the Owner, Architect and Contractor.
The original Contract Sum was... ... ... .. . .. ....... ... ... .. . . .. ... ..$146,419.70
Net change by previously authorized Change Orders...... ... ......... ... ......... ... ...... ...... ... ...$ 6,134.50
The Contract Sum prior to this Change Order was............ ....$152,554.20
The Contract Sum will be increased by this Change Order in the amount of... ... ... .$ 1,265.00
The new Contract Sum including this Change Order will be... .$153,819.20
The Contract Time will be unchanged by
The date of Substantial Completion as of the date of this Change Order therefore is
(
) days
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
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ARCHITECT
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DATE l Z l Lot DO
G701-1987
CHANGE
ORDER
~ DOCUMENTG701
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
o
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CHANGE ORDER NUMBER: 5
PROJECT: Parking Lot 750
Hopkins, MN
DATE: December 14,2000
TO CONTRACTOR:
(name, address)
ARCHITECT'S PROJECT NO: 10311
CONTRACT DATE:
CONTRACT FOR: Parking Lot 750
City Project No 00-06
The Contract is changed as follows:
Buried NSP wiring was found during the excavation for the parking lot. Contractor incurred additional time and labor costs in
removing, loading and disposing of the electrical wiring.
ot valid until signed by the Owner, Architect and Contractor.
The original Contract Sum was... ................................. ..$146,419.70
Net change by previously authorized Change Orders...................................................$ 7,399.50
The Contract Sum prior to this Change Order was... ... ... .,. ... .$153,819.20
The Contract Sum will be increased by this Change Order in the amount of......... .$ 340.00
The new Contract Sum including this Change Order will be... .$154,159.20
The Contract Time will be unchanged by
The date of Substantial Completion as of the date of this Change Order therefore is
(
) days
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
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ARCHITECT
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G701-1987
JAN-09~2001 08:45 FROM:HKS ASSOCIATES INC
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CIVIL ENGINEERING
LANDSCAPE ARCmTECTURE
ENVIRONMENTAL SERVICES
! '
"URBAN pLANNJNG
. CONSTRUCTION'SERVJCES
Decelnber 20,2000
'Mr. James Gessele
. City of Hopkins
1010 First Street,S~uth
.Hopkins,- Minnesota' 55343-7573 '
Re:' ',Construction of Parking Lot 750
City ProjectNo. 00-06 .
,HKS Project N:o. i O~ ~ r
Pay Request No. 2 '
Dear Mr. Gessde:
, - -"
. , .
, Attached is Pay'Request No.2 for CitY 'Project No. 00-06. The pay request is for work completed in the
period of Qctober 14, 2000 thr~:)Ugh December 20~ 2000 a~ld is in-the amount of $'64;8,87.45. This alTIount
. includes the 5% retained in Pay Request No.1.
Att~ched to th~ pay request are change orders No.2 throtigh 5 for, ~dditional work completed by the
contractor that was, not included ,in the schedule of quantities for this project. ' ,
_ ~ ! '_ _ , , . I" ' , _
, .
"Shown pelow,is a brief explanation f<;>r large costs ove~runs and under runs incurred:
Item
! Estimated
Quantity
Bid
AmouQt ,
Final
Amount
Increase/
(Decrease)
Final.
Quantity ,
.Sawing ~
Concrete Walk
$1,7~3.~0
(1,647.20)
$116.00
304 Lin,Ft
.20 .~in Ft
Sawing Bit.
Pavelnent
420 Lin Ft
$562.80
. '$1,764.00
554 Lin Ft
$2,~~6.80
Subgrade
Excavation
$5,287.50
$5,512.50
470 eu,Yd'
960 eu Yd. $10,800.00
Class 5
Aggregate
Bas.e:
275 C~ Yd
$6,46~.~0 '
$14,076.50
874 eu Yd $20,5~9.00
.~
Remark
.Field -' ,
conditions did
n9t require ,
sawcut
. Additional
sawcut
required' on
Ninth Ave.
Unsuita~le
soils
encoimtered in
Ninth Ave and,
south side of
parking lot .'
~lass 5 ~lsed to
" ba~kfill ,
. additional .' r'
sub grade
excavation
. HKS ASSOCIATES INC
82iRAYMONnA~Smnloo '
, ST. PA~, MN 55114 .
P~ONE 651/659-9732.. FAX 651/659~~8~1.
~-Mai1: ~o@hksass~c~tes.com
.
Dec,ember 20: 2000 '
City ProjeCt No. 00-06
Parking Lot T~O '
Pay- Request No: 2
"' Page 2'
~f r _,,:
8" Concrete '
, Driveway
Pavement
86 Sq Y d
$4,128.00
, 46.3 Sq Y d $2,222.40 .
($1,905;,60)
4" Concrete
Walk
1,892 Sq. Ft '$7,56'8.00
2,,726.50 Sq' $10,906.00
Ft,
, '
$3,338.00
8~~ Con'crete 315 ~qFt $1,653.75 200.30 $1,051.75' ($602)
'Walk' i
Brick Pavers 615 Sq ~t " $10,455.00 ~ 12Sq Ft $8,704.00, ($1,751.00)
, Curb & 9utter 285. ' $5,.700.00 ' 452 $9,040:00 ' $3,340.00
13618 -
, ,
.' "
, . "
Pull Box 2 $~,600.00 ,4 $3,200!000 $1~600.00
'. -
"
, ,
.
. ,
Total: $22,524.00
..-'
Did 110t
measure
driveway, ..'
. pavement in
gutter area '
,Addition~l
I .~idewalk.
placed 011 west :.
side, of Nhlth
. Ave and also
'on 'west ~,ide of
parkhig "1ot :,'
High Estimate
,High Estimate ,
,Gutter are~ in
drivew~y
; pavement
addeq ,
2 p.ull boxes
, added for: '
cr6sswalk
lights, '
, ~ , , ,~ ' -
A, fi~al, ~alk !hrough of the. project was coinplete~ with city starf, B:Ks' staff and the C~~~ra~tor: No ite1TIS .
, Wyr~found to, be 'in need of cQrrecti0I1. " . . " I ' .
Please include this' pay requ~sffo! approval by tpe City CounCil ~t' their .n~xt reguiafly scheduled meeting. .
, If you ,have any questions .or need ,a,dditional infor~ation, plea~e contact me.
Since~ety:' ,
, . '
, .
HK~ ASSO~IATES, INC.
/k/~~
Donald K. Shaffer~ .PE ", ' "
Difector~' E1igiire~ring $erVices I,
- _ r\
.',
JAN-09~2001 08:45 FROM:HKS ASSOCIATES INC 6516590891
TO: 99529351834
CIViL f.NGlNl!J!J.UNG
lANDSCAPE ARClDTEC1lJRE
tiNVU\ONMJ!Nl'AJ. SEit\1ltis
u.R.BA.N PLANNING
CONSTRUCTION SERVICP-S
January 9~ 2001
Mr. James GesseJe
City ofI-Iopkins
1010 First Street South
Hopkins, Minnesota 55343-7573
Re: Construction .of Parking Lot 750
City Project l':Jo. 00..06
HKS Project No. J 03 I I
Final Plan Quantities
Dear Me. Gessele:..
A.ttached is a summary sbowing final plan quantities for .City Prq,jcct No. 00-06 along wit~ brief remarks
as 1:(.) tbe overrun or undcrrun. The m~jor plan changes were outlined .in our J,etter datc.d December 20:-
2000.
Plan changes were necessary due to changed field conditions that were encountered during constructioll.
The conlra.ct alnount should 'be increased $2.3,373.91 to include the additional. work completed by the
contractor.
The majority of the overrun 'was due to a.large amount of unsuitlble milteriaf found iri'Ninth Avenue and
in the parking Jot area. This material was excavated and suitable material was br.ought on site 'to back.fiU
the over-excavation.
Tfyoo have any qucstj'ons or need, additional information, please contact me.
Sincerely:
HKS ASSOCIATES, ~NC.
~Jf/i/
Director~ .Engineering Seryices
l;
P.002
~'_~J
~-,' -
,'~ '
; UJ(S~~~lrr~:
'82'1 RAYMOND AVINU'Sum
,- $T. P~?~J~.'
PIlO~E '51/6s;.",1 'AX '$if~.S?io""
J ~-~~ _ ,~
E-MWl: iD.Co.bksulOC:~.~C~:
, -}~~l~~~ _
nRO!Ii"""""Tr.aO
r' '\' Jt:t.. i\il .
&O-O~
. '
City ojCJ-fopkins FOLDERi:O. S-.J71
1010 :FirstStreetSoutli 4& JiopfjnsJ:MfAf.. 55343-7573 plione: 612-935-B.t1fti;1.~n~. h1'Jir9~t:{-11l}4
December 27, 2000
Chad Carr
U.S. Bank
2800 East Lake Street
Minneapolis, MN 55406
Re: Parking Lot 35-37 Ninth Avenue North, Hopkins, MN
Dear Chad:
As I am sure you are aware, the work on this lot has been completed and is being well
utilized by U.S. Bank employees. As I previously informed you, the total construction
bid was $146,419. Based on change orders, however, the actual final construction cost
increased by $22,524 to $177,533.
In conclusion, I think this ended up being a good project, which should provide a real
benefit to your operation in Hopkins. If you do have any questions, please give me a
call at (95~9-t355.
/
SincerelY, ,-;>/
II -,.,/ / .
I " JU,/1
~,/ j/ J;1t?//7
<--._,-~.-"""7 / .'
J i~ KEirigan / .
PI,snni'ng & ~~onomic Development Director
. \...
Copies: Jim Gessele
Steve Stadler
Jim Hartshorn
JiI.n 'Equal Opportunity 'EmpCoyer
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2001 - 04
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
PARKING LOT 750 CONSTRUCTION
PROJECT 00 - 06
WHEREAS, pursuant to a written contract signed with the City on September 11, 2000, DMJ
Corporation, has satisfactorily completed construction of Parking Lot 750, commonly known as
City Project 00-06, in accordance with such contract,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HOPKINS,
MINNESOTA:
1. The work completed under said contract is hereby declared accepted and
approved.
2. Order for final payment on such contract is hereby ordered, taking the
contractor's receipt in full.
3. A one - year warranty on contract work shall commence as of this resolution.
Adopted by the City Council of Hopkins, Minnesota this 16th day of January, 2001.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk