CR 01-045 Xcel Energy Street Lighting Contract
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HOPKINS
March 29, 2001
Council Report 2001-045
Approve Xcel Energy Street Lighting Contract - Excelsior Boulevard, Phase II
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize the
mayor and City Manaaer to enter into a. contract with Xcel Enerav (Northern States
Power) for installation of 55 street liahts alona Excelsior Boulevard from Hiahway 169 to
Blake Road.
Overview.
This contract would require NSP, now Xcel Energy, to install and maintain street lighting
similar to those installed along Excelsior Boulevard from Shady Oak Road to 9th
Avenue. The proposed $255,250 contract covers purchase and installation costs only.
Energy and maintenance fees would be $6.45/uniUmonth. This is the same rate as
those installed along the Excelsior Blvd, Phase I segment. If approved, the new lighting
would be installed by an Xcel Energy contractor during road reconstruction in 2002.
Approving the contract now locks-in the per pole & fixture price for 2002 construction.
Primary Issues to Consider.
Project cost and funding
Scope of maintenance
Supportina information.
January 31, 2001 letter and March 21, 2001 NSP contract
orks Director
Financial Impact: $ 255.250 Budgeted: Y/N 'Y-- Source: MSA Funds
Related Documents (CIP, ERP, etc.):
Notes: $120.000 funded by Hennepin County per cost participation policy
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Council Report 2001-045
Page 2
Analvsis of Issues
Project cost and funding
The proposed cost is $255,250 for 55 street lights, or $4,640/light. This is a 30%
increase per light over the phase I, 1998 contract amount. The cost increase is due to
increased labor and material costs. The cost for street lighting replacement has been
included in the overall Excelsior Boulevard, Phase II city budget. The work will be
funded from the city's municipal state aid fund account. The annual cost of energy and
maintenance for this section of Excelsior Blvd street lighting will be $4,257/year.
Scope of Maintenance
25-year coverage including: repair/replacement of knocked down or damaged poles,
group relamp all lamps every 5-8 years, replacement of burned out lamps, replacement
of failed ballasts, fuses, photo-electric controls, etc. Xcel Energy has been responsive
in its maintenance/repair of the Excelsior Blvd, Phase I lighting. They have responded
fairly quickly on the last two pole knockdowns.
(lXcelEnergysM
OUTDOOR LIGHTING
1971 Gateway Boulevard
Arden Hills, Minnesota 55112-2750
January31,2001
Mr. Steven Stadler P. E.
City of Hopkins
1010 1st Street South
Hopkins, MN 55343-9475
Dear Mr. Stadler:
I'm submitting you a cost break down for the lighting project that we have discussed on Excelsior
Boulevard in the City of Hopkins. These cost will reflect the labor to install and material for each
grouping that is shown. To include the following.
Conduit/Wire -
Plowing/Boring -
Screw-in Anchor bases
Poles/Fixtures/GFI's -
Feed points/Fusing/ -
Termination/Energize circuits/
Other misc./Tax
$25,618
$41,505
$21,170
$132,670
$23,937
The total cost for the above is $244,900. This cost reflects 2001 pricing for labor and material.
I would also like the submit pricing to install lights on the City of Hopkins sign. To include; 6 ea.
fixture's, cement base, all wire and conduit, and stub up conduit at (3) locations for irrigation. The
cost to complete this will be $10,350. If you have any questions, please do not hesitate to call me.
Outdoor Lighting Contract
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~ '(Customer) City of Hopkins - Steven Stadler
~~~t ~service a~ess): Excelsior Boulevard from Hwy 169 to Blake Road .
:n~~4;-~Clty) Hopkins. (State) MN (ZIp Code) 55343
\~ \ ii: \ I ill f Jhe sum of Two Hundred-fifty-five thousand Two hundred-fifty and no/100 , Dollars ($255,250)
\\;~:~';~L:;;;,(will be paid to NSP by (other than above) same
~.,~if;'~~r1n~r A~dress (o~er than above) 1010 First Stre~t South .
WULlUuJ,1 (CIty) Hopkins . (State) MN (ZIp Code) 55343
y-/ in accordance with the following terms of payment: 30 days after construction begins
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~ Service consisting of:
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I I 55 ea. - 150 watt HPS HP Acorn fixture
I I 55 ea. - GFlreceptacles
I i 2 ea. - MN DOT Feed point cabinets
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~ 'I' This cost includes the 6 fixtures, cement base, all wire and conduit for sign lighting, also stub up conduit at (3)
t J locations for irrigation. All fixtures, poles and other accessories will be RAL 3007 in color.
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f I')X~ will be plowing most of the wiring and conduit with the exception of road crossing which will be
I t directional boring method.
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I I Any permitting for railroad right-away has NOT included in this contract.
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J I The rate on th;ese fixtures will be $6.45, energy and maintenance per light. The surcharge per light is $1.30.
i I The energy portion of the $6.45 is $2.80 per light per month.
I I This proposal is valid for 30 calendar days.
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i I Dated this _day of
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i. i Customer: City of Hopkins
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~f"*~'~ By:
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j !l Title:
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I II: NSP Rep: John E Hygrell
~J ~ NSP Proj/Serv No:
~'::::-~5 Total Amount Paid:
In consideration of NORTHERN STATES POWER COMPANY, hereinafter called "NSP" extending its
facilities to make outdoor lighting services available to:
To install a Purchase Option (Group five) street lighting system consisting of the following:
55 ea. - 15'Aluminum Eden Poles
57 ea. - 6" Screw-in anchor
20_
Dated this _ day of
20
Northern States Power Company
By:
Title: Lii!htini! Consultant
Date: 3/21/2001
Div: St. Paul
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