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CR 01-008 Parking Lots 500 & 600 Improvements .. C\TY OF - HOPKINS January 10, 2001 Council Report 2001-008 Public Hearing Parking Lots 500 & 600 and 10th and 11th Avenue North Improvements Prooosed Action. Staff recommends adoption of the following motion: Move that Council: 1) adoot Resolution 2001-05. Resolution Orderina Imorovements After Public Hearina. Proiect 98-12: 2) adoot Resolution 2001-06. statina City's intent to sell revenue bonds to fund this oroiect: and 3) authorize the mayor and city manaaer to enter into an aareement with RLK-Kuusisto. Ltd for enaineerina services related to this 2001 street and oarkina lot imorovement oroiect. This action continues an assessable project for street and parking lot improvements. Overview. Council at its July 18, 2000 meeting authorized RLK-Kuusisto, Ltd. to prepare a feasibility study concerning improvements to parking lots 500, 600 and 10th and 11 th Av nues between Mainstreet and 1st Street North. The report was presented to Council at its December 19 meeting and a public hearing was ordered for January 16. Hearing notices have been mailed to all affected property owners of record. Council needs to conduct the hearing and determine authorization of a project. At the January 9 Council work session it was decided that work would continue on determining an acceptable method for assessing property owners for this street and parking lot work. Therefore, this report does not include preliminary assessment calculations. RLK-Kuusisto, Ltd has proposed a fee of $25,400 to complete de~ign services. - Primary Issues to Consider. Scope of improvements Public Input Project costs, engineering fees and budget Project Schedule Staff recommendation Suooortina information. Analysis of Issues Res utions 0 -05 and 2001-06 Steven J. Stadler, Public Works Director Financial Impact: $ 472.056.53 Budgeted: Y/N Y Source: Utilities. PIR. SA Relat d Documents (CIP, ERP, etc.): Notes: PIR: $ TBD: Utility Funds: $23.270: 'Soedsl Assessment: lmQ . . Council Report 2001-008 Page 2 Analvsis of Issues Scope of Improvements Pavements: Parking lot pavement surface deterioration and poor underlying soils necessitate complete removal and reconstruction of parking lots 500 and 600. The pavement condition of 10th and 11th Avenues is fair-poor. Partial reconstruction including both full pavement section replacement and full depth asphalt mill and overlay is recommended. Concrete sidewalk and curb and gutter will be replaced where in poor condition, impacted by underground utility work or due to parking/curbline re- alignments. Drainage: Underground storm sewer will be added to 10th Avenue and along the parking lots to collect pavement runoff and runoff from roof downspouts. Landscaping: New trees are proposed along both avenues and the south edge of lot 500. Existing trees will predominantly remain in place. Parking: Parking changes are proposed in order to meet the objectives of improving pedestrian and vehicular safety. The number of parking stalls within lots 500 and 600 are reduced from 191 to 188. Parking along 10th and 11th Avenues is reduced from 81 to 56. Overall, parking is reduced from 360 to 332 stalls. Public Input Four public meetings were held while developing the feasibility report. The meetings were productive with business and property owners providing valuable input on all areas covered by the report. Project budget, estimated project costs, engineering fees and assessments Project budget: The city's capital improvement plan budget for this project is $350,000 ($105,000 - PIR; $245,000 - SA). Estimated project costs: The estimated project cost for 10th and 11 th Avenues is $242,604.79 and for the parking lots is $229,451.74. Council Report 2001-008 Page 3 Engineering Fees: RLK-Kuusisto, Ltd has proposed a fee of $25,400 to complete design and construction admin services through bidding, or 7% of the estimated construction cost. The total preliminary and final design engineering services including the feasibility report and project survey work would be $54,500 or 15.5 % of estimat d construction cost ($29,100: feasibility report and survey work + $25,400: design). This is a very reasonable fee that compares favorably with fees the city has paid on other projects of similar complexity and public interest. Ass sments: City Council has decided to further discuss funding options and will determine the level of assessments at a future meeting. However, assessments will not exceed those included in the project feasibility report. The proposed assessment amounts from the feasibility report for street improvements and parking lot improvements are $65,441.94 and $134,934.97, respectively. These costs were based on both the parking lot and street work being assessed with owner paying 70% and city 30% of the assessable construction costs. When you consider the project as a whole, the assessments amount to 42% of the total estimated project cost. The proposed street assessment formula was based on an adjusted building square footage (SF). The resulting formula meant that properties with street frontage paid a higher assessment rate than properties without street frontage. The final determination of project funding, including assessments will be made prior to Council ordering an assessment hearing - on/about March 20,2001 City Council meeting. Project Schedule Present Feasibility Report and Order Public Hearing... ... ... ... ... ... . Dee 19 Public Hearing.................................................................. o.Jan 16, 2001 Approve Plans and Order Bids.......................................... ... ..Feb 13, 2001 Bid Opening and Order Assessment Hearing...... ...o........ ...... ... .March 20, 2001 Assessment Hearing............................................................ . May, 2001 Award Bid... ... ... ... ... ... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ... ... ... ...June, 2001 Construction... .......o.......... ............ ...... ... ........................... ..June - October, 2001 Staff Recommendation Staff recommends ordering this improvement project with adoption of resolutions 2001- 05 and 2001-06 and authorizing an engineering services agreement with RLK-Kuusisto, Ltd in the amount of $25,400. CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2001-05 RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING PROJECT # 98-12 WHEREAS, a resolution of the city Council adopted the 19th day of December, 2000, fixed a date for a Council hearing on the proposed improvement of street and parking lot reconstruction on 10th and 11th Avenues North from Mainstreet to 1st Street North and City parking lots 500 and 600, including replacement of deficient utilities, WHEREAS, the Council deems it appropriate and expedient to make such improvements, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 16th day of January, 2001 at which all pe+sons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE BE IT RESOLVED BY THE CITY OF HOPKINS, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 19th day of December, 2000. 2. RLK-Kuusisto, Ltd is hereby designated to prepare plans and specifications for the making of such improvement. Adopted by the City Council of Hopkins, Minnesota this 16th day of January, 2001. BY Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2001-06 DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS TO REIMBURSE CERTAIN EXPENDITURES FROM BOND PROCEEDS TO BE ISSUED BY THE CITY OF HOPKINS WHEREAS, as the Internal Revenue Service has issued Treas. Reg. #1.150.2 providing that proceeds of tax-exempt bonds used to reimburse prior expenditures shall not be deemed spent unless certain requirements are met, and WHEREAS, the Council expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the bond proceeds: NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hopkins Minnesota (the "City"), as follows: 1. The City intends to incur expenditures for the project described in Council Report 2000-200 for project 98-12 (the 'tproject"), and intends to reimburse itself for such expenditures from the bond proceeds to be issued by the City in the maximum principal amount described in the "project". 2. The City Manager is authorized to designate additions to project 98-12 in circumstances where time is of the essence, and any such designation shall be reported to the Council at the earliest practicable date and shall be filed with the official books and records of the City. 3 . This resolution is intended to constitute a declaration of official intent for the purposes ofTreas. Reg. #1.150-2 and any successor law, regulation, ruling or amendment pertaining thereto. Adopted by the City Council of the City of Hopkins this 16th day of January, 2001. BY Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk CITY OF HOPKINS Hennepin County, Minnesota AMENDED NOTICE OF HEARING OF Th1PROVEMENT TO WHOM IT MAY CONCERN: WHEREAS, the City Council of the City of Hopkins, Hennepin County, Minnesota, deems it necessary and expedient that the improvement hereinafter described be made, NOW, THEREFORE, notice is hereby given that the City Council will hold a public hearing on said improvement at the following time and place within the said City. DATE: TIME: LOCATION: January 16, 2001 7:30 P.M. CITY HALL Council Chambers 1010 First Street South Hopkins, MN 55343 The general nature of the improvement is reconstruction of the following: 10th Avenue North from 1 st Street North to Mainstreet; 11 th Avenue North from 1st Street North to Mainstreet; municipal parking lots 500 and 600. THE TOTAL ESTIMATED COST OF SAID Th1PROVEMENT IS $480,056. It is proposed to assess every lot, piece or parcel of land benefited by said improvement whether abutting thereon or not, based upon benefits received without regard to cash valuation. Persons desiring to be heard with reference to the proposed improvement should be present at this hearing. This Council proposes to proceed under the authority granted by Chapter 429 MSA. Dated this 19th day of December, 2000. BY ORDER OF T aier, City Clerk opkins,Mbrnnesota Publish: Hopkins Sun Sailor January 3 and 10 AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE STATE OF MINNESOTA ss. COUNCIL OF HOPKINS Terry Obermaier, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On December 26, 2000, acting on behalf of the said city, I deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of public hearing for street reconstruction and municipal parking lots 500 and 600, Project 98-12, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. Subscribed and sworn to before me this 26th day of December, 2000. ~j4- Notary Public JAMES t GESSELE NOTARY PUBUc-MINNESOTA My Conunission Expires Jan. 31. 2005 24-117-22-31-0012 24-117-22-31-0014 CITY OF HOPKINS I~STSTS ~S, MN 55343 NORTHWEST DEVELOPMENT SYNDICATES 901 MAINSTREET HOPKINS, MN 55343 24-117-22-31-0016 24-117-22-31-0017 ALBERT PIKE LODGE #237 907 MAIN STREET HOPKINS, MN 55343 CARL NYGRENlREW001277 CIO NORWEST TRUST R E 6TH & MARQUETTE MINNEAPOLIS, MN 55479-0046 24-117-22-31-0021 24-117 -22-31-0022 BESS EBENSTIEN ADM 3029 S FRANCE AVE #410 MPLS,MN 55416 CITY OF HOPKINS 1010 1ST ST S HOPKINS, MN 55343 24-117-22-31-0031 24-117-22-31-0032 RODNEY A MILLER ANDREA L MILLER 1001 MAINSTREET HOPKINS, MN 55343 RODNEY A MILLER ANDREA L MILLER 1001 MAINSTREET HOPKINS, MN 55343 24-117-22-31-0126 24-117-22-31-0127 JAMES M HANCE 903 HOPKINS CENTER H~S,~ 55343 24-117-22-31-0129 US BANK CORPORATE PROPERTIES ATINTAXDEPARTMENT 2800 LAKE ST E MINNEAPOLIS, MN 55406 24-117-22-31-0130 TAITS SUPER VALU 251lTHAVEN HOPKINS, MN 55343 DONALD F HAGEN 1589 STATE HIGHWAY #7 #203 HOPKINS, MN 55305 24-117-22-31-0137 24-117 -22-31-0138 JEAN M MASON CIO ROBERT H MASON INC 14201 EXCELSIOR BLVD MINNETONKA, MN 55345 RLFLLC 921 MAIN STREET HOPKINS, MN 55343 24-117-22-31-0142 24-117-22-31-0143 CITY OF HOPKINS 1010 1ST ST S HOPKINS, MN 55343 FEROZ S KERA W ALA 1300 KNOBHILL LA BURNSVILLE, MN 55337 24-117-22-31-0147 24-117-22-31-0148 TILLMAN PROPERTIES INC 6488 PROMONTORY DR EDEN PRAIRIE, MN 55346 US WEST INC TAX DEPT ATIN KLAUS COX 6300 SYRACUSE WAY S #700 ENGLEWOOD, CO 80111 2.231 0126 HOV ANDER FOODS, INC PHILLIP W HOV ANDER 340 11 TH AVE N HOPKINS, MN 55343 24-117-22-31-0015 W M K HOLDING CO 5801 OLIVER AVE S MPLS, MN 55419 24-117-22-31-0018 PATRICIA A HANCE 233 CAMPBELL DR HOPKINS, MN 55343 24-117-22-31-0023 MARY E O'ROURKE 12328 E RIVERVIEW RD EDEN PRAIRIE, MN 55347 24-117-22-31-0033 KEITH D ROLF 425 WAYSIDE RD W HOPKINS, MN 55343 24-117-22-31-0128 US BANK CORPORATE PROPERTIES ATIN TAX DEPARTMENT 2800 LAKE ST E MINNEAPOLIS, MN 55406 24-117-22-31-0131 CITY OF HOPKINS 1010 1ST ST S HOPKINS, MN 55343 24-117-22-31-0141 HENNEPIN COUNTY A TIN MARCIA WILDA MlC 608 417 5TH STN #320 MPLS, MN 55401 24-117-22-31-0146 TILLMAN PROPERTIES INC 6488 PROMONTORY DR EDEN PRAIRIE, MN 55346 24-117-22-31-0149 CITY OF HOPKINS ARTS FACILITY HOPKINS, MN 55343