CR 01-050 Parking Lots 500 & 600 and 10th and 11th Ave. N. Improvements
C\IY OF
~
HOPKINS
April 13, 2001
Council Report 2001-050
Order Assessment Hearing
Parking Lots 500 & 600 and 10th and 11 th Avenue North Improvements
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2001-23. Resolution for Hearinq on Proposed Assessments. Parkinq Lots
500 & 600 and 10th and 11th Avenue N Improvements. Proiect 98-12.
Overview.
The bid opening for the Parking lot 500/600 and 1 Oth/11 th Avenue improvements was
held April 4, 2001. An assessment roll has been prepared and calculations were based
on the low construction bid submitted by OMJ Corporation. The calculations are
attached along with a summary assessment roll. Staff recommends calling for an
assessment hearing on May 15, followed by award of bid also on May 15.
Primary Issues to Consider.
Bid tabulation and analysis
Background on assessable costs
Hearing date and timetable
Staff recommendation
Supportinq information.
Assessment alternatives cost comparisons
Total Project cost breakdown
. Assessment roll
Re lution 1- 3
~\.
Steven J. Stadler, Public Works Director
Financial Impact: $ 639.824.40 Budgeted: Y/N l Sources: CBO Fund. Uti!. PIR. SA
Related Documents (CIP, ERP, etc.):
Notes: Fundinq breakdown - CBO Fund: $126.246.90: Utilitv funds: $142.754.66:
PIR Fund: $206.631.83; Special Assessment (SA): $164.191.01
Council Report 2001-050
Page.2
Analvsis of Issues
Bid tabulation and analysis
Contractor
Bid
Valley Paving Inc.
Midwest Asphalt Corp.
Bituminous Roadways, Inc.
Hardrives, Inc.
Northwest Asphalt, Inc.
DMJ Corporation
Engineer's Estimate
520,573.50
575,395.50
561,881.00
528,135.00
480,653.80
472,617.00
440,000.00
The bids have been examined and are found to be in order without irregularities. Low
bidder qualifications have been examined and verified. DMJ Corp. is a qualified bidder
and a reputable, competent contractor in the Twin Cities area. This firm recently
completed construction of the new parking lot 750 (US Bank lot).
. Background on assessable costs
There has been much discussion and several adjustments to the assessment amounts
since the feasibility report was presented in December, 2000. If we applied the
originally proposed assessment formula for parking lot costs to the actual bid results,
the parking lot assessment would be $184.903.90. The current proposed parking lot
aSsessment total is $69,408.52. The parking lot assessment amount has been lowered
by subsidizing the costs with funds from a CBD fund established from TIF district 2-1.
The proposed street assessment has also been lowered by breaking out a portion of the
street costs as storm sewer costs and eliminating the streetscape costs as assessable
costs.
. Hearing Date and timetable
Staff recommends an assessment hearing be held on May 15, 2001 and that the
contract with DMJ Corp. be awarded also on May 15. This means we would not be
waiting for expiration of the 30-day assessment appeal period prior to contract award.
Staff feels that the final assessment amounts are low enough per property that the risk
of a successful appeal is minimal.
Council Report 2001-050
Page 3
Timetable
April 17
May 15
O/a May 29
June 4
September 28
Recommendation
Order Assessment Hearing
Assessment Hearing and award contract
Preconstruction meeting
Begin construction
Project complete
Staff recommends adoption of Resolution 01-23 setting an assessment hearing dte of
May 15, 2001.
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4/13/2001
HOPKINS LOTS 500 & 600
_ PARKING LOT & S;REET IMPROVEMENT PROJECT
HEDULE 4 - STORM SEWER STREETS T PARKING LOTS I TOTALS
I NO. I DESCRIPTION I UNITS I PRICE I QUANT. I TOTAL II QUANT. I TOTAL II QUANT. I TOTAL I
4.01 12" RCP STORM SEWER LF $25.00 31 $775.00 0 $0.00 31.00 $775.00
4.02 15" RCP STORM SEWER LF $28.00 0 $0.00 62 $1 736.00 62 $1 736.00
4.03 18" RCP STORM SEWER LF $31.00 14 $434.00 14 $434.00 28 $868.00
4.04 21" RCP STORM SEWER LF $35.00 60 $2100.00 80 $2,800.00 140 $4 900.00
4.05 24" RCP STORM SEWER LF $39.00 50 $1,950.00 175 $6,825.00 225 $8 775.00
4.06 10" PVC LF $17.00 0 $0.00 365 $6 205.00 365 $6205.00
4.07 INSTALL R3065 CASTING EA $370.00 5 $1 850.00 2 $740.00 7 $2 590.00
4.08 INSTALL R1733 CASTING EA $320.00 2 $640.00 1 $320.00 3 $960.00
4.09 INSTALL 2X3 CATCH BASIN EA $1,260.00 2 $2,520.00 2 $2520.00 4 $5040.00
4.10 INSTALL 72" STORM MANHOLE EA $2,625.00 2 $5250.00 0 $0.00 2 $5250.00
4.11 INSTALL 48" CBMH EA $1 500.00 5 $7 500.00 2 $3 000.00 7 $10500.00
4.12 CONNECT 8" STORM DRAIN EA $250.00 0 $0.00 1 $250.00 1 $250.00
4.13 CONNECT TO EXISTING STORM SEWER EA $525.00 0 $0.00 2 $1 050.00 2 $1 050.00
4.14 INSTALL DRAIN STRUCTURE EA $525.00 0 $0.00 9 $4 725.00 9 $4725.00
4.15 INSTALL STORM CEPTOR EA $22050.00 1 $22,050.00 0 $0.00 1 $22,050.00
4.16 MOBILIZATION LS $20,000.00 0.10 $2,000.00 0.07 $1,400.00 LS $3,400.00
4.17 TRAFFIC CONTROL LS $4 500.00 0.10 $450.00 0.07 $315.00 LS $765.00
TOTAL SCHEDULE 4 . STORM SEWER $47,519.00 $32,320.00 $79,839.00
SCHEDULE 5 . SANITARY SEWER I STREETS I PARKING LOTS TOTALS
I NO. I DESCRIPTION I UNITS I PRICE I QUANT. I TOTAL II QUANT. I TOTAL II QUANT. I TOTAL I
5.01 INSTALL 48" SANITARY SEWER MANHOLE EA $3350.00 1 $3350.00 EB $0.00 Iffi $3,350.00 I
5.02 EXPLORATORY DIG HR $250.00 1 $250.00 $0.00 $250.00
5.03 MOBILIZATION LS $20,000.00 0.01 $200.00 0.00 $0.00 LS $200.00
5.04 TRAFFIC CONTROL LS $4 500.00 0.01 $45.00 0.00 $0.00 LS $45.00
TOTAL SCHEDULE 5. SANITARY SEWER $3,845.00 $0.00 $3,845.00
ISCHEDULE 6 - ELECTRICAL I STREETS PARKING LOTS TOTALS
- DESCRIPTION UNITS PRICE QUANT. TOTAL I QUANT. I TOTAL II QUANT. I TOTAL I
INSTALL #4 WIRE LF $1.20 920 $1 104.00 850 $1 020.00 1,770 $2 124.00
REMOVE CONC. LIGHT BASE & SALVAGE STANDARD EA $350.00 3 $1,050.00 7 $2 450.00 10 $3 500.00
6.03 INSTALL LIGHT BASE EA $820.00 3 $2 460.00 7 $5,740.00 10 $8 200.00
6.04 INSTALL HANDHOLE EA $750.00 2 $1 500.00 0 $0.00 2 $1 500.00
6.05 CONNECT TO EXISTING FEEDPOINT LS $670.00 0.50 $335.00 0.5 $335.00 1 $670.00
6.06 INSTALL 21/2" PVC CONDUIT LF $7.25 1,400 $10,150.00 1,020 $7,395.00 2,420 $17,545.00
6.07 MOBILIZATION LS $20,000.00 0.04 $800.00 0.04 $800.00 LS $1,600.00
6.08 TRAFFIC CONTROL LS $4500.00 0.04 $180.00 0.04 $180.00 LS $360.00
TOTAL SCHEDULE 6 - ELECTRICAL $17,579.00 $17,920.00 $35,499.00
TOTAL CONSTRUCTION COST
$245,958.50
$227,985.50
$473,944.00
SCHEDULE 1 TOTAL - REMOVALS Including contingencies & fees (35%) $40,022.10 $72,355.78
minus 15% storm sewer related costs $32333.68
SCHEDULE 2 TOTAL - STREET RECONSTRUCTION Including contingencies & fees (35%) $167,287.95 $303,714.80
minus 15% storm sewer related costs $136,426.85
SCHEDULE 3 TOTAL - LANDSCAPING Includina continaencies & fees 135%) $40 429.13 $32 646.38 $73 075.50
SCHEDULE 4 TOTAL - STORM SEWER Including contingencies & fees (35%) $43,632.00 $137,563.92
plus 15% related street costs $93.931.92
SCHEDULE 5 TOTAL. SANITARY SEWER Includina continaencies & fees 135%) $5,190.75 $0.00 $5190.75
SCHEDULE 6 TOTAL - ELECTRICAL Includina continaencies & fees (35%) $23 731.65 $24,192.00 $47,923.65
GRAND TOTAL $332,043.98 $307,780.43 $639,824.40
Changes to Bid Tab to Reflect Cost Estimate Quantities:
From Bid Tab
$20 error - remove bit pave
Add 2 "INSTALL NEW SIGN ON NEW POST" @ $170/ea
Add 2 "PEDESTRIAN RAMP" @ $241/EA
Remove 15 "INSTALL 18" SHRUB" @ $40/ea
Add 1 "INSTALL 72" STORM MANHOLE"@ $2625
Remove 1 "INSTALL 48" CBMH"@ $1500
Total Construction Cost
$472,617.00
($20.00)
$340.00
$482.00
{$f300.(0)
$2,625.00
($-: ,5GO,OO)
$473,944.00
by CJC
P.2
RLK.KUUSISTO. LTD PROJECT NO. 2000-411-m
4/13/2001
HOPKINS - LOTS 500 & 600
PARKING LOT & STREET IMPROVEMENT PROJECT
TOTAL PROJECT COST BREAKDOWN
PARKING RECONFIGURATION, PAVEMENT
& DRAINAGE IMPROVEMENTS, AND lANDSCAPING
SCHEDULE1-REMOVALS STREETS PARKING lOTS TOTALS
NO. DESCRIPTION UNITS PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL
1.01 CLEARING & GRUBBING lS $1,800.00 0.50 $900.00 0.50 $900.00 1.00 $1 800.00
1.02 REMOVE BITUMINOUS PAVEMENT SY $2.25 0 $0.00 4780 $10755.00 4780 $10,755.00
1.03 RECLAIM BITUMINOUS PAVEMENT SY $2.05 5250 $10,762.50 2520 $5 166.00 7770 $15 928.50
1.04 REMOVE CONCRETE PAVEMENT SY $11.00 195 $2145.00 125 $1 375.00 320 $3520.00
1.05 REMOVE CONCRETE SIDEWALK SY $6.00 660 $3 960.00 680 $4080.00 1340 $8 040.00
1.06 REMOVE CONCRETE CURB IF $4.00 1400 $5 600.00 1050 $4.200.00 2450 $9 800.00
1.07 REMOVE STORM STRUCTURES lS $2000.00 0.75 $1 500.00 0.25 $500.00 1 $2000.00
1.08 SALVAGE & REINSTAll TREE GRATE & FRAME EA $200.00 6 $1 200.00 6 $1 200.00 12 $2 400.00
1.09 SALVAGE & REINSTAll CB CASTING EA $160.00 4 $640.00 0 $0.00 4 $640.00
1.10 MOBILIZATION lS $20,000.00 0.06 $1,200.00 0.06 $1,200.00 lS $2,400.00
1.11 TRAFFIC CONTROL lS $4500.00 0.06 $270.00 0.06 $270.00 lS $540.00
TOTAL SCHEDULE 1 - REMOVALS $28,177.50 $29,646.00 $57,823.50
SCHEDULE 2 - STREET RECONSTRUCTION I STREETS I PARKING LOTS I TOTALS
I NO. I DESCRIPTION I UNITS I PRICE I QUANT. I TOTAL II QUANT. I TOTAL II QUANT. I TOTAL I
2.01 COMMON EXCAVATION CY $11.25 500 $5 625.00 1 100 $12.375.00 1600 $18000.00
2.02 AGGREGATE BASE, CLASS 5 TON $14.00 500 $7,000.00 1000 $14000.00 1500 $21 000.00
2.03 INSTAll 1.5" BITUMINOUS BASE COURSE SY $3.00 0 $0.00 4,860 $14.580.00 4860 $14580.00
2.04 INSTALL 2" BITUMINOUS BASE COURSE SY $4.00 2500 $10 000.00 0 $0.00 2500 $10000.00
2.05 INSTAll 2.5" BITUMINOUS BASE COURSE SY $4.75 2850 $13537.50 2600 $12,350.00 5450 $25887.50
2.06 INSTAll 1.5" BITUMINOUS WEAR COURSE SY $3.00 0 $0.00 4860 $14,580.00 4860 $14580.00
2.07 INSTAll 2" BITUMINOUS WEAR COURSE SY $4.00 5300 $21,200.00 2600 $10400.00 7,900 $31,600.00
2.08 CONCRETE DRIVEWAY PAVEMENT SY $41.00 190 $7,790.00 110 $4 510.00 300 $12300.00
-- CONCRETE CURB & GUTTER IF $10.00 1,520 $15200.00 1240 $12400.00 2760 $27 600.00
PEDESTRIAN RAMP EA $241.00 3 $723.00 2 $482.00 5 $1 205.00
CONCRETE SIDEWALK - 4" SY $38.00 750 $28,500.00 425 $16,150.00 1 175 $44,650.00
2.12 PAVEMENT MARKING lS $2 000.00 0.50 $1 000.00 0.50 $1 000.00 1 $2000.00
2.13 SAlVANGE & REINSTAll SIGN ON NEW POSTS EA $140.00 8 $1 120.00 17 $2 380.00 25 $3500.00
2.14 INSTAll NEW SIGN ON NEW POST EA $170.00 1 $170.00 12 $2040.00 13 $2210.00
2.15 ADJUST CASTING EA $150.00 6 $900.00 2 $300.00 8 $1,200.00
2.16 MOBILIZATION lS $20,000.00 0.25 $5,000.00 0.26 $5,200.00 lS $10,200.00
2.17 TRAFFIC CONTROL lS $4,500.00 0.25 $1,125.00 0.26 $1 170.00 lS $2295.00
TOTAL SCHEDULE 2 - STREET RECONSTRUCTION $118,890.50 $123,917.00 $242,807.50
SCHEDULE 3 - LANDSCAPING STREETS I PARKING lOTS 1 TOTALS
I NO. I DESCRIPTION I UNITS/ PRICE I QUANT. I TOTAL II QUANT. I TOTAL II QUANT. I TOTAL I
3.01 INSTAll OVERSTORY TREE EA $310.00 12 $3 720.00 3 $930.00 15.00 $4 650.00
3.02 INSTAll 18" SHRUB EA $40.00 78 $3,120.00 61 $2440.00 139 $5560.00
3.03 INSTAll PERENNIAL I GROUND COVER SY $25.00 69 $1 725.00 19 $475.00 88 $2 200.00
3.04 INSTAll R8713 TREE GRATE EA $800.00 4 $3,200.00 7 $5 600.00 11 $8 800.00
3.05 INSTAll R8929 TREE GRATE EA $800.00 1 $800.00 1 $800.00 2 $1 600.00
3.06 INSTAll B76 BENCH EA $2,500.00 1 $2500.00 1 $2 500.00 2 $5 000.00
3.07 INSTAll B77 BENCH EA $2500.00 1 $2500.00 0 $0.00 1 $2500.00
3.08 INSTALL CONCRETE PAVERS SF $6.50 1525 $9 912.50 1325 $8 612.50 2.850 $18525.00
3.09 INSTALL BIKE RACK EA $1,000.00 1 $1,000.00 1 $1 000.00 2 $2 000.00
3.10 INSTAll BOllARDS EA $100.00 0 $0.00 6 $600.00 6 $600.00
3.11 MOBILIZATION lS $20,'000.00 0.06 $1,200.00 0.05 $1,000.00 LS $2,200.00
3.12 TRAFFIC CONTROL lS $4500.00 0.06 $270.00 0.05 $225.00 LS $495.00
TOTAL SCHEDULE 3 -LANDSCAPING $29,947.50 $24,182.50 $54,130.00
by CJC
P-l
RLK-KUUSISTO. LTD PROJECT NO 2000-411-01
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(3
CITY OF HOPKINS
HENNEPIN COUNTY MINNESOTA
RESOLUTION NO. 01-23
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENTS
PARKING LOT 500, 600 & 10TH & 11TH AVENUE NORTH IMPROVEMENTS
CITY PROJECT NO. 98-12
WHEREAS, the City Engineer has prepared an assessment roll for Park Lot 500,
600 and 10th & 11 th Avenue North Improvements, Project 98-12, and
WHEREAS, the City Clerk has notified the Council that such proposed
assessments have been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HOPKINS, MINNESOTA:
1. A hearing shall be held on the 15th day of May, 2001, at the City Hall at 7:30
P.M. to pass upon such proposed assessments and at such time and place all
persons owning property affected by such improvements will be given an
opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the proposed
assessments to be published in the official newspaper at least two weeks prior
to the hearing and to mail notices to the owners of all property affected by said
assessments.
3. The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, the total cost of each of such
improvements, and that the proposed assessment rolls on file with the clerk and
that written or oral objections will be considered.
4. The portion of the cost to be assessed against benefited property owners is
declared to be $164,191.01.
5. Assessments shall be payable in annual installments extending over a period of
10 years and shall bear interest at a rate of 8 per cent per annum.
Adopted by the City Council of Hopkins, Minnesota, this 17th day of April, 2001.
BY
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk